HomeMy WebLinkAbout14.a. Committee Minutes-Real Estate, Environmental & Planning 10-12-20 Page 1 of 8
Item 14.a.
CENTRALSAN
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CENTRAL CONTRA COSTA SANITARY DISTRICT
November 5, 2020
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
SUBJECT: OCTOBER 12, 2020 - REAL ESTATE, ENVIRONMENTAL & PLANNING
COMMITTEE - CHAIR PILECKI AND PRESIDENT MCGILL
Attached are minutes of the above Committee meeting.
ATTACHMENTS:
1. Minutes of 10-12-20 meeting
November 5, 2020 Regular Board Meeting Agenda Packet- Page 119 of 150
Page 2 of 8
CENTRALSAN
CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF
BOARD OF DIRECTORS:
REGULAR MEETING OF THE MICHAEL R.MCCILL
President
CENTRAL CONTRA COSTA TAD PILECKI
SANITARY DISTRICT President Pro Tent
REAL ESTATE, ENVIRONMENTAL PAUL HCAUSEY
& PLANNING COMMITTEE DMD R. WILLIAMS
DAVID R. WILLIAMS
MINUTES PHONE: (925)228-9500
FAX. (925)372-0192
www.centralsan.org
Monday, October 12, 2020
9:00 a.m.
2N1 Floor Conference Room
5019 Imhoff Place
Martinez, California
(All attendees participated via videoconference)
Committee:
Chair Tad Pilecki
Member Mike McGill
Guest:
Russell Driver, ARC Alternatives (left after Item 4.a.)
Staff.
Roger S. Bailey, General Manager (arrived during Item 4.a.)
Kent Alm, District Counsel
Katie Young, Secretary of the District
Jean-Marc Petit, Director of Engineering and Technical Services
Emily Barnett, Communication Services and Intergovernmental Relations Manager (arrived
during Item 4.a.)
Danea Gemmell, Planning and Development Services Division Manager
Melody LaBella, Resource Recovery Program Manager
Lori Schectel, Environmental and Regulatory Compliance Division Manager
Paul Seitz, Collection System Operations Division Manager
Jason DeGroot, Senior Engineer
Dan Frost, Senior Engineer (left after Item 5.c.)
Amanda Cauble, Associate Engineer
Chris Carpenter, Community Affairs Representative
Russell Leavitt, Engineering Assistant III
November 5, 2020 Regular Board Meeting Agenda Packet- Page 120 of 150
Page 3 of 8
Real Estate, Environmental & Planning Committee Minutes
October 12, 2020
Page 2
1. Notice
This meeting was held in accordance with the Brown Act as in effect under the
State Emergency Services Act, the Governor's Emergency Declaration related to
COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020
that allowed attendance by Board Members, District staff, and the public to participate
and conduct the meeting by teleconference, videoconference, or both. The agenda
included instructions for options in which the public could participate in the meeting.
2. Call Meeting to Order
Chair Pilecki called the meeting to order at 9:00 a.m.
3. Public Comments
None.
4. Items for Committee Recommendation to Board
a. Review draft Position Paper to conduct a public hearing at the November 5,
2020, Board meeting to consider awarding a Power Purchase Agreement to
REC Solar Commercial Corporation and authorize the General Manager to
execute the agreement for a solar photovoltaic system on Central San's Lagiss
Property
Mr. Driver reviewed the presentation included in the agenda material.
Chair Pilecki inquired about the battery storage in the system and
maintenance of the facilities. Mr. Driver stated that the District would use all
the energy produced so storage was unnecessary. He also stated that none of
the solar vendors included battery storage as part of their proposals and
clarified that REC Solar will handle all maintenance in the fenced-off area
around the solar facilities. Chair Pilecki requested that information be included
in the final Position Paper.
In response to Chair Pilecki, Mr. Driver stated that the prevailing wage
requirement impacts could range from 3-10%.
Chair Pilecki requested staff include an explanation of the fixed rates over the
term of the PPA when presented to the Board.
Ms. LaBella reviewed the remaining portion of the presentation regarding
public outreach, the next steps in the procurement, and anticipated costs. She
informed the Committee that Russ Leavitt received only one phone call
regarding the project from a neighbor interested in leasing the property for
November 5, 2020 Regular Board Meeting Agenda Packet- Page 121 of 150
Page 4 of 8
Real Estate, Environmental & Planning Committee Minutes
October 12, 2020
Page 3
baseball fields. Otherwise, no concerns were expressed nor were any
comments received by the surrounding community.
Member McGill expressed concern about making a recommendation to the
Board to authorize the General Manager to enter into the Power Purchase
Agreement until after the public hearing has been conducted. Mr. Alm stated
that the Committee could recommend the Board conduct the public hearing
and provide the Committee's position to advance with the staff
recommendation subject to the public hearing.
Mr. Petit expressed his appreciation for Ms. LaBella's and Mr. Leavitt's hard
work and determination during this lengthy selection process.
Chair Pilecki reiterated his request for the following items to be included in the
final Position Paper and/or presentation: 1) maintenance and storage
information; 2) the reason for choosing REC Solar due to the overall lower risk,
3) the alternative of purchasing the facility directly; and 4) a fixed-rate
explanation over the course of the Power Purchase Agreement term.
Mr. Alm reviewed Government Code Section 4217.1Z which sets forth the
ability to proceed with a project without accepting the lowest bidder but
accepting the bidder who has the best interest of the public agency and the
most significant savings from the Power Purchase Agreement.
Chair Pilecki asked if the implementation schedule creates concerns for losing
funding allocations. Mr. Driver stated that the Safe Harbor Act allows for three
years to complete the project, so there is not a concern.
COMMITTEE ACTION: Reviewed and recommended Board approval to
conduct the public hearing
b. Review draft Position Paper to adopt Resolution No. 2020- authorizing
execution of an amendment to an existing sanitary sewer easement in the City
of Lafayette, related to Job 6606, and authorizing staff to record documents
with the Contra Costa County Recorder
Chair Pilecki inquired why the Committee received Items 4 b-d as the
Committee has never received these types of draft Position Papers in the past.
Member McGill stated that he requested the General Manager bring all items
to a Committee prior to going to the Board.
Chair Pilecki stated that he believes this will create an added step for staff.
The Committee came to the consensus that a Consent Calendar would be
added to the Committee meetings in order for the Committees to be able to
discuss an item, should they desire.
November 5, 2020 Regular Board Meeting Agenda Packet- Page 122 of 150
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Real Estate, Environmental & Planning Committee Minutes
October 12, 2020
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COMMITTEE ACTION: Reviewed and recommended Board approval.
C. Review draft Position Paper to adopt Resolution No. 2020- authorizing the
execution of a real property agreement for the property located at 0 Livorna
Road in Alamo, and authorizing staff to record documents with the Contra
Costa County Recorder
COMMITTEE ACTION: Reviewed and recommended Board approval.
d. Review draft Position Paper to adopt Resolution No. 2020- authorizing the
execution of a real property agreement for the property located at 40 Mariposa
Lane in Orinda, and authorizing staff to record documents with the Contra
Costa County Recorder
COMMITTEE ACTION: Reviewed and recommended Board approval.
5. Other Items
a. Receive update regarding the use of renewable diesel in Collection System
Operations (CSO) vehicles
Mr. DeGroot reviewed the presentation included in the agenda materials and
answered several technical questions from the Committee.
Chair Pilecki stated that he was a full supporter of renewable diesel as long as
the cost is within 10% of regular diesel. The benefits of converting to
renewable diesel include, but are not limited to, reduction in greenhouse
gases, impacts to the collection system crews, and longer shelf life.
Mr. Petit advised that Marathon Refinery is converting to produce renewable
fuel and will have renewable diesel in mid-2022. Ms. LaBella added that
Phillips 66 in Rodeo is converting to renewable diesel as well.
COMMITTEE ACTION: Received the update.
b. Receive information on a Southern California study conducted on the
exfiltration of sewer lines
Ms. Schectel and Mr. Seitz reviewed the presentation included with agenda
materials. This included an overview of exfiltration and the San Diego
Investigative Order.
There was a discussion during a recent Board meeting of the Bay Area Clean
Water Agencies (BA CWA) about a study being conducted in the San
Francisco Bay Area and it was noted that BACWA is taking a cautious
November 5, 2020 Regular Board Meeting Agenda Packet- Page 123 of 150
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Real Estate, Environmental & Planning Committee Minutes
October 12, 2020
Page 5
approach to a study as the San Francisco Bay Regional Water Quality Control
Board has not shown interest and the BACW4 community would like to
understand the outcomes of the San Diego approach. The California
Association Sanitation Agencies (CASA) has created a repository of
information as educational tools for its members'use.
Member McGill asked if the wastewater agencies have a responsibility for
anything other than infiltration. Mr. Seitz stated that their responsibilities are
the same as ours regarding septic systems and laterals. Regarding illegal
dumping, the District is supposed to do its best to have inspectors and
methods to prevent illegal dumping.
Member McGill inquired if the District is responsible for septic leakage. Mr. Alm
advised that the District is not responsible if the leakage source is not a
customer, but that topic has never been addressed. The District has a
responsibility for sanitation in this county and the county health officials deal
with re-permitting any private storage or treatment facility.
Member McGill asked what Central San could do to be a leader in the industry.
Mr. Seitz opined that Central San already is an industry leader and has a
robust collection system renovation program. He stated that he believes the
best way to stop exfiltration is to fix or replace the pipe. Member McGill asked
if there are other issues in the study to be concerned about.
Chair Pilecki agreed that the District has a robust maintenance program and
has completed multiple projects regarding creek crossing and storm drain
repair work. It was noted that that the District has been lining sewers for many
years to try to improve flow and avoid infiltration and exfiltration.
Mr. Bailey stated that the District will remain engaged in the discussions and
try to find creative ways to be a part of a solution, if necessary.
COMMITTEE ACTION: Received the update.
C. Receive update on Dublin San Ramon Services District (DSRSD) - East Bay
Municipal Utility District (EBMUD) Recycled Water Authority (DERWA)
Temporary Wastewater Diversion Project
Ms. Cauble reviewed the presentation included in the agenda material.
The DSRSD led project is behind schedule. However, Mr. Petit stated that a
component of the project completed by the District was the modification of a
small pump and replacement of a variable frequency drive (VFD) that was
completed in June 2020.
November 5, 2020 Regular Board Meeting Agenda Packet- Page 124 of 150
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Real Estate, Environmental & Planning Committee Minutes
October 12, 2020
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In response to a question from Member McGill, Ms. Cauble stated that the
District has received only one complaint from a San Ramon resident when the
construction commenced, but there have been no further complaints.
COMMITTEE ACTION: Received the update.
d. Review proposed pilot Septic-to-Sewer Financing Program and discuss
modifying the policy on Private Sewer Laterals
Mr. Alm advised that the Septic-to-Sewer program had been previously
discussed at the Engineering and Operations Committee; therefore, only the
discussion of modification to the policy on private sewer laterals was
appropriate for discussion at this meeting.
Ms. Gemmell reviewed the portion of the presentation on the private sewer
laterals.
Member McGill stated that he felt comfortable exploring ideas to help
homeowners with their sewer responsibilities.
Chair Pilecki advised that he was comfortable with options F through I and
suggested that a lateral policy should be separate from a private lateral policy.
Mr. Bailey stated that the private sewer lateral presentation will go to the full
Board in order to obtain an understanding of the Board's preferences
regarding the array of options.
COMMITTEE ACTION: Received the update.
6. Announcements
None.
7. Suggestions for future agenda items
a. Receive list of upcoming agenda items and provide suggestions for any other
future agenda items
The Committee requested an update on all District-owned properties in
addition to the leases of the buffer properties.
COMMITTEE ACTION: Received the list and provided input to staff.
November 5, 2020 Regular Board Meeting Agenda Packet- Page 125 of 150
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Real Estate, Environmental & Planning Committee Minutes
October 12, 2020
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8. Future scheduled meetings
Monday, November 2, 2020 at 9:00 a.m.
Monday, December 14, 2020 at 9:00 a.m.
9. Adjournment— at 11:00 a.m.
November 5, 2020 Regular Board Meeting Agenda Packet- Page 126 of 150