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Home My WebLink About01.b. approve minutes of regular meeting held 10-15-20 Page 1 of 7 Item 1.b. CENTRALSAN jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT November 5, 2020 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: OCTOBER 15, 2020 REGULAR BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Minutes of 10-15-20 Regular meeting November 5, 2020 Regular Board Meeting Agenda Packet- Page 12 of 150 Page 2 of 7 CENTRAL SAN CONTRACENTRAL • IMHOFF PLACE, MARTINEZ, CA 9,4553-437 MINUTES* BOARD OF DIRECTORS: MICHAEL R.MCGILL President REGULAR BOARD MEETING TAD J PILECKI Board Room President Pro Tens Thursday, October 15, 2020 PAUL H.CAUSEY 1.30m. JAMES A.NEJEDLY �' DAVID R. WILLIAMS DRAFT Open Session — Board Room (Video recorded) NOTICE In accordance with the Governor's Executive Order N-29-20, which suspended certain requirements of the Brown Act due to the ongoing COVID-19 pandemic, all Board Members participated in this meeting via teleconference. Members of the public were provided options to participate in the meeting as provided on the agenda. ROLL CALL A regular meeting of the Board of Directors was called to order by President McGill at 1:30 p.m. Secretary of the District Katie Young called roll: PRESENT (via videoconference): Members: Causey, Nejedly, Pilecki, Williams, McGill ABSENT: Members: None MOMENT OF SILENCE FOR ESSENTIAL WORKERS President McGill called for a moment of silence in honor of all essential workers during the COVID-19 pandemic. Member Nejedly added a dedication to all the members of the public who have struggled to pay their mortgage/rent, those that are out of work, and to those who continue to work hard during the pandemic. PUBLIC COMMENT PERIOD No comments. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. November 5, 2020 Regular Board Meeting Agenda Packet- Page 13 of 150 Page 3 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT October 15, 2020 Board Meeting Minutes - Page 2 REQUESTS TO CONSIDER MATTERS OUT OF ORDER General Manager Roger S. Bailey requested Item 6 be pulled and agendized for further discussion at the Administration Committee meeting scheduled for October 20, 2020. CONSENT CALENDAR 1. Approve the following: a. October 1, 2020 Board meeting minutes 2. Set a public hearing for November 5, 2020, at 1:30 p.m. to consider awarding a Power Purchase Agreement to REC Solar Commercial Corporation for a solar photovoltaic system on Central San's Lagiss Property 3. Direct staff to secure the services of an arbitrator in accordance with the District's and the Union's grievance procedures BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Williams to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote. COVID-19 PANDEMIC RESPONSE 4. Receive update on Central San's response regarding the Coronavirus (COVID-19) pandemic Communication Services and Intergovernmental Relations Manager Emily Barnett reviewed the presentation distributed prior to the meeting. BOARD ACTION: Received the update. OTHER BOARD ACTION ITEMS 5. Authorize the General Manager to execute a one-year extension to the existing contract for legal services with Meyers Nave, effective January 1, 2021 through December 31 , 2021 In response to a question from Member Causey of whether this agreement extension should be coordinated with that of the labor and employment related counsel agreement that is being tabled, Mr. Bailey reminded the Board that Meyers Nave is not involved with labor negotiations and believed a one-year extension was appropriate at this time. BOARD ACTION: Motion was made by Member Williams and seconded by Member Pilecki to authorize the General Manager to execute a one-year November 5, 2020 Regular Board Meeting Agenda Packet- Page 14 of 150 Page 4 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT October 15, 2020 Board Meeting Minutes - Page 3 extension to the existing contract for legal services with Meyers Nave, effective January 1, 2021 through December 31, 2021. Motion passed by unanimous roll call vote. 6. Approve a six-month extension of the existing contract with the District's labor and employment related counsel Hanson Bridgett LLP and Principal Counsel W. Daniel Clinton, Esq., through June 30, 2021 As indicated above, this item was pulled from the agenda and will be agendized for discussion at an upcoming Administration Committee meeting to extend the duration due to upcoming labor negotiations. LEGISLATIVE MATTERS 7. Receive final 2020 California State Legislative Session report Ms. Barnett reviewed the report included with the agenda material. She advised that the focus of this session was the COVID-19 pandemic and the recent wildfires. She noted that SB 1044 that addresses PFAS (per- and polyfluoroalkyl) in firefighting foam substances) was signed by the governor. Member Pilecki inquired whether there will be any impact to the State Revolving Funds (SRF) loan for the Solids Handling Facility Improvements Project. Director of Finance and Administration Phil Leiber advised there has been no indication that the SRF funds are at risk and the funds have been fully committed. BOARD ACTION: Received the report. REPORTS AND ANNOUNCEMENTS 8. General Manager— Reports a. Receive informational list of pending Board and Standing Committee future agenda items President McGill requested future agenda Item 9, COVID-19 Financial Planning Workshop and Item 10, Rate Relief Policy/Philosophy, be presented together at the December 17 Board meeting. Member Pilecki requested that the issue of private sewer laterals presented at the Engineering & Operations Committee and, most recently, at the Real Estate, Environmental & Planning Committee be brought to the full Board for discussion. BOARD ACTION: Received the list. November 5, 2020 Regular Board Meeting Agenda Packet- Page 15 of 150 Page 5 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT October 15, 2020 Board Meeting Minutes - Page 4 9. General Manager— Announcements a. Announcements — October 15, 2020 1) Public hearing to be held November 4 at 6:00 p.m. to provide input on draft boundary maps for transition to area-based elections 2) Central San welcomes new employee Kathi Molinar, Administrative Assistant 3) Recap of General Manager authorized contracts, agreements, etc. — Third Quarter 2020 4) Update on Personnel Actions — Third Quarter 2020 General Manager Roger S. Bailey made the following announcement at the meeting: 5) Member Causey was awarded and inducted into the Water Environment Federation (WEF) Fellows Program as part of the 2020 group of Fellows. The WEF Board of Directors selects individuals that have made a contributing impact and recognize their distinguished accomplishments in the global water environment. BOARD ACTION: Received the announcements. 10. Counsel for the District a. Receive report on recent settlement of California River Watch matter District Counsel Kent Alm provided a brief overview on the settlement agreement of the California River Watch matter for the public's information. Mr. Alm reviewed the remedial measures in the settlement including the following sections: 3.1. Sewer Collection Repair; 3.2. Sewer System Overflow ("SSO') Response; 3.3. Chemical Root Control Procedures; 3.4. Receiving Water Monitoring and Compliance; 3.5. Infectious Vector Protocols; and Updating of Sewer System Management. The Settlement Agreement includes a provision where California River Watch may not sue the District for ten years. It also provides for the District to pay $25,000 for attorneys'fees, which amount has been paid. Member Causey expressed sincere frustration regarding this settlement, stating that Central San does an amazing job running its sewer system. Member Nejedly concurred. November 5, 2020 Regular Board Meeting Agenda Packet- Page 16 of 150 Page 6 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT October 15, 2020 Board Meeting Minutes - Page 5 Member Pilecki explained that it was a business decision to settle and opined that it was unfair that the District was put in this situation. BOARD ACTION: Received the report. 11. Secretary of the District Ms. Young announced the following upcoming Committee meetings: Administration — Tuesday, October 20 at 8:30 a.m. Finance — Tuesday, October 20 at 2:00 p.m. Real Estate, Environmental & Planning — Monday, November 2 at 9:00 a.m. Administration — Tuesday, November 3 at 8:30 a.m. Engineering & Operations — Tuesday, November 3 at 2:00 p.m. She also announced the following Special Board Meeting: Special Board Meeting (Public Hearing No. 4 regarding the transition to division- based elections) — Wednesday, November 4 at 6:00 p.m. BOARD ACTION: Received the announcements. 12. Board Members — Committee Minutes a. September 29, 2020 — Administration Committee — Chair Williams and President McGill BOARD ACTION: Received the Committee minutes. 13. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causer • Attended the virtual Water Environmental Federation Technical Exhibition Conference (WEFTEC) • Attended and presented at the Sewer Summit • Attending the California Water Environmental Association (CWEA) Annual Conference next week and will speak about wastewater resiliency Member Nejedly — No report. Member Pilecki — No report. Member Williams — No report. November 5, 2020 Regular Board Meeting Agenda Packet- Page 17 of 150 Page 7 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT October 15, 2020 Board Meeting Minutes- Page 6 President McGill President McGill provided a written report covering his announcements and other meetings. BOARD ACTION: Received the reports and announcements. 14. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ADJOURNMENT The meeting was adjourned at 2:25 p.m. Michael R. McGill, P.E. President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California November 5, 2020 Regular Board Meeting Agenda Packet- Page 18 of 150