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HomeMy WebLinkAbout05.c. Receive Capital Projects Division Quarterly Report (July to September) on capital projects, active consultant contracts, change order log, and schedule of bids and awards Page 1 of 9 Item 5.c. CENTRAL SAN November 3, 2020 TO: ENGINEERING AND OPERATIONS COMMITTEE FROM: EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER REVIEWED BY: JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES ROGER S. BAILEY, GENERAL MANAGER SUBJECT: RECEIVE CAPITAL PROJECTS DIVISION QUARTERLY REPORT (JULYTO SEPTEMBER) ON CAPITAL PROJECTS, ACTIVE CONSULTANT CONTRACTS, CHANGE ORDER LOG, AND SCHEDULE OF BIDS AND AWARDS Attached is the Capital Projects Division Quarterly Report for the period of J my to September 2020. Strategic Plan Tie-In GOAL THREE: Fiscal Responsibility Strategy 1—Maintain financial stability and sustainability, Strategy 2—Ensure integrity and transparency in financial management ATTACHMENTS: 1. Quarterly Report, July-September 2020 November 3, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 31 of 41 Page 2 of 9 CAPITAL PROJECTS QUARTERLY REPORT JULY— SEPTEMBER 2020 Engineering and Operations Committee Meeting November 3 , 2020 N Central Contra Costa sanitary District November 3, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 32 of 41 Page 3 of 9 CAPITAL PROJECTS QUARTERLY REPORT: JULY - SEPTEMBER 2020 CONSTRUCTION CONTRACT COMMITMENTS Board Change Orders Total Current Amount Paid to Bid Opening Eng.Estimate Number of Low Bid($) Variance($) Variance(%) Remainder to Date Project No. Project Title Announce Award Date Contractor To Date($) Contract Amount Contractor %Spent Date A Bids Received B B-A (B-A)I A C B+C To Date) Contract 7317A Plant Control System Network Upgrades-Server Room 1/3/19 1/24/19 2/21/19 $600,000 5 $543,900 ($56,100) -9% Paciic Power&Systems, Inc. $107,968 $651,868 $624,868 $27,000 96% 7322 Fire Protection System,Phase 2 Revised 11/16/17 12/15/17 12/21/17 $700,000 3 $730,500 $30,500 4% Bockmon&Woody Electric Co.,Inc. $151,228 $881,728 $836,508 $45,221 95% 7328 Influent Pump Electrical Improvements 5/21/20 6/25/20 7/16/20 $6,900,000 7 $4,629,300 ($2,270,700) -33% Auburn Constructors,LLC $0 $6,497,300 $0 $6,497,300 0% 7339B Plant Control System 1/0 Replacement Project-Phase 2,Secondary 3/19/20 5/6/20 5/21/20 $1,300,000 9 $1,222,200 ($77,800) -6% Bockmon&Woody Electric Co.,Inc. $72,265 $1,294,465 $197,363 $1,097,102 15% Process 7351 Mechanical and Concrete Renovations 10/4/18 10/30/18 11/15/18 $10,841,700 3 $9,660,000 ($1,181,700) -11% C.Overaa&Co. $1,066,818 $10,726,818 $9,897,055 $829,763 92% 7353 Outfall Improvements,Phase 7 1/16/20 3/3/20 4/16/20 $4,000,000 2 $4,447,000 $447,000 11% Power Engineering Construction Company $15,003 $4,462,003 $2,276,822 $2,185,181 51% 7361 Filter Plant and Clearwell Improvements-Phase 1A 5/21/20 7/29/20 8/20/20 $31,000,000 8 $26,584,000 ($4,416,000) -14% C.Overaa&Co. $0 $26,584,000 $0 $26,584,000 0% 7367 Concord Main Metering Station 10/4/18 10/30/18 11/15/18 $850,000 3 $404,000 ($446,000) -52% C.Overaa&Co. $0 $404,000 $161,000 $243,000 40% 8436 Pump Station Upgrades,Phase 1 8/26/19 10/24/19 11/07/19 $24,000,000 3 $25,634,551 $1,634,551 7% Mountain Cascade,Inc. $0 $25,634,551 $3,104,650 $22,529,901 12% 8442 Lower Orinda Pump Station ASD Replacements N/A 5/6/20 5/21/20 $300,000 6 $77,700 ($222,300) -74% D.W.Nicholson Corporation $29,746 $107,446 $62,700 $44,746 58% 8456 Danville Sewer Renovations,Phase 3 1/16/20 2/19/20 4/2/20 $3,600,000 6 $2,721,145 ($878,855) -24% Cratus,Inc. $641,057 $3,362,202 $2,497,312 $864,890 74% 8458 Martinez Sewer Renovations,Phase 6 1/16/20 5/6/20 5/21/20 $4,200,000 7 $3,030,075 ($1,169,925) -28% Pacific Trenchless,Inc. $0 $3,030,075 $542,540 $2,487,535 18% 8459 Lafayette Sewer Renovations,Phase 14 5/21/20 6/18/20 7/2/20 $3,650,000 5 $2,718,025 ($931,975) -260 Andes Construction,Inc. $0 $2,718,025 $0 $2,718,025 0% 8460 Walnut Creek Sewer Renovations,Phase 14 4/2/20 4/28/20 5/21/20 $4,300,000 6 $3,572,655 ($727,345) -17% Precision Engineering,Inc. $0 $3,572,655 $814,700 $2,757,955 23% TOTAL $96,241,700 $85,975,051 ($10,266,649) -11% $2,084,085 $89,927,136 $21,015,517 $68,911,619 23% November 3, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 33 of 41 Page 4 of 9 CAPITAL PROJECTS QUARTERLY REPORT: JULY - SEPTEMBER 2020 UPCCAA CONSTRUCTION CONTRACT COMMITMENTS Eng.Estimate Number of Bids Low Bid($) Variance($) Variance(%) Change Orders Total Current Amount Paid to Remainder to Project No. Project Title Contractor To Date($) Contract Amount Contractor %Spent A Received B B-A (B-A)1 A C B+C To Date) Contract 2019-008 Plant Operations Building Rooftop Unit Replacement and Air Balance $90,000 4 $99,000 $9,000 10% Aria Electric&Construction $3,900 $102,900 $94,905 $7,995 92% 2019-009 San Ramon Pump Station VFD Replacement and Pump Rebuild $140,000 5 $134,074 ($5,926) 4% Telstar Instruments $0 $134,074 $134,074 $0 100% 2019-011 Plant Operations Building Multi-Purpose Room $150,000 2 $119,747 ° One Diversifield,LLC $14,913 $134,661 $118,745 $15,916 88% Audio Visual Improvements ($30,253) 20/° 2020-006 Annex Roll Up Door Improvements $8,594 1 $8,594 $0 0% Contra Costa Door $0 $8,594 $0 $8,594 0% 2020-007 Auxiliary Boiler Cleaning $170,000 3 $156,880 ($13,120) -8% Bay City Boiler&Engineering Company,Inc. $0 $156,880 $0 $156,880 0% TOTAL $558,594 $518,295 ($62,456) 11% $18,813 $537,109 $347,724 $189,385 65% November 3, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 34 of 41 Page 5 of 9 ACTIVE CONSULTANT CONTRACTS: JULY - SEPTEMBER 2020 PROFESSIONAL / TECHNICAL SERVICES AGREEMENTS o Type Total Board Original Contract Total Current /a Board Remainder to DP No. Project Title (P,D,C,1) Consultant Authorized Amount Rev.1 Rev.2 Rev.3 Rev.4 Rev.5 Rev.6 Rev.7 Rev.8 Rev.9 Total REV. Contract Auth. Spent to Date Agreement Amount 7328 Influent Pump Electrical Improvements P/D Brown and Caldwell $1,498,152 $844,000 Time $841152/ $570,000 $654,152 $1,498,152 100% $927,154 $570,998 Time 7339 Plant Control System 1/0 Replacement Project Phase 1 D TJC&Associates $170,000 $169,740 Time $55,000/ $55,000 $224,740 100% $154,157 $70,583 Time Solids Handling Facility Improvements(046333) D Ewing Construction Services Staff Authority $14,610 Time $35,390 Time $50,000 Time $85,390 $100,000 GM $50,520 $49,480 7348 Solids Handling Facility Improvements(044848) P/D Black&Veatch Corporation $9,304,636 $1,960,000 Time $240,000 $5,900,000 $84,636 $220,000 $200,000 $700,000 $7,344,636 $9,304,636 100% $8,507,954 $796,682 and Time Solids Handling Prebid Services D/C MWH Constructors $950,000 $400,000 $100,000 Time $450,000 $550,000 $950,000 100% $499,344 $450,656 7353 Outfall Improvements,Phase 7 D Zentner Associates Staff Authority $29,825 $10,000 $80,000 $90,000 $119,825 GM $77,863 $41,962 7361 Filter Plant and Clearwell Improvements-Phase 1A P/D/C Stantec $4,562,000 $990,000 $550,000 Time $1,538,000 $184,000/ $1,300,000 $3,572,000 $4,562,000 100% $1,467,698 $3,094,302 Time 8243 Server Room Relocation/Architectural Impr.(045542)[DPs 7362,8207 D MWA Architects $400,000 $443,350 $9,990 $9,990 $453,340 113% $367,046 $86,294 and 8247] 8436 Pump Station Upgrades,Phase 1 P/D/C V.W.Housen&Associates $3,976,000 $780,000 Scope Time $2,200,000 $35,000 $61,000 Scope Time $900,000 $3,196,000 $3,976,000 100% $3,331,375 $644,625 and Time 8457 Pump Station Upgrades,Phase 2 P/D V.W.Housen&Associates $2,400,000 $2,400,000 $0 $2,400,000 100% $415,803 $1,984,197 7373 Fire Protection System Improvement,Phase 3 P/D DTN Engineers Staff Authority $52,000 $0 $52,000 GM $13,748 $38,252 7375 Contractor Staging Improvements P/D Woodard and Curran,Inc. $250,000 $250,000 $0 $250,000 100% $28,302 $221,698 Total Design: $23,890,693 $15,840,964 $8,049,729 CONSTRUCTION 7322 Fire Protection System Improvement,Phase 2 C DTN Engineers $262,500 $150,000 $20,490 $2,010 $90,000 $112,500 $262,500 100% $258,135 $4,365 Solids Handling Facility Improvements(Wet Scrubber Engineering) C EnviroCare $250,000 $249,000 $18,500 $18,500 $267,500 107% $118,100 $149,400 7348 Solids Handling Facility Improvements C Schwing Bioset $150,000 $150,000 $0 $150,000 100% $75,000 $75,000 Solids Handling Facility Improvements c Andritz Separation Technologies $60,771 $60,771 $0 $60,771 100% $30,385 $30,386 7351 Mechanical and Concrete Renovations C Carollo Engineers $1,575,000 $850,000 Time Time $725,000 $725,000 $1,575,000 100% $1,353,578 $221,422 7353 Outfall Improvements,Phase 7 c Aecom Technical Services,Inc. Staff Authority $40,230 $0 $40,230 GM $0 $40,230 7361 Filter Plant and Clearwell Improvements-Phase 1A C MWH Constructors $2,100,000 $2,100,000 $0 $2,100,000 100% $0 $2,100,000 7367 Concord Main Metering Station(Under DP 8436 contract,not included in C V.W.Housen&Associates $35,000 $35,000 $0 $35,000 100% $34,670 $330 totals) 7327 Headworks Screenings Upgrade C Brown and Caldwell $1,450,000 $850,000 $140,000 $63,315 $36,457 $360,228 Time $95,000 Time Time Time $695,000 $1,545,000 107% $1,398,718 $146,282 Server Room Relocation&POB Seismic Upgrades C MWAArchitects $140,000 $140,000 $21,000 Time $39,000 Time Time $60,000 $200,000 GM $166,114 $33,886 7362/8243 Server Room Relocation&POB Seismic Upgrades C SCA Environmental Staff Authority $29,550 $30,450 $30,000 Time Time Time $60,000 $90,000 GM $79,483 $10,517 8436 Pump Station Upgrades,Phase 1 C Psomas $1,800,000 $1,800,000 $0 $1,800,000 100% $89,965 $1,710,035 Total Construction:1 $8,091,001 $3,569,478 $4,521,523 TOTAL • • $19,410,442 $12,571,252 November 3, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 35 of 41 Page 6 of 9 ACTIVE CONSULTANT CONTRACTS: JULY - SEPTEMBER 2020 AS-NEEDED CONTRACTS Original Remainder Type Total Board Total Total Current %Board Spent to Contract No. Consultant (P,D,C,1) Service Type Authorized Contract Rev.1 Rev.2 Rev.3 Rev.4 Rev.5 Rev.6 REV. Contract Amount Auth. Date to Amount Agreement 046618 Alisto Engineering Group D/C Corrosion Consulting $150,000 $150,000 $0 $150,000 100% $0 $150,000 046894 ArcSine Engineering D/C Electrical,Instrumentation,and Controls $725,000 $375,000 $350,000 $350,000 $725,000 100% $167,733 $557,267 044858 Bess Test Lab,Inc. D/C Locating $631,200 $210,400 $210,400 Time Time Time $210,400 $420,800 100% $363,372 $57,428 048262 Brown and Caldwell D/C Design and Construction Support $500,000 $500,000 $0 $500,000 100% $0 $500,000 047186 BSK Associates D/C Geotechnical Investigation $150,000 $150,000 $0 $150,000 100% $130,121 $19,880 047181 Cal Engineering&Geology,Inc. D/C Geotechnical Investigation $150,000 $150,000 $0 $150,000 100% $78,576 $71,424 046250 Complete Project Solutions D/C Structural Engineering $150,000 $150,000 $0 $150,000 100% $94,785 $55,215 044811 DCM Consulting D/C Geotechnical Investigation Staff Authority $20,000 Time $20,000 Time $25,000 Time $35,000 Time $80,000 $100,000 GM $49,665 $50,335 045691 DKS Associates D/C Traffic Control Staff Authority $25,000 Time/Contact Time $0 $25,000 GM $0 $25,000 9001 Geocon Consultants Inc. D/C Hazardous Materials Testing Staff Authority $150,000 $0 $150,000 GM $0 $150,000 048138 HP Squared D/C Specialty Electrical Engineering $400,000 $400,000 $0 $400,000 100% $27,424 $372,576 046614 JDH Corrosion Consultants,Inc. D/C Corrosion Consulting $150,000 $150,000 $0 $150,000 100% $79,393 $70,607 047905 Lee&Ro,Inc. D/C Design and Construction Support $500,000 $500,000 $0 $500,000 100% $142,239 $357,761 047185 McMillen Jacobs Associates D/C Geotechnical Investigation $150,000 $150,000 $100,000 $100,000 $250,000 100% $165,137 $84,863 045183 Michael Marangio D/C Biological Consulting Staff Authority $10,000 $20,000 $20,000 Time $40,000 $50,000 GM $33,036 $16,964 CCTV2020 Professional Pipe Services D/C Closed Circuit TV Inspection $69,540 $69,540 $0 $69,540 100% $0 $69,540 046441 REY Engineers D/C Land Surveying Services $600,000 $200,000 $200,000 Fee Schedule $200,000 $400,000 $600,000 100% $445,497 $154,503 048126 SCA Environmental,Inc. D/C Hazardous Materials Testing Staff Authority $150,000 $0 $150,000 GM $26,403 $123,597 8001 Terracon Consultants,Inc. D/C Hazardous Materials Testing Staff Authority $150,000 $0 $150,000 GM $0 $150,000 047670 The Professional Tree Care Company D/C Arborist Staff Authority $70,000 $0 $70,000 GM $0 $70,000 046896 TJC&Associates D/C Electrical,Instrumentation,and Controls $375,000 $375,000 $0 $375,000 100% $31,791 $343,209 046247 TJC&Associates D/C Structural Engineering $150,000 $150,000 $0 $150,000 100% $18,776 $131,225 047139 Traffic Control Pros D/C Traffic Control Staff Authority $85,000 $0 $85,000 GM $15,276 $69,724 047668 Tree Wise D/C Arborist Staff Authority $70,000 $0 $70,000 GM $7,405 $62,595 047669 West Coast Arborists D/C Arborist Staff Authority $70,000 $0 $70,000 GM $5,890 $64,110 045187 WRECO D/C Biological Consulting Staff Authority $10,000 $20,000 $20,000 Time $40,000 $50,000 GM $27,128 $22,872 Total Design: $5,710,340 $1,909,646 $3,800,694 CONSTRUCTION 045272 Consolidated Engineering Laboratories C District-Wide Compaction Testing Staff Authority $25,000 Time Time Time $0 $25,000 GM $13,363 $11,637 048352 Consolidated CM C Treatment Plant-Construction Inspection $500,000 $500,000 $0 $500,000 100% $142,594 $357,406 2017-01 Exam Technologies Corporation C Survey Monument Installation $175,440 $58,480 $58,480 $58,480 $116,960 $175,440 100% $76,302 $99,138 048309 ICM Group,Inc. C Collection System-Construction Inspection $450,000 $450,000 $0 $450,000 100% $0 $450,000 048229 JN Engineering C Collection System-Construction Inspection $450,000 $450,000 $0 $450,000 100% $54,073 $395,927 048261 McMillen Jacobs Associates C Collection System-Construction Inspection $450,000 $450,000 $0 $450,000 100% $21,527 $428,473 045278 Terracon Consultants,Inc. C District-Wide Compaction Testing Staff Authority $25,000 Time $30,000 Time $30,000 $55,000 GM $36,336 $18,664 2016-01 Roto-Rooter C District-Wide Potholing Blanket Contract $446,730 $148,910 $148,910 $148,910 $297,820 $446,730 100% $383,642 $63,088 2016-02 Morgan-Bonanno Development,Inc. C District-Wide Patch Paving $360,000 $119,601 $130,399 $110,000 $238,005/ $478,404 $598,005 100% $121,640 $476,365 Time 2020-003 Badger Daylighting Corporation C District-Wide Utlity Potholing Staff Authority $199,995 $0 $199,995 GM $0 $199,995 Total Construction: $3,350,170 $849,478 $2,500,692 IL Ift $2,759,123 $6,301,387 November 3, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 36 of 41 Page 7 of 9 CAPITAL PROJECTS QUARTERLY REPORT: JULY - SEPTMEBER 2020 CHANGE ORDER LOG No.of Value of %Change % DP No. Project Title Contractor C01 CO2 CO3 C04 C05 C06 C07 C08 C09 C010 C011 C012 C013 C014 C015 C016 C017 C018 C019 CO20 Change Change Orders Contingency Orders Orders($) 7317A Plant Control System Network Upgrades-Server Paciic Power&Systems,Inc. $35,700 $10,755 $23,220'** $27,484*** $3,809 $5,600 $1,400 7 $107,968*** 19%*** 15% Room 7322 Fire Protection System,Phase 2 Revised Bockmon&Woody Electric Co.,Inc. $0 $64,837 $0 $31,473 $11,033 $26,789* $0 $9,404 $0 $3,614 $2,740 $1,338 12 $151,228* 17%* 15% 73398 Plant Control System 1/0 Replacement Project- Bockmon&Woody Electric Co.,Inc. $72,265 1 $72,265 6% 15% Phase 2,Secondary Process 7351 Mechanical and Concrete Renovations C.Overaa&Co. $36,018** $5,774 $10,014 $62,584 $7,111 $23,009 $5,390 $3,582 $121,271** $52,130 $2,963 $33,684** $170,000 $16,486 $30,732 $24,036 $27,934** $34,899 $350,000 $49,201 20 $632,718** 6%** 10% 7353 Outfall Improvements,Phase 7 Power Engineering Construction Company $15,003 1 $15,003 0% 15% 8442 Lower Orinda Pump Station ASD Replacements D.W.Nicholson Corporation $44,746**** 1 $29,746 28% 30% 8456 Danville Sewer Renovations,Phase 3 Cratus,Inc. $25,312 $139,095 $117,700 $108,950 $250,000***** 5 $641,057***** 19%***** 15% *DP 7322:CO6 was paid for by the contractor on DP 8243 for damages to the new fire system.Change orders to date for DP 7322 is$120,361(13.7%) *DP 7351:C01 was paid for by DP 7348,C09 was paid for by DP 7349,part of C012 was paid for by DP 7328,and C017 was paid for by DP 7370.Change orders to date for DP 7351 is$423,785(4%) **DP 7317A:$12,676 of CO3 was paid for by DP 7339,$12,300 of C04 paid for by DP 7370,and$6,330 of C04 was paid for by DP 8240.$3,200 of C06 and all of C07 were paid by DP 7362.Change orders to date for DP 7317A is$72,062(13.2%) ***DP 8442:C01$15,000 will be applied to project allowance *****DP 8456:C05 was paid for by DP 8451.Change orders to date for DP 8456 is$391,057(12%) November 3, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 37 of 41 Page 8 of 9 CAPITAL PROJECTS QUARTERLY REPORT: JULY— SEPTEMBER 2020 Construction contracts awarded under$200,000 (UPCCAA Informal Bids) Date Project Project No. Contractor Total Auxiliary Boiler Bay City Boiler & 8/7/20 Cleaning 2020-007 Engineering Company, $156,880 Inc. Construction projects accepted Date Project Project No. Contractor 8/4/20 Emergency Sludge Loadout 7348A Auburn Constructors, LLC Facility Upgrades Plant Operations Building 7362 / 8/4/20 Seismic Upgrades & Server 8243 CWS Construction Group, Inc. Room Relocation 9/24/20 Recycled Water Clearwell 7365 Aztec Consultants, Inc. Repairs November 3, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 38 of 41 SCHEDULE OF FISCAL YEAR 2020-2021 BIDS AND AWARDS Project Information Bid Status Project Project Title Board Bid Opening Engineer's Estimate E&O Meeting Date Award Date No. Announcement 8461 South Orinda Sewer Renovations, Phase 8 December 2020 January 2021 $4.5 M February 2021 March 2021 7348 Solids Handling Facility Improvements December 2020 March 2021 $100 M April 2021 May 2021 7369 Treatment Plant Piping Renovations, Phase 10 March 2021 April 2021 $3.5 M May 2021 June 2021 7377 Electric Blower Improvements April 2021 May 2021 $7.0 M May 2021 June 2021 7373 Fire Protection System-Phase 3 TBD TBD TBD TBD TBD 8463 North Orinda Sewer Renovations, Phase 8 TBD TBD TBD TBD TBD 8464 Martinez Sewer Renovations, Phase 7 TBD TBD TBD TBD TBD 8465 Walnut Creek Sewer Renovations, Phase 15 TBD TBD TBD TBD TBD 8466 Danville Sewer Renovations, Phase 4 TBD TBD TBD TBD TBD November 3, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 39 of 41