HomeMy WebLinkAbout05.b. Receive update regarding Board Room audio/visual system improvements Page 1 of 4
Item 5.b.
,orVIOIN SAN
November 3, 2020
TO: ADMINISTRATION COMMITTEE
FROM: JOHN HUIE, INFORMATION TECHNOLOGY MANAGER
REVIEWED BY: PHILIP LEIBER, DIRECTOR OF FINANCE AND ADMINISTRATION
ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE UPDATE REGARDING BOARD ROOM AUDIO/VISUAL SYSTEM
IMPROVEMENTS
The Administration Committee requested an update on the audio/visual system improvements in Central
San's Board Room. Staff will provide the Committee with a brief presentation and be available to respond
to questions.
Strategic Plan Tie-In
GOAL ONE: Customer and Community
Strategy 1—Deliver high-quality customer service
GOAL FOUR: Workforce Development
Strategy 1—Proactively plan for future operational staffing needs, Strategy 4—Meet or exceed industry safety
standards
GOAL SIX: Innovation and Optimization
Strategy 1—Implement the Central San Smart Initiative, Strategy 2— Improve and modernize operations through
technology and efficiency measures
GOAL SEVEN:Agility andAdaptability
Strategy 1—Maintain a safe working environment for employees and the public during the COVID-19 pandemic
, Strategy 2—Plan ahead for scenarios of direct adverse impacts
ATTACHMENTS:
1. Presentation
November 3, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 32 of 38
Page 2 of 4
00. BOARD ROOM AUDIO/VISUAL
SYSTEM IMPROVEMENTS
Administration Committee Meeting
November 3, 2020
John Huie
Information Technology Manager
CENTRALSAN
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BACKGROUND
• COVID-19 has highlighted the importance of
creating a flexible-use system to enable remote
participation by Board members.
• The existing Audio/Video system has been
assembled over a period of years and is now overly
complex and has been difficult to operate as
reliably as we would like.
• The system has several limitations including poor
sound quality and a poor user experience for home
viewers.
•An upgraded Audio/Visual system will enable
Central San more efficiently utilize the Board Room
to
maximum public benefit.
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CENTRALSAN
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November 3, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 33 of 38
Page 3 of 4
PLANNED BOARD ROOM
UPGRADES
• Replace sound system including amplifier and
microphones.
• Install individual monitor screens for each seat at
the dias.
•Add two ceiling-mounted cameras to show manager
table as well as a lectern view.
• Configure system to enable home viewers to see the
presentation screen.
• Install remote touch-screen control panel.
• Replace lectern with unit that is more easily
erviced.
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CENTRALSAN
BENEFITS
• Enable presentations and speakers to be seen
clearly.
• Reduce echo during remote (Microsoft Teams)
meetings.
• Make better use of space in Board Room by freeing
up back seats that are currently blocked by screens.
•Add more flexibility to room layouts.
• Enable staff to control presentation settings
remotely.
• Modernize the system to improve reliability and ease
of maintenance.
4 h
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November 3, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 34 of 38
Page 4 of 4
COST & TIMELINE
•The cost is anticipated to be approximately $75,000.
•Time to complete depends on several internal and
external factors but is expected to be completed in
two to three months.
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QUESTIONS?
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CENTRALSAN
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November 3, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 35 of 38