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Home My WebLink About09.a. General Manager written announcements Page 1 of 5 Item 9.a. CENTRALSAN jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT October 15, 2020 TO: HONORABLE BOARD OF DIRECTORS FROM: ROGER S. BAILEY, GENERAL MANAGER SUBJECT: ANNOUNCEMENTS - OCTOBER 15, 2020 Attached are the announcements for the above meeting. ATTACHMENTS: 1. General Manager Written Announcements 2. HR Report- Third Quarter 2020 October 15, 2020 Regular Board Meeting Agenda Packet- Page 54 of 89 Page 2 of 5 ATTACHMENT 1 Board Meeting of October 15, 2020 General Manager Written Announcements AREA-BASED ELECTIONS 1) Public Hearing to be Held November 4, 2020 at 6:00 p.m. to Provide Input on Draft Boundary Maps for Transition to Area-Based Elections Central San is transitioning from an at-large election system to an area-based election system. Under the current at-large election system, all five members of the Board of Directors are chosen by constituents from the District's entire service area. Under area-based elections, the District will be divided into five separate election areas—called "divisions"—and voters residing in each area will select one representative to serve on the Board. Why is Central San making this change? In July 2020, a certified letter was received from a Malibu-based law firm asserting that the District's at-large election system violates the California Voting Rights Act. Central San is not alone; many special districts, cities, and school districts have received similar letters in recent years. The letter did not provide any evidence of a violation. However, based on similar cases in other jurisdictions, litigation over this issue is usually very expensive – as much as $1 million or more. To avoid this significant cost to customers, the Board adopted a resolution on August 20, 2020 declaring an intention to transition to area-based elections. What has been done so far? Central San invited all residents of the District to attend public hearings held September 3 and September 21 to provide public input regarding the composition of potential electoral division boundaries. A third public hearing was held on October 14 to provide input on the draft maps of potential electoral division boundaries and to discuss the election sequence. What is next? Central San invites all of District residents to attend a public hearing on the following date to provide input on the draft maps of potential electoral division boundaries and discuss the election sequence. The maps have been prepared by the demographer based on feedback gathered at the first three public hearings. Draft maps are published on Central San's website at centralsan.org. Wednesday, November 4, 2020, 6:00 p.m. The November 4 hearing will be held virtually via Zoom and physically in the Central San Multi-Purpose Room at 5019 Imhoff Place, Martinez. The meeting also will be October 15, 2020 Regular Board Meeting Agenda Packet- Page 55 of 89 Page 3 of 5 Written Announcements October 15, 2020 Page 2 of 3 livestreamed on our website. Please visit our website at centralsan.org/elections to learn how you may participate in this meeting. The fifth and final hearing in this process of transitioning to area-based elections has been scheduled for Monday, November 16, 2020 at 3:30 p.m. to obtain final public input before the Board adopts a final by-division map using 2010 Census data. Will the map be modified when 2020 Census data becomes available? The short answer is yes. Next summer, after the 2020 Census data for the District's service area is received, Central San will be holding an additional series of public hearings to reshape the boundaries to their final form based on the new census data. The new divisions will be in effect for the 2022 election cycle. Please plan to join us next summer to help ensure the best representation for all customers. Questions? Please contact Secretary of the District Katie Young at sod@centralsan.org or (925) 229- 7303 with questions or to request further information. HUMAN RESOURCES 2) Central San Welcomes New Employee Kathi Molinar, Administrative Assistant Kathi Molinar is the new Administrative Assistant in the Collection System Operation Division, Operations Department, since September 28, 2020. Prior to joining Central San, Kathi worked for the City of Benicia for 10 years as an Administrative Technician for the Water, Sewer, Street and Fleet Divisions. As the Administrative Technician, she was responsible for all administrative related tasks for the respective divisions. Kathi resides in Benicia and enjoys spending time with her family and friends. We are excited to have Kathi joining the Central San Collection System Division. CONTRACTS & AGREEMENTS— QUARTERLY UPDATE 3) General Manager Authorized Contracts, Agreements, Etc. — Third Quarter 2020 The Board has delegated various authorities to the General Manager via Board Policy No. BP 037 — Delegation of Authority to General Manager, including the authority to enter into certain agreements and contracts on behalf of the District. Additionally, the Board has requested an announcement when construction projects have been accepted, which occurs when the Notice of Completion is recorded with the County Recorder's Office. Also, the Board has requested notification of certain legal claim settlements. Below is a recap of each of these items for the period July 1 through September 30, 2020: October 15, 2020 Regular Board Meeting Agenda Packet- Page 56 of 89 Page 4 of 5 Written Announcements October 15, 2020 Page 3 of 3 Professional consul ng agreements*between $50,000 and$200,000 Date or Total or Revision Agreement Amendment Company Revised Date No. (Y/N) Name Description Total 7/11/20 PO 048291 No Alameda Electrical Modicon PLC $96,342 Distributor Hardware 7/22/20 048266 No JT Thorpe & Son, Inc. Repair Furnace 1 $99,500 Refractor The above includes: • Professional Agreements between$50,000—$200,000 • Professional Agreement Revisions that result in new total agreement between$50,000-$200,000 • Professional Agreement Revisions between$50,000-$200,000 • Small Construction/District Project Contracts between$50,000-$200,000 • Small Construction/District Project Contract Revisions that result in new total agreement between$50,000- $200,000 • Small Construction/District Project Contract Revisions between$50,000-$200,000 All other contracts that are not`professional services"or"District Projects"such as maintenance services, equipment, chemicals, and supplies, do not require Board approval regardless of dollar amount. The Board approves the annual budget which includes the expenses that come from these contracts, so these contracts are not included in this report as they have historically been within staff authority. Construction contracts awarded under$200,000 (UPC CAA Informal Bids Date Project Project No. Contractor Total Bay City Boiler & 8/7/20 Auxiliary Boiler Cleaning 2020-007 Engineering $156,880 Company, Inc. Construction projects accepted Date Project Project No. Contractor 8/4/20 Emergency Sludge Loadout Facility 7348A Auburn Constructors, LLC Upgrades 8/4/20 Plant Operations Building Seismic 7362 / CWS Construction Group, Upgrades & Server Room Relocation 8243 Inc. 9/24/20 Recycled Water Clearwell Repairs 7365 Aztec Consultants, Inc. Legal claim settlements between $25,000 and$50,000 Date Type of Claim Claimant Descri tion Total None. HUMAN RESOURCES- QUARTERLY UPDATE 4) Update on Personnel Actions - Third Quarter 2020 See Attachment 2 for the Human Resources report covering personnel actions for July 1 through September 30, 2020. October 15, 2020 Regular Board Meeting Agenda Packet- Page 57 of 89 Page 5 of 5 ATTACHMENT 2 HR Report -Third Quarter 2020 New Hires Name Position Hire Date Nicole Crawford Adminstrative Assistant 08/31/20 Jesse McDermott Chemist 1 09/08/20 Kathi Molinar Administrative Assistant 09/28/20 Promotions Name Prior Position Current Position Date of Promotion Steven Diethelm Electrical Technician Utility Systems Engineer 08/18/20 Jason Fitch Assistant Engineer Associate Engineer 09/02/20 Personnel Advancements Name Prior Position Current Position Date of Advancement Jason Brown Maintenance Crew Member 11 Maintenance Crew Leader 08/10/20 Ornan Nwansi Maintenance Crew Member 11 Maintenance Crew Leader 08/10/20 David Bagar Plant Operator I Plant Operator 11 08/18/20 Retirements Name Position Length of Service Retirement Date Angela Taliani Administrative Services Supervisor 19 years 07/06/20 Scott Kahlor Construction Inspector 10 years 07/17/20 Don Comstock Maintenance Crew Leader 15 years,10 months 07/22/20 Ann Sasaki Deputy General Manager 5 years,8 months 08/17/20 Rick Hernandez Senior Right-of-Way Agent 28 years,1 month 09/17/20 Resignations Name Position Length of Service Termination Date Dulce Petagara Environmental Compliance Inspector 11 8 years,10 months 08/24/20 Noe Meza Assistant Engineer 8 years,2 months 08/25/20 October 15, 2020 Regular Board Meeting Agenda Packet- Page 58 of 89