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Home My WebLink About01.a. Approve minutes of Regular meeting held 09-03-20 Page 1 of 8 Item 1.a. CENTRALSAN jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT September 18, 2020 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: SEPTEMBER 3, 2020 REGULAR BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Minutes of 09-03-20 Regular Board meeting September 18, 2020 Special Board Meeting Agenda Packet- Page 6 of 154 Page 2 of 8 CENTRAL SAN CENTRAL •NTRA COSTA SANITARY DISTRICT 5019 • MINUTES* BOARD OF DIRECTORS: MICHAEL R.MCGILL President REGULAR BOARD MEETING TAD J PILECKI Board Room President Pro Tent Thursday, September 3, 2020 PAUL H.CAUSEY 1'30 p.m. JAMES A.NEJEDLY DAVID R. WILLIAMS DRAFT Open Session — Board Room (Video recorded) ROLL CALL A regular meeting of the Board of Directors was called to order by President McGill at 1:30 p.m. Secretary of the District Katie Young called roll: PRESENT(via videoconference): Members: Causey, Nejedly, Pilecki, Williams, McGill ABSENT. Members: None MOMENT OF SILENCE FOR ESSENTIAL WORKERS President McGill called for a moment of silence in honor of all essential workers during the COVID-19 pandemic. Member Causey included President McGill and his family in the moment of silence in remembrance of his mother who passed away earlier this month. President McGill then made an announcement that this was the first of two Board meetings on September 3. The second meeting was a public hearing starting at 6:00 p.m. for the purpose of receiving public input regarding the composition of potential electoral division boundaries, as a result of the Board's decision at the August 20, 2020 meeting to transition to an area-based election system. He made the announcement so as not to confuse any members of the public who were listening to the meeting via livestream. PUBLIC COMMENT PERIOD No comments. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. September 18, 2020 Special Board Meeting Agenda Packet- Page 7 of 154 Page 3 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT September 3, 2020 Regular Board Meeting Minutes - Page 2 REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. CONSENT CALENDAR 1. Approve the following: a. August 20, 2020 Board meeting minutes 2. Approve expenditures incurred July 23 through August 6, 2020 3. Review June 2020 Financial Statements and Investment Reports 4. Adopt Resolution No. 2020-030 establishing the appropriations limit in the amount of $119,710,797 for Fiscal Year 2020-21, in accordance with Article XIII B of the California Constitution, using the change in the California per capita personal income percentage and change in population to calculate the appropriations limit 5. Authorize increase in payment from $200,000 to $245,166 for the Fiscal Year 2020- 21 property insurance renewal premium 6. Adopt Resolution No. 2020-031 accepting offers of dedication of sanitary sewer easements in the City of San Ramon as depicted on Subdivision Maps 9455 and 9457, related to Job 6642, and authorizing staff to record documents with the Contra Costa County Recorder Member Pilecki requested Item 5 be pulled from the Consent Calendar for further discussion. BOARD ACTION: Motion was made by Member Causey and seconded by Member Williams to adopt Items 1-4 and Item 6 on the Consent Calendar as recommended. Motion passed by unanimous roll call vote. In regard to Item 5, Member Pilecki requested an explanation as to the reason for the significant increase in the property insurance renewal premium and inquired about coverage and the deductible. Member Causey stated that staff had explained at the most recent Finance Committee meeting that the increase was well beyond anything anticipated by public agencies and that it was due primarily to losses stemming from recent wildfires in California. The insurance covers the District's buildings, but not heavy-duty equipment. In response to a question from Member Pilecki, Director of Finance and Administration Phil Leiber stated that the District's deductible is $250,000. September 18, 2020 Special Board Meeting Agenda Packet- Page 8 of 154 Page 4 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT September 3, 2020 Regular Board Meeting Minutes - Page 3 BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Causey to adopt Item 5 on the Consent Calendar as recommended. Motion passed by unanimous roll call vote. PUBLIC HEARINGS 7. Conduct three public hearings, one for each of the following Contractual Assessment Districts (CAD): • North Jackson Way CAD No. 2016-2 in Alamo • Cordell Drive CAD No. 2017-1 in Danville • Harper Lane Area CAD No. 2018-1 in Danville to consider adopting the following: • Resolution No. 2020-032 confirming and levying final assessments on all three CADs; • Resolution No. 2020-033 directing that the Fiscal Year 2020-21 assessments for all three CADs be placed on the Contra Costa County property tax roll for collection; • Uncodified Ordinance No. 312 establishing reimbursement fees for the properties which connect to District Project 6603 (North Jackson Way CAD No. 2016-2); • Uncodified Ordinance No. 313 establishing reimbursement fees for the properties which connect to District Project 6679 (Cordell Drive CAD No. 2017-1); and • Uncodified Ordinance No. 314 establishing reimbursement fees for the properties which connect to District Project 6534 (Harper Lane Area CAD No. 2018-1) District Counsel Kent Alm explained that the following three public hearings could be voted on separately should the Board Members or public have questions. Planning and Development Services Division Manager Danea Gemmell stated that there was an error on Attachment 3, Final Assessment Roll, and that the actual annual finance payment amount for the 2016-1 North Jackson Way CAD was $2,743.99 rather than the $17,268 amount listed, representing the principal amortized at 6 percent over ten years. President McGill opened the public hearing. There being no members of the public present or comments received electronically, he closed the public hearing. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Williams to adopt the following resolutions and ordinances: • Resolution No. 2020-032 confirming and levying final assessments on all three CADs; September 18, 2020 Special Board Meeting Agenda Packet- Page 9 of 154 Page 5 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT September 3, 2020 Regular Board Meeting Minutes - Page 4 • Resolution No. 2020-033 directing that the Fiscal Year 2020-21 assessments for all three CADs be placed on the Contra Costa County property tax roll for collection; • Uncodified Ordinance No. 312 establishing reimbursement fees for the properties which connect to District Project 6603 (North Jackson Way CAD No. 2016-2); • Uncodified Ordinance No. 313 establishing reimbursement fees for the properties which connect to District Project 6679 (Cordell Drive CAD No. 2017-1); and • Uncodified Ordinance No. 314 establishing reimbursement fees for the properties which connect to District Project 6534 (Harper Lane Area CAD No. 2018-1) Motion passed by unanimous roll call vote. COVID-19 PANDEMIC RESPONSE 8. Receive update on Central San's response regarding the Coronavirus (COVID-19) pandemic Communications and Government Relations Manager Emily Barnett reviewed the presentation that was distributed prior to the Board meeting. Ms. Barnett explained the inconsistency between the state and county orders. She noted that with added safety modifications and waivers, counties can open businesses. BOARD ACTION: Received the update. REPORTS AND ANNOUNCEMENTS 9. General Manager— Reports a. Receive AgLantis/CoCo San Sustainable Farm 2019 Annual Report and update [continued from August 20, 2020 meeting] Ms. Gemmell reviewed the material included with the agenda material. In response to a question from Member Williams, Ms. Gemmell assured that the photographs included in the report were all related to the farm and/or included conceptual photographs of what Ms. Phinney would like in the future. Member Pilecki noted that 1,500 pounds of fresh vegetables were produced and supplied to the White Pony Express, a non-profit that distributes food immediately within the county, and the local Food Bank. September 18, 2020 Special Board Meeting Agenda Packet- Page 10 of 154 Page 6 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT September 3, 2020 Regular Board Meeting Minutes-Page 5 Member Causey asked what the plan was for the 15 acres. President McGill stated that the site has proven to be productive and the farm was awarded a grant to expand the irrigation system. The goal is to put more acreage into production in the fall and beginning of next year. In response to a question from Member Williams regarding staff time, Ms. Gemmell stated that there is almost no effort from staff at this point. BOARD ACTION: Received the report and update. b. Receive update on reporting impacts from implementation of new enterprise resource planning (ERP) system and new chart of accounts Finance Manager Kevin Mizuno reviewed the presentation included with the agenda material and responded to several technical questions from the Board. BOARD ACTION: Received the information. 10. General Manager—Announcements a. Announcements — September 3, 2020 1) Central San begins process of transitioning to area-based elections with public hearings on September 3 and 21, 2020 at 6:00 p.m. 2) Central San receives the National Association of Clean Water Agencies (NACWA) 2019 Peak Performance Award — Platinum 22 3) Report on Fiscal Year 2019-20 Capital Projects Close-Outs General Manager Roger S. Bailey made the following announcement at the meeting: 4) The Household Hazardous Waste (HHW) Facility operations returned to normal activities as of today with appointments no longer required. He noted, however, that the Reuse Room would remain closed until further notice. Staff Recommendation: Received the announcements. 11. Counsel for the District None. September 18, 2020 Special Board Meeting Agenda Packet- Page 11 of 154 Page 7 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT September 3, 2020 Regular Board Meeting Minutes-Page 6 12. Secretary of the District Ms. Young announced the following upcoming meetings: Special Board Meeting/Public Hearing— this evening at 6:00 p.m. Administration Committee — Tuesday, September 8 at 8:30 a.m. Ms. Young also announced that six candidates will be running for election in November 2020 for three seats on the Board. She read their names in the order they will be listed on the ballot. BOARD ACTION: Received the announcements. 13. Board Members — Committee Minutes a. August 17, 2020 — Real Estate, Environmental & Planning Committee — Chair Pilecki and President McGill b. August 25, 2020 — Finance Committee — Chair Causey and Member Nejedly BOARD ACTION: Received the Committee minutes. 14. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey • Will be attending September 4 San Ramon Mayor's Breakfast Member Neiedly - No report. Member Pilecki • Will be attending Sustainable Contra Costa Awards on September 17 • Stated that he received several calls regarding HHW Facility customer service and apologized to any customers impacted by delays or scheduling issues. Member Williams • Thanked the General Manager and staff for adjusting so quickly after receiving customer feedback and restoring the HHW Facility to normal service (except for the Reuse Room). President McGill President McGill provided a written report covering his announcements and other meetings. BOARD ACTION: Received the reports and announcements. September 18, 2020 Special Board Meeting Agenda Packet- Page 12 of 154 Page 8 of 8 CENTRAL CONTRA COSTA SANITARY DISTRICT September 3, 2020 Regular Board Meeting Minutes-Page 7 15. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ADJOURNMENT The meeting was adjourned at 2:43 p.m. Michael R. McGill, P.E. President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California September 18, 2020 Special Board Meeting Agenda Packet- Page 13 of 154