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Home My WebLink AboutReal Estate, Environmental & Planning MINUTES 08-17-20 Page 2 of 7 Zvi CENTRALSAN CENTRAL • R• COSTA SANITARY DISTRICT 5019 • BOARD OF DIRECTORS: REGULAR MEETING OF THE MICHAEL R.MCGILL President CENTRAL CONTRA COSTA TAD J PILECKI SANITARY DISTRICT President Pro Tem REAL ESTATE, ENVIRONMENTAL PAUL CAUSEY JAMES A.NEJEDLY & PLANNING COMMITTEE DAVID R. WILLIAMS MINUTES PHONE: (925)228-9500 FAX.- (925)372-0192 www.centralsan.org Monday, August 17, 2020 9:00 a.m. 2ND Floor Conference Room 5019 Imhoff Place Martinez, California (All attendees participated via videoconference) Committee: Chair Tad Pilecki Member Mike McGill Staff. Roger S. Bailey, General Manager Katie Young, Secretary of the District Jean-Marc Petit, Director of Engineering and Technical Services Danea Gemmell, Planning and Development Services Division Manager Melody LaBella, Resource Recovery Program Manager Lori Schectel, Environmental and Regularoty Compliance Division Manager Mary Lou Esparza, Laboratory Superintendent (left after Item 4.c.) 1. Notice This meeting was held in accordance with the Brown Act as in effect under the State Emergency Services Act, the Governor's Emergency Declaration related to COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that allowed attendance by Board Members, District staff, and the public to participate and conduct the meeting by teleconference, videoconference, or both. The agenda included instructions for options in which the public could participate in the meeting. September 3, 2020 Regular Board Meeting Agenda Packet- Page 162 of 172 Page 3 of 7 Real Estate, Environmental & Planning Committee Minutes August 17, 2020 Page 2 2. Call Meeting to Order Chair Pilecki called the meeting to order at 9:00 a.m. 3. Public Comments None. 4. Agenda Items a. Receive update on the 2020 Pollution Prevention (P2) Awards, including P2 Award Winner, Recycled Water Champions, Water Quality Community Partners and P2 Partners Ms. Schectel reviewed the memorandum included in the agenda material and provided the Committee a summary of the 2020 P2 award winners, which will be presented virtually this year on September 17. In response to a question from Member McGill, Ms. Schectel stated that with the time constraints of the virtual awards, a Board Member would not have time to present; however, staff will investigate the possibility of a pre-recorded message. Chair Pilecki suggested adding recycled water discussions to the elementary school programs. COMMITTEE ACTION: Received the information and provided input to staff. b.* Receive Quarterly Permit Counter Activity Report Ms. Gemmell reviewed the Permit Counter Activity report included in the agenda material. She provided a comparison of partner agencies'permit counter statistics. Chair Pilecki inquired if any of the public interaction was done through Zoom or Microsoft Teams. Ms. Gemmell stated that staff had offered that option to customers, but only some have used those platforms. Ms. Gemmell advised that there were not as many commercial applications in May and June to generate connection fees but believes there are more residential applications or repairs being completed. September 3, 2020 Regular Board Meeting Agenda Packet- Page 163 of 172 Page 4 of 7 Real Estate, Environmental & Planning Committee Minutes August 17, 2020 Page 3 In response to a question from Chair Pilecki, Ms. Gemmell said the inspectors' workloads had increased significantly. It was also noted that all customers, when dealing with staff, have been using the proper personal protection equipment (PPE). COMMITTEE ACTION: Received the report. C. Receive update on San Francisco Estuary Institute (SFEI) Microplastics Ms. Schectel provided an update on Microplastics stating that to move forward, SFEI is looking for funding to complete the manuscript. Under the General Manager's authorization, staff was recommending contributing $7,500, which was included in this year's budget. Member McGill requested another update when information is provided. Chair Pilecki stated he had no issues contributing to the manuscript. COMMITTEE ACTION: Received the information and requested staff to provide an update as noted above. d. Receive update on meeting with Mt. View Sanitary District on potential for consolidation with Central San Mr. Bailey advised that he met with the General Manager Lilia Corona from Mt. View Sanitary District (MVSD) on July 28 and provided a background to her as to why the meeting was arranged. It was noted that following the Local Agency Formation Commission Office (LAFCO) board meeting and the MVSD board meeting, some customers voiced concerns about rates and questioned the possibility of consolidating MVSD with Central San. Mr. Bailey advised the District was open to exploring consolidation but was very mindful of the appearance of a hostile takeover. After the discussion, the MVSD General Manager stated she was going to communicate with her board members and see if they would formally explore speeding up the Municipal Service Review, through LAFCO, scheduled for 2022, to gauge broader consolidation interest. COMMITTEE ACTION: Received the update. 5. Announcements Mr. Bailey advised that it was Deputy General Manager Ann Sasaki's last day at the District, stating she has done a fantastic job and wished her success in her next phase in life. He thanked her for all her hard work and said that she was a tremendous asset to Central San. The Committee concurred. September 3, 2020 Regular Board Meeting Agenda Packet- Page 164 of 172 Page 5 of 7 Real Estate, Environmental & Planning Committee Minutes August 17, 2020 Page 4 6. Suggestions for future agenda items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items COMMITTEE ACTION: Received the list and provided input to staff. 7. Future scheduled meetings Monday, September 21, 2020 at 8:00 a.m. Monday, October 12, 2020 at 9:00 a.m. Monday, November 2, 2020 at 9:00 a.m. 8. Adjournment— at 9:48 a.m. * See attached. September 3, 2020 Regular Board Meeting Agenda Packet- Page 165 of 172 Page 6 of 7 Item 4.b. (Handout) PERMIT COUNTER UPDATE Danea Gemmell Planning & Development Services Division Manager REEP Committee August 17, 2020 PERMIT COUNTER ACTIVITY REPORT Public Benefit Applications New Applications Originated in Month Processed Phone Walk-In General Actions to existing Cammenial 6eudenlul Mains ne permits Canmevoa' [ommercial 6esidentul Enmoachment Average applkatipn5 stj in dpgli[alonsl dppliuti0n51 lint-'manhole Inlormalion Total Calls Customers E-mails praVaasmonf permits repwPermits pe.iu epairpemie only'pem tsj veralcations0rdy, Per Day 2020-June 1 1,141 0 976 219 15 6 46 92 4 143 12 2,651 121 2020-May 972 0 958 245 14 5 28 56 0 136 7 2,411 121 2020-April 387 0 397 21 3 1 1 38 1 6 1 1 27 5 1 886 40 2020-March 467 40 417 226 6 5 56 54 2 92 9 1,396 63 2020-February 432 82 245 225 17 4 63 97 2 133 17 1,307 73 2020-January 434 59 222 206 20 4 38 79 2 130 11 1,m6 57 2019-December 374 34 186 160 24 2 121 50 1 183 17 1,172 62 2019-November 1 413 48 1 172 211 19 3 60 68 3 150 13 1,176 65 2019-October S62 82 228 263 16 2 74 91 1 4 189 1 16 1,567 1 68 2019-September 504 86 217 263 19 2 68 1D0 3 163 18 1,443 72 2019-August 526 104 239 351 11 2 25 92 1 171 21 1549 70 2019-July 533 101 274 253 23 5 101 102 1 174 21 1,566 72 2019-lune" 435 102 245 2S4 27 2 75 71 1 174 25 lA11 71 12019-May" I 133 112 275 286 18 10 121 63 3 204 26 1551 71 2019-April" 499 1011 230 321 22 1 58 93 3 163 16 1,507 69 Totals6x795 636 1,531 2119 193 41 721 877 21 1,691 16T 1im 7/ ♦ Z September 3, 2020 Regular Board Meeting Agenda Packet- Page 166 of 172 1 Page 7 of 7 PARTNER AGENCIES PERMIT COUNTER COMPARISON �.. 211111 Central San Rotation Virtually Open No Yes Clayton* All staff Walk-ins Yes Yes Concord Rotation Virtually Open No Yes Contra Costa County Minimal Virtually Open No No Danville Rotation Virtually Open 1 Max every 30 Min No Lafayette* Minimal Virtually Open No Yes Martinez None Virtually Open No No Moraga* Minimal Virtually Open No Yes Orinda* Minimal Virtually Open No No Pleasant Hill Rotation Virtually Open 1 Max every 30 Min Yes San Ramon Rotation Virtually Open No Yes Walnut Creek Minimal Virtually Open No No 11 of 12 9 of 12 Virtually Open No In-Person Meetings * Building Plans are processed through Contra Costa County 1 3 QUESTIONS �i rdwffm�qw ml 1 4 September 3, 2020 Regular Board Meeting Agenda Packet- Page 167 of 172 2