HomeMy WebLinkAbout13.b. Committee Minutes-Finance 08-25-20 Page 1 of 5
Item 13.b.
CENTRALSAN
SANITARYjdf A- hom
CENTRAL CONTRA COSTA , .
September 3, 2020
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARY OF THE DISTRICT
SUBJECT: AUGUST 25, 2020 - FINANCE COMMITTEE - CHAIR CAUSEYAND
MEMBER NEJEDLY
Attached are minutes of the above Committee meeting.
ATTACHMENTS:
1. Minutes of 08-25-20 meeting
September 3, 2020 Regular Board Meeting Agenda Packet- Page 168 of 172
Page 2 of 5
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I CENTRAL SAN
CENTRAL • ■ • COSTA . IMHOFF PLACE, MARTINEZ, CA 9AS53-A37
REGULAR MEETING OF THE BOARD OF DIRECTORS:
CENTRAL CONTRA COSTA MICHAELMCGILL
President
SANITARY DISTRICT TAD JPILECKI
FINANCE COMMITTEE President Pro Tem
PAUL H CAUSEY
JAMES A.NEJEDLY
M I N U T E S DAVID R, WILLIAMS
PHONE: (925)228-9500
Tuesday, August 25, 2020 FAx 3�2-oI92
www.cententralsan.org
2:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
(All attendees participated via videoconference)
Committee:
Chair Paul Causey
Member Jim Nejedly
Staff.-
Katie Young, Secretary of the District
Phil Leiber, Director of Finance and Administration
Emily Barnett, Communications and Intergovernmental Relations Manager (left after
Item 4.a.)
Stephanie King, Purchasing and Materials Manager (left after Item 4.a.)
Edgar Lopez, Capital Projects Division Manager
Kevin Mizuno, Finance Manager
Todd Smithey, Finance Administrator
Shari Deutsch, Risk Management Administrator
Donna Anderson, Assistant to the Secretary of the District
Amelia Berumen, Senior Administrative Technician (left after Item 4.a.)
1. Notice
This meeting was held in accordance with the Brown Act as in effect under the State
Emergency Services Act, the Governor's Emergency Declaration related to COVID-
19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that
allowed attendance by Board Members, District staff, and the public to participate and
conduct the meeting by teleconference, videoconference, or both. The agenda
included instructions for options in which the public could participate in the meeting.
September 3, 2020 Regular Board Meeting Agenda Packet- Page 169 of 172
Page 3 of 5
Finance Committee Minutes
August 25, 2020
Page 2
2. Call Meeting to Order
Chair Causey called the meeting to order at 2:02 p.m.
3. Public Comments
None.
4. Items for Committee Recommendation to the Board
a. Review and recommend approval of expenditures incurred July 23, 2020
through August 06, 2020
Staff responded to a list of questions posed in advance of the meeting by
Chair Causey and during the meeting by Member Nejedly concerning the
expenditures listing. The Committee expressed satisfaction with the
responses.
One of the expenditures discussed involved the acquisition of a drone by the
Communications Division. Ms. Barnett explained that the drone would have
multiple possible applications, including during times of emergencies to
assess damage without risk to employees, for outreach related to activities at
the plant site, condition assessments, etc. Ms. Deutsch added that she
envisions there also may be some security benefits. Ms. Barnett noted that
an employee in her division has a Part 107 commercial drone license, which
allows the drone to fly over the District's property even though it is close to
the Buchanan Field Airport.
Mr. Leiber noted that a drone that had been discussed a year or so ago for
security purposes never came to fruition due to the inability to receive
approval to fly it near the airport.
In response to a question from Chair Causey, Ms. Barnett and Mr. Petit said
the drone may not be suitable for enclosed spaces, such as a large diameter
pipe, because the signal is lost relatively quickly. However, Mr. Petit said
another potential use would be to obtain views of the outfall project.
Chair Causey suggested a report on this matter might be of interest to the
full Board. Member Nejedly concurred. Ms. Barnett said she would be glad
to give a presentation; however, given that the drone was only recently
acquired, she would like her staff to have an opportunity to learn on the
device and gather some video before making a presentation to the Board.
COMMITTEE ACTION: Recommended Board approval of the
expenditures, and a report to the full Board on the newly acquired
drone.
September 3, 2020 Regular Board Meeting Agenda Packet- Page 170 of 172
Page 4 of 5
Finance Committee Minutes
August 25, 2020
Page 3
b. Review June 2020 Financial Statements and Investment Reports
Mr. Mizuno said the year-end financial results were favorable. Any
recommended action concerning the utilization of favorable budget
variances, to the extent such have not already been addressed in the budget
and reserve calculation process, would await potential audit adjustments
later this fall.
COMMITTEE ACTION: Recommended Board receipt.
C. Review draft Position Paper to authorize payment of an additional $45,166
for the Fiscal Year 2020-21 property insurance renewal premium
Ms. Deutsch recapped the information included in the draft Position Paper.
COMMITTEE ACTION: Recommended Board approval.
5. Other Items
a. Review Risk Management Loss Control Report as of August 1 , 2020
COMMITTEE ACTION: Received the report.
b. Review Highmark Capital Management Government Accounting Standards
Board (GASB) 45 Other Post-Employment Benefits (OPEB) and Pension
Prefunding Sub-trust Reports for the Second Quarter of calendar year 2020
COMMITTEE ACTION: Reviewed the report.
C. Receive annual report on status of loans under Board Policy No. BP 001
- Employee Computer Purchase Assistance Program
COMMITTEE ACTION: Received the report.
6. Announcements — None.
7. Suggestions for Future Agenda Items
a. Receive list of upcoming agenda items and provide suggestions for any
other future agenda items
COMMITTEE ACTION: Received the list.
September 3, 2020 Regular Board Meeting Agenda Packet- Page 171 of 172
Page 5 of 5
Finance Committee Minutes
August 25, 2020
Page 4
8. Future Scheduled Meetings
Tuesday, September 22, 2020 at 2:00 p.m.
Tuesday, October 20, 2020 at 2:00 p.m.
Tuesday, November 17, 2020 at 1:00 p.m.
9. Adjournment— at 2:51 p.m.
September 3, 2020 Regular Board Meeting Agenda Packet- Page 172 of 172