The URL can be used to link to this page

Home My WebLink AboutBOARD MINUTES 08-06-20 CENTRAL SAN CONTRACENTRAL • IMHOFF PLACE, MARTINEZ, CA 9A553-A392 MINUTES* BOARD OF DIRECTORS: MICHAEL R.MCGILL President REGULAR BOARD MEETING TAD J PILECKI Board Room President Pro Tem Thursday, August 6, 2020 PAUL CAUSEY 1:30 p.m. ViISDADR wM Open Session — Board Room (Video recorded) NOTICE In accordance with the Governor's Executive Order N-29-20, which suspended certain requirements of the Brown Act due to the ongoing COVID-19 pandemic, all Board Members participated in this meeting via teleconference. Members of the public were provided options to participate in the meeting as provided on the agenda. ROLL CALL A regular meeting of the Board of Directors was called to order by President McGill at 1:33 p.m. Secretary of the District Katie Young called roll: PRESENT(via videoconference): Members: Causey, Nejedly, Pilecki, Williams, McGill ABSENT: Members. None MOMENT OF SILENCE FOR ESSENTIAL WORKERS President McGill called for a moment of silence in honor of all essential workers during the COVID-19 pandemic. Member Nejedly dedicated the moment of silence to all the garbagemen and recyclers families of refuge workers. President McGill requested to adjourn the meeting in honor of Bahman Sheikh, a pioneer in recycled water and a long-time supporter of WateReuse. All Board Members concurred. PUBLIC COMMENT PERIOD No comments. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 68— Page 135 CENTRAL CONTRA COSTA SANITARY DISTRICT August 6, 2020 Board Meeting Minutes—Book 68-Page 136 REQUESTS TO CONSIDER MATTERS OUT OF ORDER General Manager Roger S. Bailey requested Closed Session Item 23 be heard before Item 20. CONSENT CALENDAR 1. Approve the following: a. July 16, 2020 Board meeting minutes 2. Approve expenditures incurred June 12 through July 9, 2020 3. Reclassify the Human Resources Manager position and current incumbent Teji O'Malley to the Human Resources and Organizational Development Manager and adopt the salary range of U24 ($15,285.99 to $18,580.28 per month) 4. Rescind the current professional services agreement with Kenton L. Alm, Esq., for Counsel for the District services and execute a new professional services agreement, effective August 6, 2020 through December 31 , 2021 5. Adopt proposed revisions to Board Policy No. BP 004 - Integrated Pest Management 6. Adopt proposed revisions to Board Policy No. BP 013 - Standing Committee Protocols, Guidelines, and Charters 7. Adopt proposed revisions to Board Policy No. BP 014 - District-Owned Mobile Computing Devices for Board Members 8. Set three public hearings for September 3, 2020 at 1:30 p.m. to receive comments on confirming and levying final assessments for (1) North Jackson Way Contractual Assessment District (CAD) No. 2016-2 in Alamo, (2) Cordell Drive CAD No. 2017-1 in Danville, and (3) Harper Lane Area CAD No. 2018-1 in Danville; directing that the Fiscal Year 2020-21 assessments be collected on the Contra Costa County tax roll; and consider adopting three uncodified ordinances to establish reimbursement fees for the properties which could directly connect to Job 6603 (CAD No. 2016-2), Job 6679 (CAD 2017-1), and Job 6534 (CAD No. 2018-1), respectively 9. Set a public hearing for September 3, 2020 at 1:30 p.m. to consider the Fiscal Year 2020-21 Appropriations Limit 10. Adopt Resolution No. 2020-023 accepting an offer of dedication of sanitary sewer easements in the City of Lafayette as depicted on Subdivision Map 9425, related to Job 6638, and authorizing staff to record documents with the Contra Costa County Recorder CENTRAL CONTRA COSTA SANITARY DISTRICT August 6, 2020 Board Meeting Minutes—Book 68-Page 137 11. Adopt Resolution No. 2020-024 accepting the grant of irrevocable offer of dedication of a sanitary sewer easement offered by the Mission Family Trust, as related to Job 6505, located in the Town of Danville, and authorizing staff to record documents with the Contra Costa County Recorder BOARD ACTION: Motion was made by Member Nejedly and seconded by Member Pilecki to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote. COVID-19 PANDEMIC RESPONSE 12. Receive update on Central San's response regarding the Coronavirus (COVID-19) pandemic Communications and Intergovernmental Relations Manager Emily Barnett reviewed the presentation distributed prior to the meeting. Member Pilecki advised that there appears to be a scam occurring where people are notified by phone that they have been exposed to COVID-19 and asked to mail a check to receive a test kit. He wanted staff to be aware. Member Pilecki asked about the inaccurate counting of COVID-19 results by the state. Ms. Barnett stated that it is unclear how wide and deep the state tracking was and that the inaccurate count has not been fully investigated. She will keep the Board apprised. BOARD ACTION: Received the update. OTHER BOARD ACTION ITEMS 13. Consider authorizing the General Manager to submit an updated State Revolving Fund (SRF) Loan Application to the State Water Resources Control Board for the Solids Handling Facility Improvements, District Project 7348; rescinding prior SRF reimbursement Resolution No. 2018-051; and adopting new SRF reimbursement Resolution No. 2020-025 Planning and Development Services Division Manager Danea Gemmell reviewed the presentation included with the agenda material. Ms. Gemmell read an email received from the State Water Resources Control Board regarding the status of the District's application and received clarification that an increase in the funding amount will not restart the process and the goal is to have this project funded this fiscal year. In response to a question from Member Pilecki, Ms. Gemmell stated that the $173.1 million requested for the loan application is approximately $43 million more than the earlier amount approved in May, owing primarily to the increased CENTRAL CONTRA COSTA SANITARY DISTRICT August 6, 2020 Board Meeting Minutes—Book 68-Page 138 contingency and recent higher cost estimates. She noted that the $43 million figure remains relatively soft until bids are received. There was a discussion about the loan term and state funding concerns. Ms. Gemmell noted that the District is requesting a 20-year loan and that the District is guaranteed $86 million in SRF funding. BOARD ACTION: Motion was made by Member Williams and seconded by Member Pilecki to authorize the General Manager to submit an updated SRF Loan Application in the amount of $173,100,000 for the Solids Handling Facility Improvements, District Project 7348; rescind prior SRF reimbursement Resolution No. 2018-051; and adopt new SRF reimbursement Resolution No. 2020-025. Motion passed by unanimous roll call vote. REPORTS AND ANNOUNCEMENTS 14. General Manager—Announcements a. Announcements — August 6, 2020 1) Central San welcomes new Fall 2020 Intern Students 2) Central San appointed to the California Environmental Education Interagency Network No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 15. Counsel for the District District Counsel Kent Alm announced that a closed session would be held for Items 21-23. There will be no closed session on Item 20 as it will be heard at a special closed session meeting on Monday, August 10. 16. Secretary of the District Ms. Young announced the following upcoming meetings: • Special Board meeting (closed session) — Monday, August 10 at 1.00 p.m. • Engineering & Operations Committee (special) — Wednesday, August 12 at 2:00 p.m. • Real Estate, Environmental & Planning Committee — Monday, August 17 at 9.00 a.m. CENTRAL CONTRA COSTA SANITARY DISTRICT August 6, 2020 Board Meeting Minutes—Book 68-Page 139 Ms. Young also announced that the nomination period for the November 2020 election for three Central San Board Member seats will close tomorrow, August 7. BOARD ACTION: Received the announcements. 17. Board Members — Committee Minutes a. July 20, 2020 — Real Estate, Environmental & Planning Committee — Chair Pilecki and President McGill b. July 21 , 2020 — Administration Committee — Chair Williams and President McGill C. July 21 , 2020 — Finance Committee — Chair Causey and Member Nejedly BOARD ACTION: Received the Committee minutes. 18. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey Member Causey announced that he attended the San Ramon's Mayors Breakfast and the California Water Environment Association (CWEA) webinar on exfiltration. Member Nejedly — No report. Member Pilecki • July 23, 2020 — Executive Management Team performance evaluations • July 31 , 2020 — Executive Management Team performance evaluations • August 5, 2020 — Executive Management Team performance evaluations Member Williams — No report. President McGill • July 23, 2020 — Executive Management Team performance evaluations • July 31, 2020 — Executive Management Team performance evaluations • August 5, 2020 — Executive Management Team performance evaluations Member McGill provided a written report covering his announcements and other meetings. BOARD ACTION: Received the reports and announcements. CENTRAL CONTRA COSTA SANITARY DISTRICT August 6, 2020 Board Meeting Minutes—Book 68-Page 140 19. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) Mr. Alm re-announced that a closed session would be held for Items 21-23. RECESS TO CLOSED SESSION The Board recessed at 2:16 p.m. to reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 20. Conference with Legal Counsel - Anticipated Litigation - exposure to litigation pursuant to Government Code Section 54956.9(d)(2): • One Potential Case - Southwest Voter Registration Education Project 21. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(d)(1): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees'Retirement Association (CCCERA), et al., Court of Appeal, 1 st Appellate District, Division Four, Case No. A141913 22. Conference with Legal Counsel - anticipated litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • One Potential Case - California River Watch CENTRAL CONTRA COSTA SANITARY DISTRICT August 6, 2020 Board Meeting Minutes—Book 68-Page 141 23. Personnel matters pursuant to Government Code Section 54957(b)(1) - Performance Evaluations for following members of Executive Management Team: General Manager, Secretary of the District, and District Counsel RECESS TO OPEN SESSION The Board recessed at 4:56 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION Item 20: This item was not heard. Item 21: No report. Item 22: No report. Item 23: The Board provided direction to staff. ADJOURNMENT As stated earlier in the meeting, President McGill adjourned the meeting in honor of Bahman Sheikh. The meeting was adjourned at 4:57 p.m. Michael R. McGill, P.E. President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: 6fit, 6 Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California