HomeMy WebLinkAboutAdministration MINUTES 08-04-20 Page 2 of 6
Arlai
CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9,4553-A392
REGULAR MEETING OF THE BOARD OF DIRECTORS:
MICHAEL R.MCGILL
CENTRAL CONTRA COSTA President
SANITARY DISTRICT TAD JPILECKI
President Pro Tem
ADMINISTRATION COMMITTEE PAUL CAUSEY
JAMES A.NEJEDLY
DAVID R, WILLIAMS
MINUTES
PHONE: (925)228-9500
FAX.- (925)372-0192
Tuesday, August 4, 2020 www.centr-alvan.org
8:30 a.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
(All attendees participated via videoconference)
Committee:
Chair David Williams
Member Mike McGill
Staff.
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
Ann Sasaki, Deputy General Manager (arrived during Item 4.a.)
Phil Leiber, Director of Finance and Administration
John Huie, Information Technology Manager (arrived during Item 4.a.)
Melody LaBella, Resource Recovery Program Manager (left after Item 4.b.)
Teji O'Malley, Human Resources and Organizational Development Manager
Christina Gee, Management Analyst
Russ Leavitt, Engineering Assistant III (left after Item 4.b.)
Donna Anderson, Assistant to the Secretary of the District
1. Public Notice Regarding COVID-19
This meeting was held in accordance with the Brown Act as in effect under the
State Emergency Services Act, the Governor's Emergency Declaration related
to COVID-19, and the Governor's Executive Order N-29-20 issued on
March 17, 2020 that allowed Board Members, District staff, and the public to
participate in and conduct the meeting by teleconference, videoconference, or
both. The agenda included instructions for options in which the public could
participate in the meeting.
August 20, 2020 Regular Board Meeting Agenda Packet- Page 178 of 200
Page 3 of 6
Administration Committee Minutes
August 4, 2020
Page 2
2. Call Meeting to Order
Chair Williams called the meeting to order at 8:30 a.m.
3. Public Comments
None.
4. Agenda Items
a. Receive updated COVID-19 Exposure Prevention Plan
Ms. O'Malley reported that the updated COVID-19 Exposure Prevention
Plan was distributed to all employees on July 17. The updates included
an expanded list of symptoms, a simplified chart of actions required after
exposure, and a definition of"close contact"based on Centers for Disease
Control and Prevention (CDC) guidelines. A district-wide online training
was held July 29, which was attended by many employees, who were
engaged and asked numerous questions.
Chair Williams noted that a number of actions are required on the part of
employees and supervisors, even if they have no symptoms. He asked if
Ms. O'Malley knew of any employees or their family members who have
exhibited symptoms but have not tested positive. Ms. O'Malley said there
had been approximately 15 such persons in the last couple of weeks,
many of whom tested negative.
Member McGill said he was unaware of the July 29 staff training and
would like to have attended. Ms. O'Malley confirmed that Board Members
had been included in the email invitation for the online training. Given the
interest expressed by the Committee, Ms. O'Malley said she would send a
link to all Board Members of the recording of the July 29 training session.
She affirmed that a separate invitation would be sent from the Secretary of
the District's Office to Board Members for any future trainings.
COMMITTEE ACTION: Received the updated plan.
b. Receive semi-annual update on participation in Talksics Toastmaster Club
Member McGill said he appreciated Mr. Leavitt's report and contemplated
the need for incorporating tips and suggestions for effectively speaking to
groups via teleconferencing platforms, such as Zoom and Microsoft
Teams, saying it might prove beneficial. He said it takes a different skill
set when speaking during virtual meetings, and he believed participants in
Toasmaster`s may find such training useful.
August 20, 2020 Regular Board Meeting Agenda Packet- Page 179 of 200
Page 4 of 6
Administration Committee Minutes
August 4, 2020
Page 3
Chair Williams, a former Toastmaster, agreed with Member McGill, and
suggested the group consider incorporating some "table topics"on how to
be an effective speaker in virtual meetings.
Although attendance is currently low, both Committee Members
encouraged Mr. Leavitt to support the club during the pandemic so it can
remain in existence moving forward. They said any efforts to expand
participation would be worth the effort.
COMMITTEE ACTION: Received the update.
C. Discuss strategy for District Counsel Kenton L. Alm's succession
Member McGill said he requested this discussion of the following two
options for delivering District Counsel services to Central San:
1) Contracting with an independent law firm, with an arrangement
similar to Central San's previous contract with Meyers Nave; and
2) Contracting with an individual attorney as an independent
contractor who is not a member of a larger public law firm, with
backup and supplemental services provided by an independent law
firm.
He suggested staff develop a set criteria that reflects the Board's wishes,
including background data needed for consideration during the decision-
making process so that the Committee can make a recommendation to
the full Board before commencing the process of finding Mr. Alm's
successor. Mr. Bailey said he would speak individually with Mr. Alm and
each Board Member to obtain their feedback, after which he will provide
the Committee with a synthesized summary for further discussion.
The Committee suggested the following information be part of the data
provided to the Committee:
1) How other special districts (locally and statewide) obtain their legal
services;
2) A Gantt chart with timelines (excluding date) of the steps involved
in the process of evaluating the options for delivery of legal
services.
COMMITTEE ACTION: Discussed and provided input to staff, with
follow-up at a future meeting.
August 20, 2020 Regular Board Meeting Agenda Packet- Page 180 of 200
Page 5 of 6
Administration Committee Minutes
August 4, 2020
Page 4
5. Announcements
a. Future organizational changes, including the reclassification of the Deputy
General Manager Position to Director of Operations
Mr. Bailey said this item was informational and meant to keep the Board
informed of various organizational changes he is making due to the
impending retirement of Deputy General Manager Ann Sasaki. While the
situation continues to evolve, he said advertising has begun for a Director
of Operations position, rather than Deputy General Manager. He will
decide later with respect to appointing a Deputy General Manager. The
new structure will involve more staff reporting directly to him, including
Ms. O'Malley. The responsibility for the strategic planning and
benchmarking functions have shifted to Mr. Leiber. While Mr. Leiber will
remain the lead on financial matters, rate review will continue to be
handled by the Planning Division.
Member McGill noted that the new dotted line from the Secretary of the
District to the General Manager was requested by the Board. He also
noted a similar dotted line on the new organization chart between the
Communications Division and the General Manager. In response to a
question from Member McGill, Mr. Bailey said there may be more
functional changes, but they will not appear on the organizational chart.
The Committee recognized that these changes were of an operational
nature and require no input or approval from the Board. Nevertheless,
they appreciated the update.
b. Marathon Petroleum: Mr. Bailey recapped a recent announcement by
Marathon Petroleum Co. that it will "indefinitely idle"its Martinez refinery
and is evaluating converting to a renewable diesel facility. This could
potentially affect the proposed refinery water exchange project with Contra
Costa Water District (CCWD) and Valley Water, as the refineries are one
of CCWD's largest customers. He said he would keep the Board posted
as to any developments.
C. Felicia Marcus: Chair Williams announced that water policy expert
Felicia Marcus recently joined Stanford University as a Fellow heading up
its "Water in the West"program.
d. Bahman Sheikh: Member McGill announced that Bahman Sheikh, a water
reuse pioneer, particularly regarding agricultural use of recycled water,
and long-time supporter of WateReuse, passed away on July 28, 2020.
He said he would be adjourning Thursday's Board meeting in his honor.
COMMITTEE ACTION: Received the announcements.
August 20, 2020 Regular Board Meeting Agenda Packet- Page 181 of 200
Page 6 of 6
Administration Committee Minutes
August 4, 2020
Page 5
6. Suggestions for Future Agenda Items
a. Receive list of upcoming agenda items and provide suggestions for any
other future agenda items
COMMITTEE ACTION: Received the list.
7. Future Scheduled Meetings
Tuesday, September 8, 2020 at 8:30 a.m.
Tuesday, September 29, 2020 at 8:30 a.m.
Tuesday, October 13, 2020 at 8:30 a.m.
8. Adjournment — at 9:10 a.m.
August 20, 2020 Regular Board Meeting Agenda Packet- Page 182 of 200