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Item 21.c.
CENTRALSAN
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CENTRAL CONTRA COSTA SANITARY DISTRICT
August 20, 2020
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
SUBJECT: AUGUST 12, 2020 - ENGINEERING & OPERATIONS COMMITTEE - CHAIR
NEJEDLYAND MEMBER PILECKI
Attached are minutes of the above Committee meeting.
ATTACHMENTS:
1. E&O Committee Minutes 08-12-20
August 20, 2020 Regular Board Meeting Agenda Packet- Page 193 of 200
Page 2 of 4
CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9A553-A392
SPECIAL MEETING OF THE BOARD OF DIRECTORS:
CENTRAL CONTRA COSTA MICHAEL R.MCGILL
President
SANITARY DISTRICT TAD JPHECKI
President Pro Tem
ENGINEERING & OPERATIONS
PAUL CAUSEY
COMMITTEE H.
JAMES A.NEJEDLY
DAVID R, WILLIAMS
MINUTES PHONE: (925)228-9500
FAX: (925)372-0192
www.centralsan.org
Wednesday, August 12, 2020
2:00 p.m.
21d Floor Conference Room
5019 Imhoff Place
Martinez, California
(All attendees participated via videoconference)
Committee:
Chair Jim Nejedly
Member Tad Pilecki
Staff.
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
Jean-Marc Petit, Director of Engineering and Technical Services
Edgar Lopez, Capital Projects Division Manager
Sasha Mestetsky, Senior Engineer
Amelia Berumen, Senior Administrative Technician (participated at the meeting location)
1. Notice
This meeting was held in accordance with the Brown Act as in effect under the
State Emergency Services Act, the Governor's Emergency Declaration related to
COVID-19, and the Governor's Executive Order N-29-20 issued on
March 17, 2020, that allowed attendance by Board Members, District staff, and the
public to participate and conduct the meeting by teleconference, videoconference, or
both. The agenda included instructions for options in which the public could
participate in the meeting.
2. Call Meeting to Order
Chair Nejedly called the meeting to order at 2:00 p.m.
August 20, 2020 Regular Board Meeting Agenda Packet- Page 194 of 200
Page 3 of 4
Engineering & Operations Committee Minutes
August 12, 2020
Page 2
3. Public Comments — No public comments.
4. Items for Committee Recommendation to Board
a. Review draft Position Paper to authorize the General Manager to execute a
construction contract change order in the amount of$250,000 with
Cratus, Inc. (Cratus) to include the Via Ferrari Sewer Replacement under
the Danville Sewer Renovations, Phase 3, District Project 8456; and
increase the construction contingency from 15 percent to 27 percent
Mr. Lopez thanked the Committee for scheduling this additional August
meeting. He continued with a brief overview of the urgent work that needs
to be completed at the subject area, adding that the Board has been
briefed on this matter before.
He stated that staff negotiated a change order price of$250,000 for the
work and that an order for the pipe has already been placed for readiness.
Staff is requesting approval to continue forward and, upon anticipated
Board approval on August 20, plans to start this project by the end of the
month for completion this fall.
On behalf of District Counsel Kent Alm, Mr. Petit reminded the Committee
of an active lawsuit in the project area, as noted in the draft Position Paper.
Mr. Petit added that staff has engaged in positive contact with the property
owners about the project work and property accessibility. He concluded by
stating that Mr. Alm is in support of this project moving forward to remove
the temporary fix for a more permanent one before the winter rains.
Upon staff's response to various Committee questions, the Committee
requested staff revise the subject of the Position Paper to remove the
contingency increase since this work will be paid from another funded
sewer project and will not affect the original contract.
COMMITTEE ACTION: Recommended Board approval.
5. Other Items
a. Receive update on the settlement agreement with Black & Veatch
Corporation (B&V) under the Solids Handling Facility Improvements,
District Project 7348
Mr. Petit advised that since the last Committee meeting, further
refinements to the settlement agreement took place with input from District
Counsel. The area of greatest debate was on the completion date rather
than dollars. Moreover, B&V has agreed to provide the design detail staff
August 20, 2020 Regular Board Meeting Agenda Packet- Page 195 of 200
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Engineering & Operations Committee Minutes
August 12, 2020
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had been requesting and a payment schedule in four releases as the
design detail is received by Central San.
As of late this morning, staff is in receipt of a signed agreement. This is for
the design settlement portion to be assigned under Revision 7 and for
bidding services under Revision 8 to the agreement.
A final design draft is due by September 18. As mentioned at the August 4
Committee meeting, ArcSine Engineering will conduct an electrical design
review. The final bid design is due by October 15, with final acceptance by
October 31, 2020.
On a separate note, Mr. Petit advised that staff submitted an updated State
Revolving Fund application yesterday and will begin the process to
advertise for contractor prequalification for the project.
The Committee requested that this matter be placed on the regular agenda
at the August 20 Board meeting with a brief presentation.
COMMITTEE ACTION: Received the update and requested provide a
short presentation to the Board for approval.
6. Announcements — None.
7. Suggestions for Future Agenda Items — None.
8. Future Scheduled Meetings
Tuesday, September 1, 2020 at 2:00 p.m.
Tuesday, October 13, 2020 at 2:00 p.m.
Tuesday, November 3, 2020 at 2:00 p.m.
9. Adjournment— at 2:15 p.m.
August 20, 2020 Regular Board Meeting Agenda Packet- Page 196 of 200