HomeMy WebLinkAbout01.b. Approve minutes of regular meeting held 08-06-20 Page 1 of 8
Item 1.b.
CENTRALSAN
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CENTRAL CONTRA COSTA SANITARY DISTRICT
August 20, 2020
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
SUBJECT: AUGUST6, 2020 REGULAR BOARD MEETING MINUTES
Attached are the draft minutes of the above Board meeting.
ATTACHMENTS:
1. Draft Minutes of 08-06-20 Regular Board meeting
August 20, 2020 Regular Board Meeting Agenda Packet- Page 10 of 200
Page 2 of 8
CENTRAL SAN
CENTRAL •NTRA COSTA SANITARY DISTRICT 5019 •
MINUTES* BOARD OF DIRECTORS:
MICHAEL R.MCGILL
President
REGULAR BOARD MEETING
TAD J PILECKI
Board Room President Pro Tent
Thursday, August 6, 2020 PAUL H.CAUSEY
1'30 p.m. JAMES A.NEJEDLY
DAVID R. WILLIAMS
DRAFT
Open Session — Board Room
(Video recorded)
NOTICE
In accordance with the Governor's Executive Order N-29-20, which suspended certain
requirements of the Brown Act due to the ongoing COVID-19 pandemic, all Board Members
participated in this meeting via teleconference. Members of the public were provided
options to participate in the meeting as provided on the agenda.
ROLL CALL
A regular meeting of the Board of Directors was called to order by President McGill at
1:33 p.m. Secretary of the District Katie Young called roll:
PRESENT(via videoconference): Members: Causey, Nejedly, Pilecki, Williams, McGill
ABSENT. Members: None
MOMENT OF SILENCE FOR ESSENTIAL WORKERS
President McGill called for a moment of silence in honor of all essential workers during the
COVID-19 pandemic. Member Nejedly dedicated the moment of silence to all the
garbagemen and recyclers families of refuge workers.
President McGill requested to adjourn the meeting in honor of Bahman Sheikh, a pioneer in
recycled water and a long-time supporter of WateReuse. All Board Members concurred.
PUBLIC COMMENT PERIOD
No comments.
These summary minutes are supplemented by a corresponding video recording available on the District's
website at centralsan.org.
August 20, 2020 Regular Board Meeting Agenda Packet- Page 11 of 200
Page 3 of 8
CENTRAL CONTRA COSTA SANITARY DISTRICT
August 6, 2020 Board Meeting Minutes-Page 2
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
General Manager Roger S. Bailey requested Closed Session Item 23 be heard before
Item 20.
CONSENT CALENDAR
1. Approve the following:
a. July 16, 2020 Board meeting minutes
2. Approve expenditures incurred June 12 through July 9, 2020
3. Reclassify the Human Resources Manager position and current incumbent Teji
O'Malley to the Human Resources and Organizational Development Manager and
adopt the salary range of U24 ($15,285.99 to $18,580.28 per month)
4. Rescind the current professional services agreement with Kenton L. Alm, Esq., for
Counsel for the District services and execute a new professional services
agreement, effective August 6, 2020 through December 31 , 2021
5. Adopt proposed revisions to Board Policy No. BP 004 - Integrated Pest
Management
6. Adopt proposed revisions to Board Policy No. BP 013 - Standing Committee
Protocols, Guidelines, and Charters
7. Adopt proposed revisions to Board Policy No. BP 014 - District-Owned Mobile
Computing Devices for Board Members
8. Set three public hearings for September 3, 2020 at 1 :30 p.m. to receive comments
on confirming and levying final assessments for (1) North Jackson Way
Contractual Assessment District (CAD) No. 2016-2 in Alamo, (2) Cordell Drive CAD
No. 2017-1 in Danville, and (3) Harper Lane Area CAD No. 2018-1 in Danville;
directing that the Fiscal Year 2020-21 assessments be collected on the Contra
Costa County tax roll; and consider adopting three uncodified ordinances to
establish reimbursement fees for the properties which could directly connect to Job
6603 (CAD No. 2016-2), Job 6679 (CAD 2017-1), and Job 6534 (CAD No. 2018-1),
respectively
9. Set a public hearing for September 3, 2020 at 1:30 p.m. to consider the Fiscal Year
2020-21 Appropriations Limit
10. Adopt Resolution No. 2020-023 accepting an offer of dedication of sanitary
sewer easements in the City of Lafayette as depicted on Subdivision Map 9425,
related to Job 6638, and authorizing staff to record documents with the Contra Costa
County Recorder
August 20, 2020 Regular Board Meeting Agenda Packet- Page 12 of 200
Page 4 of 8
CENTRAL CONTRA COSTA SANITARY DISTRICT
August 6, 2020 Board Meeting Minutes-Page 3
11. Adopt Resolution No. 2020-024 accepting the grant of irrevocable offer of dedication
of a sanitary sewer easement offered by the Mission Family Trust, as related to Job
6505, located in the Town of Danville, and authorizing staff to record documents with
the Contra Costa County Recorder
BOARD ACTION: Motion was made by Member Nejedly and seconded by Member
Pilecki to adopt the Consent Calendar as recommended. Motion passed by
unanimous roll call vote.
COVID-19 PANDEMIC RESPONSE
12. Receive update on Central San's response regarding the Coronavirus (COVID-19)
pandemic
Communications and Intergovernmental Relations Manager Emily Barnett reviewed
the presentation distributed prior to the meeting.
Member Pilecki advised that there appears to be a scam occurring where people are
notified by phone that they have been exposed to COVID-19 and asked to mail a
check to receive a test kit. He wanted staff to be aware.
Member Pilecki asked about the inaccurate counting of COVID-19 results by the
state. Ms. Barnett stated that it is unclear how wide and deep the state tracking was
and that the inaccurate count has not been fully investigated. She will keep the
Board apprised.
BOARD ACTION: Received the update.
OTHER BOARD ACTION ITEMS
13. Consider authorizing the General Manager to submit an updated State Revolving
Fund (SRF) Loan Application to the State Water Resources Control Board for the
Solids Handling Facility Improvements, District Project 7348; rescinding prior SRF
reimbursement Resolution No. 2018-051; and adopting new SRF reimbursement
Resolution No. 2020-025
Planning and Development Services Division Manager Danea Gemmell reviewed
the presentation included with the agenda material.
Ms. Gemmell read an email received from the State Water Resources Control Board
regarding the status of the District's application and received clarification that an
increase in the funding amount will not restart the process and the goal is to have
this project funded this fiscal year.
In response to a question from Member Pilecki, Ms. Gemmell stated that the
$173.1 million requested for the loan application is approximately $43 million more
than the earlier amount approved in May, owing primarily to the increased
August 20, 2020 Regular Board Meeting Agenda Packet- Page 13 of 200
Page 5 of 8
CENTRAL CONTRA COSTA SANITARY DISTRICT
August 6, 2020 Board Meeting Minutes-Page 4
contingency and recent higher cost estimates. She noted that the $43 million figure
remains relatively soft until bids are received.
There was a discussion about the loan term and state funding concerns. Ms. Gemmell
noted that the District is requesting a 20-year loan and that the District is guaranteed
$86 million in SRF funding.
BOARD ACTION: Motion was made by Member Williams and seconded by
Member Pilecki to authorize the General Manager to submit an updated SRF
Loan Application in the amount of $173,100,000 for the Solids Handling
Facility Improvements, District Project 7348; rescind prior SRF reimbursement
Resolution No. 2018-051; and adopt new SRF reimbursement Resolution
No. 2020-025. Motion passed by unanimous roll call vote.
REPORTS AND ANNOUNCEMENTS
14. General Manager— Announcements
a. Announcements — August 6, 2020
1) Central San welcomes new Fall 2020 Intern Students
2) Central San appointed to the California Environmental Education
Interagency Network
No further announcements were made during the meeting.
BOARD ACTION: Received the announcements.
15. Counsel for the District
District Counsel Kent Alm announced that a closed session would be held for Items
21-23. There will be no closed session on Item 20 as it will be heard at a special
closed session meeting on Monday, August 10.
16. Secretary of the District
Ms. Young announced the following upcoming meetings:
• Special Board meeting (closed session) — Monday, August 10 at 1:00 p.m.
• Engineering & Operations Committee (special) — Wednesday, August 12 at
2:00 p.m.
• Real Estate, Environmental & Planning Committee — Monday, August 17 at
9:00 a.m.
August 20, 2020 Regular Board Meeting Agenda Packet- Page 14 of 200
Page 6 of 8
CENTRAL CONTRA COSTA SANITARY DISTRICT
August 6, 2020 Board Meeting Minutes-Page 5
Ms. Young also announced that the nomination period for the November 2020
election for three Central San Board Member seats will close tomorrow, August 7.
BOARD ACTION: Received the announcements.
17. Board Members — Committee Minutes
a. July 20, 2020 — Real Estate, Environmental & Planning Committee — Chair
Pilecki and President McGill
b. July 21, 2020 — Administration Committee — Chair Williams and President
McGill
C. July 21, 2020 — Finance Committee — Chair Causey and Member Nejedly
BOARD ACTION: Received the Committee minutes.
18. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the stipend or for
which the District paid their expenses.
a. Member Causer
Member Causey announced that he attended the San Ramon's Mayors
Breakfast and the California Water Environment Association (CWEA) webinar
on exfiltration.
Member Neledly — No report.
Member Pilecki
• July 23, 2020 — Executive Management Team performance evaluations
• July 31, 2020 — Executive Management Team performance evaluations
• August 5, 2020 — Executive Management Team performance evaluations
Member Williams — No report.
President McGill
• July 23, 2020 — Executive Management Team performance evaluations
• July 31 , 2020 — Executive Management Team performance evaluations
• August 5, 2020 — Executive Management Team performance evaluations
Member McGill provided a written report covering his announcements and
other meetings.
BOARD ACTION: Received the reports and announcements.
August 20, 2020 Regular Board Meeting Agenda Packet- Page 15 of 200
Page 7 of 8
CENTRAL CONTRA COSTA SANITARY DISTRICT
August 6, 2020 Board Meeting Minutes-Page 6
19. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically
addressed in the current Board Compensation Resolution, or authorization for conference attendance
not previously approved by the Board.
No requests.
EMERGENCY SITUATIONS
None.
REQUESTS FOR FUTURE AGENDA ITEMS
None.
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
Mr. Alm re-announced that a closed session would be held for Items 21-23.
RECESS TO CLOSED SESSION
The Board recessed at 2:16 p.m. to reconvene in closed session.
Closed Session
(Not video recorded)
CLOSED SESSION
20. Conference with Legal Counsel - Anticipated Litigation - exposure to litigation
pursuant to Government Code Section 54956.9(d)(2):
• One Potential Case - Southwest Voter Registration Education Project
21. Conference with Legal Counsel - existing litigation pursuant to Government Code
Section 54956.9(d)(1):
• Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa
County Employees'Retirement Association (CCCERA), et al., Court of
Appeal, 1St Appellate District, Division Four, Case No. A141913
22. Conference with Legal Counsel - anticipated litigation - significant exposure to
litigation pursuant to Government Code Section 54956.9(b):
• One Potential Case - California River Watch
August 20, 2020 Regular Board Meeting Agenda Packet- Page 16 of 200
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CENTRAL CONTRA COSTA SANITARY DISTRICT
August 6, 2020 Board Meeting Minutes-Page 7
23. Personnel matters pursuant to Government Code Section 54957(b)(1) -
Performance Evaluations for following members of Executive Management Team:
General Manager, Secretary of the District, and District Counsel
RECESS TO OPEN SESSION
The Board recessed at 4:56 p.m. to reconvene in open session in the Board Room.
REPORT OUT OF CLOSED SESSION
Item 20: This item was not heard.
Item 21: No report.
Item 22: No report.
Item 23: The Board provided direction to staff.
ADJOURNMENT
As stated earlier in the meeting, President McGill adjourned the meeting in honor of
Bahman Sheikh.
The meeting was adjourned at 4:57 p.m.
Michael R. McGill, P.E.
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Katie Young
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
August 20, 2020 Regular Board Meeting Agenda Packet- Page 17 of 200