HomeMy WebLinkAbout00. BOARD AGENDA 08-06-20 CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF
REGULAR BOARD MEETING BOARD OF DIRECTORS
AGENDA MCHAEL R.ACGILL-President
TAD J.PILECKI-President Pro Tem
Thursday,August 6, 2020 PAUL HCAUSEY
Board Room JAMES A.NEJEDLY
1:30 PM DAVID R.WILLIAMS
PHONE:(925) 228-9500
FAX(925)372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record.The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment.The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available.After the public has commented,the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at(925)229-7303 or kyounq@.centralsan.org.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
August 6, 2020 Regular Board Meeting Agenda Packet- Page 1 of 107
Open Session - Board Room
(Video recorded)
1:30 PM
PUBLIC MESSAGE REGARDING BROWN ACT/COVID-19
a. This meeting is being held in accordance with the Brown Act as currently in effect under
the State Emergency Services Act, the Governor's Emergency Declaration related to
COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that
allows attendance by Board Members, District staff, and the public to participate and
conduct the meeting by teleconference, videoconference, or both.
Members of the public wishing to provide public comment for items on this
Central San Board meeting agenda may do so as follows:
1. Email: You may email comments to Katie Young, Secretary of the District,
at sod¢ralsan.org no later than one hour prior to the meeting.
2. Telephone: You may record your comments at (925)229-7303 no later than
one hour prior to the meeting.
3. During Board Meetings: All regular Central San Board meetings are
livestreamed at centralsan.org. If you wish to make a comment during the
meeting, please email your comment to sod¢ralsan.org.
Please identify in your email the agenda item you wish to address. All comments
will be read into the record.
If you have any questions related to participation in this meeting, please call
Secretary of the District Katie Young at (925) 229-7303.
ROLL CALL
MOMENT OF SILENCE FOR ESSENTIAL WORKERS
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
CONSENT CALENDAR
1. Approve the following:
a. July 16, 2020 Board meeting minutes
2. Approve expenditures incurred June 12 through July 9, 2020
3. Reclassify the Human Resources Manager position and current incumbent Teji O'Malley
to the Human Resources and Organizational Development Manager and adopt the salary
range of U24 ($15,285.99 to $18,580.28 per month)
4. Rescind the current professional services agreement with Kenton L.Alm, Esq., for
Counsel for the District services and execute a new professional services agreement,
effective August 6, 2020 through December 31, 2021
5. Adopt proposed revisions to Board Policy No. BP 004 - Integrated Pest Management
August 6, 2020 Regular Board Meeting Agenda Packet- Page 2 of 107
6. Adopt proposed revisions to Board Policy No. BP 013 - Standing Committee Protocols,
Guidelines, and Charters
7. Adopt proposed revisions to Board Policy No. BP 014 - District-Owned Mobile Computing
Devices for Board Members
8. Set three public hearings for September 3, 2020 at 1:30 p.m. to receive comments on
confirming and levying final assessments for (1) North Jackson Way Contractual
Assessment District (CAD) No. 2016-2 in Alamo, (2) Cordell Drive CAD No. 2017-1 in
Danville, and (3) Harper Lane Area CAD No. 2018-1 in Danville; directing that the Fiscal
Year 2020-21 assessments be collected on the Contra Costa County tax roll; and
consider adopting three uncodified ordinances to establish reimbursement fees for the
properties which could directly connect to Job 6603 (CAD No. 2016-2), Job 6679 (CAD
2017-1), and Job 6534 (CAD No. 2018-1), respectively
9. Set a public hearing for September 3, 2020 at 1:30 p.m. to consider the Fiscal Year 2020-
21 Appropriations Limit
10. Adopt Resolution No. 2020-023 accepting an offer of dedication of sanitary sewer
easements in the City of Lafayette as depicted on Subdivision Map 9425, related to Job
6638, and authorizing staff to record documents with the Contra Costa County Recorder
11. Adopt Resolution No. 2020-024 accepting the grant of irrevocable offer of dedication of a
sanitary sewer easement offered by the Mission Family Trust, as related to Job 6505,
located in the Town of Danville, and authorizing staff to record documents with the Contra
Costa County Recorder
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
COVID-19 PANDEMIC RESPONSE
12. Receive update on Central San's response regarding the Coronavirus (COVI D-19)
pandemic
(5-minute staff presentation)
Staff Recommendation: Receive the update.
OTHER BOARD ACTION ITEMS
13. Consider authorizing the General Manager to submit an updated State Revolving Fund
(SRF) Loan Application to the State Water Resources Control Board for theSolids
Handling Facility Improvements, District Project 7348; rescinding prior SRF
reimbursement Resolution No. 2018-051; and adopting new SRF reimbursement
Resolution No. 2020-025
(10-minute staff presentation)
Staff Recommendation (Motion Required): Authorize the General Manager to submit
an updated SRF Loan Application for the Solids Handling Facility Improvements,
District Project 7348; rescind prior SRF reimbursement Resolution No. 2018-051; and
adopt new SRF reimbursement Resolution No. 2020-025.
August 6, 2020 Regular Board Meeting Agenda Packet- Page 3 of 107
REPORTS AND ANNOUNCEMENTS
14. General Manager-Announcements
a. Announcements - August 6, 2020
Staff Recommendation: Receive the announcements.
15. Counsel for the District
16. Secretary of the District
17. Board Members - Committee Minutes
a. July 20, 2020 - Real Estate, Environmental & Planning Committee - Chair Pilecki
and President McGill
b. July 21, 2020 -Administration Committee - Chair Williams and President McGill
C. July 21, 2020 - Finance Committee - Chair Causey and Member Nejedly
Staff Recommendation: Receive the Committee minutes.
18. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a. Member Causey
Member Nejedly
Member Pilecki
• July 23, 2020 - Executive Management Team performance evaluations
• July 31, 2020 - Executive Management Team performance evaluations
• August 5, 2020 - Executive Management Team performance evaluations
Member Williams
President McGill
• July 23, 2020 - Executive Management Team performance evaluations
• July 31, 2020 - Executive Management Team performance evaluations
• August 5, 2020 - Executive Management Team performance evaluations
Staff Recommendation: Receive the reports and announcements.
19. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Resolution, or
authorization for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
EMERGENCY SITUATIONS
REQUESTS FOR FUTURE AGENDA ITEMS
August 6, 2020 Regular Board Meeting Agenda Packet- Page 4 of 107
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session in the Caucus Room.
Closed Session
(Not video recorded)
CLOSED SESSION
20. Conference with Legal Counsel -Anticipated Litigation - exposure to litigation pursuant to
Government Code Section 54956.9(d)(2):
• One Potential Case - Southwest Voter Registration Education Project
21. Conference with Legal Counsel -existing litigation pursuant to Government Code Section
54956.9(d)(1):
• Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County
Employees'Retirement Association (CCCERA), et al., Court of Appeal, 1 It Appellate
District, Division Four, Case No.A141913
22. Conference with Legal Counsel -anticipated litigation -significant exposure to litigation
pursuant to Government Code Section 54956.9(b):
• One Potential Case - California River Watch
23. Personnel matters pursuant to Government Code Section 54957(b)(1) - Performance
Evaluations for following members of Executive Management Team: General Manager,
Secretary of the District, and District Counsel
RECESS TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
August 6, 2020 Regular Board Meeting Agenda Packet- Page 5 of 107