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HomeMy WebLinkAbout5.a. Receive report on COVID-19 Return to Office Facilities Plans and Recommendations Page 1 of 78 Item 5.a. CENTRAL SAN July 21, 2020 TO: ADMINISTRATION COMMITTEE FROM: DANEA GEMMELL, PLANNING AND DEVELOPMENT SERVICES DIVISION MANAGER REVIEWED BY: TEJI O'MALLEY HUMAN RESOURCES MANAGER JEAN-MARC PETIT, DIRECTOR OF ENGINEERINGAND TECHNICAL SERVICES ROGER S. BAILEY, GENERAL MANAGER SUBJECT: RECEIVE REPORT ON COVID-19 RETURN TO OFFICE FACILITIES PLAN AND RECOMMENDATIONS In early June, Central San engaged HDR though its On-Call Contract to provide engineering and architectural services related to COVI D-19 Return to Office protocols and facility needs at the District's Headquarters Office Building, Plant Office Building, Board Room, Annex, Offices at 4737, and the Laboratory Building. HDR is working with staff from Human Resources, Safety, and Engineering and Technical Services to develop a comprehensive Return to Office Plan that identifies the necessary engineering protocols and infrastructure upgrades. The attached presentation is the first draft of HDR's findings and is being presented by Michael Pattinson, Interior Design Principal in HDR's San Francisco office. Strategic Plan Tie-In GOAL FOUR: Workforce Development Strategy 4—Meet or exceed industry safety standards GOAL SEVEN:Agility andAdaptability Strategy 1—Maintain a safe working environment for employees and the public during the COVID-19 pandemic , Strategy 2—Plan ahead for scenarios of direct adverse impacts ATTACHMENTS: 1. Presentation (HDR) 2. Floor Plans July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 37 of 126 r i _ x . .......................................................................................................... Central Contra Costa Sanitary District Return to Office Facilities Plan and Recommendations r Attachment I July 10th 2020 July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 38 of 126 r' 01 Introduction rt 02 Entries/Exits/Circulation 03 Permit Counter/Reception �r 3 04 Locker Rooms/Restrooms r r 05 Break Areas 06 Open Office Shared Private Offices } 08 Conference / Meeting rooms rt 09 Board room/Multi Purpose Room 10 Additional information / References July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 39 of 126 01 Introduction July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 40 of 126 Introduction Welcoming employees back to the post-pandemic workplace presents a challenging paradox. Traditionally, the office has functioned as a place for communal activities; often intentionally designed to bring people together to interact, solve problems, share ideas and information. In contrast, returning to the workplace now means that we need to find new ways to bring people together, while simultaneously providing the capability to keep them apart, safely and responsibly. As the pandemic has turned conventional thinking on workplace design inside-out, previously normative approaches — space per person, ratios of open to enclosed space, collaboration zones, and environmental systems — should be reconsidered to implement, promote, and sustain employee health and wellness at significantly different levels. Actions in the foreseeable future should focus on preparing both the people returning to the workplace and the space itself. Decisions surrounding workplace modifications will need to be based on thorough assessment and evaluation in addition to risk / reward considerations balancing initial costs versus on-going health and wellness, employee productivity, effectiveness, and business continuity. Vital to the transition back to the office, and undoubtedly the most immediate to be addressed, is the change management process that helps enable this transition — finding effective ways to communicate the new workplace reality to the business community and their employees. July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 41 of 126 Introduction Easing the transition into the "new" workplace reality, are impacted by important considerations: Consider People's Mindsets A deliberate, thorough change management process is crucial to making people feel comfortable about coming back to the physical workplace Prepare the Building As the landscape of business, social and public health continually change, it is imperative that the workplace can swiftly respond and adjust. Adapt to New Work Processes More than ever, the workplace will need to support a mix of individual, isolated work combined with collaborative, group work as well as a significant component of remote work. Establish Social Distancing Protocols Current safety protocols are based on the ability to maintain a safe physical distance of at least 6 feet between people. For the foreseeable future, this protocol will hold true in the workplace as well and will affect such factors as distance between individual work seats, collaboration settings and presentation spaces. Address Environmentallinfrastructure Systems Some of the most impactful short-term measures to address the status, capabilities and performance of environmental systems serving the workplace can include the HVAC systems. Special consideration should be given for ongoing monitoring, testing and improving the systems, if necessary, with a plan for longer term improvements. Bolster Maintenance 1 Cleaning Regular, thorough, deep cleaning will become even more important and essential to maintaining a healthy and safe work environment, especially as a way of giving employees a sense of control and comfort, thus helping to reduce stress. July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 42 of 126 02 Entries/Exits/Circulation July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 43 of 126 Entries/Exits/Circulation: There are several entries, exits, corridors, stairs, elevators and hallways; We recommend the following measures be adopted: • At public entry points, a staff member may be required to ensure persons entering confirm they have no coronavirus symptoms, to take temperature of each individual and offer sanitizer. Provide safety signage at these points. • Exits and exit stairs: fire doors to exit corridors and stairs must remain closed; hand contact on levers and handrails is unavoidable but can be mitigated with provision of sanitizing stations at exit points. • Provide sanitizer stations at regular intervals and key locations throughout corridors and hallways. • Consider taping off drinking fountains as not in use (paddle contact & mouth and bottle contact potential with fountain). • Elevators: Provide 6' spaced social distancing stripes/ sign on floor at entry for people waiting, provide 2 maximum distancing signs at floor of elevator in diagonal corners, provide disposable rubber finger covers to press buttons, provide sanitizer stations at each elevator entry and signage regarding social distancing and washing hands. • Hallways/Corridors: Ensure with signage and striping at floor that people are encouraged to keep right and close to wall to maintain 6' with a passerby. If this is not achievable, identify an area(s) to wait (a doorway, junction at a hallway, etc.) where one person can wait until the other has passed. • Open Office Circulation: Provide unidirectional flow through the hallways/aisles between workstations using directional signage (arrows and words) on floor. Provide separate ingress and egress where practical. Create waiting squares on floor to allow people to pass at areas where two people are unable to pass and maintain social distancing. • L_u, y ,u,,,, ,,ic;abuiu. mupiauu existing entry doors and provide automatic entry doors where practical. July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 44 of 126 REFER TO ENLARGED REFER TO ENLARGED STAIRCASE PLAN FOR ELEVATOR PLAN FOR TYPICAL OFFICE LEVEL DETAILS DETAILS CIRCULATION DIAGRAM HOB-02} PTO REFER TO ENLARGED BELOW �'� STAIRCASE PLAN FOR S e DETAILS OPEN �� \ TO BELOW\,_ �"w INSPECTION 4\ SANITIZING STATION O I \�— 0 \ I -<_ ` '�- � -� REFER TO ENLARGED RESTROOM PLAN FOR LOUNGE I i W DETAILS w WAITING AREA T, PW POTENTIAL WAITING AREA T I OY OMEN MFN PLOTTER RM. COPY ROOM OFFICE ® �I, � SUPPLYRM. WORKSHOP T vv W 0 © I ! WORKSTATION - - � — �--- - �—r I I II I T LIBRARY y n ❑ CONFERENCE ROOM 1 � PW I BREAK AREA I T i PASSER-BY July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 45 of 126 7 00, TYPICAL ELEVATOR • STANDING LOCATIONS PROVIDE SIGNAGE ON FLOOR TO =} INSTRUCT STAFF TO STAND AT DIAGONAL CORNERS OF THE ELEVATOR ` 1 • SANITIZING STATION PROVIDE SANITIZING STATION OUTSIDE ELEVATOR TO ENSURE STAFF CAN SANITIZE HANDS _ $IGNAGE PROVIDE SIGNAGF ABOUT MAINTAINING PROVIDE DISPOSABLE RUBBER FINGER SOCIAL DISTANCING AND SANITIZING COVERS TO PUSH BUTTONS • STRIPING PROVIDE STRIPING ON HALLWAY FLOOR OUTSIDE DOOR 6'AWAY FROM THE i•�•�'� DOOR TO ALLOW PERSONS TO WAIT IN /' '♦ LINE July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 46 of 126 $ TYPICAL STAIRCASE • WAITING AREA PROVIDE'WAITING AREA' r TO ENSURE 6'SOCIAL DISTANCE FROM STAFF COMING FROM DIFFERENT DIRECTIONS Li SANITIZING STATION PROVIDE SANITIZING STATION r `\ ! \• '/ OUTSIDE ELEVATOR TO ENSURE or STAFF CAN SANITIZE HANDS AFTER ` CONTACT WITH DOOR LEVER July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 47 of 126 9 03 Permit Counter Reception _ � l July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 48 of 126 Permit Counter/Reception Area: We recommend the following measures be adopted: • At public entry points, a staff member may be required to ensure persons entering confirm they have no coronavirus symptoms, to take temperature of each individual and offer sanitizer. Provide safety signage at these points. • Provide sanitizer stations at regular intervals and at each counter spot where the public interact with staff. • Waiting in line: Provide clear signage, striping and labels on the floor and walls to indicate where public wait, ensuring a 6' distance between each person. Provide a stripe in front of the counter to prevent people being too close to staff/ leaning on counter. • Circulation: Provide unidirectional flow using directional signage (arrows and words) on floor. Provide separate ingress and egress where practical. • LUfly wiIII ivivaajru. riumu duiuniduc upuiairing double un motlu, Oul10VIO. • Provide teller style (pass through gap at base) plexiglass screens clipped on top of existing countertop. • Long term Measure: Provlae teller style pass tnrougn gap at base) permanent glass screens clipped on top of existing countertop. • Space staff at counter and in office to maintain 6' safe distance and )rovide permanent glass divider screens between each • Minimize signing, use of pens, passing of objects between staff and public. • Provide adequate signage reminding the public of the need to sanitize/wash hands and minimize risk of virus spread. • Long term Measure: Kepiace public turniture with wipe down sanitize capable fabric • Limit ability to sit and ensure seating is away from others and maintains 6' social distancing. July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 49 of 126 PERMIT COUNTER/RECEPTION SANITIZER STATION REFER TO ENLARGED 1 PERSON WAITING REFER TO ENLARGED INTERIM SOLUTIONS: NTERI MILON G TERM AT FIRE EXIT DOOR STAIRCASE PLAN FOR PRIOR TO GOING TO ELEVATOR PLAN FOR PROVIDE TEMPORARY SANITIZER STATION DETAILS COUNTER DETAILS FIXED O T SCREENS SOLUTIONS UPON EXITING FIXED TO TOP OF COUNTER;PROVIDE POTENTIAL UNI "TELLER"GAPS AT BASE DIRECTIONAL FLOW TO ISSUE/RECEIVE RAMP STAIRS DOCUMENTS USING RAM AND r •` PUBLIC COUNT: 3 MAX. � .�.� �1 STAFF COUNT: 3 MAX. 1 LONT TERM SOLUTIONS: - PROVIDE PERMANENT �f GLASS SCREENS FIXED TO TOP OF COUNTER IN FRAMES;PROVIDE INTERIM SOLUTIONS: "TELLER"GAPS AT BASE EXISTING DOORS REMAIN �\ ® // TO ISSUE/RECEIVE LONG TERM SOLUTIONS: / �. DOCUMENTS INSTALL NEW AUTOMATIC DOUBLE - _ -- — DOORS TO PROVIDE TOUCHLESS PUBLIC ENTRY/EXIT - _ SANITIZER STATION AT RESTROOM a EXIT/SHARED WITH ELEVATOR PERMITS/ RECEPTION 1 PERSON MAXIMUM 1 AT COUNTER PROVIDE SCREENING STATION:HOLD PUBLIC HERE UNTIL ONE MEMBER OF PUBLIC HAS LEFT THE BUILDING, 1Z PERMIT COUNTER HAVE OTHER MEMBERS OF PUBLIC FORM LINE 6`APART BEHIND IN A LINE IF NEEDED. 1 PERSON MAXIMUM AT COUNTER " r 1 INTERIM SOLUTIONS: PROVIDE TEMPORARY PLEXIGLASS SCREENS FIXED TO TOP OF COUNTER;PROVIDE"TELLER" GAPS AT BASE TO ISSUE/RECEIVE DOCUMENTS LONG TERM SOLUTIONS: PROVIDE PERMANENT GLASS SCREENS FIXED TO SPACE BEHIND COUNTER TOP OF COUNTER IN FRAMES;PROVIDE"TELLER" GAPS AT BASE TO ISSUEIRECEIVE DOCUMENTS DICTATES MAX 3 STAFF 12 July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 50 of 126 04 Locker Rooms and _ T Restrooms July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 51 of 126 Rest Rooms: There are several size of rest rooms in the CCCSD buildings- most have two to three fixtures per rest room and it would be difficult/unachievable to maintain social distancing between multiple users. We recommend the following measures be adopted: • Make rest room single use only. (Review each location; if space and fixtures allow increase to 2 or 3 persons if achievable) • Provide sign at door stating only one person is allowed in the restroom at any given time. • Provide striping on hallway floor outside door 6' away from the door to allow persons to wait in line until rest room is vacant. • Inform staff of protocol to ensure that a person entering the restroom checks verbally that the rest room is vacant and may be used by them. • Place barrier tape over urinal and/or lock unused stalls to reduce usage down to one urinal and one stall; this minimizes contamination and sanitization efforts. • Install sign at sinks regarding thorough washing of hands during covid pandemic. • Provide a separate trash can at the exit to the rest room and encourage staff to use a paper towel when grabbing hardware to open door then discarding paper towel in trash can as they leave. • Provide sanitizer station at exit to rest room to ensure staff can sanitize hands on exiting. • Long term Measure: Install "vacant" /"occuplea tnumi) turn sign as part of new door nardware lock- single user to lock door on entering. • Long Term Measure: Install touchless, sensor activated faucets, soap dispensers and paper towel dispensers (or air hand driers). July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 52 of 126 RESTROOM �- -'�•� INERIM/LONG TERM SANITIZING STATION SIGNAGE 6,_0. /I •\, PROVIDE SANITIZING STATION AT PROVIDE SIGNAGE ASKING SOLUTIONS EXIT TO REST ROOM TO ENSURE THAT STAFF WAIT IF STAFF CAN SANITIZE HANDS ON RESTROOM IS OCCUPIED AND NOTE:THIS REPRESENTS A TYPICAL EXITING _ CONFORM TO SINGLE USE ' APPROACH FOR MOST RESTROOMS. © ONLY ASSESS ON A CASE BY CASE BASIS AS STRIPING SOME RESTROOMS ARE LARGER AND PROVIDE STRIPING ON HALLWAY CAN POTENTIALLY ACCOMMODATE 2-3 -—- FLOOR OUTSIDE DOOR&AWAY PERSONS. _� __ FROM THE DOOR TO ALLOW • APPLIANCES PERSONS TO WAIT IN LINE UNTIL REST ROOM 15 VACANT INTERIM SOLUTIONS: EXISTING APPLIANCES REMAIN LONT TERM SOLUTIONS: _ INSTALL TOUCHLESS,SENSOR ACTIVATED FAUCETS AND PAPER TRASH CAN TOWEL DISPENSERS(OR AIR . ,\ PROVIDE A SEPARATE TRASH CAN HAND DRIERS) r 1 0 0 / AT THE EXIT TO THE REST ROOM ' �' O• •O AND ENCOURAGE STAFF TO USE A PAPER TOWEL WHEN GRABBING BARRIER TAPE a>' HARDWARE TO OPEN DOOR THEN • � ��, _ DISCARDING PAPER TOWEL IN PLACE BARRIER TAPE OVER TRASH CAN AS THEY LEAVE URINAL AND/OR LOCK UNUSED / STALLS TO REDUCE USAGE DOWN �- TO ONE URINAL AND ONE STALL -—- . _.. • DOOR SIGN 0 o INTERIM SOLUTIONS: PROVIDE SIGN AT DOOR STATING ONLY ONE PERSON IS ALLOWED IN THE RESTROOM AT ANY GIVEN TIME \' LONG TERM SOLUTIONS: INSTALL'VACANT'/"OCCUPIED" THUMB TURN SIGN AS PART OF NEW DOOR HARDWARE LOCK-SINGLE USER TO LOCK DOOR ON ENTERING 10, • HAND WASH SIGN PROVIDE SIGN NEXT TO SINK TO REMIND STAFF TO PREVENT SPREAD OF COVID-19 THROUGH WASHING OF REST ROOM SINGLE USE ONLY HANDS July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 53 of 126 15 Locker Rooms: Though staff numbers and shift rotation applies, Locker Rooms will have multiple occupants during use typically. We recommend the following measures be adopted. These are a combination of Interim and Long Term Measures: • Provide sign at door stating only X persons are allowed in the Locker room at any given time. • Train staff regarding protocol to ensure that a person entering the Locker room checks visually/verbally that the room is not at capacity and may be used by them. • Place barrier tape over urinal and/or lock unused shower and toilet stalls to reduce usage; this minimizes contamination and sanitization efforts. • Reduce multi person hand wash down to single use. • Reduce shower use to alternate stalls to maintain social distancing. • Staff to ensure that access to Locker is when social distancing can be maintained (wait for nearby locker being used before using theirs). • Provide one way flow where possible using directional striping /provide waiting zones if needed. • Provide a separate trash can at the exit to the Locker room and encourage staff to use a paper towel when grabbing hardware to open door then discarding paper towel in trash can as they leave. • Provide sanitizer station at exit to rest room to ensure staff can sanitize hands on exiting. July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 54 of 126 LOCKERS + SHOWER • SANITIZING STATION • TRASH CAN INTERIM/LONG TERM PROVIDE SANITIZING STATION AT PROVIDE A SEPARATE TRASH CAN AT THE EXIT TO EXIT TO REST ROOM TO ENSURE THE LOCKER ROOM AND ENCOURAGE STAFF TO SOLUTIONS STAFF CAN SANITIZE HANDS ON USE A PAPER TOWEL WHEN GRABBING HARDWARE EXITING TO OPEN DOOR THEN DISCARDING PAPER TOWEL NOTE:USE OF THESE SPACES n I I © IN TRASH CAN AS THEY LEAVE REQUIRES STAFF ROTATION LIMITING USE AT ANY ONE TIME.SOCIAL I _ DISTANCING REQUIRES BEHAVIORAL FF7"1 I IBARRIER TAPE PROTOCOL PARTICULARLY OBSERVING I L- -�I 0 0 0 PLACE BARRIER TAPE OVER IF LOCKERS AND SHOWERS ARE BEING I URINAL AND/OR LOCK USED AND WAITING (NOT TRYING TO /� WOMEN'S MEWSP� -___ UNUSED STALLS TO REDUCE PASS SOMEONE) j SHOWER I �' I I RESTROOM 0 0 USAGE DOWN TO ONE WASH FOUNTAIN -URINAL AND ONE STALL • 0 I /� I i'T PLACE BARRIER TAPE OVER �� WASH FOUNTAIN ANDIOR LOCK UNUSED ONES TO Y L---<-------- i i BOOT ALLOW ONLY ONE PEOPLE L------ } o TOWEL D SPENSERS&WASTE RECEPTACLES ROOM USE WOMEN'S - I ROOM LOCKER ROOM • WAITING BOX tiAI I I APPLIANCES _ -� INTERIM SOLUTIONS: PROVIDE WAITING BOX'FOR I UV I EXISTING APPLIANCES REMAIN ACCESS TO LOCKERS,USE OF LAUNDRY SHOWERS AND LAUNDRY(WHILE l I LONT TERM SOLUTIONS: OTHERS ARE USING) /r /� �� j PROVIDE AUTOMATIC SOAP L------- MEN'S AND TOWEL DISPENSER I LOCKER ROOM /� I • W BARRIER TAPE MEN'S Y SUGGEST USE ALTERNATE SHOWER / SHOWER STALLS AND DIAGONAL ` FROM ONE ANOTHER;CLOSE OFF L� —E+- - ----- -----J UNUSED TO MINIMIZE SANITATION 0 ® •` ; EFFORTS:PROVIDE WAITING BOX' OUTSIDE OF SHOWERS TO ALLOW EXITING STALLS BY OTHERS ADOPT UNI-DIRECTIONAL FLOW BETWEEN LOCKERS AND PROVIDE SIGNAGE REGARDING MAINTAINING 6'SOCIAL DISTANCING AND WAITING AT END OF AISLE IF NEEDED July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 55 of 126 17 05 Break Areas • ' r Ok �+ A9 ' Q w low# .� _. July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 56 of 126 Break Rooms: There are several break rooms in the CCCSD buildings- most have a millwork `niche' and open seating. We recommend the following measures be adopted: • Prevent use of millwork area (kitchen) by more than one person: Place tape on floor and adjacent signage to indicate this. • Provide sign at entry to break room stating that no more than 3 (or 4) persons are allowed in the area at any one time and that they should maintain 6' social distance. • Provide single seating at tables laid out to maintain 6' social distancing (to get to table and sit at table). • Provide striping on hallway floor outside door 6' away from the door to allow persons to wait in line until break room is vacated by others. • Refrigerator use to be determined. • Long term Mecioure: oet up auditional permanent microwave and coffee water dispensers in other parts of the break room 6' min away from kitchen dispensers. • Provide sanitizer station at exit to break room to ensure staff can sanitize hands on exiting. July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 57 of 126 19 • SINGLE SEATING BREAK AREA PROVIDE SINGLE SEATING AT INTERIM/LONG TERM TABLES LAID OUT TO MAINTAIN6' SOCIAL DISTANCING(TO GET TO SOLUTIONS TABLE AND SIT AT TABLE) NOTE:LONG TERM 6'-a° MIN. 6'-0" MIN. SUGGESTIONS MAY BE ADOPTED SIGNAGE EARLIER DEPENDENT ON COMFORT LEVEL OF STAFF PREVENT USE OF MILLWORK AREA(KITCHEN)BY MORE THAN BONE PERSON_PLACE TAPE ON FLOOR AND ADJACENT SIGNAGE TO INDICATE THIS ' REFRIGERATOR • PERMANENT APPLIANCES �-i•� �---� REFRIGERATOR USE TO BE POTENTIALLY SET UP ADDITIONAL /' •1 �' DETERMINED PERMANENT MICROWAVE AND COFFEE WATER DISPENSERS IN OTHER PARTS OF r - POTENTIALLY USE TO STORE THE BREAK ROOM U MIN AWAY FROM { / FOOD AND LIQUIDS BROUGHT BY KITCHEN. ;: 1J STAFF-WILL NEED SANITIZING DAILY IF 50 \ i 1 i \• / SANITIZING STATION PROVIDE SANITIZING STATION AT EXIT TO BREAK ROOM TO • STRIPING SIGNAGE ENSURE STAFF CAN SANITIZE HANDS ON EXITING PROVIDE STRIPING ON HALLWAY PROVIDE SIGN AT ENTRY TO BREAK FLOOR OUTSIDE DOOR 6'AWAY FROM ROOM STATING THAT NO MORE THAN THE DOOR TO ALLOW PERSONS TO 3 QR 4)PERSONS ARE ALLOWED IN WAIT IN LINE UNTIL BREAK ROOM IS THE AREA AT ANY ONE TIME AND THAT VACATED BY OTHERS THEY SHOULD MAINTAIN 6'SOCIAL DISTANCE 20 July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 58 of 126 OF Open Office July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 59 of 126 Open Off iceMorkstations: There are several types and sizes of workstations utilized in the CCCSD buildings- we recommend the following measures be adopted: • Alternate seating patterns with appropriate separation by distance and/or reconfigure desks to avoid sitting people across from each other. • Long term Measure: Install new desks where reconfiguring /re-use is not possible. • Arrange individual work seats in the smallest groupings / clusters as possible while maintaining six feet of separation. • Avoid situating people where a co-worker attempting to get to their desk has to pass behind the person in less than 6' social distance. • Provide waiting boxes (floor tape) at entry to aisles where passing each other may affect social distancing. • Provide a minimum 5'-6" height of divider screen between workstation to workstation and workstation to aisle by adding temporary plexiglass or similar `clipped' to top of existing screen. • Long Term measure; Provide a permanent minimum 5'-6" height of divider screen between workstation to workstation and workstation to aisle by reconfiguring to provide additional portion of screen to match the solid or glazed panel. • Provide a one way flow of foot traffic around the circulation areas of the office to include staging/standing areas if required to allow people to pass at areas where 6' distance cannot be maintained. • Provide sanitizer stations at regular intervals and key locations throughout the open office space. July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 60 of 126 OPEN OFFICE TYPICAL 1 ELEVATOR MAIN AT HOB-00 FLOOR PLAN B�, ELECTR�ROOM o RESTROOM ELEVATOR LOBBY B020 GRAPHIC 5 MEWS RESTROOM STORAGE STORAGE L KOLC S DEUTSCH FILE ROOM MLNS Bpi B028 B030 BO17 B0nA 0027 awt cRf.nEN 'NOMENSRESTRppo.S CORRRR14OR COYFBF02FNCF 8093 HAIL N'OMENS B051 IOCKE.R BOOS wOh1CNS STROOrd VACANT OPEN OFFICE b7Eh IEv.r Tint- BD01 _ 6015 _.. �.. ' COPY C. vl.C✓+NT ROOM vON B002 ECHALj STETTON CORRIDOR =_- B018 e *" RISC STORAGE Y B038 B043 CONFERENCE ROOM I. tI N 009 — 1. 8641 MORtiLES lIA'rHEh'�5 WORK51'ATfON DOOL B040 R LEN D E R J.VEGA O.OUNN D ABD4 vESTIBU..L BD0r BOBS } ::n RF 617rF I WOFIKR0DM _ .1 I BOa7 I BOOT J.SM TH M.HART + VACAM • I d I T. Bozos w S'l1 + I ❑ IT AREA �l F r I I vh'JRKROOM G SOLIVAR I CWOA]HAR`I F--IAIII. A VALLEE G.WALTMIRE am L--- ------J July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 61 of 126 23 OPEN OFFICE TYPICAL 1 EXTG DIVIDERS RELOCATED TO MAXIMIZE DISTANCE BETWEEN ENTRIES TO I WORKSTATIONS I I I I I I I I I I July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 62 of 126 24 OPEN OFFICE TYPICAL 2 FLEVATCR U020A IN AT ELECTRICAL ROOM HOB-00 FLOOR PLAN �, RESTROOM B025 0 ELEVATOR LOBBY J 9020 _ \ GRAPHIC 5 S70I STORAGE L KOLC S DFLTTSCH FILE ROOM - \• ���I"�j MCNS MENS sm BM B030 B017 B0nA 0027 awt INN cRf.nE" 'NOMENS RESR2ppP.S CORRIDOR CONFERENCE 8993 B014 B021 N'OMEN1HALL BO61 I Nis BOOS WOMCNS OPEN Q I -ZL , IEr.G iL:�4 VSDON I Lj ECHA ROOM I I VON B002 N STETfON CORRIDOR I B018 13 RSC STORAGE �� � �J B0.18 8043 CONFERENCE ROOM I. tI IN 0091. 8041 MOR/�LES lIA'rry_py$ WORKSYOON POOL :1 BO —[ 8 LAVENDFR J.VEGA O.OUNN O A13HAMOV BB04 vESTIBU..L BOAS } ::nRFN7GF WORKROOM BOa7 BOO J.SIdITN Ivl.HART VACAM 0 T.HrM"W IT AREA v7ORKRODM G SOLIVAR C11AlAHAR`I D CHEBOTAr Fv A-LLEC G.WALTMIRE am 8006 July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 63 of 126 25 OPEN OFFICE TYPICAL 2 INTERIM SOLUTIONS Afl6 PLEXIGLASS ABOVE EXISTING PANEL I 1 � PLAN 3D VIEW July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 64 of 126 26 OPEN OFFICE TYPICAL 2 LONG TERM SOLUTIONS ADD FRAMED GLASS ABOVE EXISTING CUBE y J PLAN 3D VIEWI. July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 65 of 126 27 OPEN OFFICE TYPICAL 3 ELEVATOR MAIN AT HOB-00 FLOOR PLAN BaznAOA ELECiRICAL ROOM o RESTROOM ELEVATOR LOBBY RIM GRAPHIC 5 MENS RESTROOM STORAGE STORAG, L KOLC S OEUTSGH FILE ROOM Bm BM a. B017 B026A 0027 LOCKER Bwt K'rf.HFN - 'NOMENSRESRUOM CORRIDOR CONFFRFNCF 60" 0019 B021 HAIL _ IOMENS 6051 BW5 «�5 Yv01,,EN9 STROW IEv.F TFup I VACANT OPEN 0115E�v'IEA I I 8001 I I I BQO62 C vAC+�NT I COPY YC" I BCHRN ` - I SIETTON I CORRIDOR ROOM B018 I I e � STD E" ®� CONFERENCE ROOM yl N"DEI. 8041 nAORtiLES MATTHEWS BD)3 WORKST POOL BW R LpVENDFR i'+EGA D OUNN U ALHAMO'r 8034 LONG TERM SOLUTIONS: vEs�ti POTENTIAL NEW FULL blirF WOPKAOOM HEIGHT WALL WOULD L7 H041 J.SMITH RKART ALLOW FOR ADJACENT vAcnrir WORKSTATIONS TO USE 0 ❑ T. rrE w DESKS AT STANDING rl IrAREA HEIGHT. M70RKRODM G SDLIVAR I CWOAHAR`I D CHE80TARE': A YALLEE L 8042 R006 7 July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 66 of 126 28 OPEN OFFICE TYPICAL 3 INTERIM/LONG TERM SOLUTIONS NOT USED-OR REDUCE STAND HEIGHT DESKS TO SITTING HEIGHT ONLY STAFF MAY NEED TO BE TEMPORARILY RELOCATED 00p — SANITIZING STATION AT REGULAR INTERVALS FLIP/ROTATE UNI-DIRECTIONAL FLOW WORKSTATIONS TO PREVENT FACE TO L___�________� ________�___ AT AISLES WHERE FACE CONTACT WITH POSSIBLE,SEE TYPICAL FLOOR PLAN ADJACENT USER PLAN 3D VIEW July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 67 of 126 OPEN OFFICE TYPICAL 4 TO ELEVAre HOB-02 FLOOR PLAN 230 BELOW 204A 204 .r - - 231 OPEN TO ENTRY BELOW 203 1,LEf7BETTER 205 RJL 11 ROOM 206 207 K GELLERMAN ZZ KITPHC\ 224E 207A 224M _--f P n_�,t.F.�'.., 208 M ZUBRZYCKI - 224D 224J LOUNGE I 21s N VF A l lOYA 225A "�EOOM Esc PLorrER .:';;AN7 R SEGll=?H I ROOM 224C 224G CpF218 RDoI, i 0 T214A 224K 220 ® i 2256 s iF r Es'G "�'� WORKSHOP215 211 awl C ABEYRATHNA .4 7AR0 214A 224E 224F r——— 225c ,p.FETCH _ 224E 221 C.MUTANT C BUTLER TEMP rtMF I A MCGLIBERY 224A I Y 225D 214B 214C 214D I 214E I TEMP I I A HOLT 227 226 L__ J 214G E.LOPEZ i 223 S MES IE1 SKY N.M()UNA M.WENSLAWSKI N.HODGES L ZOU L.OLSEN M WAU HERNANDEZ 222 214P 214N 214M 214L 214K 214J 214H July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 68 of 126 30 OPEN OFFICE TYPICAL 4 340 MECHANICAL HOB-03 FLOOR PLAN LLE.VAiC7�� SPRINKLER -'AHS CONTROL VALVE 302T 304 341 t305 T. I SPITHEY AL LYON MCCAJLEY D.DIAZ J.KING C THOMAS 337 303 301 308A 308E 308C 308D 309 - T MINOR v;E.�EVEYER RECORDS�, 308E 311A STAIRS f — 336 331 1 1 - 307 335 „L.p sA 3ARA1A5 GRU BIKE A FneM 328 312 314A _ 327 WOMENS MEN'S - 331 E N - 9F329or:� �F 333 r r 31L4DEN C MARSHALL L 316 314B SK�IN ® ■SAL�7ANA tj 331 C 0 j CONFERENCE 1 N r,i7i11`O I Room 37 333 A.COMPAGLIA D ANDERSO' I 325D V.PARKS S.DRAYTON I 331 D 326 I BERUMEN 325E 325F L--------------� R BAILEY C CONFERENCE 318A 318 P.LEIBER C,SHIELDS GRANZELGA - K.YOUNG ROOM 2 321 � •'��,� 332 324 323 32 320 July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 69 of 126 31 OPEN OFFICE TYPICAL 4 POB-01 FLOOR PLAN L 5407 11 5433 54460 A54EER 6434 503 K 5444 5427 'Awl 5404 0 5"1 C" C 5"2 5457 5429 A 5448 5449iluq LS ...... 32 5406 F,- 5450 5 413 5414 54M 5420 5422 5311 5418 5TORkUE 5420C 5466 5417 5451 5420 413 6453 6454 5410 541 ��-]------------------- --- ----------- July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 70 of 126 32 • RECEPTION CSO-01 FLOOR y yi�r:�%ri✓�ri�ii�i�»�ri�iy �.. MUM [�r7 July 21, 2020 Regular -- , III ■ -•: � �, I ADMIN Committee Meeting Agenda Packet- Page 71 of 126 33 OPEN OFFICE TYPICAL 4 INTERIM SOLUTIONS ADD PLEXIGLASS ABOVE EXISTING TRANSACTION COUNTER L. PLAN [3D VIEW July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 72 of 126 34 OPEN OFFICE TYPICAL 4 LONG TERM SOLUTIONS ADD FRAMED GLASS ABOVE EkSTING TRANSACTION COUNTER •I II - --- --- ---------- - PLAN 3D VIEW July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 73 of 126 35 OPEN OFFICE TYPICAL 5 LABORATORY 407 406 405 818 819 820 410 408 409� 817 ❑-I-WATER GAS GAS f A �� WOMENS fl. RFSTROOM _ q 816 ' 21 810 811 812 813 44 TELEf MFCIIANICAL -� ORGANIC MICRODIOI OGY BOO& SAMPLE COM- ROOM PREP. 50LIUS CUSTODY \ 412 \ 823 814 8'0 403 CORRIDOR MENS 822 413� RLSTROOM ELECTRICAL ROOM 402 807 `"----------------, _ CORRIDOR 474 I 803F 803E 803D 415 I COPY �,�.r!• �.y� I'yJ_ �� I MACHINE - imp 802 I 803A 803B 803C I LIMS I SECRETARY 1I 416 _ -L T L------- -----.j 417 418 419 t f' w 809 808 420 I •-,�M1 /` ORGANICS METALS& 801 421 806 805 804 NUTRIENTS EQUIP_REPAIR CONFERENCE -�� &STORAGE &KITCHEN ] I 800 VESTIBULE 422 di sh July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 74 of 126 OPEN OFFICE TYPICAL 5 INTERIM/LONG TERM SOLUTIONS ADD 6"-12"GLASS ABOVE EXISTING PANELS .090 PLAN MAX.ONE PERSON 3D VIEW PER BAY July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 75 of 126 OPEN OFFICE TYPICAL 6 HOB-01 FLOOR PLAN µ L TOPOR .I N ELEVATORITT14002B 107C 107A 141 106 101 R HER{ANIOEZ K STAHL Bww R'COM 102C 110A 110C 111 PUBLIC D CEFR 109 RESTADOM 108 a KRAMER 102A 110E KITCHEN EC.OF DISTRICT 111 A PcaNrS VAULT FILES DPEFW COUNTER 113 MID 122 129 COPY M LABELLA ROOM WOMEN'& MEWS 114E 120 RESIHOOhI RESIRCOM F-1a K. 114G CASNREZ 129A 129C F I 123 FILES CRUBIE T TFVP 114E 126A 1238 vACN•Ir ISIrLOOR 112A 112$ Ross 128B R LEwn I H IfA?A INTLAN ACE 114D 124D I 124E 124F I 117 r 1 VACANT M CUNFtC AM - c127VNO 128C 512mG C v^C, 124H 11241 I 115A 116$ 114H r 114C I 121 J FETIi 116 126 0.I.AYISt=N �"' � J WAALES p,FROst B M.GLOIN 5 JCICO`/IC 124E 124C 114A 114B July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 76 of 126 38 OPEN OFFICE TYPICAL 6 INTERIM SOLUTIONS ADD PLEXIGLASS ABOVE EXISTING PANEL •/! •/ SANITIZING STATION AT REGULAR j INTERVALS • 1 • PLAN 3D VIEW July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 77 of 126 OPEN OFFICE TYPICAL 6 LONG TERM SOLUTIONS ADD FRAMED GLASS ABOVE EXISTING PANEL i •�! •� SANITIZING STATION w — -- `— •/ / AT REGULAR __ — INTERVALS — -- of OF do do PLAN 3D VIEW July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 78 of 126 OPEN OFFICE TYPICAL l 340 MECHANICALHOB-03 FLOOR PLAN ELEVAT�3 SPRINKLER SiAIAS VACAN CONTROL VALVE a 304 I 341 305 I T. T SMMeY STORAGE LYON MaCAULEY D DEAZ J.KING 337 I 308A 3088 308C 308❑ I 309 303 301 ~— _ I�.I J,70QIh 7 P_3c°'Rns 311A STAIRS T,336 MANOR P.'�+331EYER Q 308E 307 T.0MALLEY ` 335 K I COPY M.ARA I GRLMBINE ROOM328 31F 314A - C.NEWKIRK 327 WOMEN$ MEN3 I 3318 N RESTROOM RESTROOM GOLDEN �- 329 330 3 31L 14B 314C M14B L L, � - S 334 K ESX-OANA Mvi�EN ® L ------ J 331 C n 325A 325B 325C CONFERENCE 5 CONFERENCE ROOM [h 317 333 A COMPAG:I:+ K. 325D V.PARKS S CRAYTON �' f 33 ,. 331 D 326 BERU4dEN 325E 325F R BAILEY 318 C CONFERFNCE 318A P_LEIBRR C SHIELDS GRANZIUA E ARN TT K YOUNG �Q 332 324 323 July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 79 of 126 41 OPEN OFFICE TYPICAL l INTERIM/LONG TERM SOLUTIONS FLIP THIS WORKSTATION STAFF SHOULD WAIT TO PREVENT FACE TO AND LEAVE OFFICE FACE CONTACT WITH ONE AT A TIME ADJACENT USER 304 304 341 / 341 305 308A 308E 308C 308D 309 305 308A 308B 308C 308D 309 306 311 A 306 311 A 308E r— 308E 307 0 307 314A �: 314A SANITIZING STATION SANITIZING STATION AT REGULAR AT EXIT INTERVALS July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 80 of 126 42 OPEN OFFICE TYPICAL CSO-02 FLOOR PLAN El F7 ,� _IIIIIIIIIIIIIIIII : ; � -���•- _ � �� I�.�I�� ■ � !lfEEEiilEE!!E■ �. ■� ��! .■ ■ ��� � riiiiiEiiiiii■■ ' ■� I �l ! ■ iiriiiiiiiii■■■ . ■��I I �� 1 i ■� -. r . . Agenda ..- OPEN OFFICE TYPICAL 8 INTERIM/LONG TERM SOLUTIONS STAFF SHOULD WAIT AND LEAVE OFFICE ONE AT A TIME IEl E / W i I 1 => UL UP UP a i FLIP THIS WORKSTATION SANITIZING STATION 1 ONE PERSON WORK TO PREVENT FACE AT CSO-02 FLOOR PLAN FACE CONTACT WITHO NTERVALSR HERE INSTEAD OF TWO ADJACENT USER July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 82 of 126 44 07 Shared Private Offices July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 83 of 126 Shared private Offices: There are several private offices in the CCCSD buildings that are being used by 2 or 3 persons- On a case by case basis, we recommend the following measures be adopted: • Provide appropriate separation by distance and/or reconfigure desks to avoid sitting people across from each other. • If space does not allow for social distancing to be implemented successfully, staff should use the private office on rotation with their coworker or one of the staff be relocated to a vacant office/other area. • Arrange individual work seats to maintain six feet of separation. • Avoid desk configuration where a coworker attempting to get to their desk has to pass behind the person in less than 6' social distance- Provide waiting box on floor (label) striping, signs and arrows on floor and walls to achieve this. • Provide a temporary minimum 5'-6" height of divider screen between workstation to workstation by adding temporary plexiglass or temporary solid panel. • Provide sanitizer stations at regular intervals adjacent to private office spaces to allow sanitizing after opening/closing doors. • Provide a new minimum 5'-6" height of divider screen between workstation if possible / required. • Install permanent additional divider portion on top of existing screen/replace divider if required to achieve 5-6 • Use conference rooms potentially as overflow private offices. July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 84 of 126 TYPICAL SHARED OFFICE I SDRVIFY SECOND FLOOR ABOVE OFFICE UP r I I $AY 2- SURVEY CCCSD U ��Y i -BAY4 �p SOURCE �8AY1- RECORDS CONTROL I CENTER 43AY 6- SECOND CCCSD II.00R. SURVEY --ABOVE 4 WOMf-NS RESTROOM r LAB ❑+ MEN'S !� r RESTROOM 7 7 * -BAYS- anY is 4 4 SAFE OFFICE UP CONFERENCE ROOM UP -BAYI� -BAYT1- — qj COND uP OFFICE OORBOVEY& WAREHOUSE - 01 July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 85 of 126 47 TYPICAL SHARED OFFICE INTERIM/LONG TERM SOLUTIONS THIS TYPICAL REPRESENTS SEVERAL OTHER LOCATIONS WHERE MORE THAN ONE PERSON SHARES A PRIVATE OFFICE:IF PERSONS CANNOT BE SPACED MORE THAN 6'APART AND/OR HAVE DIVIDING SCREEN BETWEEN THEM,THE OFFICE WILL NEED STAFF SHOULD WAIT TO BE USED BY ONLY ONE PERSON AT A TIME.CONFERENCE ROOMS MAY BECOME AND LEAVE OFFICE OVERFLOW OFFICES TO ACCOMMODATE STAFF FROM SHARED OFFICES. ONE AT A TIME Fq � o 1 / SANITIZING STATION TABLE ONLY USED BY ENSURE DIVIDING AT EXIT ONE PERSON AT A SCREEN TO BE AT 5'-6" TIME MiN. PLAN 3D VIEW July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 86 of 126 48 Op Conference / Meeting Rooms T � July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 87 of 126 Conference and Meeting Spaces: There are several meeting rooms in the CCCSD buildings that while social distancing is being practiced, cannot accommodate more than a few people.- we recommend the following measures be adopted: • Conduct meetings virtually wherever possible and minimize the need for face to face meetings. • Place signage at entry to room stating the maximum number of people allowed in the room at any one time and a sign reminding staff how to practice social distancing ( do not shake hands, wear mask etc). Ig Term Measure: RemL..., iuiib a, u space remaining out to be minimum 6' apart. • Minimize items such as markers, remote controls etc in the room and provide wipes to clean the items before and after use. • Try to avoid situating people where a co-worker attempting has to pass behind the person in less than 6' social distance; if this is unavoidable implement protocol (with signage to remind staff) to sit in farthest available chair from door as they enter — and to wait for others nearest the door to leave first. • If room is large enough to have 2 doors, implement an entry only and exit only to encourage a single flow of people entering and exiting the room. • Provide sanitizer at outside of door to allow sanitizing after opening/closing doors. • Long term Measure: Potentially use as uvu,i,uw rrlvate uffice for i,iuzu IonyC, able to share July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 88 of 126 NOTE:SOME CONFERENCE CONFERENCE/MEETING ROOMS BE USED FOR PRIVATE OFFICESMSMAY. INTERIM/LONG TERM REMOVE MARKERS,ERASERS SOLUTIONS AND OTHER ITEMS TOPREVENT SANITIZING STATION F CONTACT WITH OBJECTS PROVIDE SANITIZING STATION AT /! EXIT TO CONFERENCE ROOM TO ENSURE STAFF CAN SANITIZE ENTER AND LEAVE THE HANDS ON EXITING ROOM WHILE MAINTAINING �S dF% SOCIAL DISTANCING _ II SIGNAGE „01 •�' INTERIM SOLUTIONS: KEEP EXISTING CHAIRS AND REDUCE ;.. • USAGE DOWN TO 6 + LONG TERM SOLUTIONS: \ \ REMOVE EXCESS CHAIRS AND SPACE l\ ` I REMAINING OUT TO BE MINIMUM 6'APART + —G E July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 89 of 126 OP Board Room Multi Purpose Room r � r July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- _ o ..- 90 of 126 Board Room and Multi Purpose Room: Interim Various Options are available to combine the use of the existing Board Room together with the use of the Multi Purpose Room to effectively social distance Board members, Director/Managers and the public safely (see options 1 through 4) Long Term Long term solutions may include: - a major reconfiguration to the existing Board Room widening space by demolishing adjacent spaces, new Board room desk and fixed seating configurations - Utilizing the Multi Purpose Room with a permanent renovation - Potentially creating a new addition to the building to offer a custom spatial solution. July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 91 of 126 53 Board Room and Multi Purpose Room: Option Matrix Board room Caucus room Option 1 Occupancy 14... Waiting area for Managers Not set-up Similar • business as usual If public show up Managers leave Option 2 Board and Central San Staff Waiting area for Managers Overflow area for public/staff Option 1 plus MPR And/or public overflow 1 to 4 public potentially Caucus room Option 3 Overflow area for public/staff Not used Board meetings now here with Board and Managers ' ' And/or board/staff, potentially some public Caucus room Option - Overflow area for public/staff Not used Board meetings now here with Similar • • • Board and And/or board/staff/public Managers in MPR Caucus room July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 92 of 126 Option 1 • Place temperature and sanitizer desk at public entry to monitor public entering building and inform them of protocol • Provide sanitizer at outside of space(s) and in space to allow sanitizing after opening/closing doors • Place signage at entry to room and at strategic locations stating the maximum number of people allowed in the room at any one time and a sign reminding staff/public how to practice social distancing (do not shake hands, wear mask etc) • Socially distance Board members to 5 persons at existing Board desk • Limit public to one row of people socially distanced • Distribute Directors and Managers, DM and GC to existing desk and back row of public seating and remaining potentially to wait in caucus room • Practice social distancing with regard to entering and exiting space by having rows leave in a specific order with 6' gap between people while doing so • Organize use of Dais by having public use it in the order that they are sitting to avoid passing by others July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 93 of 126 OPTION 1 INTERIM LAYOUT ONE PERSON CAN BE AT DAIS SOCIALLY DISTANCE BOARD, I I If I \I MANAGERS AND PUBLIC / `� ` PUBLIC USING EXISTING LAYOUT ' EXIT PUBLIC COUNT: UP TO 4 TOTAL COUNT: �`�� ❑ 14 OCCUPANTS ' � SOD ' / ❑ GM � BOARD MEMBER/GM-DC DC { } MANAGER .1 1 WAITING AREA PUBLIC/ MANAGER DIRECTORS/MANAGERS / { .—_�./ % --•` �•': •� ills. PUBLIC PUBLIC 1 ENTRY ( � SPARE PASSER-BY FL July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 94 of 126 56 Option 2 • Place temperature and sanitizer desk at public entry to monitor public entering building and inform them of protocol • Provide sanitizer at outside of space(s) and in space to allow sanitizing after opening/closing doors (or leave doors in open position at time of meeting so public do not need to touch) • Place signage at entry to room and at strategic locations stating the maximum number of people allowed in the room at any one time and a sign reminding staff/public how to practice social distancing (do not shake hands, wear mask etc) • Use Board Room for Board and Director/Managers only; Board to be at current desk and additional and Director/Mangers in public seating • Establish 2 rows of new Public seating in Multi Purpose room (with a Director/Manager overseeing) • Communication between rooms via audio visual equipment • Create uni-directional flow for public entering at one door and leaving via another • Provide social distancing aisles between public rows July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 95 of 126 OPTION 2 MANAGERS IN BACK ROW ONE EPE SON BOARD IN MIDDLE AND C AN T DA.IS RIGHT �/, ��� PUBLIC PUBLIC IN MPR PUBLIC COUNT: UP TO 4 / PLUS 16 IN MPR / r • TOTAL COUNT: ' 14 OCCUPANTS -soo • GM • BOARD MEMBER/GM-DC o\ \, MANAGER DC 4 WAITING AREA PUBLIC/ MANAGER - ( DIRECTORS/MANAGERS PUBLIC PUBLIC SPARE ENTRY ( � \ , ' \ / PASSER-BY IL July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 96 of 126 58 OPTION 2 MANAGERS IN BACK ROW ___ -----�=--- ---------- ------------------------ BOARD IN MIDDLE AND EXIT PUBLIC FLOW RIGHT I PUBLIC IN MPR �� ❑ I PUBLIC COUNT: 16 MANAGER: 1 STORAGE COFFEE MEN WOMEN I I THE PUBLIC IN THE MPR PROVIDES SOME LEVEL OF ADDITIONAL PROTECTION FOR BOARD MEMBERS/STAFF DUE TO THE SEPARATION r I ENTRY /r \ PUBLIC FLOW- r PUBLIC FLOW-- �3--- - ------------- --------------J BOARD MEMBER/GM-DC /' DIRECTORS/MANAGERS '�.J' •�_J' •�_J' •�_J' '+r-C• '�_J' '�.J' '�_J' •�.J' •�.r' -J' j PUBLIC •\ / PODIUMMRTUAL •`.' r-� r-� r-� •�-C r-� r-� r-� r-� ; SPEAKER • 1 SPARE �, •� PASSER-BY rr,, •\�{{ AISLE TO ALLOW CIRCULATION • ,�' PROJECTION SCREEN#1 4 1 PROJECTION SCREEN#2 PROJECTION SCREEN#3 July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 97 of 126 -�-J 59 Option 3 • Place temperature and sanitizer desk at public entry to monitor public entering building and inform them of protocol • Provide sanitizer at outside of space(s) and in space to allow sanitizing after opening/closing doors (or leave doors in open position at time of meeting so public do not need to touch) • Place signage at entry to rooms and at strategic locations stating the maximum number of people allowed in the room at any one time and a sign reminding staff/public how to practice social distancing (do not shake hands, wear mask etc) • Create uni-directional flow for public entering at one door and leaving via another • Practice social distancing with regard to entering and exiting space by having rows leave in a specific order with 6' gap between people while doing so • Utilize Board Room ostensibly for Public use only (member of staff in attendance to monitor and assist) • Utilize Mutli Purpose Room for Board, Director/Managers and some Public • Use AV equipment to maintain visual and audio contact between two rooms July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 98 of 126 OPTION 3 MANAGERS AND BOARD ____ ________-- ___________ ____________ N M PR ` EXIT ` PUBLIC FLOW OVERFLOW PUBLIC IN BOARD ROOM PUBLIC COUNT: UP TO 4 PLUS 9 IN BOARD ROOM STORAGE COFFEE MEN WOMEN i TOTAL COUNT: 15 OCCUPANTS i i ENTRY \ PUBLIC FLOW PUBLIC FLOW- � BOARD MEMBER/GM-DC /,/ .~,� / /•.~,� /• .\ /• .\. /• .\ /,r-_•\ /•r-_•\ DIRECTORS/MANAGERS '�-/ /• /' - -r \I -� ( PUBLIC \ / "?•C �•C• ,\ % • ,� SPARE � PASSER-BY , AISLE TO ALLOW CIRCULATION � PROJECTION SCREEN#1 PROJECTION SCREEN#2 •\• - - PROJECTION SCREEN#3 July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 99 of 126 ONE PERSON 61 AT DAIS OPTION 3 MANAGERS AND BOARD ; ONE PCAN E SON IN MPR — AT DAIS OVERFLOW PUBLIC IN PUBLIC BOARD ROOM EXIT PUBLIC COUNT: 9 / TOTAL COUNT: r'� %� — ❑ 10 OCCUPANTS t o I r. { � / OBiLE SCRE El l - BOARD MEMBER/GM-DC 1 l DIRECTORS/MANAGERS ` ' ` �•_ � �IT STAFF ( ,1 PUBLIC f 1 I y PUBLIC - ENTRY f � SPARE PASSER-BY July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 100 of 126 62 Option 4 • Place temperature and sanitizer desk at public entry to monitor public entering building and inform them of protocol • Provide sanitizer at outside of space(s) and in space to allow sanitizing after opening/closing doors (or leave doors in open position at time of meeting so public do not need to touch) • Place signage at entry to rooms and at strategic locations stating the maximum number of people allowed in the room at any one time and a sign reminding staff/public how to practice social distancing (do not shake hands, wear mask etc) • Create uni-directional flow for public entering at one door and leaving via another • Practice social distancing with regard to entering and exiting space by having rows leave in a specific order with 6' gap between people while doing so • Utilize Board Room ostensibly for Public use only (member of staff in attendance to monitor and assist) • Utilize Mutli Purpose Room for Board, Director/Managers and some Public • Use AV equipment to maintain visual and audio contact between two rooms July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 101 of 126 OPTION 4 BOARD AND MANAGERS ___________�_____________ IN MPR ` EXIT ` PUBLIC FLOW PUBLIC IN EXISTING Li BOARD ROOM + BACK OF ❑ - I MPR I ,T\ I PUBLIC COUNT: 4-7 STORAGE COFFEE MEN WOMEN PLUS 9 IN BOARD ROOM J PUBLIC/MANAGE TOTAL COUNT: El y I 19 OCCU PANTS DEMO{E}WALL I \ /' \ / � / \•� �'� � � � I ENTRY ` PUBLIC FLOW \� PUBLIC FLOW BOARD MEMBER/GM-DC L—————— -------------� -------J DIRECTORS/MANAGERS r-� rr/ \ •• \, ��.Ipop l � PUBLIC -SOD L � SPARE .♦ .♦ , 1 IT STAFF � PASSER-BY } AISLTO ALLOW CCULATION �� /PROJECTION SCREEN#1 PROJECTION SCREEN#2 \• -�Y/ PROJECTION SCREEN#3 July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 102 of 126 \ / ONE PERSON 64 '�-�' AT DAIS OPTION 4 BOARD AND MANAGERS ; OANBESON IN MPR AT DAIS PUBLIC IN EXISTING ��• \� PUBLIC BOARD ROOM EXIT PUBLIC COUNT: 9 / TOTAL COUNT: r'� ��• ❑ 10 OCCUPANTS o b \ / MOBILE SCREEI \ `1 BOARD MEMBER/GM-DC ` l I r ',~ DIRECTORS/MANAGERS IT STAFF .� PUBLIC a \ / .`_�• � '--�' PUBLIC SPARE ENTRY ( � \ PASSER-BY July 21, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 103 of 126 65 10 Additional Information References r July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 104 of 126 Additional Information Communication with staff • Deliver consistent, on-going communication of workplace interventions and changes. • Use web-based surveys to determine employees' readiness of change, and to understand and ease the fear of change. This will also help to elicit feedback about specific employee concerns, challenges and experiences in the new workplace. Use the survey results and feedback to make empathetic decisions for incorporating and addressing changes in the workplace as well as new work schedules. • Clearly describe/display safety protocols and hygiene etiquette throughout the workplace. • Provide training on how to safely and responsibly use the altered environment. (i.e. shared versus owned space, maximum room capacities, building occupancy levels, cleaning etiquette) • Communicate the process / schedule / phasing of changes to the workplace and publicize the results of those changes. • Establish a team who coordinates shift scheduling that takes into account teams who need to be in the office together, individuals who are able to work remotely and people who will monitor occupancy. July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 105 of 126 Preparation • Make small, shared rooms available as an alternative to densely arranged groups of work seats; this might be accomplished by re-purposing excess, unnecessary conference space. • Because of occupancy limits, there is the likelihood that some team members may need to work from home. Be sure to include remote team members so that they can effectively interact with remote colleagues via video technology. • Use lockers for storage of work materials as a way of reducing potential contaminants at individual desks or shared seats. • Limit elevator and public walkway capacity as much as possible; encourage people to always wear a mask and gloves from the time you enter the building until you arrive in your office. • Incorporate sanitation stations in strategic locations throughout the workplace. These might include: hand sanitizer, gloves, masks, spray, UVC sanitation wands, body temperature sensors, and additional trashcans. July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 106 of 126 Work Routines • Identify to what level employees are able to work from home and who needs to be in the office. With appropriate cleaning protocols in place, workspaces can be shared between those rotating between working from home and coming into the office. This frees up desks and allows for some distancing between occupied desks. • Per CDC guidelines, implement health review / checks (i.e., temperature, recent symptoms) for staff as a precondition for in-office occupancy. • Establish new "typical" work routines that alternate in-office and block scheduling with remote work capability as a way of reducing people density in the office. • Establish teaming / collaboration approaches that minimize and manage the ability for people to congregate in the office. • Create management systems that support the capability of knowing and communicating who is working where and when. • Manage teams that are distributed across locations and timeframes utilizing various connectivity and communication tools. • Consider flexible schedules outside of the traditional 9 — 5 hours when possible. July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 107 of 126 Air Quality • Consider applying the criteria of Fitwel and WELL Building Standards , which focus on human health and wellness in the workplace. • Investigate ways to improve ventilation rates, increase filtration and enhance air purification in office spaces to reduce airborne contaminants. • Consider ways to include outside air in the building ventilation systems as a measure to increase dilution rates. • Maintain optimal indoor humidity (range of 40% to 60%) to reduce airborne contaminants. July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 108 of 126 Cleaning • Institute a clean desk policy to enable deep cleaning of surfaces on a daily basis to ensure that all work materials are removed from work surfaces at the end of the day. • Create, maintain, and enforce daily protocols to clean up, dust, sanitize, and fog to reduce airborne irritants. • Provide more frequent and visible cleaning during working hours—this may help employees feel more comfortable while occupying the space. • For an additional level of sanitation, distribute cleaning supplies throughout the office for employee use, giving them autonomy and control of their environment. July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 109 of 126 References It is recommended that the following documents should be referenced in conjunction with this report: • Contra Costa County Re-opening and social distancing protocols • CDC Implementation of mitigation strategies for communities with Local Covid-19 transmission • BOMA International: Preparing buildings for re entry amid Covid-19 • OSHA: Guidance on preparing workplaces for Covid-19 July 21, 2020 Regular ADM IN Committee Meeting Agenda Packet- Page 110 of 126 �'dTOP. West Stairs .� _. Elevator = Attachment 2 Entrance/Exit Entrance/Exit 8-4P:J�E f L=yLO 8 LEUMCH LE ROM I.3a. W B B31? BW'L07:� East Stairs ~� KffCMa ©�j u Entrance/Exit DRAFT ° _ fo � 101, V rv4 HOB-GL °�� TE -= emo- I Hallway directions - MOW 31E1-f#J COR 04 One-way �W� �� © a BOW L Ln ®0 Confer�n�e -=---' I. 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