HomeMy WebLinkAbout14.a. Receive informational list of pending future agenda items for Board and Standing Committees Page 1 of 6
Item 14.a.
CENTRALSAN
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CENTRAL CONTRA COSTA SANITARY DISTRICT
July 16, 2020
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE INFORMATIONAL LIST OF PENDING BOARD AND STANDING
COMMITTEE FUTURE AGENDA ITEMS
Attached for information only is a listing of the Board and Standing Committee future agenda items
currently being tracked by staff.
ATTACHMENTS:
1. Quarterly List of Future Agenda Items
July 16, 2020 Regular Board Meeting Agenda Packet- Page 371 of 393 Amended Agenda
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ATTACHMENT 1
CENTRAL SAN
Board and Committee Future Agenda Items — July 16, 2020
The following list is a snapshot of Board and Committee future meeting agenda items as of the date this
agenda was published. The projected dates are subject to change. The items listed are for informational
purposes only; they are not agendized for discussion at this meeting.
Item Description Origin Date of Projected
Origin Date
1. Farm: Receive annual report on Coco San Annual 8/6/20
Sustainable Farm recurring item
2. Large Diameter Inspection Program: Authorize 8/20/20
technical consulting services agreement for Large
Diameter Inspection Project
3. Appropriations Limit: Adopt resolution establishing Annual 9/3/20
the Appropriations Limit recurring item
4. Risk Management Annual Report: Receive FY Annual 9/3/20
2019-20 Risk Management Annual Report recurring item
5. Pre-Audit CIB Year-End Status Report: Receive Annual 9/3/20
Fiscal Year FY 2019-20 Capital Improvement Budget recurring item
(CIB) Pre-Audit Year-End Status Report
6. Pre-Audit Year-End Results: Receive Pre-Audit Year- Annual 9/3/20
End Financial Results Summary for Fiscal Year 2019- recurring item
20
7. Strategic Plan Annual Report: Receive draft FY Annual 9/17/20
2019-20 Strategic Plan Annual Report recurring item
8. Solar Project: Award solar array project 10/1/20
9. Rate Relief Policy/Philosophy: Discuss developing a BOARD 5/21/20 Sept/Oct
policy or other guidelines for dealing with rate relief for (Member Causey) 2020 at the
customers vis a vis COVID-19 earliest
10. Mid-Year Budget Evaluation: Conduct mid-year BOARD 5/28/20 January
budget evaluation after receipt of first installment of the (Member Causey) (Finance) 2021
Sewer Service Charge and
6/4/20
11. BP 028 - Cost Sharing of Candidate Statements: BOARD 6/4/20 April 2021
Hold discussion on Member Williams' suggestion to (Member Williams)
index to the CPI the current $500 that a candidate pays
toward their Candidate Statement
12. S2S: Adopt Septic-to-Sewer Financing Program Staff/BOARD 4/16/20 Spring or
Summer
2021
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July 16, 2020 Regular Board Meeting Agenda Packet- Page 372 of 393
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Item Description Origin Date of Projected
Origin Date
13. Two-Year Budget: Hold discussion on merits of BOARD 6/4/20 TBD
converting to a two-year budget process as a labor- (Member Williams)
saving effort
14. =Meoj re Concord Community Reuse: BOARD 5/16/19 TBD
Consider holding joint Workshop with City of Concord (Member Pilecki at
and CCWD REEP meeting)
15. =M*J:J re Refinery Recycled Water Exchange BOARD 5/2/19 TBD
Project: Consider holding Board Workshop (Members McGill
and Pilecki)
AD • COMMITTEE
16. Strategic Risk Inventory Update: Receive 7/21/20
semiannual update on Strategic Risk Inventory
17. Engineering Controls Plan: Receive Back-to-Office 7/21/20
Engineering Controls Plan
18. COVID-19 Prevention Plan: Review the District's ADMIN 6/16/20 8/4/20
COVID-19 Exposure Prevention Plan available in the Committee
training database (Member McGill)
19. BP 037-GM Authority: Discuss authority limits for ADMIN 12/17/19 8/4/20
contracts for goods and services under Board Policy Committee
No. BP 037— Delegation of Authority to General
Manager
20. OPDs/Private Sewer Laterals: Facilitate discussion ADMIN 8/20/19 8/4/20
from a policy perspective on: Committee
• Possible changes to the District Code regarding
backflow devices in light of California Supreme Court
ruling in City of Oroville v. Superior Court
• Private sewer laterals
21. Cybersecurity (Closed Session): Receive update on 9/8/20
cybersecurity issues
22. ERP: Receive quarterly update on Enterprise 9/8/20
Resource Planning (ERP) system implementation
23. Strategic Plan Annual Report: Receive draft FY 9/8/20
2019-20 Strategic Plan Annual Report
24. Benefits Renewal Update: Receive update on 9/8/20
employee benefits for Plan Year 2020-21
25. AP 040 — Electronic Signatures and Approvals: ADMIN 7/7/20 TBD
Receive report on administrative procedures and Committee
protocols in support of BP 040
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July 16, 2020 Regular Board Meeting Agenda Packet- Page 373 of 393
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Item Description Origin Date of Projected
Origin Date
26. Pension Funding Policy: Consider adopting new BOARD 11/4/19 TBD
Board Policy on pension funding Workshops and
3/12/20
27. Contingency Policy: Consider adopting a policy or BOARD 6/6/19 TBD
SOP regarding use of capital project contingency funds (Member Causey)
28. Board Compensation Policy: Consider adopting new Staff 3/2/20 TBD
Board Compensation Policy
29. AB 5/Gig Workers: Receive report on AB5 and its BOARD 9/19/19 TBD
potential impact on Central San job descriptions (Member Pilecki)
30. Campus Security (Active Shooter): Review security ADMIN 6/4/19 TBD
issues for potential active shooters, particularly in the Committee 6/16/20
Board Room (Member Pilecki)
31. CCCERA: Receive information on CCCERA's pooled BOARD 3/12/20 TBD
trust and how it may be utilized under various Workshop
circumstances
32. Counsel Contracts: Discuss pros and cons of ADMIN 11/6/18 TBD
pursuing a Request for Proposal (RFP)for legal Committee
services
33. AVADs: Discuss potential policy issue related to ADMIN 3/6/18 TBD
extending sewers in the Alhambra Valley Committee
ENGINEERING & OPERATIONS COMMITTEE
34. Large Diameter Inspection Program: Review draft E&O May 2020 8/4/20
Position Paper authorizing technical consulting Committee
services agreement for Large Diameter Inspection (Member Causey)
Project
35. DP 7361: Review award of construction contract for 8/4/20
the Filter Plant & Clearwell Improvements, Phase 1A
Project
36. DP 7348: Review award of sludge hauling contract for 8/4/20
the Solids Handling project and emergency services
37. Solar Turbines Contract: Extend contract re 8/4/20
cogeneration system for another five years
38. Outfall Pipe Tour: E&O Committee tour and entry of E&O 1/14/20 On hold for
the Outfall Pipe Committee now
(Chair Nejedly)
39. Standard Spec Update Approval Protocol: Provide E&O 6/2/20 TBD
an update of process to handle future standard spec Committee
revisions: Board approval vs. GM delegation. Danea (Member Pilecki)
Gemmell to discuss with Counsel
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July 16, 2020 Regular Board Meeting Agenda Packet- Page 374 of 393
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Item Description Origin Date of Projected
Origin Date
40. Condition Assessments: Report on equipment BOARD and 12/6/18 TBD
condition assessments E&O Committee 1/14/20
Member Pilecki
41. VFD Failure Analysis: Receive report on failure BOARD 1/16/20 TBD
analysis for variable frequency drives (VFDs) at (Members Causey,
Central San Nejedly and
Pilecki)
COMMITTEEFINANCE
42. Risk Management Annual Report: Receive FY Annual 8/25/20
2019-20 Risk Management Annual Report recurring item
43. Employee Computer Loan Program: Receive Annual 8/25/20
annual report on status of loans under Board Policy recurring item
No. BP 001 — Employee Computer Purchase
Assistance Program
44. OPEB Trust Quarterly Report: Review and discuss FINANCE 8/25/20
HighMark Capital Management GASB 45 Other Post- Committee
Employment Benefits (OPEB) Trust Quarterly Report
(2"d Quarter 2020)
45. Pre-Audit CIB Year-End Status Report: Receive Annual 8/25/20
Fiscal Year FY 2019-20 Capital Improvement Budget recurring item
(CIB) Pre-Audit Year-End Status Report
46. Pre-Audit Year-End Results: Receive Pre-Audit Year- Annual 8/25/20
End Financial Results Summary for Fiscal Year FY recurring item
2019-20
47. CAMP Program: Provide overview of California Asset FINANCE 6/23/20 TBD
Management Program (CAMP) Committee
(Chair Causey)
48. COVID-19 Impacts: Review impacts on revenue and FINANCE 5/18/20 TBD
costs relative to the COVID-19 pandemic (Chair Committee
Causey wants it to include summary info on how many (Chair Causey)
customers seek SSC relied
49. COVID-19 - City of Concord: Review impacts on FINANCE 5/18/20 TBD
billings to City of Concord relative to the COVID-19 Committee
pandemic
ENVIRONMENTALREAL ESTATE, •
50. Farm: Annual Report on CoCo San Sustainable Farm Annual 7/20/20
recurring item
51. Mt. View Sanitary District: Hold preliminary high- BOARD 6/18/20 8/17/20
level discussion regarding public requests for Mt. View
to consider consolidation with Central San (Mt. View
reps to be invited)
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July 16, 2020 Regular Board Meeting Agenda Packet- Page 375 of 393
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Item Description Origin Date of Projected
Origin Date
52. Exfiltration of Sewer Lines: Information on REEP 11/14/18, 8/17/20
comprehensive study of 15 agencies in Southern Committee 6/1/20
California regarding the exfiltration of sewer lines (Member McGill)
53. Solar Array Project: Review draft Position Paper to BOARD Various 9/21/20
award solar project
54. Renewable Diesel: Update on use of renewable diesel REEP 9/16/19 10/12/20
in District vehicles Committee
55. Future Projects in Process: Review various projects Staff and REEP Aug-Nov TBD
under consideration (RV dumping station, mobile Committee 2019
shower/restroom unit, homeless encampments, and
electric vehicle charging stations) with a view toward
prioritization and alignment with Central San's Mission
56. Treatment Plant Climate Resiliency: Report on the REEP 11/18/19 TBD
treatment plant climate resiliency protection plan Committee
57. Membrane Filtration Pilot Project: Tour and white REEP 12/16/19 TBD
paper of Membrane Filtration Pilot Project Committee
58. Solutions for Solid Waste Recycling: Continue to BOARD 1/16/20 TBD
pursue further options for utilizing solid waste streams and
to produce energy and potentially a P3 partnership 3/7/19
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July 16, 2020 Regular Board Meeting Agenda Packet- Page 376 of 393