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Home My WebLink About10. Conduct public hearing to adopt updated standard specifications Page 1 of 301 Item 10. CENTRAL SAN BOARD OF DIRECTORS POSITION PAPER MEETING DATE: JULY 16, 2020 SUBJECT: CONDUCTA PUBLIC HEARING TO CONSIDER ADOPTING UNCODIFIED ORDINANCE NO. 311 TO ESTABLISH THE "CCCSD STANDARD SPECIFICATIONS FOR DESIGNAND CONSTRUCTION, 2020 EDITION"AS CENTRAL SAN'S STANDARD SPECIFICATIONS, IN ACCORDANCE WITH DISTRICT CODE SECTION 9.08.010 SUBMITTED BY: INITIATING DEPARTMENT: DANA LAWSON, SENIOR ENGINEER ENGINEERING AND TECHNICAL SERVICES- PDS-DEVELOPMENT SERVI CES-MAI NLI NE REVI EW REVIEWED BY: DANEA GEMMELL, PLANNING AND DEVELOPMENT SERVICES DIVISION MANAGER JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES Roger S. Bailey Kenton L. Alm General Manager District Counsel ISSUE Section 9.08.010 of the District Code requires that the Board of Directors'adopt an uncodified ordinance to establish or amend the District's standard specifications. BACKGROUND The District's Standard Specifications for Design and Construction was last updated in 2014. Since that document was published, staff has continued to solicit comments from internal and external customers, and has revised the document to clarify requirements, and include additional requested information on July 16, 2020 Regular Board Meeting Agenda Packet- Page 50 of 393 Amended Agenda Page 2 of 301 materials, methods, technologies and industry practices. The updated document is now ready for publication. Section 9.08.010 of the District Code requires that the Board of Directors amend the standard specifications by uncodified ordinance. ALTERNATIVES/CONSIDERATIONS The Board could decline to adopt the 2020 edition of the standard specifications, which would result in the 2014 edition continuing to be enforced. However, this is not recommended since it is important that the most current materials, methods and practice be covered by a Board-established specifications document. FINANCIAL IMPACTS None by this action. Design and construction of new facilities in accordance with the proposed specifications will minimize future maintenance costs and ensure that the facilities have an acceptably long service life. COMMUNITY OUTREACH A virtual meeting was hosted on May 27, 2020, to present the summary of changes to the public and a draft of the document was posted to the website for public review and comment. COMMITTEE RECOMMENDATION The Engineering and Operations Committee reviewed this item on June 2, 2020, and recommended Board approval. RECOMMENDED BOARD ACTION Conduct the public hearing, and adopt an uncodified ordinance to establish the document entitled CCCSD Standard Specifications for Design and Construction, 2020 Edition as Central San's standard specifications, in accordance with District Code Section 9.08.010. Strategic Plan Tie-In GOAL ONE: Customer and Community Strategy 1—Deliver high-quality customer service GOAL FIVE:Infrastructure Reliability Strategy 1—Manage assets optimally to prolong their useful life ATTACHMENTS: 1. Proposed Ordinance 2. Standard Specifications 2020 Edition 3. Presentation July 16, 2020 Regular Board Meeting Agenda Packet- Page 51 of 393 Page 3 of 301 Attachment 1 ORDINANCE NO. 311 AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT (UNCODIFIED) ESTABLISHING THE "STANDARD SPECIFICATIONS FOR DESIGN AND CONSTRUCTION, 2020 EDITION" AS THE DISTRICT'S STANDARD SPECIFICATIONS IN ACCORDANCE WITH DISTRICT CODE SECTION 9.08.010 WHEREAS, the Board of Directors (Board) of the Central Contra Costa Sanitary District (District) finds that changes in acceptable materials, methods, industry practices, technologies and standards for design and construction of sanitary sewers have occurred since the current standard specifications document was published in 2014; and WHEREAS, it is necessary to establish and adopt a revision of the standard specifications document by ordinance in accordance with District Code Section 9.08.010, to incorporate updated requirements to address these changes; and WHEREAS, staff has completed a review of the 2020 standard specifications and has prepared an updated document clarifying requirements and incorporating the latest information regarding materials, methods, industry practices, technologies and standards. THEREFORE, the Board of Directors of the Central Contra Costa Sanitary District does hereby ordain as follows: Section 1 (To be uncodified) A. That the document entitled: "Standard Specifications for Design and Construction 2020 Edition" is hereby established as the District's standard specifications, which shall have the full force and effect of a District general regulation or ordinance and subjects its provisions to all enforcement provisions of the District Code. In accordance with the provisions of District Code Section 9.08.010, said document is made a part hereof by this reference. This document shall remain uncodified and copies of said document shall be kept on file in the office of the Secretary of the District and shall be available for public inspection and purchase at the offices of the District, 5019 Imhoff Place, Martinez, California 94553. The document shall also be made available on the District website. B. That the most relevant and recently enacted local, county, state, federal or international standards and District, county, state or federal statutes, regulations, and ordinances applied, referenced or mentioned in the Standard Specifications are hereby incorporated and adopted, including any and all future revisions and enactments of such standards, statutes, regulations and ordinances. July 16, 2020 Regular Board Meeting Agenda Packet- Page 52 of 393 Page 4 of 301 Ordinance No. 311 Page 2 of 3 Section 2 A. Finding of No "Project" The District Board's action in adopting the proposed Standard Specification revisions does not constitute a Project as envisioned by CEQA, as this action is consistent with defined circumstances that do not constitute a Project pursuant to the provisions of Title 14 sections 15378(b)(2) and (5) of the California Code of Regulations. B. Severability 1. If any provision of this Ordinance or application thereof to any person or circumstance is held invalid by a court of competent jurisdiction, the remainder of the Ordinance, including the application of such part or provision to other persons or circumstances shall not be affected thereby and shall continue in full force and effect. To this end, provisions of this Ordinance are severable. 2. The Board of Directors hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof irrespective of the fact that any one or more sections, subdivision, paragraph, sentence, clause, or phrases are held unconstitutional, invalid or unenforceable. Section 3 Effective Date This Ordinance shall be a general regulation of the District and a summary shall be published in the Contra Costa Times and the San Ramon Valley Times, newspapers of general circulation, published and circulated within the District and shall be effective on the eighth day following said publication. Said Standard Specifications revisions shall remain in effect until amended by Ordinance or until amended as set forth in Section 1.B. PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa Sanitary District on the 16th day of July 2020, by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Michael R. McGill President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California July 16, 2020 Regular Board Meeting Agenda Packet- Page 53 of 393 Page 5 of 301 Ordinance No. 311 Page 3 of 3 COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Approved as to form: Kenton L. Alm, Esq. Counsel for the District July 16, 2020 Regular Board Meeting Agenda Packet- Page 54 of 393 Page 296 of 301 STANDARD SPECIFICATIONS FOR DESIGN AND CONSTRUCTION 2020 Edition Dana Lawson, PE Senior Engineer - Development Services Section a OVERVIEW S • Last updated in 2014 - • This update includes both Standard structural and technical pecif 9 at ons changes construction Nam July 16, 2020 Regular Board Meeting Agenda Packet- Page 345 of 393 1 Page 297 of 301 STRUCTURAL CHANGES • Reorganized • Replaced narrative with visual aids • Simplified paragraphs and sentences • Consistent terms • e.g., mainline, main line, main sewer • "Central San facilities" instead of"sewers" to be inclusive of recycled water • Leverage Microsoft Word Tools for hyperlinks, indexing, cross-references, etc. ' 3 EXAMPLE: NEW TABLE OF CONTENTS Part I.General Requirements DSection 1.Introduction,Authority,and Compliancewith Law D Section 2.Policies and Programs D Section 3.Permits,Contractor's Licenses,Insurance SECTIONI INTRODUCTION,AUTHORITY AND COMPLIANCE WITH LAW Part ll,Private Sewage Disposal Systems SECTION 2 ACRONYMS,ARRREVIATI ONS AND TERMS D Section 4.Design Criteria SECTION 3 CODE PROVISIONS AND POLICIES D Section 5.Environmental Compliance SECTION 4 DESIGN STANDARDS D Section 6.Property Rights SECTION 5 PLAN PREPARATION D Section 7.Submittal Requirements SECTION 6 PLAN REVIEW PartIII.Public Sewer Collection Systems SECTION 7 SURVEYING FOR CONSTRUCTION D Section 8.Design Criteria SECTION S PROPERTY RIGHTS FOR WASTEWATER FACILITIES D Section 9.Property Rights SECTION 9 SOURCECONTROL D Section 10.Submittal Requirements SECTION 10 PERMITS,CONTRACTOR'S LICENSES,INSURANCEAND D Section 11.Plan Review OWNER'S SEWER IMPROVEMENT AGREEMENTS D Section 12.Surveying SECTION 11 CONTROL OF THE WORK Part IV.Reryded Water Distribution System SECTION 12 CONTROL OF MATERIAL D Section 13.Design Criteria SECTION 15 TECHNICAL SPECS D Section 14.Property Rights D Section 15.Submittal Requirements D Section 16.Plan Review 4 Part V.Construction Requirements D Section 17.Control of the Work D Section 18.Control of Material DPartVl.Technical Specifications D Part VI l Standard Drawings D Part VIII.Glossary ' _...... Part IX.Indec 4 July 16, 2020 Regular Board Meeting Agenda Packet- Page 346 of 393 2 Page 298 of 301 EXAMPLE: NEW TABLE OF CONTENTS A Part 1.General Requirements Clearly separated D Section1 Introduction,Authority,and CompliancewithLaw Separated General from requirements for D Section 2,Micies and Programs D sections,Permits,C ntracto,,ricen�.ln..rance specific requirements private vs.public; Pi Private Sew ois age Pass Systems added recycled water - Sectii Design Criteria D r_ Section S,Environmental Compliance D Section6 Property Rights Section?Sob—ttal Requirements D UMoved design requirements Part It.P°h'icsewer�"e 'onsyt— from technical specifications Consistent Sections Sectio°a°e'gn�riteha and consolidated into D Section g.Property Rights within Parts II,III,& D Section,v.sndmittalRegniremen ' "Design Criteria" IVD Section 11.Plan Review D section 12.Surveying Part IV.Recyded Water Distn bution system P Section 1-1.Design Criteria _ D section 14.Property Rights D Sectianl5.Submittal Requirements section 16.Plan Review PartV.Conrtruction Requirements D Section 17.Control of the Work P Section 18.Control of Material DPart VI.Technical Specifications D Part VII.Standard Drawings D PartVIII.Glossary ' Part IX.Index 5 EXAMPLE: REPLACE NARRATIVE WITH VISUAL AIDS A- Width of Required Rights of Way 9-02 Required width of Central San Easement The required width of the Central San Easement is determined by the pipe diameter and Easements far public sawars ten(10)inches in diameter or stutter,or where the depth to the pipe,as shhwa in the table below_ 6"from the ground iii to the Row line(invert elevatlan)of the sewer is nine(9)feel or less,shall hate a minimum width of Choi(15)feet. Easements Table 0.Required Easement IMAM 'of sewers twelve(12)inohes in diameter or larger.or where the depth w greater Pipe Depth Easement man nine(0)feet shall have a minlmum width of twenty(20)feet. It new sewers Diameter(in) Or {feet,surface to invert] Width(feet) WIN he installed across properties where ekisting nnprovements are adjacent to <70 <9 15 the new sewers and will remain in pl i the easement widen may he reduced at >10 >9 20 me so a disc such of CCCSD,but In no case,shall the width he less than ten (110)Teat. I`Ihe pi ccen eacelrent cDnflic's Pill,exis.'fq flrcve 91eq.s.'7er Genua'Sar 1ra',: re��ce tCe easelrect a,ld h at Ls sc dGrretlor, brt in no case sra the,-Jdth be less than 10 feet. 4. M13f L aor.— July 16, 2020 Regular Board Meeting Agenda Packet- Page 347 of 393 3 Page 299 of 301 TECHNICAL CHANGE EXAMPLES • Updated Approved Materials List • Pipe sizes: minimum/maximum, add pressurized • Clearance to improvements (e.g. 5' off curb and outside parking stalls for maintenance access) • Standard Drawings: minor edits and 2 new drawings • Added District Code references • Added placeholder for Recycled Water section • Revised Plan Review Process for sewer extension jobs I7 11540TIH71yow-M. EXAMPLE: REVISED PLAN REVIEW PROCESS Previous Specs 2020 Specs • 6-03 PRELIMINARY DESIGN REVIEW Alignment Review • 6-04 ADDITIONAL REQUIRED •Preliminary Alignment •Final Alignment DOCUMENTATION •variance Requests) •Additional Required Reports • 6-05 FINAL CONSTRUCTION REVIEW •Result:alignment approved • 6-08 COMMENCEMENT AND COMPLETION Preliminary Plan Review OF WORK •6S% •95% •Additional Required Submittals •Result:plans approved Final Review for Construction •Final Plans(100%,stamped&signed) •Pre-Construction Submittals •Result:permit can be issued I8 July 16, 2020 Regular Board Meeting Agenda Packet- Page 348 of 393 4 Page 300 of 301 SCHEDULE • May 27: Customer "virtual" meeting of this presentation • June 2: E&O Committee re: review position paper for June 18 • June 18: Board re: set hearing on July 2 (continued to July 16) • July 16: Board hearing to Adopt 2020 Standard Specs • Publish to www.centralsan.org • Publish public notification in newspaper regarding the adoption 1 9 NEW RESOURCES • Developing a "Pocket Guide" for contractors • Updating "Property Owner Guides" • Implementing new permitting software which will allow online status checks, payment options • Future enhancements may be implemented over time for electronic processing of applications or submittal of plans � o July 16, 2020 Regular Board Meeting Agenda Packet- Page 349 of 393 5 Page 301 of 301 QUESTIONS OR COMMENTS? tandard S Specifications for Design Construction July 16, 2020 Regular Board Meeting Agenda Packet- Page 350 of 393 6