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Home My WebLink About03.a. Approve minutes of meeting held 07-02-2020 Page 1 of 7 Item 3.a. CENTRALSAN jdf A- hom CENTRAL CONTRA COSTA SANITARY DISTRICT July 16, 2020 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: JULY2, 2020 BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Board Meeting minutes 07-02-2020 July 16, 2020 Regular Board Meeting Agenda Packet- Page 6 of 393 Amended Agenda Page 2 of 7 CENTRAL SAN CONTRACENTRAL • IMHOFF PLACE, MARTINEZ, CA 9,4553-437 MINUTES* BOARD OF DIRECTORS: MICHAEL R.MCGILL President REGULAR BOARD MEETING TAD J PILECKI Board Room President Pro Tem Thursday, July 2, 2020 PAUL H.CAUSEY 3 0m. JAMES A.NEJEDLY �' DAVID R. WILLIAMS DRAFT Open Session — Board Room (Video recorded) NOTICE In accordance with the Governor's Executive Order N-29-20, which suspended certain requirements of the Brown Act due to the ongoing COVID-19 pandemic, all Board Members participated in this meeting via teleconference. Members of the public were provided options to participate in the meeting as provided on the agenda. ROLL CALL A regular meeting of the Board of Directors was called to order by President McGill at 1:30 p.m. Secretary of the District Katie Young called roll: PRESENT (via videoconference): Members: Causey, Nejedly, Pilecki, Williams, McGill ABSENT: Members: None MOMENT OF SILENCE FOR ESSENTIAL WORKERS President McGill called for a moment of silence in honor of all essential workers during the COVID-19 pandemic along with all of the caregivers working in nursing facilities. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. July 16, 2020 Regular Board Meeting Agenda Packet- Page 7 of 393 Page 3 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT July 2, 2020 Board Meeting Minutes- Page 2 CONSENT CALENDAR 1. Approve the following: a. June 18, 2020 Board meeting minutes 2. Approve expenditures incurred May 1 through June 11, 2020 3. Receive May 2020 Financial Overview and Investment Reports 4. Continue the public hearing originally scheduled for July 2, 2020, to the July 16, 2020 Board meeting at 1:30 p.m. to receive comments on adopting an uncodified ordinance to establish the "CCCSD Standard Specifications for Design and Construction, 2020 Edition" as Central San's standard specifications, in accordance with District Code Section 9.08.010 5. Adopt Resolution No. 2020-020 accepting a Grant of Easement for sanitary sewer purposes in the City of Martinez, related to Job 6672, and authorizing staff to record documents with the Contra Costa County Recorder 6. Adopt Resolution No. 2020-021 accepting offers of dedication of sanitary sewer easements in Walnut Creek as depicted on Subdivision Maps 8950, 9368, and 9416, related to Jobs 6426, 6620, and 6657, and authorizing staff to record documents with the Contra Costa County Recorder 7. Award a construction contract in the amount of $2,718,025 to Andes Construction, Inc., the lowest responsive bidder for the Lafayette Sewer Renovations, Phase 14, District Project 8459; consider exemption from the California Environmental Quality Act (CEQA); and authorize up to a 15-percent contingency BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Williams to adopt the Consent Calendar as recommended. Motion passed by unanimous roll call vote. COVID-19 PANDEMIC RESPONSE 8. Receive update on Central San's response regarding the Coronavirus (COVID-19) pandemic General Manager Roger S. Bailey advised the Board that there was no new information regarding COVID-19. Management Support/Confidential Group (MS/CG) President Tim Potter addressed the Board stating that he believes the District has done a tremendous job addressing the challenging situation the pandemic has brought to the community and to the District. He said he believes the General Manager's strategy to date has been very successful in keeping the mission critical operations going and maintaining a high July 16, 2020 Regular Board Meeting Agenda Packet- Page 8 of 393 Page 4 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT July 2, 2020 Board Meeting Minutes- Page 3 productivity level. He requested that the Board consider continuing the strategies implemented. Member Pilecki thanked Mr. Potter for his comments and stressed the fact that all employees need to remember their critical role to the community and to continue to wear masks, maintain social distancing and wash their hands. BOARD ACTION: Received the update. REPORTS AND ANNOUNCEMENTS 8. General Manager—Announcements a. Announcements — July 2, 2020 1) Board meeting scheduled for July 23, 2020 has changed to July 16 Member Pilecki noted that the Board had approved the July 23 date for a public hearing to place charges on the County tax roll for collection and asked if this created any problem. District Counsel Kent Alm stated that there is no statutory requirement for the Board to set a public hearing, although that is the District's standard practice. In this instance, given that the statutory publishing requirements were able to be met despite the earlier meeting date, it was his opinion that no further action by the Board was needed. Mr. Bailey made the following announcement at the meeting: 2) He congratulated Administrative Services Supervisor Angela Taliani on her retirement from the District effective July 6, 2020, after 19 years of service. BOARD ACTION: Received the announcements. 9. Counsel for the District No report. 10. Secretary of the District Ms. Young announced the following upcoming Committee meetings: Administration — Tuesday, July 7 at 8:30 a.m. Engineering & Operations— Monday, July 7 at 2:00 p.m. Ms. Young reiterated the earlier announcement that the Board meeting originally scheduled for July 23 has been moved up one week to July 16, 2020. July 16, 2020 Regular Board Meeting Agenda Packet- Page 9 of 393 Page 5 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT July 2, 2020 Board Meeting Minutes - Page 4 Finally, Ms. Young announced that the nomination period for the November 2020 election for three Central San Board Members will begin Monday, July 13, and will close Friday, August 7. BOARD ACTION: Received the announcements. 12. Board Members — Committee Minutes a. June 16, 2020 — Administration Committee — Chair Williams and President McGill b. June 22, 2020 — Engineering & Operations Committee — Chair Nejedly and Member Pilecki C. June 23, 2020 — Finance Committee — Chair Causey and Member Nejedly BOARD ACTION: Received the Committee minutes. 13. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causer None. Member Nejedly None. Member Pilecki • June 24-25, 2020 — WateReuse Virtual Conference Member Williams • June 24-25, 2020 — WateReuse Virtual Conference President McGill • June 24-25, 2020 — WateReuse Virtual Conference President McGill provided a written report covering his announcements and other meetings. BOARD ACTION: Received the reports and announcements. 14. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. July 16, 2020 Regular Board Meeting Agenda Packet- Page 10 of 393 Page 6 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT July 2, 2020 Board Meeting Minutes- Page 5 EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Items 15, 16 and 17. RECESS TO CLOSED SESSION The Board recessed at 1:33 p.m. to reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 15. Personnel matters pursuant to Government Code Section 54957(b)(1) — Performance Evaluations for following members of Executive Management Team: General Manager, Secretary of the District, and District Counsel 16. Closed session pursuant to Government Code Section 54957(a) — Threat to public right of access to public services or public facilities due to COVID-19 pandemic 17. Conference with labor negotiators pursuant to Government Code Section 54957.6 to discuss COVID-19 pandemic District Negotiators: • Roger S. Bailey, General Manager • Ann Sasaki, Deputy General Manager • Teji O'Malley, Human Resources Manager Counsel: • District Counsel • Labor and Employment Counsel Employee Organizations: • Employees' Association Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group July 16, 2020 Regular Board Meeting Agenda Packet- Page 11 of 393 Page 7 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT July 2, 2020 Board Meeting Minutes - Page 6 RECESS TO OPEN SESSION The Board recessed at 4:12 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION None. ADJOURNMENT The meeting was adjourned at 4:13 p.m. Michael R. McGill, P.E. President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California July 16, 2020 Regular Board Meeting Agenda Packet- Page 12 of 393