HomeMy WebLinkAbout04.b. Receive annual status report on bienniel review of Board Policies Page 1 of 4
Item 4.b.
CENTRAL SAN
July 7, 2020
TO: ADMINISTRATION COMMITTEE
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE ANNUAL STATUS REPORT ON BIENNIAL REVIEW OF BOARD
POLICIES
Staff has been directed to take existing Board Policies to the Administration Committee every two years
for review. If changes are proposed by staff or the Committee, the changes will be scheduled for
consideration by the Board. If no changes are proposed after Committee review, the policies are returned
to the queue until their next biennial review.
Attached is the annual status report on the biennial review of the Board Policies with the dates of review
and revision.
ATTACHMENTS:
1. Annual Status Report on biennial review of Board Policies
July 7, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 12 of 17 AMENDED AGENDA
Page 2 of 4
CHART OF BOARD POLICIES
Board Last Admin Reviewed/Notes Next
Policy Policy Title Committee (including approval by Review
No. Review Board of Directors) Due
001 Employee Computer Purchase 02/19/19 Completed, no changes Feb. 2021
Assistance Program
002 Diversity Statement 06/04/19 Completed, no changes April 2021
003 Hiring of District Retirees 10/15/19 Completed (revised) Sept. 2021
11/07/19
004 Integrated Pest Management 03/14/17 Staff in process of TBD
reviewing
005 Statement of Investment Policy 08/20/19 Completed (revised) Annually
09/05/19 Sept. 2020
006 Records Program 08/06/19 Completed (revised) Aug. 2021
08/15/19
007 Teleconferencing Policy 04/16/19 Completed (revised) March 2021
05/02/19
008 Travel Expense Reimbursement 02/19/19 Completed, no changes Feb. 2021
Policy
(To be eliminated 2017:
policy details to be
009 Manager Cell Phone Policy 12/03/09 included in N/A
Management MOU -
leave as is until then
010 Contractual Assessment Districts 03/03/20 Completed, no changes Feb. 2022
011 Proposition 218 Notice Protests 08/20/19 Completed, no changes June 2021
012 Parliamentary Procedures Policy 04/16/19 Completed, no changes March 2021
Standing Committee Protocols,
013 Guidelines and Charters 04/10/18 Completed (revised) May 2020
(formerly called "Committee 04/26/18
Charters"
014 District-Owned Mobile Computing 08/21/18 Completed (revised) Aug. 2020
Devices for Board Members 09/06/18
C:IProgram Files(x86)Ineevia.comldocConverterProltemplNVDCIF99A554B-49C1-4E72-A3F8-614DA8D12E951Central Contra
Costa Sanitary District.7564.1.Annual_Biennial_Review_Update.docx
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July 7, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 13 of 17 AMENDED AGENDA
Page 3 of 4
Board Last Admin Reviewed/Notes Next
Policy Policy Title Committee (including approval by Review
No. Review Board of Directors) Due
015 Asset Management 04/10/18 Completed (revised) April 2020
04/26/18
016 Security 02/19/19 Completed, no changes Feb. 2021
017 Fiscal Reserves 10/22/19 Completed (revised) Sept. 2021
11/07/19
018 Sick Leave for Temporary 06/04/19 Completed, no changes June 2021
Employees
019 Recycled Water 06/16/20 Completed, no changes March 2022
020 Minute Style and Video 06/04/19 Completed, no changes June 2021
Recording of Board Meetings
021 Social Media Communication 10/15/19 Completed, no changes Oct. 2021
022 Alhambra Valley Assessment 03/03/20 Completed, no changes Feb. 2022
Districts
023 Board Ethics and Conduct 05/08/18 Completed (revised) July 2020
5/17/18
024 Occupational Health and Safety 05/08/18 Completed, no changes May 2020
025 Naming of District Facilities 06/16/20 Completed, no changes July 2022
026 Legislative Advocacy Policy 06/16/20 Completed, no changes July 2022
027 Energy 04/16/19 Completed (revised) April 2021
05/02/19
028 Cost Sharing of Candidate 04/16/19 Completed, no changes April 2021
Statements
029 Debt Management and 10/15/19 Completed, revision in Sept. 2021
Continuing Disclosure process
030 Cost of Service Study Frequency 8/20/19 Completed, no changes July 2021
C:IProgram Files(x86)Ineevia.comldocConverterProltemplNVDCIF99A554B-49C1-4E72-A3F8-614DA8D12E951Central Contra
Costa Sanitary District.7564.1.Annual_Biennial_Review_Update.docx
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July 7, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 14 of 17 AMENDED AGENDA
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Board Last Admin Reviewed/Notes Next
Policy Policy Title Committee (including approval by Review
No. Review Board of Directors) Due
031 Hiring of Temporary Employees 06/16/20 Completed, revision in Aug. 2022
process
032 Reimbursement for Toastmaster 08/06/19 Completed (revised) Aug. 2021
Membership 08/15/19
Conducting District Business
033 Using Personal Accounts and 03/03/20 Completed, no changes Jan. 2022
Devices
034 Reporting Protocol for Ethics 06/16/20 Completed, revision in June 2022
Hotline process
035 Purchasing 10/22/19 Completed (revised) Oct. 2021
11/07/19
036 Informal Bidding 10/22/19 Completed (revised) Oct. 2021
[UPCCAA (Public Works)] 11/07/19
037 General Manager Delegation of 12/17/19 Completed (revised) Dec. 2021
Authority 01/17/20
038 Climate Change Policy 11/20/18 New policy, adopted Dec. 2020
12/06/18
039 Internal Audit Function 4/16/19 New Policy, adopted May 2021
05/02/19
040 Electronic Signatures Draft policy
XXX Board Compensation Pending (Young)
Updated 6/29/2020
C:IProgram Files(x86)Ineevia.comldocConverterProltemplNVDCIF99A554B-49C1-4E72-A3F8-614DA8D12E951Central Contra
Costa Sanitary District.7564.1.Annual_Biennial_Review_Update.docx
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July 7, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 15 of 17 AMENDED AGENDA