HomeMy WebLinkAbout05.b. Review May 2020 Financial overview and investement reports Page 1 of 8
Item 5.b.
CENTRAL SAN
June 23, 2020
TO: FINANCE COMMITTEE
FROM: CHRIS THOMAS, FINANCE ADMINISTRATOR
KEVIN MIZUNO, FINANCE MANAGER
REVIEWED BY: PHILIP LEIBER, DIRECTOR OF FINANCE AND ADMINISTRATION
ANN SASAKI, DEPUTY GENERAL MANAGER
ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: REVIEW MAY2020 FINANCIAL OVERVIEW AND INVESTMENT REPORTS
Financial Highlights
Attached for review are the May 2020 Variance Analysis for the Running Expense (O&M Fund) and Sewer
Construction Fund (Attachment 1) along with Investment Reports for the O&M Fund, Sewer Construction,
and Self-I nsurance funds (Attachment 2).
The O&M Fund expenditure results are favorable at approximately 83.1% of the total FY 2019-20 budget,
or 8.1% under the year-to-date budget target of 91.2%. O&M Fund revenues are also slightly above the
year-to-date target by$1,000,591 (1.4%), primarily attributable to favorable results for sewer service
charge revenue. The slightly favorable results for sewer service charges results mainly from
higher flows from non-residential customers as well as development activity being slightly higher than
projected in the FY 2019-20 budget.
The Sewer Construction Fund has spent$43.2 million or 86.6% of the total year-to-date budget for capital
project expenditures. While under the 90% target, this is still relatively favorable news considering the
pace of capital projects has slowed following the "shelter in place" order originally issued by Contra Costa
County Health Services on March 16, 2020. To further put the year-to-date capital expenditure rate into
perspective, the current year capital project expenditures pace through May is 65.3% of the adopted
budget, compared to the rate for this same 11-month timeframe in the prior fiscal year at 62.2%. While
staff still expects the pace of several capital projects to peak in June following the District's "s-curve" trend
for capital projects, the "shelter in place" order will inevitably cause some disruption to the year-end final
figures, the extent of which is not yet fully known. Generally, the final month of the fiscal year(June) can
account for 20% to 25% of total capital outlays in a given fiscal year, and despite setbacks caused by
COVI D-19 this year, June 2020 is unlikely to bean exception to this rule. On the revenue side, the Sewer
Construction Fund is reporting a positive year-to-date variance of$2,429,029 (4.6%). This relatively large
positive year-to-date revenue variance is predominantly attributable to facilities capacity fees generated
from the large, 200-apartment Avalon Bay development project in Pleasant Hill and other smaller
developments coming in higher than projected in the FY 2019-20 budget.
June 23, 2020 Regular FINANCE Committee Meeting Agenda Packet- Page 53 of 65
Page 2 of 8
Investment Portfolio Highlights
In accordance with Section 53646 of the Califomia Govemment Code, staff shall submit an investment
report to the General Manager and Board of Directors. While state law mandates this reporting shall be
done at least quarterly, Central San's Investment Policy further stipulates this reporting shall be conducted
on a monthly basis. Accordingly, this month's financial reporting packet includes investment portfolios for
the month of May 2020, which will be reviewed with the Finance Committee on June 23, 2020.
The investments held by Central San on May 31, 2020 are shown by fund in the attached Investment
Portfolio Report. Pursuant to the Investment Policy and state law, the Investment Portfolio Report reports
the following: type of investment, issuer, date of maturity, par(or face) and dollar amount invested on all
securities, as well as the current market value as of the date of the report. The following table provides a
summary of the highlights included in the attached Investment Portfolio Report:
Fund Total Total Market Wgtd. Wgtd. FY 2019-20 FY 2019-20
Face Value Avg. Avg. Actual Int. Budgeted Int.
Value Yield Maturity Rev. (YTD) Rev. (YTD)
O&M $36.1 M $36,475,648 1.38% N/A $600,626 $870,826
Sewer $32.OM $32,332,984 1.38% N/A $965,170 $617,826
Construction
Self-Insurance I $6.9M $6,971,800 1.38% N/A 1 $134,937 $164,901
O&M Fund investment earnings are significantly under the year-to-date budget due to the significant
decline in market yields for fixed income held-to-maturity investments following the Board's approval of the
FY 2019-20 budget. During the preparation of the FY 2019-20 budget in March/April 2019, the Running
Expense Fund was yielding approximately 2.48%, whereas the Fund's yield in May 2020 was only 1.38%,
reflecting an enormous 110 basis point drop (44% retraction). As a ramification of this market situation,
staff projects FY 2019-20 investment income of the O&M Fund to fall short of the total budget.
Fortunately, positive variances in other operational revenues of the Running Expense fund are expected to
offset this revenue reduction.
As of May 31, 2020, Central San's entire investment portfolio was held in the Local Agency Investment
Fund (LAI F) state pool at a book value of $75 million, the maximum investment threshold allowable by the
program. While the County Treasury has resumed investment activity following the temporary halt at the
onset of the COVI D-19 pandemic, Central San has not been eager to take on additional risk given the
recent market volatility, even for traditionally low-risk US Treasury fixed income securities. As the financial
market appears to be gradually stabilizing, compared to the turmoil experienced in March 2020, staff is
currently working with the County Treasury office to identify safe investment solutions in addition to LAI F.
The portfolio is in compliance with the Board's adopted policy regarding Central San's investments and as
of May 31, 2020. The attached Investment Portfolio report also indicates Central San will meet
expenditure requirements for the next six months from a combination of maturing investments and
revenues from budgeted operations.
Strategic Plan re-In
GOAL THREE: Be a Fiscally Sound and Effective Water Sector Utility
Strategy 2- Manage costs
June 23, 2020 Regular FINANCE Committee Meeting Agenda Packet- Page 54 of 65
Page 3 of 8
ATTACHMENTS:
1. Financial Overview
2. Investment Reports
June 23, 2020 Regular FINANCE Committee Meeting Agenda Packet- Page 55 of 65
Page 1 of 30
CENTRAL CONTRA COSTA SANITARY DISTRICT ATTACHMENT 1
June 10,2020
TO: THE BOARD OF DIRECTORS
VIA: KEVIN MIZUNO
FROM: CHRIS THOMAS 1�6SIMAS
SUBJECT: O&M Variance Analysis
The following are brief year-to-date variance explanations through May 31,2020
YTD
Total FY YTD YTD Favl(Unfav)
O&M Revenues: Budget Budgeted Actual Variance Explanation
Total $89,560,370 $71,576,445 $ 72,577,036 $ 1,000,591 County SSC$1 M above YTD estimate.
O&M Expenses:
Total Labor Charges $ 52,789,084 $ 47,881,942 $ 44,817,342 $ 3,064,600 Some positions budgeted for in July are filled later in the fiscal year resulting in savings,
and benefit costs are lower than projected.
Unfunded Liabilities 12,436,841 11,365,487 11,407,839 (42,352) No significant variances.
Chemicals 1,620,000 1,484,967 1,343,490 141,477 Invoice processing and payment delayed to due implementing electronic approvals as a
result of shelter in place. Variance expected to reduce by close of next fiscal period.
Utilities 4,209,350 3,858,503 3,778,052 80,451 No significant variances.
Repairs&Maintenance 5,242,867 4,805,713 3,755,962 1,049,751 Mainly due to Outside Repairs,General repairs&maintenance and Cloud SaaS being
lower than budgeted thus far in the fiscal year. Budget is spread evenly throughout the
year,however actual activity occurs sporadically every month.
Hauling&Disposal 1,186,175 1,087,262 876,422 210,840 Mainly due to hazardous waste disposal being lower than budgeted thus far in the fiscal
year. Budget is spread out evenly throughout the year,however actual activity occurs
sporadically every month.
Professional&Legal Services 874,300 801,350 312,459 488,891 Lower mostly due to reduced Legal expenses thus far in the fiscal year.
Outside Services 3,639,547 3,363,854 2,044,921 1,318,933 Mainly due to technical services expenses being lower than budgeted thus far in the
fiscal year.
Materials&Supplies 2,152,127 1,972,464 1,816,529 155,935 Invoice processing and payment delayed to due implementing electronic approvals as a
result of shelter in place. Variance expected to reduce by close of next fiscal period.
Other Expenses 2,464,834 2,298,186 1,710,444 587,742 Mainly due to Public Information,BACWA expenses,being lower than budgeted thus far
in the fiscal year.
All Other 969,650 957,583 962,061 (4,478) Minor variances for multiple account categories.
Grand Total O&M Expenses $87,584,775 $79,877,311 $ 72,825,521 $ 7,051,790
June 23, 2020 Regular FINANCE Committee Meeting Agenda Packet- Page 56 of 65
Page 7 of 30
CENTRAL CONTRA COSTA SANITARY DISTRICT
June 10, 2020
TO: THE BOARD OF DIRECTORS
�rviri. �'f?i�czwo
VIA: KEVIN MIZUNO
FROM: CHRIS THOMAS
SUBJECT: Sewer Construction Variance Analysis
The following are brief year-to-date variance explanations through May 31, 2020:
YTD
Total FY YTD YTD Fav/(Unfav)
S/C Revenues: Budget Budgeted Actual Variance Explanation
SSC and Property Tax higher than budgeted. Facilities Capacity Fees
higher than budgeted due to payments received from Avalon Bay new
$ 65,598,130 $ 52,399,543 $ 54,828,572 $ 2,429,029 building-200 apartments and commercial development.
Total $ 65,598,130 $ 52,399,543 $ 54,828,572 $ 2,429,029
Total FY YTD YTD YTD
S/C Expenses: Budget* Budgeted Actual Remaining %Spent of Projected YTD Budget
Total $ 74,669,521 $ 49,925,508 $ 43,211,570 $ 6,713,938 86.55%
Includes 18/19 carry-over($8,493,521)
June 23, 2020 Regular FINANCE Committee Meeting Agenda Packet- Page 57 of 65
ATTACHMENT 2
CENTRAL CONTRA COSTA SANITARY DISTRICT
RUNNING EXPENSE FUND
TEMPORARY INVESTMENTS Page 6 of 8
MAY, 2020
INVESTMENTS INTEREST INCOME
(cents omitted) (cents omitted)
DATE OF
Days to ANNUAL CASH B.O.M. PURCHASE E.O.M. E.O.M % of CURRENT B.O.M. E.O.M.
NO. ISSUER TYPE PURCHASE MATURITY Maturity YIELD OUTLAY FACE VALUE (MATURITY) FACE VALUE MKT VALUE Portfolio MONTH CUMULATIVE CUMULATIVE
519 State of Calif. LAW 10/99 - ------- 1 (1) $36,100,000 $30,100,000 $6,000,000 $36,100,000 $36,475,648 100.00% $41,177 $306,369 $347,546
(3) $36,100,000 $30,100,000 $6,000,000 $36,100,000 $36,475,648 100.00% 41,177 306,369 347,546
(2)
5,835 163,029 168,864
$47,012 $469,398 $516,410
NOTE:(1) Annual yield of Local Agency Investment Fund (LAIF)varies with the composition of the Fund.
The estimated yield as of May, 2020 was 1.38%.
(2) The face value indicates the value of the investment if held until maturity, which is the usual District Practice.
(3) The weighted average yield of the total Running Expense portfolio is 1.3800%. The weighted average maturity is .15 years.
(4) The market value of the portfolio on May 31, 2020 was $36,475,648.
(5) All investments held by the Running Expense Fund comply with Central San's investment policy approved by the Board of Directors [California Government Code §53646(b)(2)]
(6) Sufficient liquidity and anticipated revenues are available for Central San to meet budgeted expenditures of the Running Expense fund for the next six (6) months [California Government Code §53646(b)(3)]
(7) Of the total investments held in the Running Expense Fund, $1,610,000 is restricted for the Rate Stabilization Fund.
June 23, 2020 Regular FINANCE Committee Meeting Agenda Packet- Page 58 of 65
CENTRAL CONTRA COSTA SANITARY DISTRICT Page 7 of 8
SEWER CONSTRUCTION FUND
TEMPORARY INVESTMENTS
MAY,2020
INVESTMENTS INTEREST INCOME
(cents omitted) (cents omitted)
DATE OF Days to ANNUAL CASH B.O.M. PURCHASE E.O.M. E.O.M. % of CURRENT B.O.M. E.O.M.
NO. ISSUER TYPE PURCHASE MATURITY Maturity YIELD OUTLAY FACE VALUE (MATURITY) FACE VALUE MKT VALUE Portfolio MONTH CUMULATIVE CUMULATIVE
519 State of Calif. LAIF 8/86-2/90 ---- 1 (1) $32,000,000 $32,000,000 $32,000,000 $32,332,984 100.00% $37,506 $470,722 $508,228
(4) $32,000,000 $32,000,000 $0 $32,000,000 $32,332,984 100.00% 37,506 470,722 508,228
(3) (5)
10,140 388,215 398,354
47,645 $858,937 $906,582
NOTE: (1) Annual Yield of Local Agency Investment Fund (LAIF)varies with the composition of the Fund.
The estimated yield as of May, 2020 was 1.380%.
(2) The face value indicates the value of the investment if held until maturity, which is the usual District practice.
(3) The weighted average yield of the total Sewer Construction portfolio is 1.3800%. The weighted average maturity is .11 years.
(4) The market value of the portfolio on May 31, 2020 was$32,332,984.
GASB 31 requires adjusting investments to market value. The District will adjust annually, but report market values monthly.
(5) All investments held by the Sewer Construction Fund comply with Central San's investment policy approved by the Board of Directors[California Government Code §53646(b)(2)]
(6)Sufficient liquidity and anticipated revenues are available for Central San to meet budgeted expenditures of the Sewer Construction fund for the next six(6) months [California Government Code§53646(b)(3)]
(7) Of the total investments held in the Sewer Construction Fund, $1,000,000 is restricted for the Rate Stabilization Fund.
June 23, 2020 Regular FINANCE Committee Meeting Agenda Packet- Page 59 of 65
CENTRAL CONTRA COSTA SANITARY DISTRICT
SELF-INSURANCE FUND
TEMPORARY INVESTMENTS Page 8 of 8
May, 2020
INVESTMENTS INTEREST INCOME
(cents omitted) (cents omitted)
DATE OF
Days to ANNUAL CASH B.O.M. PURCHASE E.O.M. E.O.M % of CURRENT B.O.M. E.O.M.
NO. ISSUER TYPE PURCHASE MATURITY Maturity YIELD OUTLAY FACE VALUE (MATURITY) FACE VALUE MKT VALUE Portfolio MONTH CUMULATIVE CUMULATIVE
519 State of Calif. LAW 10/99 - ------- 1 (1) $6,900,000 $6,900,000 $6,900,000 $6,971,800 100.00% $8,087 $118,574 $126,661
(3) $6,900,000 $6,900,000 $0 $6,900,000 $6,971,800 100.00% 8,087 118,574 126,661
(2) (4)
2,768 5,272 8,040
$10,855 $123,846 $134,701
NOTE: (1) Annual yield of Local Agency Investment Fund (LAIF) varies with the composition of the Fund.
The estimated yield as of May, 2020 was 1.380%.
(2) The face value indicates the value of the investment if held until maturity, which is the usual District Practice.
(3) The weighted average yield of the total Self-Insurance portfolio is 1.3800°/x.
(4) The market value of the portfolio on May 31, 2020 was $6,971,800.
(5) All investments held by the Self Insurance Fund comply with Central San's investment policy approved by the Board of Directors [California Government Code §53646(b)(2)]
(6) Sufficient liquidity and anticipated revenues are available for Central San to meet budgeted expenditures of the Self Insurance fund for the next six (6) months [California Government Code §53646(b)(3)]
June 23, 2020 Regular FINANCE Committee Meeting Agenda Packet- Page 60 of 65