HomeMy WebLinkAbout5.c. Discuss potential improvements to Board Room Video/Audio upgradesItem 5.c.
J une 16, 2020
T O: A D MI NI S T R AT I O N C O MMI T T E E
F RO M :J O HN HUI E, I NF O R MAT I O N T E C HNO L O G Y MA NA G E R
RE V IE WE D B Y:R O G E R S. B A I L E Y, G E NE R A L MA NA G E R
S UB J E C T: D I S C US S P O T E NT I A L I MP R O V E ME NT S TO B O A R D R O O M
A UD I O/V I S UA L S YS T E M
Staf f will hold a discussion regarding the audio/visual upgrades to the B oard R oom.
June 16, 2020 Regular ADMIN Committee Meeting Agenda Packet - Page 21 of 23
Page 1 of 1
Admin Committee
Item 5.c. (Handout)
BOARD ROOM AUDIO/VISUAL
SYSTEM IMPROVEMENT OPTIONS
Administration Committee Meeting
June 16, 2020
` = John Huie
Information Technology Manager
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BACKGROUND
• The COVID-19 situation has highlighted the
importance of creating a flexible-use system to
enable remote participation by Board members.
• The existing Audio/Video system has been
assembled over a period of years and is now overly
complex and has been difficult to operate as
reliably as we would like.
•The system has a number of limitations.
• Input from the Board would be helpful to ensure
that upgrades will be designed in a way that will
meet District needs.
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BOARD ROOM UPGRADE
CONSIDERATIONS
Sound system issues:
• Echo when using remote meeting tools
• Microphone levels not individually adjustable
•Can't amplify sound from microphones during
remote meetings
Solution: Upgrade or replace amplifier and
implement new DSP (Digital Signal Processing) tool
to handle echo cancellation
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CENTRAL SAN
BOARD ROOM UPGRADE
CONSIDERATIONS
Non-flexible camera solution:
• Single camera does not enable presenter visibility
at lectern or front table
• Presentation not visible
•Video quality only adequate
Optional 1: Install one or more additional fixed
cameras
Optional 2: Full production environment where
cameras are switched in real-time
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BOARD ROOM UPGRADE
CONSIDERATIONS
Projector and screen issues:
• Difficult to see presentation details at a distance
• Drop-down screens in rear eliminate seating
availability.
• Tall people get blinded by the projector if they
aren't careful
Option 1: Replace projectors with large display
screens
Option 2: Eliminate rear displays and install
'ndividual small displays at dias
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BOARD ROOM UPGRADE
CONSIDERATIONS
Other considerations:
• System has been assembled over a period of years
and is increasingly complicated
• System can not be serviced without pulling entire
rack out of lectern
• System overheats occasionally
• Conduit is full, making upgrades difficult
• No remote control-panel
• Do we want electronic voting capabilities?
6CENTRAL SAN
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PRICING AND OPTIONS:
• Proposal with all options except rear TV screens,
electronic voting and "live controls": $74,527
• Large format 85" TVs on back wall: $14,000
• Electronic Voting: To be determined
• Remote real-time production: $15,000 per year
(This option will likely require changes to the
design which may result in increased video system
costs)
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DISCUSSION ITEMS:
• Single video camera vs. multiple cameras
•Automated system vs. staff operated meetings
• Microsoft Teams — do we want to show members
joining remotely on streamed recordings?
• Do we want to explore electronic voting?
•Anything else?
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QUESTIONS?
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