HomeMy WebLinkAbout4.b. Biennial Review of Board Policies BP 019 - Recycled Water, BP 025 - Naming of District Facilities, BP 026 Legislative Advocacy, BP 034 Reporting Protocols for Ethics HotlineItem 4.b.
J une 16, 2020
T O: A D MI NI S T R AT I O N C O MMI T T E E
F RO M :K AT I E YO UNG, S E C R E TA RY O F T HE D I S T R I C T
RE V IE WE D B Y:R O G E R S. B A I L E Y, G E NE R A L MA NA G E R
S UB J E C T: C O ND UC T B I E NNI A L R E V I E W O F T HE F O L L O W I NG B O A R D P O L I C I E S :
1. B P 019 – RECYCL ED WAT ER
2. B P 025 – NAM I NG OF DISTRI CT FACI LITIES
3. B P 026 – LEGISLATI VE ADVOCACY
4. B P 034 – REPORTI NG PROTOCOL FOR ETHICS HOTLINE
Attached are copies of the above B oard Policies, which are being presented to the Committee for their
biennial review.
Staf f has no recommended changes to these existing policies. I f the C ommittee concurs, the policies will
remain as they are and will be reviewed again in two years. However, if the Committee recommends
changes, the policies will be brought to the f ull Board f or consideration of any proposed revisions.
Strategic Plan Tie-I n
G O A L O N E: Provide Exceptional Customer Service
Strategy 3 - Maintain a strong reputation in the community
G O A L TW O: Strive to M eet Regulatory Requirements
Strategy 3 - Comply with all federal, state, and local regulations related to District administration
AT TAC HM E NT S :
D escription
1. B P 019 - R ecycled Water
2. B P 025 - Naming of D istrict F acilities
3. B P 026 - L egislative A dvocacy
4. B P 034- Reporting Protocol f or E thics Hotline
June 16, 2020 Regular ADMIN Committee Meeting Agenda Packet - Page 7 of 23
Page 1 of 8
Number: BP 019
Authority: Board of Directors
Effective: March 17, 2016
Revised:
Reviewed: March 6, 2018
Initiating Dept./Div.: Engineering & Technical Services
Department
BOARD POLICY
[Original Retained by the Secretary of the District]
RECYCLED WATER
PURPOSE
Periodically, the State of California experiences severe droughts and recycled water is
one of the major alternatives for an uninterruptable source of water supply. The purpose
of this Policy is to promote cost-effective projects in collaboration with water agencies to
augment the region’s water supply with treated effluent produced at the District’s
treatment plant. The District is in a key position to collaborate with water agencies and
develop cost-effective projects making this new resource available.
POLICY
I. Promote, produce, sell and/or deliver recycled water to retail and wholesale
customers both within and outside the District in a manner consistent with laws,
regulations and prudent public policy.
II.Develop a cost-effective program to maximize recycled water in coordination with
water agencies. Projects must have a payback period of not more than 15 years.
III.Work with the State of California, the County of Contra Costa and individual local
cities and water agencies to develop ordinances and guidelines to encourage the
use of recycled water.
IV.Develop procedures and standards to ensure the safe and beneficial use of
recycled water.
V. Conduct ongoing public information and customer service programs to ensure
that the public and individual customers have an appropriate understanding of
recycled water including the benefits and responsibility of using recycled water.
VI.Track all costs associated with recycling water and periodically report to the
Board.
Attachment 1
June 16, 2020 Regular ADMIN Committee Meeting Agenda Packet - Page 8 of 23
Page 2 of 8
Number: BP 025
Authority: Board of Directors
Effective: July 21, 2016
Revised: July 19, 2018
Reviewed: July 19, 2018
Initiating Dept./Div.: Administration
BOARD POLICY
NAMING OF DISTRICT FACILITIES
PURPOSE
To set forth policy and criteria for the naming or dedication of District facilities.
POLICY
Periodically the Board of Directors may wish to consider naming one of the District
facilities in honor of exemplary public service rendered by an individual or community
organization.
Criteria and Eligibility
1.District facilities may be named in honor of individuals or community
organizations that have made exceptional contributions to the District or
demonstrated commitment to the industry, including one or more of the following:
o Extraordinary public service as an elected official;
o Extraordinary public service as a District employee;
o Extraordinary public service as a community volunteer;
o Extraordinary contribution to foundations/organizations which directly
support the District’s mission.
2. Particular consideration should be given to the following:
o The period of time during which the individual served;
o The number of people that directly or indirectly benefitted from the
individual’s service;
o The extent to which the actions of the individual improved: the lives of
those affected by the service, and/or the environment.
Attachment 2
June 16, 2020 Regular ADMIN Committee Meeting Agenda Packet - Page 9 of 23
Page 3 of 8
Number: BP 025
NAMING OF DISTRICT FACILITIES
Page 2 of 2
3. No person who is currently running for elected office or who is serving as an
elected official of the District will be eligible for nomination during such service.
4. A nomination of a deceased individual may be considered no sooner than one
year after the individual’s death.
5. Recognition by naming may be bestowed upon an individual/organization for one
District facility only.
6. No facility shall be named after an individual who has been convicted of a felony.
If a person for whom a facility has been named is, in the future, convicted of a
felony, their name will be removed from that facility.
7. Naming requests may be originated by a Board Member or submitted through the
General Manager for consideration by the Board.
8. Any requests to name a District facility after an individual will be presented to the
Administration Committee for review and recommendation prior to scheduling for
Board action.
9. Any and all recommendations for naming a District facility must be decided by
the full Board. Final action on any recommendation requires a four-fifths vote of
the Board.
10. The Board of Directors shall have the authority to rename buildings or facilities
that have already been officially named.
[Original Retained by the Secretary of the District]
June 16, 2020 Regular ADMIN Committee Meeting Agenda Packet - Page 10 of 23
Page 4 of 8
Number: BP 026
Authority: Board of Directors
Effective: July 21, 2016
Revised: July 19, 2018
Reviewed: July 19, 2018
Initiating Dept./Div.: Administration/Communications
BOARD POLICY
LEGISLATIVE ADVOCACY
PURPOSE
To establish a process for the District to take a position on legislation when appropriate.
POLICY
It is the policy of the District to take positions on proposed legislation when
appropriate, and that the District’s position on legislation shall be developed in
accordance with the process set forth below.
PROCESS
In furtherance of the above policy, the following process shall be followed in
determining when and how the District will take a position on legislation:
1.The General Manager and District Counsel shall review pending legislation and
assess its applicability to the District. This review process will rely on staff and
the District's numerous membership analyses including, but not limited to the:
California Association of Sanitation Agencies, National Association of Clean
Water Agencies, Association of California Water Agencies, WateReuse,
California Special Districts Association, American Water Works Association,
Water Environment Federation, East Bay Leadership Council, California Local
Agency Formation Commissions, California State Association of Counties,
League of California Cities, and State/local chambers ("Member Organizations").
The District may also use other resources, as appropriate, in making the
assessment.
2.The assessment shall characterize legislation as:
•Having direct impact on the District’s mission
•Being of general interest or indirect impact to the District’s mission, or
•Having no interest or applicability to the District’s mission
Attachment 3
June 16, 2020 Regular ADMIN Committee Meeting Agenda Packet - Page 11 of 23
Page 5 of 8
Number: BP 026
LEGISLATIVE ADVOCACY
Page 2 of 3
Direct Impact on the District’s Mission
If legislation is deemed to have a direct impact on the District’s mission and is
considered policy:
A. The General Manager shall present the legislation to the Board. The
action may include a recommendation from the General Manager for the
position to be taken by the District. This recommendation may or may not
align with the position taken by Member Organization(s).
B. The District’s Board of Directors, in consideration of the General
Manager’s input, shall determine the position to be taken by the
District.
General Interest to the District
If legislation is deemed to be of general interest and applicability to the District,
and/or a position has been taken on the legislation by one of the Member
Organizations and that Member Organization requests that the District take
action advocating its position, the General Manager will take a position
consistent with the best interest of the District.
If the General Manager does so, a summary of the actions taken and any
correspondence sent in support of positions taken by the Member
Organization, shall be communicated to the Board of Directors as soon as
practicable.
Having No Interest or Applicability to the District
If legislation is deemed to have no interest or applicability to the District, no
action will be taken by the General Manager.
When Time-Sensitive Action is Necessary
If the General Manager determines that it is critical for the District to take a
position on legislation and there is insufficient time to follow the process
outlined above, the General M anager is authorized to take a position on
behalf of the District that is in the best interests of the District, and notify the
Board as soon as practicable following the decision. The General Manager will
keep each Board member informed throughout the process.
June 16, 2020 Regular ADMIN Committee Meeting Agenda Packet - Page 12 of 23
Page 6 of 8
Number: BP 026
LEGISLATIVE ADVOCACY
Page 3 of 3
3. If the District takes a position on legislation, it shall be one of the following
positions:
A. Support: The legislation, if passed, will have a direct
and positive effect on the District.
B. Support if Amended: The legislation, if amended to address
specific shortcomings identified by the
District, will have a direct and positive effect
on the District.
C. Watch The legislation will be monitored as it
progresses through the legislative process,
but no action will be taken at this time.
Action may be taken at a later date.
D. Neutral: The legislation neither has a positive
effect nor detrimental effect on the
District. The District shall identify its
position as neutral, if asked.
E. Oppose Unless Amended: The legislation, unless amended to address
specific shortcomings identified by the
District, will have a direct and detrimental
effect on the District.
F. Oppose: The legislation, if passed, will have a direct
and detrimental effect on the District.
4. The General Manager will express a position other than neutral by one or more
of the following ways: letter, email, in-person, telephone communications,
and/or similar efforts in support of the District’s taken position.
5. At the end of each legislative session, the General Manager will produce a
summary report on key legislation relevant to the District.
[Original Retained by the Secretary of the District]
June 16, 2020 Regular ADMIN Committee Meeting Agenda Packet - Page 13 of 23
Page 7 of 8
Number: BP 034
Related Admin. Procedure: AP 034
Authority: Board of Directors
Effective: June 7, 2018
Revised:
Reviewed:
Initiating Dept./Div.: Administration/SOD
BOARD POLICY
REPORTING PROTOCOL FOR ETHICS HOTLINE
PURPOSE
To establish a policy on reporting mechanisms for processing anonymous information
received from employees via a third-party hotline service for reporting potential fraud or
misconduct.
POLICY
The Board of Directors supports making available to employees and Board Members
the opportunity to anonymously report any potential fraud or misconduct at Central San.
The reporting avenue shall preserve anonymity and be separate from Central San
management’s normal reporting structure to prevent any potential barriers to the
reporting of potential wrongdoing.
Should the employee not wish to be anonymous, the employee shall be protected from
retaliation.
The Secretary of the District’s office shall be responsible for cataloging and reporting
information received via the hotline service to the General Manager, Internal Auditor,
Deputy General Manager, District Counsel, and Department Directors as appropriate.
[Original retained by the Secretary of the District]
Attachment 4
June 16, 2020 Regular ADMIN Committee Meeting Agenda Packet - Page 14 of 23
Page 8 of 8