HomeMy WebLinkAbout00. BOARD AGENDA (Amended) 05-21-2020 CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF
REGULAR BOARD MEETING BOARD OF DIRECTORS
AGENDA MCHAEL R.ACGILL-President
TAD J.PILECKI-President Pro Tem
Thursday, May 21, 2020 PAUL H.CAUSEY
Board Room JAMES A.NEJEDLY
1:30 PM DAVID R.WILLIAMS
Amended Agenda - Closed PHONE:(925) 228-9500
FAX(925)372-0192
Session Added www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record.The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment.The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available.After the public has commented, the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.oro. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at(925)229-7303 or kvounq@centralsan.orq.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
May 21, 2020 Regular Board Meeting Agenda Packet- Page 1 of 505 Amended Agenda - Closed Session Added
Open Session - Board Room
(Video recorded)
1:30 PM
PUBLIC MESSAGE REGARDING BROWN ACT/COVI D-1 9
a. This meeting is being held in accordance with the Brown Act as currently in effect under
the State Emergency Services Act, the Governor's Emergency Declaration related to
COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that
allows attendance by Board Members, District staff, and the public to participate and
conduct the meeting by teleconference, videoconference, or both.
Members of the public wishing to provide public comment for items on this
Central San Board meeting agenda may do so as follows:
1. Email: You may email comments to Katie Young, Secretary of the District,
at sod o centralsan.org no later than one hour prior to the meeting.
2. Telephone: You may record your comments at (925) 229-7303 no later than
one hour prior to the meeting.
3. During Board Meetings: All regular Central San Board meetings are
livestreamed at centralsan.org. If you wish to make a comment during the
meeting, please email your comment to sod¢ralsan.org.
Please identify the agenda item you wish to address. All comments will be read
into the record.
If you have any questions related to participation in this meeting, please call
Secretary of the District Katie Young at (925) 229-7303.
ROLL CALL
MOMENT OF SILENCE FOR ESSENTIAL WORKERS
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
CONSENT CALENDAR
1. Approve the following:
a. April 30, 2020 Special Board meeting minutes
b. May 7, 2020 Regular Board meeting minutes
2. Adopt Resolution No. 2020-017 authorizing the execution of a real property agreement for
the property located at 29 Sharmar Court in Alamo, and authorizing staff to record
documents with the Contra Costa County Recorder
3. Adopt updated salary schedule for all District job classifications effective April 18, 2020
May 21, 2020 Regular Board Meeting Agenda Packet- Page 2 of 505 Amended Agenda - Closed Session Added
4. Award a construction contract in the amount of$3,030,075 to Pacific Trenchless, Inc., the
lowest responsive bidder for the Martinez Sewer Renovations, Phase 6, District Project
8458; consider exemption from the California Environmental Quality Act (CEQA); and
authorize up to a 15-percent contingency
5. Award a construction contract in the amount of$1,222,200 to Bockmon & Woody Electric
Company, I nc., the lowest responsive bidder for the Plant Control System I nput and
Output (1/0) Replacement Project— Phase 2, Secondary Process, District
Project 733913; consider exemption from the California Environmental Quality Act
(CEQA); and authorize up to a 15-percent contingency
6. Award a construction contract in the amount of$3,572,655 to Precision Engineering, Inc.,
the lowest responsive bidder for the Walnut Creek Sewer Renovations, Phase 14, District
Project 8460; consider exemption from the California Environmental Quality Act (CEQA);
and authorize up to a 15-percent contingency
7. Award a construction contract in the amount of$77,700 to D.W. Nicholson Corporation,
the lowest responsive bidder for the Lower Orinda Pump Station Adjustable Speed Drive
(ASD) Replacements, District Project 8442; consider exemption from the California
Environmental Quality Act (CEQA); and authorize up to a 30-percent contingency
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
COVID-19 PANDEMIC RESPONSE
8. Receive update on Central San's response regarding the Coronavirus (COVI D-19)
pandemic
(5-minute staff presentation)
Staff Recommendation (Motion Required): Receive the update.
OTHER BOARD ACTION ITEMS
9. Adopt new Goal 7: Agility and Adaptability and receive the final Strategic Plan for Fiscal
Years 2020-22
(10-minute staff presentation)
Staff Recommendation (Motion Required): Adopt new Goal 7: Agility and
Adaptability, and receive the final Strategic Plan for Fiscal Years 2020-22.
10. Consider Sewer Service Charge relief program for schools and/or potentially other
customer classes
(15-minute staff presentation)
Staff Recommendation (Motion(s) Required): As part of a program to provide
Sewer Service Charge (SSC) relief to customers due to the COVID-19 pandemic:
• Consider directing staff to calculate a 28% SSC rebate for K-12 Schools
billed on a per-student basis due to the reduced number of school days
attended during the shelter-in-place occurring in FY 2019-20, and apply this
refund to the FY 2020-21 SSC; and
• Provide direction to staff with regard to pursuing potential SSC relief
alternatives for other customer classes.
May 21, 2020 Regular Board Meeting Agenda Packet- Page 3 of 505 Amended Agenda - Closed Session Added
REPORTS AND ANNOUNCEMENTS
11. General Manager- Reports
a. Receive proposed Central San Fiscal Year 2020-21 Budget for the following funds:
• Operations and Maintenance
• Capital Improvement
• Self-Insurance
• Debt Service
(30-minute staff presentation)
Staff Recommendation: Receive proposed Central San Budget for Fiscal
Year 2020-21.
12. General Manager-Announcements
a. Announcements - May 21, 2020
Staff Recommendation: Receive the announcements.
13. Counsel for the District
14. Secretary of the District
15. Board Members - Committee Minutes
a. May 5, 2020 -Administration Committee - Chair Williams and President McGill
b. May 12, 2020 -Administration Committee - Chair Williams and President McGill
C. May 12,2020 - Engineering & Operations Committee - Chair Nejedly and Member
Pilecki
Staff Recommendation: Receive the Committee minutes.
16. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a. Member Causey
Member Nejedly
Member Pilecki
Member Williams
President McGill
• May 18, 2020 - California Special Districts Association - Contra Costa Chapter
Meeting (CCSDA)via Zoom videoconference
Staff Recommendation: Receive the reports and announcements.
May 21, 2020 Regular Board Meeting Agenda Packet- Page 4 of 505 Amended Agenda - Closed Session Added
17. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Resolution, or
authorization for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
EMERGENCY SITUATIONS
REQUESTS FOR FUTURE AGENDA ITEMS
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session in the Caucus Room.
Closed Session
(Not video recorded)
CLOSED SESSION
18. Conference with Legal Counsel -anticipated litigation -significant exposure to litigation
pursuant to Government Code Section 54956.9(b):
• One Potential Case - California River Watch
RECESS TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
May 21, 2020 Regular Board Meeting Agenda Packet- Page 5 of 505 Amended Agenda - Closed Session Added