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Home My WebLink About01.a. Approve minutes of Special Board meeting held 04-30-2020 Page 1 of 6 Item I.a. k�*k CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT May 21, 2020 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARY OF THE DISTRICT SUBJECT: APRIL 30, 2020 SPECIAL BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. ATTACHMENTS: 1. Draft Board Minutes 04-30-20 May 21, 2020 Regular Board Meeting Agenda Packet- Page 6 of 505 Page 2 of 6 CENTRAL SAN CENTRAL •NTRA COSTA SANITARY DISTRICT 5019 • MINUTES* BOARD OF DIRECTORS: MICHAEL R.MCGILL President SPECIAL BOARD MEETING TAD J.PILECKI Board Room President Pro Tent Thursday, April 30, 2020 PAUL H.CAUSEY 1'30 p.m. ES A.NEJEDLY DAVID R. WILLIAMS DRAFT Open Session — Board Room (Video recorded) NOTICE In accordance with the Governor's Executive Order N-29-20, which suspended certain requirements of the Brown Act due to the ongoing COVID-19 pandemic, all Board Members participated in this meeting via teleconference. Members of the public were provided options to participate in the meeting as provided on the agenda. ROLL CALL A special meeting of the Board of Directors was called to order by President McGill at 1:30 p.m. Secretary of the District Katie Young called roll: PRESENT(via videoconference): Members: Causey, Nejedly, Pilecki, Williams, McGill ABSENT: Members: None PUBLIC COMMENTS No comments. General Manager Roger S. Bailey requested that Item 3 be heard before recessing to closed session. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Items 1 and 2. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. May 21, 2020 Regular Board Meeting Agenda Packet- Page 7 of 505 Page 3 of 6 CENTRAL CONTRA COSTA SANITARY DISTRICT April 30, 2020 Special Board Meeting Minutes- Page 2 RECESS TO CLOSED SESSION The Board recessed at 2:04 p.m. to reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 1. Conference with labor negotiators pursuant to Government Code Section 54957.6 to discuss COVID-19 pandemic District Negotiators: • Roger S. Bailey, General Manager • Ann Sasaki, Deputy General Manager • Teji O'Malley, Human Resources Manager Counsel: • District Counsel • Labor and Employment Counsel Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group 2. Closed session pursuant to Government Code Section 54957(a) - Threat to public right of access to public services or public facilities due to COVID-19 pandemic RECESS TO OPEN SESSION The Board recessed at 4:00 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION Item 1. — Mr. Alm reported that the Board provided direction to the General Manager. Item 2. — Mr. Alm reported that no reportable action was taken. May 21, 2020 Regular Board Meeting Agenda Packet- Page 8 of 505 Page 4 of 6 CENTRAL CONTRA COSTA SANITARY DISTRICT April 30, 2020 Special Board Meeting Minutes- Page 3 OTHER BOARD ACTION ITEMS 3. Receive update on Central San's response regarding the Coronavirus (COVID-19) pandemic, and consider any additional steps to be taken This item was taken out of order and heard prior to the closed session. Communications and Intergovernmental Relations Manager Emily Barnett reviewed the presentation that had been distributed prior to the meeting. Information Technology Manager John Huie provided the Board with an update on the Enterprise Recovery Program (ERP) and its continued progression through the COVID-19 shelter-in-place orders, stating that the Human Capital Management (HCM) module (aka Human Resources) went live in April as scheduled. A key function of the HCM module is that it manages all transactions and associated history for every employee, including the ability to track each position held by an employee, detailed granular tracking for employees records and the opportunity for self-service tools for employees. Director of Engineering and Technical Services Jean-Marc Petit reviewed the management informational dashboard, created by staff, that provides information on each department during the COVID-19 pandemic, including but not limited to, plant maintenance, influent flow, and recycled water comparison. Member Causey expressed his excitement regarding this adaptive tool and appreciated seeing the difference between the 2019 and 2020 years. He requested an item be added to track sanitary sewer overflows, and whether they were caused by clogs due to the flushing of rags or wipes during the shelter-in-place orders. He also asked if there was any way under the Plant Operations section to illustrate how diurnal flow has changed. Member Williams inquired about the reserve staff. Mr. Bailey stated that the District is maintaining social distance requirements and has fewer crew members on site, while others remain on reserve at home and available when needed. He noted that staff is producing a plan to improve productivity, which may include having more bodies at work. Mr. Petit stated that staff has been using some reserve time to complete needed safety training. Mr. Petit advised the Board that during the shelter-in-place order there has been two sewer service overflows, one in February and one in March, and neither was due to wipes. Tim Potter, representing the Management Support/Confidential Group (MS/CG), thanked the Board for its commitment and effort to keep employees safe. He stated that employees are continuing to be productive and requested the Board keep the current work status the same to stay consistent with the new county order. May 21, 2020 Regular Board Meeting Agenda Packet- Page 9 of 505 Page 5 of 6 CENTRAL CONTRA COSTA SANITARY DISTRICT April 30, 2020 Special Board Meeting Minutes- Page 4 Member Causey stated that he appreciates all the hard work staff is doing during this time and asked that his gratitude towards employees be conveyed. ANNOUNCEMENTS Member Pilecki requested that the Board Members consider taking another look at the decision it made at the April 16, 2020 meeting to leave in place the 5.25% Sewer Service Charge (SSC) rate increase previously approved via Ordinance No. 304 adopted on April 18, 2019. The reason for this request was that the Board did not have all of the information that is currently available as to the severity of the impact of the COVID-19 pandemic on the economy, including rising unemployment rates and the effects this may have on ratepayers, both individuals and small businesses. President McGill said Member Pilecki's request was to reintroduce the item and suggested that it be added to a future agenda. He asked if any Board Member objected to this request. Members Causey and Nejedly stated that they did not think the item needed to be revisited. Members Pilecki and Williams and President McGill supported putting the item on a future meeting for further discussion. Mr. Alm sought clarification as to whether the item was to be brought back to for discussion only, or for possible action. Mr. Bailey said his preference would be to agendize the item for the May 7, 2020 Board meeting such that the Board could take action on the FY 2020-21 SSC rate increase, if desired. In response to a question from Member Pilecki, Mr. Alm clarified that no public hearing would be needed to review the rate increase because there is no alternative in which the increase may be above the level that was already set in Ordinance No. 304. ADJOURNMENT The meeting was adjourned at 4:08 p.m. Michael R. McGill, P.E. President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California May 21, 2020 Regular Board Meeting Agenda Packet- Page 10 of 505 Page 6 of 6 CENTRAL CONTRA COSTA SANITARY DISTRICT April 30, 2020 Special Board Meeting Minutes- Page 5 COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California May 21, 2020 Regular Board Meeting Agenda Packet- Page 11 of 505