HomeMy WebLinkAbout04.a. Receive Report on Impacts to productivity from teleworking and other work schedule changes due to Central San's COVID-19 Responses Page 1 of 103
Item 4.a.
CENTRAL SAN
May 12, 2020
TO: ADMINISTRATION COMMITTEE
FROM: PHILIP LEIBER, DIRECTOR OF FINANCE &ADMINISTRATION
REVIEWED BY: ANN SASAKI, DEPUTY GENERAL MANAGER
ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE REPORT ON IMPACTS TO PRODUCTIVITY FROM
TELEWORKING AND OTHER WORK SCHEDULE CHANGES DUE TO
CENTRAL SAN'S COVI D-19 RESPONSES
Introduction
Central San staff has prepared a detailed analysis of the impact on productivity due to the work schedule
changes adopted in March 2020 in response to the COVI D-19 pandemic.
In response to the County and State health orders adopted in mid-March (and subsequently extended and
revised), Central San has adopted temporary policies and provisions to appropriately balance three
important objectives of maintaining workforce safety, continuing the essential services provided by Central
San, and ensuring staff remain productive and receive a full paycheck. Measures adopted to promote
these objectives include:
• Permitting a large portion of the workforce to telework, where possible, and providing the necessary
technology to accommodate this.
• Adopting temporary work schedule changes to reduce the number of staff in confined spaces such
as maintenance areas, vehicles and other work areas to facilitate social distancing.
• Providing COVI D-19 related administrative leave to employees who are unable to telework and are
over the age of 65, or who are at potentially heightened risk of more severe health implications if they
were to be exposed to the COVI D-19 virus.
• Adopting numerous physical and technology changes to mitigate the risk of spreading the virus, and
to facilitate continuation of work during this situation.
• Providing the necessary Personal Protective Equipment (PPEs) and more frequent workplace
cleaning.
Methodology
In recognition of the potential impact these changes could have on normal work productivity, the General
Manager requested Directors and Managers to consider, assess and document these impacts. The
analysis was conducted in two phases:
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1. A quick, high-level assessment. The initial analysis established three time periods: 1) mid-March
to April 7; 2)April 8 to May 3; and 3) May 4 to June 30. These periods reflected the first, and
second shelter-in-place orders; while the third was a projection of a potential further extension.
Managers were asked for a productivity percentage for each period to reflect "group productivity in
light of teleworking and revised work shifts." The difference between normal productivity (100%) and
the productivity percentages provided were multiplied by the staff costs for that period to arrive at a
measure of lost productivity for each period. This information provided an "order of magnitude"
estimate of the lost productivity, but additional detail was viewed as necessary. Accordingly, a more
detailed assessment was conducted.
2. A detailed assessment. I n this next phase of the assessment, each workgroup documented the
activities that staff was to conduct during the March to June 2020 time period. For each such activity,
consideration was given as to whether the activity could be conducted given the revised work
arrangements (teleworking, or revised shifts for Operations). The extent to which these normal
activities were expected to continue in each of the three periods was assessed. Also documented
was the extent to which the staff were assigned to other activities such as:
a. COVI D-19 response, such as administrative tasks or business process (i.e. electronic versus
paper workflows, etc.) redesign.
b. Other productive activities, such as work that would need to be done at some point, but which
may not have been planned for during the March-June 2020 timeframe. Examples include
training, catching up on documentation, or other backlogged work.
c. Non-productive time, includes time spent waiting for equipment to be deployed to staff who
could telework from home once a laptop was made available; or staff who, given the nature of
theirjobs in Operations, did not have work to do at home and were available in "reserve" to
report onsite if needed.
For this detailed assessment, summary level results were compiled which focused on the cost of staff
time spent outside of normal work activities (items a, b and c in the previous list), and on non-productive
time (item c above) in each of the three time periods. Those summary level results are included as
Attachments 1 a and 1 b.
The detailed assessments conducted for each workgroup are provided as Attachments 2a, 2b, and 2c,
for Engineering, Administration, and Operations, respectively. The detailed assessment pages are laid out
in the following format:
• At the top of each page, the group name, staff, and total staff cost are listed.
• A table also indicates the expected work arrangement for the group, whether on-site, teleworking,
Operations Shift/Reserve, or at home not working. When this assessment was started, time card
information was not yet available for March-April. However, Human Resources/Payroll and Finance
established new time codes and requested staff to code their time in accordance with these work
statuses. With the completion of the March 17-April 18 pay period, this information was made
available and used to document the actual work status of the members of the workgroup.
• Below that is the detailed assessment of the normal activities of the workgroup, whether these
activities could be conducted given the new working arrangements (on-site, telework or Operations
Shift/Reserve). For each of the three periods, adjustments could be made if staff did not work on
the normal activities to the extent expected (due to COVI D-19 response work, other unplanned
activities or an inability to do this work due to being at home on administrative leave status or
Operational Reserve status).
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• The level of detail at which a group's activities were assessed varied to some degree. Some groups
approached the assessment on a person-by-person basis within a work group (such as Engineering-
Planning & Development-Financial Planning). Others looked at the activities of the work-group as a
whole (Purchasing). Others looked at the activities of a particularjob classification (such as
"Maintenance Crew Member"). Accordingly, the level of detail provided varies somewhat, but the
"bottom line" results for each group were consistently compiled in a summary table at the bottom of
the analysis. Results by position were aggregated to arrive at the summary information for each
group.
• The summary table provides data for each work group, for each of the three time periods analyzed in
the following format:
1. Productive-Normal Activities 70%
2. Productive-COVID 19 Response 25%
Other Productive Work 0%
4. Non-productive /down-time 5%
5. Total Time Accounted for 100%
Total time accounted for each person or position was to be 100% and excludes overtime (if any).
Summary of Results
With the five elements of information noted above, an overall summary for Central San was compiled.
This was performed by multiplying the total cost for each workgroup for each time period against the
percentages above. The highest-level summary with results for Central San as a whole, and by
Department is shown in Attachment la. Attachment 1b provides that information by workgroup.
Attachment 1 b is also cross-referenced to the supporting schedules for each workgroup.
The summary level results show the time spend on other-than-normal activities (items 2, 3, and 4 in the
previous list); and then also just a subset of that, item 4 (Non-productive/down-time). Attachment 1 a also
shows the results for salaries only, and then also including benefits (at 44% of salaries, excluding unfunded
actuarially accrued liability (UAAL)).
Commentary regarding the percentages follows:
• During Period 1, percentages of time spent on "non-normal" activities were relatively high for all three
Departments. For Administration and Engineering, there was some initial time spent to deploy
laptops and to get people up and running in a "work from home" environment. This is also reflected
in the "time spent on non-productive activities" during Period 1 for those groups. Administration and
Engineering also spent time in Period 1 revising both internal and customer-facing work processes
to reflect the new remote working and social distancing arrangements.
• I n the Operations Department the time spent on other than "Productive-Normal Activities" primarily
reflects having many staff who could not perform normal work activities on reserve status at home.
• Some of the time spent on reserve status was spent on training and other productive activities, but as
shown in the 22% "Non-productive /down-time" figures, there were limits to this. The substantive
reduction in Period 3 reflects the intent by mid-May to return most staff to "closer to normal" shifts
while still providing for social distancing measures.
• For Administration and Engineering, the low figures (3% down to 1%) spent on non-productive
activities reflects 1)the nature of the work performed by these groups, 2)the efforts made to keep
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productivity high by deploying appropriate tools and managing towards this end. Some non-
productive time still resulted, given the initial ramp up needed to transition staff to teleworking, and
the instances where a very limited number of employees were unable to work from home and were
on COVI D-19 administrative leave.
Staff looks forward to addressing questions the Committee may have about the analysis at the meeting on
May 12.
Strategic Plan re-In
GOAL ONE: Provide Exceptional Customer Service
Strategy 3- Maintain a strong reputation in the community
GOAL THREE: Be a Fiscally Sound and Effective Water Sector Utility
Strategy 2- Manage costs
GOAL FOUR: Develop and retain a highly trained and innovative workforce
Strategy 3- Meet or exceed industry safety standards
ATTACHMENTS:
1 a. Exec Summary
1 b. Workgroup Summary (3 pages)
2a. Engineering Detail (36 pages)
2b. Admin Detail (29 pages)
2c. Operations Detail (30 pages)
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ATTACHMENT 1A
Central San Productivity Analysis
Executive Summary Results %of Time Spent on Non-Normal Activities Cost of Time on Non-Normal Activities
(COVID response,other productive activities and non-productive
time(
Annual Cost Inception April 8- May 4- Inception April 8-May May 4-June
through May 3 June 30 through 3(Period 2) 30(Period
April 7 (Period 2) (Period 3) April 7 3)
(Period 1) (Period 1)
Salaries Only
BY DEPARTMENT
Admin $ 6,123,548 22% 20% 10% $ 78,910 $ 86,909 $ 104,805
Operations $ 16,890,514 35% 35% 10% $ 337,270 $ 422,273 $ 302,603
Engineering $ 12,020,535 15% 13% 8% $ 101,873 $ 112,914 1 $ 156,907
TOTAL
All Departments 1 $ 35,034,596 1 26% 25% 9% $ 518,053 1 $ 622,096 1 $ 564,314
Salaries and Benefits*
BY DEPARTMENT
Admin $ 8,817,908 22% 20% 10% $ 113,630 $ 125,149 $ 150,919
Operations $ 24,322,340 35% 35% 10% $ 485,669 $ 608,073 $ 435,748
Engineering $ 17,309,570 15% 13% 8% $ 146,697 $ 162,597 1 $ 225,946
TOTAL
All Departments 1 $ 50,449,819 1 1 26% 25% 9% $ 745,996 1 $ 895,819 1 $ 812,612
%of Time Spent on Non-Productive Cost of Non-Productive Time
(this is a subset of the above percentages&costs) Activities
Inception April 8- May 4- Inception April 8-May May 4-June
through May 3 June 30 through 3(Period 2) 30(Period
April 7 (Period 2) (Period 3) April 7 3)
(Period 1) (Period 1)
Salaries Only
BY DEPARTMENT
Admin 3% 1% 1% $ 12,317 $ 5,177 $ 9,746
Operations 23% 22% 8% $ 228,532 $ 272,107 $ 218,178
Engineering 2% 1% 0% $ 12,332 $ 4,566 $
TOTAL
All Departments 1 13% 11% 4% $ 253,180 1 $ 281,850 1 $ 227,923
Salaries and Benefits*
BY DEPARTMENT
Admin 3% 1% 1% $ 17,737 $ 7,455 $ 14,034
Operations 23% 22% 8% $ 329,085 $ 391,834 $ 314,176
Engineering 2% 1% 0% $ 17,757 $ 6,575 1 $ -
TOTAL
All Departments 1 13% 11% 4% $ 364,580 1 $ 405,864 1 $ 328,210
* Benefits are calculated as a flat 44%of payroll,and exclude Unfunded Actuarially Accrued Liability(UAAL)
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ATTACHMENT 1
(this is a subset of the leftward percentages&costs)
Central San Productivity Analysis: Summary of Results Toggle to Include Benefits(1 0 %of Time Spent on Non-Normal Activities Cost of Time on Non-Normal Activities %of Time Spent on Non-Productive Activities Cost of Non-Productive Time
=Yes,0=No) (COVID response,other productive activities and non-productive time)
Department Division Total Staff Group estimated Inception April 8-May May 4-June Inception April 8-May 3 May 4-June Inception April 8- May 4- Inception April 8-May May 4-June
(includes some salary(Regular pay through 3 (Period 2) 30 (Period through April (Period 2) 30 (Period 3) through May 3 June 30 through April 3 (Period 2) 30 (Period 3)
temps/interns) per annual salary ) ( ) ) ( ) (
report transmitted to April 7 3 7 Period 1 April 7 (Period 2 Period 3 7 Period 1)
Transparent (Period 1) (Period 1)
California) (currently
excludes interns,
PAGE# temps)
5 Engineering Office of Director of 2 $ 337,356 20% 9% 8% $ 3,946 $ 2,249 $ 4,484 0% 0% 0% $ - $ - $ -
Engineering and Technical
Services
7 Engineering Resource Recovery 2 $ 310,816 29% 3% 3% $ 5,155 $ 784 $ 1,866 24% 0% 0% $ 4,214 $ - $ -
8 Engineering Planning and Development: 2 $ 304,410 16% 6% 8% $ 2,722 $ 1,426 $ 4,177 0% 0% 0% $ - $ - $ -
Administration
9 Engineering Planning and Development: 5 $ 598,677 5% 6% 0% $ 1,856 $ 2,804 $ - 0% 3% 0% $ - $ 1,186 $ -
Develo ment
10 Engineering Planning and 4 $ 471,731 3% 2% 2% $ 748 $ 510 $ 1,214 0% 0% 0% $ - $ - $
Development:Permit
Counter
11 Engineering Planning and Development: 5 $ 623,891 9% 8% 9% $ 3,275 $ 3,417 $ 9,095 0% 0% 0% $ - $ - $ -
Financial Planning
12 Engineering Planning and Development: 7 $ 735,680 13% 13% 2% $ 5,337 $ 6,666 $ 2,303 0% 0% 0% $ - $ - $ -
Planning&Applied Research
14 Engineering Planning and Development: 6 $ 646,829 4% 3% 1% $ 1,468 $ 1,398 $ 1,664 0% 0% 0% $ - $ - $ -
Asset Management
16 Engineering Planning and Development: 5 $ 613,550 21% 42% 28% $ 7,540 $ 18,481 $ 29,147 0% 0% 0% $ - $ - $ -
Construction Inspection
Engineering Capital Projects 29 See below
17 Capital Projects-Mgr&3 staff $ 500,631 6% 6% 4% $ 1,809 $ 2,124 $ 3,198 0% 0% 0% $ - $ - $ -
20 Capital Projects-Collection $ 1,757,983 14% 11% 10% $ 14,105 $ 13,306 $ 29,639 0% 0% 0% $ - $ - $ -
System
22 Capital Protects-Special $ 719,319 8% 9% 9% $ 3,527 $ 4,489 $ 10,683 0% 0% 0% $ - $ - $ -
Prolects
° 24% 24% $ 11,418 $ 14,282 $ 33,990 0% 0% 0% $ - $ - $
24 Capital Protects-Treatment 829,265 24/ -
Plant
27 Engineering Eng-Env-Reg-Mgr 2 $ 298,806 14% 13% 3% $ 2,413 $ 2,778 $ 1,794 0% 0% 0% $ - $ - $ -
29 Engineering Regulatory& Environmental 4 $ 638,729 4% 0% 0% $ 1,594 $ - $ - $ - $ - $ -
Compliance: Manager and
Regulatory Compliance
0% 0% 0%
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ATTACHMENT 1
(this is a subset of the leftward percentages&costs)
Central San Productivity Analysis: Summary of Results Toggle to Include Benefits(1 0 %of Time Spent on Non-Normal Activities Cost of Time on Non-Normal Activities %of Time Spent on Non-Productive Activities Cost of Non-Productive Time
=Yes,0=No) (COVID response,other productive activities and non-productive time)
Department Division Total Staff Group estimated Inception April 8-May May 4-June Inception April 8-May 3 May 4-June Inception April 8- May 4- Inception April 8-May May 4-June
(includes some salary(Regular pay through 3 (Period 2) 30 (Period through April (Period 2) 30 (Period 3) through May 3 June 30 through April 3 (Period 2) 30 (Period 3)
temps/interns) per annual salary ) ( ) ) ( ) (
report transmitted to April 7 3 7 Period 1 April 7 (Period 2 Period 3 7 Period 1)
Transparent (Period 1) (Period 1)
California) (currently
excludes interns,
PAGE# temps)
33 Engineering Regulatory& Environmental 9 $ 893,324 12% 11% 2% $ 6,217 $ 7,099 $ 3,788 0% 0% 0% $ - $ - $ -
Compliance: Lab
36 Engineering Regulatory& Environmental 10 $ 1,176,717 21% 16% 10% $ 14,128 $ 13,360 $ 19,867 0% 0% 0% $ - $ - $ -
Compliance: Environmental
Compliance
39 Engineering Regulatory& Environmental 6 $ 562,821 45% 44% 0% $ 14,612 $ 17,743 $ - 25% 8% 0% $ 8,118 $ 3,380 $ -
Compliance: HHW
Administration GM's Office 1 $ 300,979 22% 22% 6% $ 3,733 $ 4,663 $ 2,904 0% 0% 0% $ - $ - $ -
41 Administration Director of Finance &Admin 1 $ 257,919 18% 11% 4% $ 2,656 $ 2,058 $ 1,613 0% 0% 0% $ - $ - $ -
42 Administration GM's Office-Admin 3 $ 184,554 29% 33% 27% $ 3,045 $ 4,335 $ 8,625 18% 18% 18% $ 1,952 $ 2,438 $ 5,803
44 Administration Communications 8 $ 793,665 30% 26% 22% $ 13,899 $ 14,844 $ 30,614 0% 0% 0% $ - $ - $ -
51 Administration Purchasing: Material 4 $ 375,531 26% 100% 13% $ 5,720 $ 27,060 $ 8,533 9% 7% 3% $ 1,950 $ 1,894 $ 1,932
Services (Warehouse)
52 Administration Purchasing 4 $ 390,095 30% 11% 5% $ 6,667 $ 2,952 $ 3,512 5% 0% 0% $ 1,125 $ - $ -
53 Administration IT 11 $ 1,517,929 12% 7% 3% $ 10,831 $ 7,781 $ 6,863 1 0% 0% $ - $ - $ -
60 Administration Finance 8 $ 837,451 16% 1% 1% $ 7,779 $ 815 $ 1,939 6% 1% 1% $ 2,899 $ 845 $ 2,011
65 Administration Risk Management 2 $ 262,570 28% 28% 23% $ 4,242 $ 5,298 $ 10,357 0% 0% 0% $ - $ - $ -
66 Administration Secretary of the District 5 $ 433,702 6% 7% 7% $ 1,501 $ 2,188 $ 5,207 0% 0% 0% $ - $ - $ -
67 Admin Human Resources 5 $ 506,586 39% 23% 10% $ 11,263 1 $ 8,236 1 $ 8,742 7% 0% 0% $ 2,119 $ - $ -
69 Safety 2 $ 262,567 50% 35% 35% $ 7,574 1 $ 6,679 1 $ 15,896 1 15% 0% 0% $ 2,272 $ - $ -
70 Operations/Admi Deputy GM 1 $ 257,919 30% 40% 40% $ 4,464 $ 7,481 $ 17,804 0% 0% 0% $ - $ - $ -
71 Operations Deputy GM-Admin Srvs Sup 1 $ 104,701 20% 20% 20% $ 1,198 $ 1,496 $ 3,591 0% 0% 0% $ - $ - $ -
72 Deputy GM-Admin Support 2 $ 167,712 25% 15% 25% $ 2,458 $ 1,861 $ 7,306 5% 5% 5% $ 484 $ 604 $ 1,438
73 Mgmt Analyst 1 $ 117,896 2% 5% 15% $ 170 $ 467 $ 2,932 0% 0% 0% $ - $ - $ -
74 Operations CSO Division Manager 1 $ 230,573 33% 33% 33% $ 4,343 $ 5,425 $ 12,911 0% 0% 0% $ - $ - $ -
75 CSO Field Superintendent 1 $ 168,726 33% 33% 33% $ 3,251 $ 4,061 $ 9,665 0% 0% 0% $ - $ - $ -
76 CSO Admin Support 2 $ 171,104 26% 26% 26% $ 2,591 $ 3,237 $ 7,703 0% 0% 0% $ - $ - $ -
77 Const Equip Oper 2 $ 173,596 64% 64% 12% $ 6,410 $ 8,006 $ 3,503 54% 54% 12% $ 5,408 $ 6,755 $ 3,573
78 Sr Engineer 1 $ 176,981 20% 20% 20% $ 2,042 $ 2,551 $ 6,070 0% 0% 0% $ - $ - $ -
79 Maint Crew Leader 17 $ 2,095,353 64% 64% 12% $ 77,367 $ 96,633 $ 43,122 54% 54% 12% $ 65,278 $ 81,534 $ 43,122
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ATTACHMENT 1
(this is a subset of the leftward percentages&costs)
Central San Productivity Analysis: Summary of Results Toggle to Include Benefits(1 0 %of Time Spent on Non-Normal Activities Cost of Time on Non-Normal Activities %of Time Spent on Non-Productive Activities Cost of Non-Productive Time
=Yes,0=No) (COVID response,other productive activities and non-productive time)
Department Division Total Staff Group estimated Inception April 8-May May 4-June Inception April 8-May 3 May 4-June Inception April 8- May 4- Inception April 8-May May 4-June
(includes some salary(Regular pay through 3 (Period 2) 30 (Period through April (Period 2) 30 (Period 3) through May 3 June 30 through April 3 (Period 2) 30 (Period 3)
temps/interns) per annual salary ) ( ) ) ( ) (
report transmitted to April 7 3 7 Period 1 April 7 (Period 2 Period 3 7 Period 1)
Transparent (Period 1) (Period 1)
California) (currently
excludes interns,
PAGE# temps)
80 Maint Crew Member 20 $ 1,578,660 64% 64% 12% $ 58,289 $ 72,804 $ 32,489 54% 54% 12% $ 49,181 $ 61,429 $ 32,489
81 CSO Maint Supervisors 4 $ 575,335 28% 28% 13% $ 9,294 $ 11,608 $ 12,334 13% 13% 12% $ 4,315 $ 5,390 $ 11,840
1 $ 146,367 28% 28% 13% $ 2,364 $ 2,953 $ 3,138 13% 13% 12% $ 1,098 $ 1,371 $ 3,012
82 Fleet Services 3 $ 462,637 50% 50% 12% $ 13,345 $ 16,669 $ 9,521 40% 0% 0% $ 10,676 $ - $ -
83 CMMS-Scheduler 1 $ 117,454 5% 5% 5% $ 339 $ 423 $ 1,007 0% 0% 0% $ - $ - $ -
84 CMMS-Admin Tech 2 $ 165,593 15% 15% 2% $ 1,433 $ 1,790 $ 511 0% 0% 0% $ - $ - $ -
Operations
85 Maintenance Division 1 $ 214,237 0% 0% 0% $ - $ - $ - 0% 0% 0% $ - $ - $ -
Manager
86 Maintenance 1 $ 127,039 0% 0% 0% $ - $ - $ - 0% 0% 0% $ - $ - $ -
Superintendent
87 Maintenance-PS Supervisor 1 $ 142,882 0% 0% 0% $ - $ - $ - 0% 0% 0% $ - $ - $ -
88 Maintenance-PS Staff 6 $ 694,198 0% 0% 0% $ - $ - $ - 0% 0% 0% $ - $ - $ -
89 Maintenance-RE Supervisor 1 $ 181,405 0% 0% 0% $ - $ - $ - 0% 0% 0% $ - $ - $ -
90 Maintenance-RE Staff 3 $ 382,318 5% 5% 0% $ 993 $ 1,240 $ - 4% 4% -
0/ 882 1,102
91 Maintenance-All Shop 5 $ 684,318 23% 23% 4% $ 8,883 $ 11,095 $ 4,142 10% 10% 4% $ 3,948 $ 4,931 $ 4,694
Supervisor
92 Maintenance-All Shop Staff 29 $ 3,083,600 45% 45% 9% $ 80,055 $ 99,991 $ 46,662 20% 20% 9% $ 35,580 $ 44,440 $ 47,595
93 Operations Operations Division 1 $ 230,573 0% 0% 0% $ - $ - $ - 0% 0% 0% $ - $ - $ -
Manager
94 Operations Superintendent 1 $ 156,567 30% 30% 8% $ 2,673 $ 3,402 $ 2,256 0% 0% 0% $ - $ - $ -
95 Shift Supervisors 8 $ 1,197,000 24% 24% 11% $ 16,436 $ 20,529 $ 22,684 24% 24% 11% $ 16,574 $ 20,701 $ 22,581
96 Operations Plant Operations 22 $ 2,535,492 24% 24% 11% $ 34,814 $ 43,484 $ 48,049 24% 24% 11%
35,107 43,849 47,832
97 Training Coordinator 1 $ 82,711 0% 0% 0% $ - $ - $ - 0% 0% 0% $ - $ - $ -
98 Operations Process Control-Senior 1 $ 181,405 13% 13% 3% $ 1,334 $ 1,667 $ 933 0% 0% 0% $ - $ - $ -
Engineer
99 Process Control-Utility 2 $ 286,162 17% 17% 9% $ 2,724 $ 3,402 $ 4,270 0% 0% 0% $ - $ - $ -
Systems Engineers
TOTAL CENTRAL SAN 1 295 $ 35,034,596 26% 25% 9%1 $ 518,053 1 $ 622,096 1 $ 564,314 1 13% 11% 4%1 $ 253,180 1 $ 281,850 1 $ 227,923
BY DEPARTMENT Admin $ 6,123,548 22% 20% 10% $ 78,910 $ 86,909 $ 104,805 3% 1% 1% $ 12,317 $ 5,177
9,746
Operations $ 16,890,514 35% 35% 10% $ 337,270 $ 422,273 $ 302,603 23% 22% 8% $ 228,532 $ 272,107 $ 218,178
Engineering $ 12,020,535 15% 13% 8% $ 101,873 $ 112,914 $ 156,907 2% 1% 0% $ 12,332 $ 4,566 $ -
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Section Office of Director of Engineering and Technical Services
Staff Listing JM Petit,Susan locovic
Number of FTEs 2
Total Labor Costs$337,356
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 50% 05/ 50% 0% 1PROJECTION
78% 22% JACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period I:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
can be %of Task that can be
Performed can be Performed
Given the Performed Given the Work
Work Given the Work Arrangement
Arrangement Arrangement During the
During the During the period
period period(Whether (Whether at
(Whether at at home,hybrid, home,hybrid,
home,hybrid, Adjustment for on site,or shift Adjustment for (c)*(i)*(i.l) on site,or shift Adjustment for
Proportion of on site,or shift actual (c)*(f)*(fl) work). If shift, actual Proportion of work). If shift, actual (c)*(1)*(1.l)
total time at work). If shift, experience Proportion of what portion of experience total time what portion of experience Proportion of
the office/on what portion of during period total time team is on site during period under new team is on site during period total time
site spent to team is on site and need to under new for work that and need to arrangement for work that and need to under new
complete for work that perform arrangement to must be perform to complete must be perform arrangement to
each task per Can Telework be must be unplanned complete each performed on unplanned each task per performed on unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities performed on activities task per period. Normal and other responsibilities site? activities period. Normal and other responsibilities site? activities task per period.
1 Director of Engineering&Technical Services Director of Engineering&Technical Services Director of Engineering&Technical Services Director of Engineering&Technical Services
District Governance Support-Management 5% District Governance Support-Management 90% 90% 4%1 District Governance Support-Management 90% 100% 5%1 District Governance Support-Management 100% 100% 5%
Exec Team meetings Yes Exec Team meetings Exec Team meetings Exec Team meetings
One on One with GM Yes One on One with GM One on One with GM One on One with GM
Managers'Forum meetings Yes Managers'Forum meetings Managers'Forum meetings Managers'Forum meetings
Asset Management Monthly Update Meetings with Staff and GM Yes Asset Management Monthly Update Meetings with Asset Management Monthly Update Meetings with Staff Asset Management Monthly Update
Staff and GM and GM Meetings with Staff and GM
Strategic Plan Prep and Updates Yes Strategic Plan Prep and Updates Strategic Plan Prep and Updates Strategic Plan Prep and Updates
Internal Task Forces 5% Internal Task Forces 50%1 100% 3% Internal Task Forces 100% 100% 5%1 Internal Task Forces 100% 100% 5%
ERP Steering Committee Meeting Yes ERP Steering Committee Meeting ERP Steering Committee Meeting ERP Steering Committee Meeting
Smart Utility Task Force Meetings Yes Smart Utility Task Force Meetings Smart Utility Task Force Meetings Smart Utility Task Force Meetings
Contract coordination meeting between Engineering and Purchasing Yes Contract coordination meeting between Contract coordination meeting between Engineering and Contract coordination meeting between
Engineering and Purchasing Purchasing Engineering and Purchasing
IT Initiative Progression(Monthly Touch Base) Yes IT Initiative Progression(Monthly Touch Base) IT Initiative Progression(Monthly Touch Base) IT Initiative Progression(Monthly Touch
Base)
Department of Engineering&Tech.Services Management 37% Department of Engineering&Tech.Services 80% 100% 30% Department of Engineering&Tech.Services 100% 100% 37% Department of Engineering&Tech. 100% 100% 37%
Management Management Services Management
Eng.Dept.Managers'Team meetings Yes Eng.Dept.Managers'Team meetings Eng.Dept.Managers'Team meetings Eng.Dept.Managers'Team meetings
Bi-Weekly Meetings with each Manager Yes Bi-Weekly Meetings with each Manager Bi-Weekly Meetings with each Manager Bi-Weekly Meetings with each Manager
Monthly Meetings with Managers and Seniors Eng. Yes Monthly Meetings with Managers and Seniors Eng. Monthly Meetings with Managers and Seniors Eng. Monthly Meetings with Managers and
Seniors Eng.
Eng.Department Administrative Task(Time sheet,Performance Yes Eng.Department Administrative Task(Time sheet, Eng.Department Administrative Task(Time sheet, Eng.Department Administrative Task(Time
Reviews,Etc.) Performance Reviews,Etc.) Performance Reviews,Etc.) sheet,Performance Reviews,Etc.)
Divisions and Sections staff meetings Yes Divisions and Sections staff meetings Divisions and Sections staff meetings Divisions and Sections staff meetings
Interdepartmental meetings Yes Interdepartmental meetings Interdepartmental meetings Interdepartmental meetings
One of One Meetings with ea.Div.&ea.Senior Eng.Or Yes One of One Meetings with ea.Div.&ea.Senior One of One Meetings with ea.Div.&ea.Senior Eng.Or One of One Meetings with ea.Div.&ea.
Superintendents Eng.Or Superintendents Superintendents Senior Eng.Or Superintendents
Consultation with District Counsel Yes Consultation with District Counsel Consultation with District Counsel Consultation with District Counsel
Prep.,Review and Interviews for Eng.Consultant Services RFPs Yes Prep.,Review and Interviews for Eng.Consultant Prep.,Review and Interviews for Eng.Consultant Services Prep.,Review and Interviews for Eng.
Services RFPs RFPs Consultant Services RFPs
Planning and Applied Research Projects Meetings Yes Planning and Applied Research Projects Meetings Planning and Applied Research Projects Meetings Planning and Applied Research Projects
Meetings
Meetings and Coordinations with Planning and Development Div. Yes Meetings and Coordinations with Planning and Meetings and Coordinations with Planning and Meetings and Coordinations with Planning
Meetings and Coordinations with Capital projects Division matters Yes Meetings and Coordinations with Capital projects Meetings and Coordinations with Capital projects Division Meetings and Coordinations with Capital
Division matters matters projects Division matters
Meetings and Coordinations with Environ.And Regulatory Compl.Div. Yes Meetings and Coordinations with Environ.And Meetings and Coordinations with Environ.And Regulatory Meetings and Coordinations with Environ.
matters Regulatory Compl.Div.matters Compl.Div.matters And Regulatory Compl.Div.matters
Meetings and Coordinations with Resources Recovery PM matters Yes Meetings and Coordinations with Resources Meetings and Coordinations with Resources Recovery PM Meetings and Coordinations with Resources
Recovery PM matters matters Recovery PM matters
Meetings and Coordinations with Adm.Supervsior matters Yes Meetings and Coordinations with Adm.Supervsior Meetings and Coordinations with Adm.Supervsior matters Meetings and Coordinations with Adm.
matters Supervsior matters
Meetings with Consultants and Contractors about future CIB/CIP Yes Meetings with Consultants and Contractors about Meetings with Consultants and Contractors about future Meetings with Consultants and Contractors
projects future CIB/CIP projects CIB/CIP projects about future CIB/CIP projects
Eng.Department Recruitement Yes Eng.Department Recruitement Eng.Department Recruitement Eng.Department Recruitement
Annual Employee Performance Appraisals Yes Annual Employee Performance Appraisals Annual Employee Performance Appraisals Annual Employee Performance Appraisals
Prep.,Review and Interviews for Eng.Consultant Services RFPs Yes Prep.,Review and Interviews for Eng.Consultant Prep.,Review and Interviews for Eng.Consultant Services Prep.,Review and Interviews for Eng.
Services RFPs RFPs Consultant Services RFPs
Board and Committee Meetings 10% Board and Committee Meetings 100% 100% 10% Board and Committee Meetings 100% 100% 10% Board and Committee Meetings 100% 100% 10%
REEP Committee Meetings(attendance and Prep) Yes REEP Committee Meetings(attendance and Prep) REEP Committee Meetings(attendance and Prep) REEP Committee Meetings(attendance and
Prep)
Finance and Adm.Committee Meetings(attandance and Prep) Yes Finance and Adm.Committee Meetings Finance and Adm.Committee Meetings(attandance and Finance and Adm.Committee Meetings
(attandance and Prep) Prep) (attandance and Prep)
Agenda Review Yes Agenda Review I I Agenda Review Agenda Review
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May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 11 of 106 AMENDED AGENDA
Page 10 of 103
Final Agenda Review Yes Final Agenda Review Final Agenda Review Final Agenda Review
Budget Development 10% Yes Budget Development 100% 100% 10% Budget Development 100% 100% 10% Budget Development 100% 100% 10%
Ten-Year CIP Update Yes Ten-Year CIP Update Ten-Year CIP Update Ten-Year CIP Update
Budget Book Prep Yes Budget Book Prep Budget Book Prep Budget Book Prep
Associations and External Meetings 3% Associations and External Meetings 10% 100% 0% Associations and External Meetings 0% 100% 0% Associations and External Meetings 50% 1001/o 2%
Conference Papers and presentation prep.(CASA-CWEA,WEFTEC, No Conference Papers and presentation prep.(CASA- Conference Papers and presentation prep.(CASA-CWEA, Conference Papers and presentation prep.
etc.) CWEA,WEFTEC,etc.) WEFTEC,etc.) (CASA-CWEA,WEFTEC,etc.)
EBLC-Water Task Force and Other Meetings Yes EBLC-Water Task Force and Other Meetings EBLC-Water Task Force and Other Meetings EBLC-Water Task Force and Other
Meetings
BACWA-CASA-NACWA Related activities Yes BACWA-CASA-NACWA Related activities BACWA-CASA-NACWA Related activities BACWA-CASA-NACWA Related activities
Engineering Projects Specific Tasks and Related Activities 30% Engineering Projects Specific Tasks and Related 90% 100% 27% Engineering Projects Specific Tasks and Related Activities 100% 100% 30% Engineering Projects Specific Tasks and 100% 100% 30%
Activities Related Activities
Filter and Clearwell Phase 1A Plant Design Meetings Yes Filter and Clearwell Phase 1A Plant Design Filter and Clearwell Phase 1A Plant Design Meetings Filter and Clearwell Phase 1A Plant Design
Meetings Meetings
Solids Handling Design Meetings-B&V and MWH Yes Solids Handling Design Meetings-B&V and MWH Solids Handling Design Meetings-B&V and MWH Solids Handling Design Meetings-B&V and
MWH
Inf.PS.Electrical Improvement Design Meetings-B&C Yes Inf.PS.Electrical Improvement Design Meetings- Inf.PS.Electrical Improvement Design Meetings-B&C Inf.PS.Electrical Improvement Design
B&C Meetings-B&C
Steam Aeration and Blower Systems Renovation Meetings-HDR Yes Steam Aeration and Blower Systems Renovation Steam Aeration and Blower Systems Renovation Meetings Steam Aeration and Blower Systems
Meetings-HDR HDR Renovation Meetings-HDR
Other TP Program Project Designs/Construction Review and Yes Other TP Program Project Designs/Construction Other TP Program Project Designs/Construction Review Other TP Program Project Designs/
Meetings Review and Meetings and Meetings Construction Review and Meetings
Other TP Program Special Project Designs/Construction Reviews and Yes Other TP Program Special Project Designs/ Other TP Program Special Project Designs/Construction Other TP Program Special Project Designs/
Meetings Construction Reviews and Meetings Reviews and Meetings Construction Reviews and Meetings
Outfall Phase 7 Design Meetings Yes Outfall Phase 7 Design Meetings Outfall Phase 7 Design Meetings Outfall Phase 7 Design Meetings
Pumping Stations Phase 1 Construction Meetings and Coordination Yes Pumping Stations Phase 1 Construction Meetings Pumping Stations Phase 1 Construction Meetings and Pumping Stations Phase 1 Construction
and Coordination Coordination Meetings and Coordination
Pumping Stations Phase 2 Design Meetings and Coordination Yes Pumping Stations Phase 2 Design Meetings and Pumping Stations Phase 2 Design Meetings and Pumping Stations Phase 2 Design Meetings
Coordination Coordination and Coordination
Other CS Program Special Project Designs/Construction Reviews and Yes Other CS Program Special Project Designs/ Other CS Program Special Project Designs/Construction Other CS Program Special Project Designs/
Meetings Construction Reviews and Meetings Reviews and Meetings Construction Reviews and Meetings
Collection System Sewer Renovation projects Designs and Const. Yes Collection System Sewer Renovation projects Collection System Sewer Renovation projects Designs and Collection System Sewer Renovation
Meetings Coordination Designs and Const.Meetings Coordination Const.Meetings Coordination projects Designs and Const.Meetings
Coordination
Review and Approval of Final Design for Bidding Yes Review and Approval of Final Design for Bidding Review and Approval of Final Design for Bidding Review and Approval of Final Design for
Bidding
UPCCAA Urgent Projects meetings and Coordinations Yes UPCCAA Urgent Projects meetings and UPCCAA Urgent Projects meetings and Coordinations UPCCAA Urgent Projects meetings and
Coordinations Coordinations
Solar Project Meetings with Arc Energy Solutions Yes Solar Project Meetings with Arc Energy Solutions Solar Project Meetings with Arc Energy Solutions Solar Project Meetings with Arc Energy
Solutions
Water Exchange Project Evaluation with B&C Yes Water Exchange Project Evaluation with B&C Water Exchange Project Evaluation with B&C Water Exchange Project Evaluation with
B&C
Large Diameter Pipe Inspection and Rennovation Project Coordination Yes Large Diameter Pipe Inspection and Rennovation Large Diameter Pipe Inspection and Rennovation Project Large Diameter Pipe Inspection and
Project Coordination Coordination Rennovation Project Coordination
Meetings on Pilot for Tertiary Filters Yes Meetings on Pilot for Tertiary Filters IMeetings on Pilot for Tertiary Filters Meetings on Pilot for Tertiary Filters
Total Director of Engineering and Technical Services 100% Total 83% Total 97% Total 99%
1 Admin.Services Supervisor 100% Admin.Services Supervisor Admin.Services Supervisor Admin.Services Supervisor
Novus Agenda Review and Approvals 20% Yes Novus Agenda Review and Approvals 90% 100% 18% Novus Agenda Review and Approvals 100% 100% 20% Novus Agenda Review and Approvals 100% 100% 20%
Engineeering Dept.Administrative Task(Time sheet,Invoice,Notary 20% Yes Engineeering Dept.Administrative Task(Time 80% 100% 16% Engineeering Dept.Administrative Task(Time sheet, 90% 100% 18% Engineeering Dept.Administrative Task 90% 100% 18%
Etc.) sheet,Invoice,Notary Etc.) Invoice,Notary Etc.) (Time sheet,Invoice,Notary Etc.)
Eng.Department Recruitment(Perm,Temp,and Students) 5% Yes Eng.Department Recruitment(Perm,Temp,and 50% 100% 3% Eng.Department Recruitment(Perm,Temp,and Students) 0% 100% 0% Eng.Department Recruitment(Perm,Temp, 0% 100% 0%
Students) and Students)
Department Support(Memos,Submittal Transmittals,etc) 10% Yes Department Support(Memos,Submittal 80% 100% 8% Department Support(Memos,Submittal Transmittals,etc) 90% 100% 9% Department Support(Memos,Submittal 90% 100% 9%
Transmittals,etc) Transmittals,etc)
Record Management/Scanning 10% Yes Record Management/Scanning 50% 100% 5%1 Record Management/Scanning 80% 100% 8%1 Record Management/Scanning 80%1 100% 8%
Agenda Review Prep(Bi-weekly meeting,Forecast) 10% Yes Agenda Review Prep(Bi-weekly meeting,Forecast) 80% 100% 8% Agenda Review Prep(Bi-weekly meeting,Forecast) 100% 100% 10% Agenda Review Prep(Bi-weekly meeting, 100% 100% 10%
Forecast)
Support/Coordinate Depatment Director and Managers 5% Yes Support/Coordinate Depatment Director and 80% 100% 4% Support/Coordinate Depatment Director and Managers 100% 100% 5% Support/Coordinate Depatment Director 100% 100% 5%
Managers and Managers
Department Reports/Status Qtrly Reports 5% Yes Department Reports/Status Qtrly Reports 80% 1009, 4% Department Reports/Status Qtrly Reports 100% 100% 5% Department Reports/Status Qtrly Reports 100% 100% 5%
Budget Development-0&M and Capital 5% Yes Budget Development-O&M and Capital 80% 100% 4% Budget Development-0&M and Capital 100% 100% 5% Budget Development-0&M and Capital 100% 100% 5%
Strategic Plan Prep and Updates 5% Yes Strategic Plan Prep and Updates 80%1 100% 4% Strategic Plan Prep and Updates 100% 100% 5% Strategic Plan Prep and Updates 100% 100% 5%
Travel Coordination for Conferences and presentation prep.(CASA- 5% Yes Travel Coordination for Conferences and 50% 100% 3% Travel Coordination for Conferences and presentation 0% 100% 0% Travel Coordination for Conferences and 20% 100% 1%
CWEA,WEFTEC,etc.) presentation prep.(CASA-CWEA,WEFTEC,etc.) prep.(CASA-CWEA,WEFTEC,etc.) presentation prep.(CASA-CWEA,WEFTEC,
etc.)
Total Admin.Supervisor for Engineering and Technical Services 100% Total Admin.Supervisor for Engineering and Technical Services 76% Total Admin.Supervisor for Engineering and Technical Services 85% Total Admin.Supervisor for Engineering and Technical Services 86%
2 Subtotal 100% 80% 91% 92%
Other Task:COVIDI9-Admin related 13% Other Task:COVIDI9-Admin related 8% Other Task:COVIDI9-Admin related 3%
Other Task:COVIDI9-Work Redesign/redeployment 8% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 2% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 5%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0%
Summary for Period I:Mid March to April 7 summary for Period 2:April 8-May 3 Summary for Period 3: May 4-June 30
Productive-Normal Activities 80% Productive-Normal Activities 91% Productive-Normal Activities 92%
Productive-COVID 19 Response 20% Prod uctive-COVI D 19 Response 8% Prod uctive-COVI D 19 Response 3%
Other Productive Work 0% Other Productive Work 2% Other Productive Work 5%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for(Should be 100%) 100% Total Time Accounted for(Should be 100%) 100% Total Time Accounted for(Should be 100%) 100%
Page 6 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 12 of 106 AMENDED AGENDA
Page 11 of 103
Section Eng-Resource Recovery
Staff Listing Melody LaBella,Russ Leavitt
Number of FTEs 2
Total Labor Costs $310,816
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 5% 0% 95% 0% 1PROJECTION
7% 72% 21% JACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
can be %of Task that
Performed %of Task that can be
Given the can be Performed
Work Performed Given the Work
Arrangement Given the Work Arrangement
During the Arrangement During the
period During the period
(Whether at period(Whether (Whether at
home,hybrid, at home,hybrid, home,hybrid,
on site,or shift Adjustment for on site,or shift Adjustment for on site,or shift Adjustment for
Proportion of work). If shift, actual (c)*(f)*(fl) work). If shift, actual work). If shift, actual (c)*(1)*(I.1)
total time at what portion of experience Proportion of what portion of experience (c)*(i)*0.1) what portion of experience Proportion of
the office/on team is on site during period total time under team is on site during period Proportion of total team is on site during period total time
site spent to for work that and need to new for work that and need to time under new for work that and need to under new
complete must be perform arrangement to must be perform arrangement to must be perform arrangement to
each task per Can Telework be performed on unplanned complete each performed on unplanned complete each task performed on unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities site? activities task per period. Normal and other responsibilities site? activities per period. Normal and other responsibilities site? activities task per period.
Eng-Resource Recovery
Staff: Melody LaBella,Russ Leavitt
1 Resource Recovery Program Manager 100% Resource Recovery Program Manager 90% Resource Recovery Program Manager 95% Resource Recovery Program Manager 95%
Develop Solar Project on Lagiss Property 20% Yes Develop Solar Project on Lagiss Property 100% 100% 20% Develop Solar Project on Lagiss Property 100% 100% 20% Develop Solar Project on Lagiss Property 100% 100% 20%
Manage Water Exchange Project 15% Yes Manage Water Exchange Project 75% 100% 11% Manage Water Exchange Project 75% 100% 11% Manage Water Exchange Project 75% 100% 11%
Coordinate Central San Smart Initiative 5% Yes Coordinate Central San Smart Initiative 75% 100% 4% Coordinate Central San Smart Initiative 75% 100% 4% Coordinate Central San Smart Initiative 75% 100% 4%
Lead PFAS Task Force,Other Pollutant Monitoring 5% Yes Lead PFAS Task Force,Other Pollutant Monitoring 80% 100% 4% Lead PFAS Task Force,Other Pollutant Monitoring 100% 100% 5% Lead PFAS Task Force,Other Pollutant Monitoring 100% 100% 5%
Track&Coordinate with Relevant Water Agencies Track&Coordinate with Relevant Water Agencies Track&Coordinate with Relevant Water Agencies Track&Coordinate with Relevant Water Agencies
(water supply and Board/Committee Actions) 10% Yes (water supply and Board/Committee Actions) 80% 100% 8% (water supply and Board/Committee Actions) 100% 100% 10% (water supply and Board/Committee Actions) 100% 100% 10%
Recycled Water Support&Sustainability Efforts 5% Yes Recycled Water Support&Sustainability Efforts 100% 100% 5% Recycled Water Support&Sustainability Efforts 100% 100% 5% Recycled Water Support&Sustainability Efforts 100% 100% 5%
Track developments in Resource Recovery in the Track developments in Resource Recovery in the Track developments in Resource Recovery in the Track developments in Resource Recovery in the
industry(water recycling,waste to energy,solar industry(water recycling,waste to energy,solar industry(water recycling,waste to energy,solar industry(water recycling,waste to energy,solar
energy,legislation,regulations,funding,etc.) 10% 1 Yes energy,legislation,regulations,funding,etc.) 80% 100% 8% energy,legislation,regulations,funding,etc.) 100% 100% 10% energy,legislation,regulations,funding,etc.) 100% 100% 10%
Administrative Tasks:Timesheets,Complete Quarterly Administrative Tasks:Timesheets,Complete Quarterly Administrative Tasks:Timesheets,Complete Administrative Tasks:Timesheets,Complete
Reports,Strategic Plan Prep&Updates,Budget Review Reports,Strategic Plan Prep&Updates,Budget Quarterly Reports,Strategic Plan Prep&Updates, Quarterly Reports,Strategic Plan Prep&Updates,
&Input,etc. 5% Yes Review&Input,etc. 100% 100% 5% Budget Review&Input,etc. 100% 100% 5% Budget Review&Input,etc. 100% 100% 5%
Supervisory Tasks,Coaching&Mentoring Staff 10% Yes Supervisory Tasks,Coaching&Mentoring Staff 100% 100% 10%1 Supervisory Tasks,Coaching&Mentoring Staff 100% 100% 10% Supervisory Tasks,Coaching&Mentoring Staff 100% 100% 10%
Board&Committee Meetings(attendance&Prep) 5% Yes Board&Committee Meetings(attendance&Prep) 100% 100% 5% Board&Committee Meetings(attendance&Prep) 100% 100% 5% Board&Committee Meetings(attendance&Prep) 100% 100% 5%
Staff Meetings(Manager's Forum,Engineering,etc.) 5% Yes Staff Meetings(Manager's Forum,Engineering,etc.) 100% 100% 5% Staff Meetings(Manager's Forum,Engineering,etc.) 100% 100% 5% Staff Meetings(Manager's Forum,Engineering,etc.) 100% 100% 5%
Participation/Coordination with External Associations Participation/Coordination with External Associations Participation/Coordination with External Participation/Coordination with External
(WateReuse,BACWA,NACWA,CASA,etc.) 5% Yes (WateReuse,BACWA,NACWA,CASA,etc.) 100% 100% 5% Associations(WateReuse,BACWA,NACWA,CASA, 100% 100% 5% Associations(WateReuse,BACWA,NACWA,CASA, 100% 100% 5%
1 Engineering Assistant III 100% Engineering Assistant III Note:Had no computer during this time Engineering Assistant III Engineering Assistant III
Annexations 5% Yes Annexations 50% 100% 39/ Annexations 100% 100% 5% Annexations 100% 100% 5%
Development Review&Support 30% Yes Development Review&Support 35% 100% 11% Development Review&Support 100% 100% 30% Development Review&Support 100% 100% 30%
GeneralCEQASupport 5% Yes General CEQASupport 75% 100% 4% General CEQA Support 100% 100% 5% General CEQA Support 100% 100% 5%
Solar Project-CEQA&General Support 20% Yes Solar Project-CEQA&General Support 75% 100% 15% Solar Project-CEQA&General Support 100% 100% 20% Solar Project-CEQA&General Support 100% 100% 20%
Administer Contractual Assessment District Program 25% Yes Administer Contractual Assessment District Program 70% 100% 18% Administer Contractual Assessment District Program 100% 100% 25% Administer Contractual Assessment District Program 100% 100% 25%
0&M Budget Development&Support 3% Yes 0&M Budget Development&Support 25% 100% 1% 0&M Budget Development&Support 100% 100% 3% 0&M Budget Development&
g p Support 100% 100% 3%
Administrative&Miscellaneous Tasks District Stats, Administrative&Miscellaneous Tasks District Stats, Administrative&Miscellaneous Tasks District Stats, Administrative&Miscellaneous Tasks District Stats,
Monthly Concord flow report,etc.),Staff Meetings 10% Yes Monthly Concord flow report,etc.),Staff Meetings 25% 100% 3% Monthly Concord flow report,etc.),Staff Meetings 100% 100% 10% Monthly Concord flow report,etc.),Staff Meetings 100% 100% 10%
Toastmasters Program Coordination&Support 2% Yes Toastmasters Program Coordination&Support 0% 100% 0% Toastmasters Program Coordination&Support 0% 100% 0% Toastmasters Program Coordination&Support 0% 100% 0%
Engineering Assistant 111 100% Engineering Assistant 111 53% Engineering Assistant 111 98% Engineering Assistant 111 98%
2 Subtotal 100% 71% 97% 97%
Other Task:COVIDI9-Admin related 3% Other Task:COVIDI9-Admin related 3% Other Task:COVIDI9-Admin related 3%
Other Task:COVIDI9-Work Redesign/redeployment 3% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 1% Other Task:Training 1%
Other Task:Other productive work 0% Other Task:Other productive work 1% Other Task:Other productive work 1%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/downtime 24% Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-lune 30
Productive-Normal Activities 71% Productive-Normal Activities 97% Productive-Normal Activities 97%
Productive-COVID 19 Response 5% Productive-COVID 19 Response 3% Productive-COVID 19 Response 3%
Other Productive Work 0% Other Productive Work 1% Other Productive Work 1%
Non-productive/down-time 24% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for(needs to be 100%) 100% Total Time Accounted for(needs to be 100%) 100% Total Time Accounted for(needs to be 100%) 100%
Page 7 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 13 of 106 AMENDED AGENDA
Page 12 of 103
Section Eng-Planning&Development Services Division
Staff Listing Danea Gemmell;Shenae Howard
Number of FTEs 2
Total La or
Costs $304,410
Working
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Home Not Working
0% 0% 100% 0% 0% PROJECTION
10% 90% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (I) (1.1) (m)
%of Task that can
%of Task that can be Performed
%of Task that can be be Performed Given the Work
Performed Given the Given the Work Arrangement
Work Arrangement Arrangement During the period
During the period Adjustment for During the period Adjustment for (Whether at home,Adjustment for
(Whether at home, actual (c)*(f)*(fl) (Whether at home, actual (c)*(i)*(i.l) hybrid,on site,or actual (c)*(1)*(I.1)
Proportion of hybrid,on site,or experience Proportion of hybrid,on site,or experience Proportion of shift work).If experience Proportion of
total time at shift work). If shift, during period total time shift work). If shift, during period total time shift,what portion during period total time
the office/on what portion of team and need to under new what portion of and need to under new of team is on site and need to under new
site spent to is on site for work perform arrangement to team is on site for perform arrangement to for work that must perform arrangement to
complete each Can Telework that must be unplanned complete each work that must be unplanned complete each be performed on unplanned complete each
FTEs Responsibilities-Normal task per period be Performed? Normal and other responsibilities performed on site? activities task per period. Normal and other responsibilities performed on site? activities task per period. Normal and other responsibilities site? activities task per period.
General Admin leneral Admin General Admin r General Admin
DSG PD5 Administrative Task(Reports,Time sheet,Invoice,Etc.) 5% Yes PDS Administrative Task(Reports,Time sheet,Invoice, 100% 100% 5% PDS Administrative Task(Reports,Time sheet,Invoice,Etc.) 100% 100% 5% PDS Administrative Task(Reports,Time sheet,Invoice,Etc.) 100% 100% 5%
Etc.)
DSG PDS Staff Meeting-Weekly 2.5% Yes PDS Staff Meeting-Weekly 100% 100% 3% PDS Staff Meeting-Weekly 100% 100% 3% PDS Staff Meeting-Weekly 100% 100% 3%
DSG Financial Planning Meeting-Weekly 5.0% Yes Financial Planning Meeting-Weekly 100% 100% 5% Financial Planning Meeting-Weekly 100% 100% 5% Financial Planning Meeting-Weekly 100% 100% 5%
DSG Development Updates-Weekly 5.0% Yes Development Updates-Weekly 100% 100% 5% Development Updates-Weekly 100% 100% 5% Development Updates-Weekly 100% 100% 5%
DSG Planning Updates-Weekly 5.0% Yes Planning Updates-Weekly 80% 100% 4% Planning Updates-Weekly 100% 100% 5% Planning Updates-Weekly 100% 100% 5%
DSG Special Prjects Asset Mgmt Updates-Weekly 5.0% Yes Special Prjects Asset Mgmt Updates-Weekly 80% 100% 4% Special Prjects Asset Mgmt Updates-Weekly 100% 100% 5% Special Prjects Asset Mgmt Updates-Weekly 100% 100% 5%
DSG JMP Bi-Weekly Updates 2.5% Yes JMP Bi-Weekly Updates 100% 100% 3% JMP Bi-Weekly Updates 100% 100% 3% JMP Bi-Weekly Updates 100% 100% 3%
DSG Concord Liaison 2.5% Yes Concord Liaison 100% 100% 3% Concord Liaison 100% 100% 3% Concord Liaison 100% 100% 3%
DSG Finance Coordination 2.5% Yes Finance Coordination 0% 100% 0% Finance Coordination 100% 100% 3% Finance Coordination 100% 100% 3%
DSG Mentoring(LS/HR/DL/PK/SG) 2.5% Yes Mentoring(LS/HR/DL/PK/SG) 0% 100% 0% Mentoring(LS/HR/DL/PK/SG) 100% 100% 3% Mentoring(LS/HR/DUPK/SG) 100% 100% 3%
DSG ERP Financial/Permitting 5% Yes ERP Financial/Permitting 0% 100% 0% ERP Financial/Permitting 20% 100% 1% ERP Financial/Permitting 20% 100% 1%
DSG Consultation with District Counsel 2.5% Yes Consultation with District Counsel 100% 100% 3% Consultation with District Counsel 100% 100% 3% Consultation with District Counsel 100% 100% 3%
DSGprojects/Committee Assignments10097� Projects/committee Assignments Projects/Committee Assignments Projects/Committee Assignments
DSG JFCD Levee 1% Yes FCD Levee 0% 100% 0% FCD Levee 0% 100% 0% FCD Levee 0% 100% 0%
DSG Budget/Financial Forecasts 10% Yes Budget/Financial Forecasts 100% 100% 10% Budget/Financial Forecasts 100% 100% 10% Budget/Financial Forecasts 100% 100% 10%
DSG Solids SRF 5% Yes Solids SRF 20% 100% 1% Solids SRF 100% 100% 5% Solids SRF 100% 100% 5%
DSG Steam Project 5% Yes Steam Project 20% 100% 19Steam Project 100% 100% 5% Steam Project 100% 100% 5%
DSG AgLantis Farm 1% Yes AgLantis Farm 0% 100% 0% AgLantis Farm 100% 100% 1% AgLantis Farm 100% 100% 1%
DSG CASA Rate Study 1% Yes CASA Rate Study 0% 100% 09, CASA Rate Study 0% 100% 0% CASA Rate Study 0% 100% 0%
DSG Marathon Community Advisory Panel(CAP) 1% Yes Marathon Community Advisory Panel(CAP) 25% 100% 0% Marathon Community Advisory Panel(CAP) 100% 100% 1% Marathon Community Advisory Panel(CAP) 100% 100% 1%
DSG Purchasing-Engineering Monthly Coordination Meeting 1% Yes Purchasing-Engineering Monthly Coordination Meeting 100% 100% 1% Purchasing-Engineering Monthly Coordination Meeting 100% 100% 1% Purchasing-Engineering Monthly Coordination Meeting 100% 100% 1%
DSG Board and Committee Board and Committee Board and Committee Board and Committee
DSG REEP/E&O Committee Meetings(attendance and Prep) 10% Yes REEP/E&O Committee Meetings(attendance and Prep) 100% 100% 10% REEP/E&O Committee Meetings(attendance and Prep) 100% 100% 10% BEEP/E&O Committee Meetings(attendance and Prep) 100% 100% 10%
DSG Finance and Adm.Committee Meetings(attandance and 5% Yes Finance and Adm.Committee Meetings(attandance 75% 100% 4% Finance and Adm.Committee Meetings(attandance and 100% 100% 5% Finance and Adm.Committee Meetings(attandance and 100% 100% 5%
Prep) and Prep) Prep) Prep)
DSG Agenda Review/Manager's Forum Meeting 5% Yes Agenda Review/Manager's Forum Meeting 100% 100% 5% Agenda Review/Manager's Forum Meeting 100% 100% 5% Agenda Review/Manager's Forum Meeting 100% 100% 5%
DSG Board Meeting(attendance and Prep) 10% Yes Board Meeting(attendance and Prep) 100% 100% 10% Board Meeting(attendance and Prep) 100% 100% 10% Board Meeting(attendance and Prep) 100% 100% 10%
SH Novus Agenda Review and Approvals 20% Yes Novus Agenda Review and Approvals 100% 100% 20% Novus Agenda Review and Approvals 100% 100% 20% Novus Agenda Review and Approvals 100% 100% 20%
SH PDS Administrative Task(Time sheet,Invoice,Notary Etc.) 20% Yes PDS Administrative Task(Time sheet,Invoice,Notary 100% 100% 20% PDS Administrative Task(Time sheet,Invoice,Notary Etc.) 100% 100% 20% PDS Administrative Task(Time sheet,Invoice,Notary Etc.) 100% 100% 20%
Etc.)
SH Eng.Department Recruitment(Summer Students,Interns, 10% Yes Eng.Department Recruitment(Summer Students, 80% 100% 8% Eng.Department Recruitment(Summer Students,Interns, 80% 100% 8% Eng.Department Recruitment(Summer Students,Interns, 50% 100% 5%
etc.) Interns,etc.) etc.) etc.)
SH Development Support(Memos,Submittal Transmittals,etc) 10% Yes Development Support(Memos,Submittal Transmittals, 100% 100% 10% Development Support(Memos,Submittal Transmittals,etc) 100% 100% 10% Development Support(Memos,Submittal Transmittals,etc) 100% 100% 10%
etc)
SH Record Management/Scanning 10% Yes Record Management/Scanning 100% 100% 10% Record Management/Scanning 100% 100% 10% Record Management/Scanning 100% 100% 10%
SH Agenda Review Prep(Bi-weekly meeting,PDS Forecast) 5% Yes Agenda Review Prep(Bi-weekly meeting,PDS Forecast) 100% 100% 5% Agenda Review Prep(Bi-weekly meeting,PDS Forecast) 100% 100% 5% Agenda Review Prep(Bi-weekly meeting,PDS Forecast) 100% 100% 5%
SH Support/Coordinate Division Manager 5% Yes Support/Coordinate Division Manager 100% 100% 5% 100% 100% 5% 100% 100% 5%
SH Development Reports/PDS Status Qtrly Reports 5% Yes Development Reports/PDS Status Qtrly Reports 100% 100% 5% Development Reports/PDS Status Qtrly Reports 100% 100% 5% Development Reports/PDS Status Qtrly Reports 100% 100% 5%
SH Budget Development-O&M 5% Yes Budget Development-0&M 100% 100% 5% Budget Development-O&M 100% 100% 5% Budget Development-O&M 100% 100% 5%
SH Strategic Plan Prep and Updates 5% Yes Strategic Plan Prep and Updates 100% 100% 5% Strategic Plan Prep and Updates 100% 100% 5% Strategic an Prep and Updates 100% 100% 5%
SH Travel Coordination for Conferences and presentation prep. 5% Yes Travel Coordination for Conferences and presentation 20% 100% 1% Travel Coordination for Conferences and presentation prep. 0% 100% 0% Travel Coordination for Conferences and presentation prep. 0% 100% 0%
CASA-CWEA WEFTEC etc. re CASA-CWEA WEFTEC etc. CASA-CWEA WEFTEC etc. CASA-CWEA WEFTEC etc.
2 Subtotal 100% 85% 94% 92%
Other Task:COVIDI9-Admin related 10% Other Task:COVID39-Admin related 3% Other Task:COVID39-Admin related 3%
Other Task:COVIDI9-Work Redesign/redeployment 3% Other Task:COVIDI9-Work Redesign/redeployment 0%1 Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 1% Other Task:Training 1%
Record Management/Scanning 3% Record Management/Scanning 4% Record Management/Scanning 5%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVID39-Non-work/down time 0% Other Task:COVID39-Non-work/down time 0%
Summary for Period 1:Mid March to April 7Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-June 30
Productive-Normal Activities 85% Productive-Normal Activities 94% Productive-Normal Activities 92%
Prod uctive-COVID 19 Response 13% Productive-COVID 19 Response 3% Productive-COVID 19 Response 3%
Other Productive Work 3% Other Productive Work 4% Other Productive Work 6%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for(Should be 100%', 100% Total Time Accounted for(Should be 100%; 100% Total Time Accounted for(Should be 100%; 100%
Page 8 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 14 of 106 AMENDED AGENDA
Page 13 of 103
Section Development Services Section
Staff Listing Dana Lawson,Stephanie Gronlund,Rick Hernandez,David Kramer
Number of FTEs 5 retired/vacant)
Total Labor Costs $598,677
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 0% 0% 100% 0% PROJECTION
0% 13% 87% 1% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (I) (1.1) (m)
%ot Task that %ot Task that %ot Task that
can be Performed can be Performed can be Performed
Given the Work Given the Work Given the Work
Arrangement Arrangement Arrangement
During the period During the period During the period
Proportion (Whether at (Whether at (Whether at
of total home,hybrid,on Adjustment home,hybrid,on home,hybrid,on Adjustment
time at the site,or shift for actual site,or shift site,or shift for actual
office/on work). If shift, experience (c)*(f)*(fl) work). If shift, Adjustment for (c)*(i)*(i.l) work). If shift, experience (c)*(I)*(1.1)
site spent what portion of during period Proportion of total what portion of actual experience Proportion of total what portion of during period Proportion of total
to team is on site and need to time under new team is on site during period and time under new team is on site for and need to time under new
complete for work that perform arrangement to for work that need to perform arrangement to work that must perform arrangement to
each task Can Telework be must be unplanned complete each task must be unplanned complete each task Normal and other be performed on unplanned complete each task
FTEs Responsibilities-Normal per period Performed? Normal and other responsibilities performed on activities per period. Normal and other responsibilities performed on activities per period. responsibilities site? activities per period.
DL Supervisory Duties 15% Yes Supervisory Duties 100% 100% 15% Supervisory Duties 100% 100% 15% Supervisory Duties 100% 100% 15%
DL General Admin/Meetings 10% Yes General Admin/Meetings 100% 100% 10% General Admin/Meetings 100% 100% 10% General Admin/Meetings 100% 100% 10%
DL Plan Review/Mainline Oversight 20% Yes Plan Review/Mainline Oversight 100% 100% 20% Plan Review/Mainline Oversight 100% 100% 20% Plan Review/Mainline Oversight 100% 100% 20%
DL Coordination of PS Right of Way 20% Yes Coordination of PS Right of Way 75% 100% 15% Coordination of PS Right of Way 100% 100% 20% Coordination of PS Right of Way 100% 100% 20%
DL Standard Specifications 20% Yes Standard Specifications 100% 100% 20% Standard Specifications 100% 100% 20% Standard Specifications 100% 100% 20%
DL ERP-Permitting Module 15% Yes ERP-Permitting Module 80% 100% 12% ERP-Permitting Module 100% 100% 15% ERP-Permitting Module 100% 100% 15%
SG Phone Calls/Emails 15% Yes Phone Calls/Emails 100% 100% 15% Phone Calls/Emails 100% 100% 15% Phone Calls/Emails 100% 100% 15%
SG General Admin/Meetings 10% Yes General Admin/Meetings 90% 100% 99/6 General Admin/Meetings 100% 100% 109/6 General Admin/Meetings 100% 100% 10%
SG Applications/Permits 10% Yes Applications/Permits 100% 100% 10% Applications/Permits 100% 100% 10% Applications/Permits 100% 100% 10%
SG Plan Reviews 45% Yes Plan Reviews 100% 100% 45% Plan Reviews 80% 100% 36% Plan Reviews 100% 100% 45%
SG Right of Way Coordination/Review 10% Yes Right of Way Coordination/Review 100% 100% 10% Right of Way Coordination/Review 100% 100% 10% Right of Way Coordination/Revie 100% 100% 10%
SG Pump Reviews 10% Yes Pump Reviews 100% 100% 10% Pump Reviews 80% 100% 8% Pump Reviews 100% 100% 10%
RH General Admin/Meetings 15% Yes General Admin/Meetings 100% 100% 15% General Admin/Meetings 100% 100% 15% General Admin/Meetings 100% 100% 15%
RH Fairview PS ROW Acquisition 15% Yes Fairview PS ROW Acquisition 50% 100% 8% Fairview PS ROW Acquisition 100% 100% 15% Fairview PS ROW Acquisition 100% 100% 15%
RH Contra Costa Topsoil Lease Renewal 10% Yes Contra Costa Topsoil Lease Renewal 100% 100% 10% Contra Costa Topsoil Lease Renewal 100% 100% 10% Contra Costa Topsoil Lease Rene 100% 100% 10%
RH Property Mgmt/Inspections 30% Yes Property Mgmt/Inspections 100% 100% 30% Property Mgmt/Inspections 100% 100% 30% Property Mgmt/Inspections 100% 100% 30%
RH Encroachments 15% Yes Encroachments 100% 100% 15% Encroachments 50% 100% 8% Encroachments 100% 100% 15%
RH District Easements 15% Yes District Easements 100% 100% 15% District Easements 50% 100% 8% District Easements 100% 100% 15%
DK General Admin/Meetings 15% Yes General Admin/Meetings 100% 100% 15% General Admin/Meetings 100% 100% 15% General Admin/Meetings 100% 100% 15%
DK Property Mgmt 10% Yes Property Mgmt 100% 100% 10% Property Mgmt 100% 100% 10% Property Mgmt 100% 100% 10%
DK Maltby PS ROW Acquisition 10% Yes Maltby PS ROW Acquisition 50% 100% 5% Maltby PS ROW Acquisition 100% 100% 10% Maltby PS ROW Acquisition 100% 100% 10%
DK General Research 10% Yes General Research 100% 100% 10% General Research 100% 100% 10% General Research 100% 100% 10%
DK Danville 3 ROW 10% Yes Danville 3 ROW 100% 100% 10% Danville 3 ROW 100% 100% 10% Danville 3 ROW 100% 100% 10%
DK S Orinda 8 10% Yes S Orinda 8 100% 100% 10% S Orinda 8 100% 100% 10% S Orinda 8 100% 100% 10%
DK Walnut Creek 14 10% Yes Walnut Creek 14 100% 100% 10% Walnut Creek 14 100% 100% 10% Walnut Creek 14 100% 100% 10%
DK Lafayette 14 10% Yes Lafayette 14 100% 100% 10% Lafayette 14 100% 100% 10% Lafayette 14 100% 100% 10%
DK Real Property Agreements 15% Yes Real Property Agreements 100% 100% 15% Real Property Agreements 100% 100% 15% Real Property Agreements 100% 100% 15%
4 Subtotal(average) 100% 95% 1 94% 100%
Other Task:COVIDI9-Admin related 1% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 1 0%
Other Task:COVIDI9-Work Redesign/redeployment 4% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 1 006 Meter Station Tresspassing 4% Other Task:Other productive work 0%
Other Task:Other productive work 0% 10ther Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 00/ Other Task:COVIDI9-Non-work/down tim SG 3% Other Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-June 30
Productive-Normal Activities 95% Productive-Normal Activities 94% Productive-Normal Activities 100%
Productive-COVID 19 Response 5% Prod uctive-COVI D 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 0% Other Productive Work 4% Other Productive Work 0%
Non-productive/down-time 09/6 Non-productive/down-time 3% Non-productive/down-time 0%
Total Time Accounted for(Should be 100%) 100% Total Time Accounted for(Should be 100%) 100% Total Time Accounted for(Should be 100%) 100%
Page 9 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 15 of 106 AMENDED AGENDA
Page 14 of 103
Section Dev-PermitCounter
Staff Listing Kim Stahl,Katherine Woolridge,Rigo Casarez,Nohemi Sanchez
Number of FTEs 4
Total Labor Costs $471,731
Working
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Home Not Working
0% 0% 100% 0% 0% PROJECTION
0% 61% 39% 1% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (1) (I.1) (m)
%of Task that can
be Performed
%of Task that can %of Task that can Given the Work
be Performed be Performed Arrangement
Given the Work Given the Work During the period
Arrangement Arrangement (Whether at
During the period Adjustment During the period Adjustment for home,hybrid,on Adjustment
(Whether at home, for actual (c)*(f)*(fi) (Whether at home, actual site,or shift for actual (c)*(1)*(1.1)
hybrid,on site,or experience Proportion of hybrid,on site,or experience (c)*(i)*(i.1) work). If shift, experience Proportion of
Can shift work). If shift,during period total time shift work). If shift, during period Proportion of total what portion of during period total time under
Proportion of total time at Telework what portion of and need to under new what portion of and need to time under new team is on site for and need to new
the office/on site spent to be team is on site for perform arrangement to team is on site for perform arrangement to work that must perform arrangement to
complete each task per Performe work that must be unplanned complete each work that must be unplanned complete each be performed on unplanned complete each
FTEs Responsibilities-Normal period d? Normal and other responsibilities performed on site? activities task per period. Normal and other responsibilities performed on site? activities task per period. Normal and other responsibilities site? activities task per period.
KS Supervisory Duties 15% Yes Supervisory Duties 100% 100% 15% Supervisory Duties 100% 100% 15% Supervisory Duties 100% 100% 15%
KS General Admin/Meetings 10% Yes General Admin/Meetings 100% 100% 109/ General Admin/Meetings 100% 100% 10% General Admin/Meetings 100% 100% 10%
KS Payments Processed/Reconciliations 5% Yes Payments Processed/Reconciliations 100% 100% 5% Payments Processed/Reconciliations 100% 100% 5% Payments Processed/Reconciliations 100% 100% 5%
KS Technical Inquiries/Customer Escalations 10% Yes Technical Inquiries/Customer Escalations 100% 100% 10% Technical Inquiries/Customer Escalations 100% 100% 10% Technical Inquiries/Customer Escalations 100% 100% 10%
KS Reports 10% Yes Reports 100% 100% 109/. Reports 100% 100% 10% Reports 100% 100% 10%
KS Liaison with City/County partners 10% Yes Liaison with City/County partners 40% 100% 4% Liaison with City/County partners 40% 100% 4% Liaison with City/County partners 40% 100% 4%
KS ERP-Permitting Module 25% Yes ERP-Permitting Module 80% 100% 20% ERP-Permitting Module 100% 100% 25% ERP-Permitting Module 100% 100% 25%
KS SSC Technical Support 15% Yes SSC Technical Support 100% 100% 15% SSC Technical Support 100% 100% 15% SSC Technical Support 100% 100% 15%
3 Phone Calls/Emails 75% Yes Phone Calls/Emails 100% 100% 75% Phone Calls/Emails 100% 100% 75% Phone Calls/Emails 100% 100% 75%
3 Customer Service/Inquiries 60% Yes Customer Service/Inquiries 100% 100% 60% Customer service/inquiries 100% 100% 609/ Customer Service/Inquiries 100% 100% 60%
3 Applications/Permits 45% Yes Applications/Permits 100% 100% 45% Applications/Permits 100% 100% 45% Applications/Permits 100% 100% 45%
3 Plan Reviews 75% Yes Plan Reviews 100% 100% 75% Plan Reviews 100% 100% 75% Plan Reviews 100% 100% 75%
3 Payments Processed 15% Yes Payments Processed 100% 100% 15% Payments Processed 100% 100% 15% Payments Processed 100% 100% 15%
3 General Admin/Meetings 30% Yes General Admin/Meetings 100% 100% 30% General Admin/Meetings 100% 100% 30% General Admin/Meetings 100% 100% 30%
4 Subtotal(average) 100% Subtotal 97.3% Subtotal 98.5% Subtotal 98.5%
Other Task:COVIDI9-Admin related 1.5% Other Task:COVID39-Admin related 0.0% Other Task:COVID39-Admin related 0.0%
Other Task:COVIDI9-Work Redesign/redeployment 1.3% Other Task:COVIDI9-Work Redesign/redeployment 0.0% Other Task:COVIDI9-Work Redesign/redeployment 0.0%
Other Task:Training 0.0% Other Task:Training 0.0% Other Task:Training 0.0%
Other Task:Other productive work 0.0% Sungard Data Cleanup for new Permitting 1.5% Sungard Data Cleanup for new Permitting 1.5%
Other Task:Other productive work 0.0% Other Task:Other productive work 0.0% Other Task:Other productive work 0.0%
Other Task:COVIDI9-Non-work/down time 0.0% Other Task:COVID39-Non-work/down time 0.09/ Other Task:COVID39-Non-work/down time 0.0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-June 30
Productive-Normal Activities 97.3% Productive-Normal Activities 98.5% Productive-Normal Activities 98.5%
Productive-COVID 19 Response 2.8% Productive-COVID 19 Response 0.0% Productive-COVID 19 Response 0.0%
Other Productive Work 0.0% Other Productive Work 1.5% Other Productive Work 1.5%
Non-productive/down-time 0.0% Non-productive/down-time 0.0% Non-productive/down-time 0.0%
Total Time Accounted for(Should be 100%) 100% Total Time Accounted for(Should be 100%) 100% Total Time Accounted for(Should be 100%) 100%
Page 10 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 16 of 106 AMENDED AGENDA
Page 15 of 103
Section Financial Planning Section
Staff Listing Thomas Brightbill,Bryan McGloin,Jolene Fehr,Nancy Parker,Heather Ramamurthy
Number of FTEs 5
Total Labor Costs $623,891
Working
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Home Not Working
0% 0% 60% 40% 0% PROJECTION
0% 4% 96% 1% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (1) (I.1) (m)
%of Task that can be
can be Performed
Performed Given Given the Work
the Work Arrangement
%of Task that can Arrangement During the
be Performed Given During the period
the Work period(Whether (Whether at
Arrangement at home,hybrid, home,hybrid,
During the period Adjustment on site,or shift Adjustment for on site,or shift Adjustment for
(Whether at home, for actual (c)*(f)*(fl) work). If shift, actual (c)*(i)*(i.l) work). If shift, actual (c)*(1)*(l.l)
Proportion of hybrid,on site,or experience Proportion of what portion of experience Proportion of what portion of experience Proportion of
total time at the shift work). If shift, during period total time under team is on site during period total time under team is on site during period total time under
office/on site what portion of and need to new for work that and need to new for work that and need to new
spent to team is on site for perform arrangement to must be perform arrangement to must be perform arrangement to
complete each Can Telework be work that must be unplanned complete each performed on unplanned complete each performed on unplanned complete each
FTEs Responsibilities-Normal task per period Performed? Normal and other responsibilities performed on site? activities task per period. Normal and other responsibilities site? activities task per period. Normal and other responsibilities site? activities task per period.
TB Capacity Fee/Environmental Service Fees PF 15% Yes Capacity Fee/Environmental Service Fees PP 100% 100% 15% Capacity Fee/Environmental Service Fees PF 100% 100% 15% Capacity Fee/Environmental Service Fees PP 50% 100% 8%
TB Supervisory Duties 10% Yes Supervisory Duties 100% 100% 10% Supervisory Duties 100% 100% 10% Supervisory Duties 100% 100% 10%
TB Budget/Financial Model Forecasting 15% Yes Budget/Financial Model Forecasting 100% 100% 15% Budget/Financial Model Forecasting 100% 100% 15% Budget/Financial Model Forecasting 100% 100% 15%
TB CASA Rate Study 5% Yes CASA Rate Study 100% 100% 5% CASA Rate Study 100% 100% 5% CASA Rate Study 100% 100% 5%
TB Committee/Board PP Support 10% Yes Committee/Board PP Support 100% 100% 10% Committee/Board PP Support 100% 100% 109/6 Committee/Board PP Support 100% 100% 10%
TB ERP 20% Yes ERP 50% 100% 10% ERP 80% 100% 16% ERP 100% 100% 20%
TB Coordination Meetings 10% Yes Coordination Meetings 100% 100% 10% Coordination Meetings 100% 100% 109/6 Coordination Meetings 100% 100% 10%
TB Legislative Research 5% Yes Legislative Research 100% 100% 5% Legislative Research 100% 100% 5% Legislative Research 100% 100% 5%
TB Resolve Customer escalated Capacity fee Calcs 10% Yes Resolve Customer escalated Capacity fee Calcs 100% 100% 10% Resolve Customer escalated Capacity fee Cal 100% 100% 10% Resolve Customer escalated Capacity fee Calc 100% 100% 10%
JF Administer SSC Billing Program 80% Yes Administer SSC Billing Program 95% 100% 76% Administer SSC Billing Program 100% 100% 80% Administer SSC Billing Program 100% 100% 80%
JF Maintain property info in database 10% Yes Maintain property info in database 100% 100% 10% Maintain property info in database 100% 100% 109/6 Maintain property info in database 100% 100% 10%
JF Maintain commercial info for SSC 10% Yes Maintain commercial info for SSC 100% 100% 10% Maintain commercial info for SSC 100% 100% 10% Maintain commercial info for SSC 100% 100% 10%
NP Maintain commercial data on multi-use 10% Yes Maintain commercial data on multi-use 100% 100% 10916 Maintain commercial data on multi-use 100% 100% 109/6 Maintain commercial data on multi-use 100% 100% 10%
NP Research commercial properties 10% Yes Research commercial properties 100% 100% 10% Research commercial properties 100% 100% 10% Research commercial properties 100% 100% 10%
NP Capacity fee determinations 25% Yes Capacity fee determinations 80% 100% 20% Capacity fee determinations 80% 100% 20% Capacity fee determinations 80% 100% 20%
NP Administer Reimbursements/Delinquincies 25% Yes Administer Reimbursements/Delinquincies 100% 100% 25% Administer Reimbursements/Delinquincies 100% 100% 25% Administer Reimbursements/Delinquincies 100% 100% 25%
NP Coordination Meetings 5% Yes Meetings 100% 100% 5% Meetings 100% 100% 5% Meetings 100% 100% 5%
NP Customer Service Coordination with PC 25% Yes Customer Service Coordination with PC 50% 100% 13% Customer Service Coordination with PC 50% 100% 13% Customer Service Coordination with PC 50% 100% 13%
HR SRF Application/Grants 20% Yes SRF Application/Grants 100% 100% 20% SRF Application/Grants 100% 100% 20% SRF Application/Grants 100% 100% 20%
HR Audit 4000 Parcels for SSC comm.classification 30% Yes Audit 4000 Parcels for SSC comm.classification 100% 100% 30% Audit 4000 Parcels for SSC comm.classificati 100% 100% 30% Audit 4000 Parcels for SSC comm.classificati 100% 100% 30%
HR Septic to Sewer Program Prep/Outreach 10% Yes Septic to Sewer Program Prep/Outreach 100% 100% 10% Septic to Sewer Program Prep/Outreach 50% 100% 5% Septic to Sewer Program Prep/Outreach 0% 100% 0%
HR Memo&Position Paper Writing 20% Yes Memo&Position Paper Writing 100% 100% 2091. Memo&Position Paper Writing 100% 100% 20% Memo&Position Paper Writing 100% 100% 20%
HR ERP/e-Builder 15% Yes ERP/e-Builder 20% 100% 3% ERP/e-Builder 40% 100% 6% ERP/e-Builder 60% 100% 9%
HR Coordination Meetings 5% Yes Meetings 100% 100% 5% Meetings 50% 100% 3% Meetings 70% 100% 4%
BMcG Budget/Financial Model Forecasting 40% Budget/Financial Model Forecasting 100% 100% 40% Budget/Financial Model Forecasting 100% 100% 40% Budget/Financial Model Forecasting 100% 100% 40%
BMcG Recycled Water Financial Model Calcs 15% Yes Recycled Water Financial Model Calcs 100% 100% 15% Recycled Water Financial Model Calcs 100% 100% 15% Recycled Water Financial Model Calcs 100% 100% 15%
BMcG Capacity Fee/Environmental Service Fees Calcs 15% Yes Capacity Fee/Environmental Service Fees Calcs 100% 100% 15% Capacity Fee/Environmental Service Fees Cal 100% 100% 15% Capacity Fee/Environmental Service Fees Cak 100% 100% 15%
BMcG Committee/Board Support 10% Committee/Board PP Support 90% 100% 9% Committee/Board PP Support 100% 100% 10% Committee/Board PP Support 100% 100% 10%
BMcG Coordination Meetings 10% Yes Coordination Meetings 100% 100% 10% Coordination Meetings 100% 100% 10916 Coordination Meetings 100% 100% 10%
Admin Tasks/Review PowerPoints,Development Admin Tasks/Review PowerPoints,Development Admin Tasks/Review PowerPoints, Admin Tasks/Review PowerPoints,
BMcG SOP's 10% Yes SOP's 90% 100% 9% Development SOP's 100% 100% 10% Development SOP's 100% 100% 10%
5 Subtotal 100% 91% 92% 92%
Other Task:COVIDI9-Admin related-Pick up Compute 1F/NP/BMcG 4% Other Task:COVIDI9-Admin related 2% Other Task:COVIDI9-Admin related 2%
Other Task:COVIDI9-Work Redesign/redeployment Other Task:COVIDI9-Work Redesign/ Other Task:COVIDI9-Work Redesign/
TB 2% redeployment 0% redeployment 0%
Other Task:Training 0.4% Other Task:Training 0.3% Other Task:Training 0.3%
Commercial Multi-use Data Clean-up/Format Commercial Multi-use Data Clean- Commercial Multi-use Data Clean-up/Format
spreadsheets INP 3% up Format spreadsheets NP 3.5% spreadsheets 3.5%
Research Grant Opportunities 1HR 0% Research Grant Opportunities HR 0.4% Research Grant Opportunities 0.4%
Support Private Lateral Admin Committee HR 1% Support Private Lateral Admin Committee 1%
Appraisals TB 1% Review/Resolve SSC Billing Issues(TB) 1.5%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-June 30
Productive-Normal Activities 91% Productive-Normal Activities 92% Productive-Normal Activities 92%
Productive-COVID 19 Response 6% Productive-COVID 19 Response 2% Productive-COVID 19 Response 2%
Other Productive Work 4% Other Productive Work 6% Other Productive Work 7%
Non-productive/down-time 091. Non-productive/down-time 091. Non-productive/down-time 0%
Total Time Accounted for(Should be 100%) 100% Total Time Accounted for(Should be 100%) 100% Total Time Accounted for(Should be 100%) 100%
Page 11 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 17 of 106 AMENDED AGENDA
Page 16 of 103
Section Eng-Planning&Development Services Division
Dan Frost,Amanda Cauble,Justin Waples,Richard Foss,Sydney
Staff Listing Lamothe,(intern)Trishna Chandrarana(intern)
Number of FTEs 4
Total Labor Costs 1$735,680
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 0% 0% 100% 0% PROJECTION
0% 0916 100% 1% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
can be can be can be
Performed Performed Performed
Given the Given the Work Given the Work
Work Arrangement Arrangement
Arrangement During the During the
During the period period
period (Whether at (Whether at
(Whether at Adjustment for (c)*(f)*(f1) home,hybrid, Adjustment for (c)*(i)*(i.1) home,hybrid, Adjustment for
Proportion of home,hybrid, actual Proportion of on site,or shift actual Proportion of on site,or shift actual (c)*(1)*(1.')
total time at on site,or shift experience total time work). If shift, experience total time work). If shift, experience Proportion of
the office/on work). If shift, during period under new what portion of during period under new what portion of during period total time
site spent to what portion and need to arrangement team is on site and need to arrangement team is on site and need to under new
complete of team is on perform to complete for work that perform to complete for work that perform arrangement to
each task per Can Telework site for work unplanned each task per must be unplanned each task per must be unplanned complete each
FTEs Responsibilities-Normal period be Performed? Normal and other responsibilities that must be I activities period. Normal and other responsibilities performed on I activities period. Normal and other responsibilities performed on activities task per period.
DF Supervisory Duties 15% Yes Supervisory Duties 100% 100% 15% Supervisory Duties 100% 100% 15% Supervisory Duties 100% 100% 15%
DF General Admin/Meetings 10% Yes General Admin/Meetings 100% 100% 10% General Admin/Meetings 100% 100% 10% General Admin/Meetings 100% 100% 10%
DF WE&RF HYPOWERS Project 5% yes WE&RF HYPOWERS Project 100% 100% 5% WE&RF HYPOWERS Project 100% 100% 5% WE&RF HYPOWERS Project 100% 100% 5%
DF Applied Research—Membrane Piloti 5% Yes Applied Research—Membrane Piloting 100% 100% 5% Applied Research—Membrane Piloting 100% 100% 5% Applied Research—Membrane Pi 100% 100% 5%
DF DERWA Diversion 5% Yes DERWA Diversion 100% 100% 5% DERWA Diversion 100% 100% 5% DERWA Diversion 100% 100% 5%
SOP/Retirement
DF Administration/Recruitment 5% Yes SOP/Retirement Administration/Recruitm 50%1 100% 3% SOP/Retirement Administration/Recruitm 50%1 100% 3% SOP/Retirement Administration/ 50% 100% 3%
DF Coordination with CSO 5% Yes Coordination with CSO 50% 100% 3% Coordination with CSO 70% 100% 4% Coordination with CSO 90% 100% 5%
DF Coordination with TP 5% Yes Coordination with TP 50% 100% 3% Coordination with TP 70% 100% 4% Coordination with TP 90% 100% 5%
DF Applied Research Support 5% Yes Applied Research Support 80% 100% 4% Applied Research Support 80% 100% 4% Applied Research Support 100% 100% 5%
DF Level/Flow Monitoring 10% NO Level/Flow Monitoring 50% 100% 5% Level/Flow Monitoring 50% 100% 5% Level/Flow Monitoring 90% 100% 9%
DF Coordination with Purchasing 5% Yes Coordination with Purchasing 100% 100% 5% Coordination with Purchasing 100% 100% 5% Coordination with Purchasing 100% 100% 5%
DF Large Diameter Inspection Program 5% Yes Large Diameter Inspection Program 100% 100% 5% Large Diameter Inspection Program 100% 100% 5% Large Diameter Inspection Progr 100% 100% 5%
Df Recycled Water Support 10% Yes Recycled Water Support 100% 100% 10% Recycled Water Support 100% 100% 10% Recycled Water Support 100% 100% 10%
DF BACWA Watershed Committee 5% Yes BACWA Watershed Committee 100% 100% 5% BACWA Watershed Committee 100% 100% 5% BACWA Watershed Committee 100% 100% 5%
DF Development Support 5% Yes Development Support 100% 100% 5% Development Support 100% 100% 5% Development Support 100% 100% 5%
AC General Admin/Meetings 10% Yes General Admin/Meetings 100% 100% 10% General Admin/Meetings 100% 100% 10% General Admin/Meetings 100% 100% 10%
AC Supervisory Duties 5% Yes Supervisory Duties 50% 100% 3% Supervisory Duties 50% 100% 3% Supervisory Duties 100% 100% 5%
AC Applied Research—Membrane Piloti 25% yes Applied Research—Membrane Piloting 100% 100% 25% Applied Research—Membrane Piloting 100% 100% 25% Applied Research—Membrane Pi 100% 100% 25%
AC DERWA Diversion 20% Yes DERWA Diversion 90% 100% 18% DERWA Diversion 90% 100% 18% DERWA Diversion 100% 100% 20%
AC San Ramon PS VFD 15% Yes San Ramon PS VFD 100% 100% 15% San Ramon PS VFD 100% 100% 15% San Ramon PS VFD 100% 100% 15%
AC Coordination with TP 5% Yes Coordination with TP 50% 100% 3% Coordination with TP 50% 100% 3% Coordination with TP 90% 100% 5%
AC Applied Research Support 10% Yes Applied Research Support 100% 100% 10% Applied Research Support 100% 100% 10% Applied Research Support 100% 100% 10%
AC Lower Walnut Creek Support 2% Yes Lower Walnut Creek Support 50% 100% 1% Lower Walnut Creek Support 50% 100% 1% Lower Walnut Creek Support 100% 100% 2%
AC Resource Recovery Support 5% Yes Resource Recovery Support 100% 100% 5% Resource Recovery Support 100% 100% 5% Resource Recovery Support 100% 100% 5%
AC Capital Project Support 3% Yes Capital Project Support 0% 100% 0% Capital Project Support 0% 100% 0% Capital Project Support 90% 100% 3%
JW General Admin/Meetings 10% Yes General Admin/Meetings 100% 100% 10% General Admin/Meetings 100% 100% 10% General Admin/Meetings 100% 100% 10%
JW Supervisory Duties 5% Yes Supervisory Duties 80% 100% 4% Supervisory Duties 50% 100% 3% Supervisory Duties 100% 100% 5%
JW Coordination with CSO 2% Yes Coordination with CSO 0%1 100% 0% Coordination with CSO 0% 100% 0% Coordination with CSO 90% 100% 2%
Large Diameter Pipe Inspection
JW Program 20% Yes Large Diameter Pipe Inspection Program 90% 100% 18% Large Diameter Pipe Inspection Program 90% 100% 18% Large Diameter Pipe Inspection P 100% 100% 20%
JW Informaster Model/Forecasting 20% Yes Informaster Model/Forecasting 100% 100% 20% Informaster Model/Forecasting 100% 100% 20% Informaster Model/Forecasting 100% 100% 20%
JW Forcemain Inspection Program 1% Yes Forcemain Inspection Program 90% 100% 1% Forcemain Inspection Program 90% 100% 1% Forcemain Inspection Program 100% 100% 1%
JW Level/Flow Monitoring 5% NO Level/Flow Monitoring 80% 100% 4% Level/Flow Monitoring 80% 100% 4% Level/Flow Monitoring 90% 100% 5%
Water Pigeon Pilot/Full
JW Implementation 10% NO Water Pigeon Pilot/Full Implementation 50%1 100% 5% Water Pigeon Pilot/Full Implementation 50% 100% 5% Water Pigeon Pilot/Full Impleme 90% 100% 9%
JW Infoworks Hydraulic Model 10% Yes Infoworks Hydraulic Model 100% 100% 10% Infoworks Hydraulic Model 100% 100% 10% Infoworks Hydraulic Model 100% 100% 10%
JW FEW Title 22 Annual Report 2% Yes REW Title 22 Annual Report 100% 100% 2% REW Title 22 Annual Report 100% 100% 2% FEW Title 22 Annual Report 100% 100% 2%
JW RWQCB/DDW Coordination 10% Yes RWQCB/DDW Coordination 100% 100% 10% RWQCB/DDW Coordination 100% 100% 10% RWQCB/DDW Coordination 100% 100% 10%
JW BACWA Recycled Water Committee 5% Yes BACWA Recycled Water Committee 90% 100% 5% BACWA Recycled Water Committee 100% 100% 5% BACWA Recycled Water Committ 100% 100% 5%
Page 12 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 18 of 106 AMENDED AGENDA
Page 17 of 103
RF General Admin/Meetings 10% Yes General Admin/Meetings 90% 100% 9% General Admin/Meetings 90% 100% 9% General Admin/Meetings 100% 100% 10%
RF Supervisory Duties 5% Yes Supervisory Duties 70% 100% 4% Supervisory Duties 50% 100% 3% Supervisory Duties 100% 100% 5%
RF Coordination with CSO 3% Yes Coordination with CSO 50% 100% 2% Coordination with CSO 50% 100% 2% Coordination with CSO 90% 100% 3%
RF Infoworks Hydraulic Model 25% Yes Infoworks Hydraulic Model 90% 100% 23% Infoworks Hydraulic Model 90% 100% 23% Infoworks Hydraulic Model 100% 100% 25%
RF Forcemain Inspection Program 2% Yes Forcemain Inspection Program 90% 100% 2% Forcemain Inspection Program 90% 100% 2% Forcemain Inspection Program 100% 100% 2%
RF REW Title 22 Annual Report 5% Yes REW Title 22 Annual Report 100% 100% 5% REW Title 22 Annual Report 100% 100% 5% REW Title 22 Annual Report 100% 100% 5%
RF REW Operations/Billing 25% Yes REW Operations/Billing 80% 100% 20% REW Operations/Billing 80% 100% 20% REW Operations/Billing 100% 100% 25%
RF Cityworks Interface with REW 5% Yes Cityworks Interface with REW 90% 100% 5% Cityworks Interface with REW 90% 100% 5% Cityworks Interface with REW 100% 100% 5%
RF REW Surge Analysis Model 5% Yes REW Surge Analysis Model 90% 100% 5% REW Surge Analysis Model 90% 100% 5% REW Surge Analysis Model 100% 100% 5%
RF PH Library Project 5% Yes PH Library Project 90% 100% 5% PH Library Project 90% 100% 5% PH Library Project 100% 100% 5%
RF Applied Research Support 5% Yes Applied Research Support 90% 100% 5% Applied Research Support 90% 100% 5% Applied Research Support 100% 100% 5%
RF Development Support 5% Yes Development Support 90% 100% 5% Development Support 90% 100% 5% Development Support 100% 100% 5%
4 Subtotal(average) 100% 87% 87% 98%
One vacant position not accounted for :E
Other Task:COVIDI9-Admin related 1 4% Other Task:COVIDI9-Admin related 4% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 4% Other Task:COVIDI9-Work Redesign/redeployment 4% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 1% Other Task:Training 1% Other Task:Training 0%
Other Task:Other productive work 4% COVID-19 Task Force 4% COVID-19 Task Force 1%
Other Task:Other productive work 0% Transition to MP Duties 0% Transition to MP Duties 1%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/dawn time 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-June 30
Productive-Normal Activities 87% Productive-Normal Activities 87% Productive-Normal Activities 98%
Productive-COVID 19 Response 8% Productive-COVID 19 Response 8% Productive-COVID 19 Response 0%
Other Productive Work 5% Other Productive Work 5% Other Productive Work 2%
Non-productive/down-time % Non-productive/down-time % Non-productive/down-time 0%
Total Time Accounted for(Should be 100%) 100% Total Time Accounted for(Should be 100%) 100% Total Time Accounted for(Should be 100%) 100%
Page 13 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 19 of 106 AMENDED AGENDA
Page 18 of 103
Section Asset Management&GIS
Carl Van Stetten,Khae Bohan,Nitin Goel,Mike Matthews,Ian Morales,Michael
Staff Listing Cunningham(temp assignment)
Number of FTEs 6
Total Labor Costs $646,829
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 0% 33% 67% 0% PROJECTION
0% 0% 100% 1% ACTUAL MARCH 18-APRIL 17 PAYROLL(For Planning&Development as whole)
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (I) (1.1) (m)
IdL ° °
can be can be can be *(1.1)
Performed Adjustment for Performed Given Adjustment for (c)*(i)*(i.1) Performed Adjustment for Proportion
Proportion of Given the Work actual the Work actual Proportion of Given the Work actual of total
total time at Arrangement experience (c)*(f)*(f1) Arrangement experience total time Arrangement experience time under
the office/on During the during period Proportion of During the during period under new During the during period new
site spent to period and need to total time under period(Whether and need to arrangement period and need to arrangeme
complete each (Whether at perform new arrangement at home,hybrid, perform to complete (Whether at perform nt to
task per Can Telework home,hybrid, unplanned to complete each on site,or shift unplanned each task per home,hybrid, unplanned complete
FTEs Responsibilities-Normal period be Performed? Normal and other responsibilities on site,or shift I activities task per period. Normal and other responsibilities work). If shift, activities period. Normal and other responsibilities on site,or shift activities each task
NG Supervisory Duties 10% Yes Supervisory Duties 100% 100% 10% Supervisory Duties 100% 100% 10% Supervisory Duties 100% 100% 10%
NG General Admin/Meetings 10% Yes General Admin/Meetings 100% 100% 10% General Admin/Meetings 100% 100% 10% General Admin/Meetings 100% 100% 10%
NG Stream Project Management 30% yes Stream Project Management 100% 100% 30% Stream Project Management 100% 100% 30% Stream Project Management 100% 100% 30%
Solids Conditioning Shutdown Procedures&Prep
NG Project 20% Yes Solids Conditioning Shutdown Procedures 100% 100% 20% Solids Conditioning Shutdown Procedures 100% 100% 20% Solids Conditioning Shutdown Pro 100% 100% 20%
NG E&O Committee Meetings(attendance and Prep) 2% Yes E&O Committee Meetings(attendance an 100% 100% 2% E&O Committee Meetings(attendance an 100% 100% 2% E&O Committee Meetings(atten 100% 100% 2%
NG Board Meeting(attendance and Prep) 1% Yes Board Meeting(attendance and Prep) 0% 100% 0% Board Meeting(attendance and Prep) 0% 100% 0% Board Meeting(attendance and P 100% 100% 1%
NG Asset Mgmt Coordination 5% Yes Asset Mgmt Coordination 100% 100% 5% Asset Mgmt Coordination 100% 100% 5% Asset Mgmt Coordination 100% 100% 5Fo
NG Asset Mgmt Updates with GM 2% Yes Asset Mgmt Updates with GM 0% 100% 0% Asset Mgmt Updates with GM 0% 100% 0% Asset Mgmt Updates with GM 100% 100% 2%
NG Coordinate Smart Utility Initiatives 8% Yes Coordinate Smart Utility Initiatives 100% 100% 8% Coordinate Smart Utility Initiatives 100% 100% 8% Coordinate Smart Utility Initiative 100% 100% 8%
NG BACWA Committee on Asset Mgmt 2% Yes BACWA Committee on Asset Mgmt 20% 100% 0% BACWA Committee on Asset Mgmt 50% 100% 1% BACWA Committee on Asset Mgrr 100% 100% 2%
NG Misc Special Projects Research/JMP requests 10% Yes Misc Special Projects Research/JMP reque 100% 100% 10% Misc Special Projects Research/JMP reque 100% 100% 10% Misc Special Projects Research/Jh 100% 100% 10%
MC General Admin/Meetings 10% Yes General Admin/Meetings 90% 100% 9% General Admin/Meetings 100% 100% 10% General Admin/Meetings 100% 100% 10%
MC Stream Project Condition Assessment Coordination 50% yes Stream Project Condition Assessment Cooi 100% 100% 50% Stream Project Condition Assessment Cooi 100% 100% 50% Stream Project Condition Assess 100% 100% 50%
Solids Conditioning Shutdown Procedures&Prep
MC Project Coordination 30% Yes Solids Conditioning Shutdown Procedures 100% 100% 30% Solids Conditioning Shutdown Procedures 100% 100% 30%1 Solids Conditioning Shutdown Pro 100% 100% 30%
MC Support/Coordinate Senior and Division Manager 10% Yes Support/Coordinate Senior and Division M 100% 100% 10% Support/Coordinate Senior and Division M 100% 100% 10% Support/Coordinate Senior and Di 100% 100% 10%
KB Supervisory Duties 10% Yes Supervisory Duties 100% 100% 10% Supervisory Duties 100% 100% 10% Supervisory Duties 100% 100% 10%
KB General Admin/Meetings 10% Yes General Admin/Meetings 100% 100% 10% General Admin/Meetings 100% 100% 10% General Admin/Meetings 100% 100% 10%
KB Asset Mgmt Support for Maintenance 5% Yes Asset Mgmt Support for Maintenance 50% 100% 120%
Asset Mgmt Support for Maintenance 50% 100% 3% Asset Mgmt Support for Mainten 100% 100% 5 o
KB Smart Utility Objectives 15% Yes Smart Utility Objectives 50% 100% Smart Utility Objectives 50% 100% 8% Smart Utility Objectives 100% 100% 15%
KB Cityworks support 20% Yes Cityworks support 100% 100% Cityworks support 100% 100% 20% Cityworks support 100% 100% 20%
KB ERP Support 10% Yes ERP Support 100% 100% ERP Support 100% 100% 10% ERP Su % °pport ° °KB ESRI/GeoPortal Upgrades/Reports 20% Yes ESRI/GeoPortal Upgrades/Reports 100% 100% ESRI/GeoPortal Upgrades/Reports 100% 100% 20% ESRI/GeoPortal Upgrades/Report100% 100% 20%
KB Support/Coordinate Senior and Division Manager 10% Yes Support/Coordinate Senior and Division M 100% 100% 10% Support/Coordinate Senior and Division M 100% 100% 10% Support/Coordinate Senior and Di 100% 100% 10%
IM/CVS General Admin/Meetings 20% Yes General Admin/Meetings 100% 100% 20% General Admin/Meetings 100% 100% 20% General Admin/Meetings 100% 100% 20%
IM/CVS GIS Maintenance 20% Yes GIS Maintenance 100% 100% 20% GIS Maintenance 100% 100% 20% GIS Maintenance 100% 100% 20%
IM Cityworks Outreach 5% Yes Cityworks Outreach 100% 100% 5% Cityworks Outreach 100% 100% 5% Cityworks Outreach 100% 100% 5%
CVS FME Conference 5% Yes FIVE Conference 100% 100% 5% FIVE Conference 100% 100% 5% FIVE Conference 0% 100% 0%
IM/CVS ERP Support 20% Yes ERP Support 80% 100% 16% ERP Support 100% 100% 20% ERP Support 100% 100% 20%
IM/CVS IT Pipes Support 10% Yes IT Pipes Support 100% 100% 10% IT Pipes Support 100% 100% 10% IT Pipes Support 100% 100% 10%
IM/CVS Smart Utility Objectives 30% Yes Smart Utility Objectives 100% 100% 30% Smart Utility Objectives 100% 100% 30% Smart Utility Objectives 100% 100% 30%
IM/CVS Cityworks support 40% Yes Cityworks support 100% 100% 40% Cityworks support 100% 100% 40% Cityworks support 100% 100% 40%
IM/CVS ESRI/GeoPortal Upgrades/Reports 40% Yes ESRI/GeoPortal Upgrades/Reports 100% 100% 4091. ESRI/GeoPortal Upgrades/Reports 100% 100% 4091. ESRI/GeoPortal Upgrades/Report100% 100% 40%
IM/CVS Coordinate with IT 10% Yes Coordinate with IT 100% 100% 10% Coordinate with IT 100% 100% 10% Coordinate with IT 100% 100% 10%
MM General Admin/Meetings 10% Yes General Admin/Meetings 100% 100% 10% General Admin/Meetings 100% 100% 10% General Admin/Meetings 100% 100% 10%
MM Map Support Services 20% Yes Map Support Services 100% 100% 20% Map Support Services 1 100% 100%1 20% Map Support Services 100% 100% 20%
MM SSRI Maint of Pipe Attributes 30% Yes ESRI Maint of Pipe Attributes 100% 100% 30% ESRI Maint of Pipe Attributes 100% 100% 30% ESRI Maint of Pipe Attributes 100% 100% 30%
MM Cityworks Support 20% Yes Cityworks Support 100% 100% 20% Cityworks Support 100% 100%1 20% Cityworks Support 100% 100% 20%
MM Smart Utility Objectives 20% Yes Smart Utility Objectives 80% 100% 16% Smart Utility Objectives 80% 100%1 160Yo Smart Utility Objectives 80% 100% 16%
6 Subtotal,Average 100% 96% 1 1 97% 1 99%
Page 14 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 20 of 106 AMENDED AGENDA
Page 19 of 103
Other Task:COVIDI9-Admin related 3% Other Task:COVIDI9-Admin related 09/. Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 1% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Dashboard Creation/Maintenance 2% Dashboard Creation/Maintenance 1%
Other Task:Other productive work 0% V&A Support 1% V&A Support 0%
Other Task:COVIDI9-Non-work/down time 10ther Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-June 30
Productive-Normal Activities 96% Productive-Normal Activities 97% Productive-Normal Activities 99%
Productive-COVID 19 Response 4% Productive-COVID 19 Response 0% Prod uctive-COVI D 19 Response 0%
Other Productive Work 0% Other Productive Work 3% Other Productive Work 2%
Non-productive/down-time 091. Non-productive/down-time 091. Non-productive/down-time 0%
Total Time Accounted for(Should be 100%) 100% Total Time Accounted for(Should be 100%) 100% Total Time Accounted for(Should be 100%) 100%
Page 15 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 21 of 106 AMENDED AGENDA
Page 20 of 103
Section Construction Inspection
Paul Kelly,Lance Miller,Scott Kahlor,Greg Collins,Joe Hattrup
Staff Listing (Rotation and in pick-up trucks)
Number of FTEs 5
Total Labor
Costs $613,550
Home
Working Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
100% 0% 0% 0% 0% 1PROJECTION
69% 31% JACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) ()) (k) (1) (1.1) (m)
0 0 0
that can nt for that can nt for that can nt for
be actual be actual be actual (c)*(1)*(1.1)
Performe experienc Performe experienc (c)*(i)*(i.1) Performe experienc Proportion of
d Given a during (c)*(f)*(f1) d Given a during Proportion of d Given e during total time
Proportion of total Can the Work period Proportion of total the Work period total time under the Work period under new
time at the office/on Telework Arrangem and need time under new Arrangem and need new Arrangem and need arrangement
site spent to be ent to arrangement to ent to arrangement to ent to to complete
complete each task Performe During perform complete each task During perform complete each During perform each task per
FTEs Responsibilities-Normal per period d? Normal and other responsibilities the unplanne per period. Normal and other responsibilities the unplanne task per period. Normal and other responsibilities the unplanne period.
PK Supervisory Duties 10% Yes Supervisory Duties 90% 100% 9% Supervisory Duties 90% 100% 9% Supervisory Duties 100% 100% 10%
PK General Admin/Meetings 10% Yes General Admin/Meetings 90% 100% 9% General Admin/Meetings 90% 100% 9% General Admin/Meetings 100% 100% 10%
PK Plan Review 20% Yes Plan Review 90% 100% 18% Plan Review 90% 100% 18% Plan Review 100% 100% 20%
PK Inspection 50% No Inspection 75% 100% 38% Inspection 50% 100% 25% Inspection 75% 100% 38%
PK Oracle Permitting 5% Yes Oracle Permitting 100% 100% 5% Oracle Permitting 100% 100% 5% Oracle Permitting 100% 100% 5%
PK Standard Specification update 5% Yes Standard Specification update 100% 100% 5% Standard Specification update 100% 100% 5% Standard Specification update 100% 100% 5%
4 General Admin/Meetings 20.0% Yes General Admin/Meetings 100% 100% 20% General Admin/Meetings 100% 100% 20% General Admin/Meetings 100% 100% 20%
4 Inspection 360% No Inspection 75% 100% 270% Inspection 50% 100% 180% Inspection 65% 100% 234%
4 Oracle Permitting 10.0% Yes Oracle Permitting 100% 100% 10% Oracle Permitting 100% 100% 10% Oracle Permitting 100% 100% 10%
4 Standard Specification update 10.0% Yes Standard Specification update 100% 100% 10% Standard Specification update 100% 100% 10% Standard Specification update 100% 100% 10%
5 Subtotal(Average) 100% Subtotal 79% Subtotal 58% Subtotal 72%
Other Task:COVIDI9-Admin related 3% Other Task:COVIDI9-Admin related 3% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 2% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 1% Other Task:Training 2% Other Task:Training 1%
Standard Specification update 10% Standard Specification update 32% Standard Specification update/Pocket Guide 11%
Other Task:Other productive work 5% Danville 3 Inspection Prep 5% Danville 3 Inspection Prep 2%
ROW Property Mgmt Inspections 14%
Other Task:COVID19-Non-work/down time 0% Other Task:COVID19-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-June
Productive-Normal Activities 79% Productive-Normal Activities 58% Productive-Normal Activities 72%
Prod uctive-COVI D 19 Response 5% Prod uctive-COVI D 19 Response 3% Prod uctive-COVID 19 Response 0%
Other Productive Work 16% Other Productive Work 39% Other Productive Work 28%
Non-productive/down-time 0% Non-productive/down-time % Non-productive/down-time 0%
Total Time Accounted for(Should be 100%) 100% Total Time Accounted for(Should be 100%) 100% Total Time Accounted for(Should be 100%) 100%
Page 16 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 22 of 106 AMENDED AGENDA
Page 21 of 103
Section Eng-Capital Projects Division Manager
Staff Listing Edgar Lopez;Lela Joya,Ramona,Anthony Holt
Number of FTEs 4
Total Labor Costs $500,631
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 25% 0% 75% 0% PROJECTION
0% 45% 53% 2% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (I) (I.1) (m)
can be can be can be
Performed Performed Given Performed
Given the Work the Work Given the Work
Arrangement Arrangement Arrangement
During the During the During the
period period(Whether period
(Whether at Adjustment for at home,hybrid, Adjustment for (Whether at Adjustment for
Proportion of home,hybrid, actual on site,or shift actual (c)*(i)*(i.l) home,hybrid, actual (c)*(I)*(I.1)
total time at on site,or shift experience (c)*(f)*(fl) work). If shift, experience Proportion of on site,or shift experience Proportion of
the office/on work). If shift, during period Proportion of what portion of during period total time work). If shift, during period total time under
site spent to what portion of and need to total time under team is on site and need to under new what portion of and need to new
complete each team is on site perform new arrangement for work that perform arrangement to team is on site perform arrangement to
task per Can Telework be for work that unplanned to complete each must be unplanned complete each for work that unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities must be activities task per period. Normal and other responsibilities performed on activities task per period. Normal and other responsibilities must be activities task per period.
Capital Projects Manager Capital Projects Manager Capital Projects Manager J Capital Projects Manager
General Admin 50% General Admin 48% General Admin 45% General Admin 47%
EL Capital Projects Div.Administrative Task(Reports, 4% Yes Capital Projects Div.Administrative Task(Reports, 100% 100% 4% Capital Projects Div.Administrative Task 100% 100% 4% Capital Projects Div. 100% 100% 4%
Time sheet,Invoice,Etc.) Time sheet,Invoice,Etc.) (Reports,Time sheet,Invoice,Etc.) Administrative Task(Reports,
Time sheet,Invoice,Etc.)
EL CIB and CIP 15% Yes CIB and CIP 100% 100% 15% CIB and CIP 100% 100% 15% CIB and CIP 100% 100% 15%
EL Capt projts Div.Staff Meeting-Weekly 1% Yes Capt projts Div.Staff Meeting-Weekly 0% 100% 0% Capt projts Div.Staff Meeting-Weekly 0% 100% 0% Capt projts Div.Staff Meeting- 0% 100% 0%
Weekly
EL Division Planning Meeting-Weekly 2% Yes Division Planning Meeting-Weekly 50% 100% 1% Division Planning Meeting-Weekly 50% 100% 1% Division Planning Meeting- 75% 100% 2%
Weekly
EL Sasha M CS prgram Updates-Weekly 5% Yes Sasha M CS prgram Updates-Weekly 90% 100% 5% Sasha M CS prgram Updates-Weekly 90% 100% 5% Sasha M CS prgram Updates- 90% 100% 5%
Weekly
EL Craig M.TP Prpgram Updates-Weekly 5% Yes Craig M.TP Prpgram Updates-Weekly 75% 100% 4% Craig M.TP Prpgram Updates-Weekly 75% 100% 4% Craig M.TP Prpgram Updates- 90% 100% 5%
Weekly
EL Special Prjects Nate Hodges Updates-Weekly 5% Yes Special Prjects Nate Hodges Updates-Weekly 90% 100% 5% Special Prjects Nate Hodges Updates-Weekly 90% 100% 5% Special Prjects Nate Hodges 90% 100% 5%
Updates-Weekly
EL JMP Bi-Weekly Updates 3% Yes JMP Bi-Weekly Updates 100% 100% 3% JMP Bi-Weekly Updates 100% 100% 3% JMP Bi-Weekly Updates 100% 100% 3%
EL Ops Liaison Meetings 3% Yes Ops Liaison Meetings 100% 100% 3% Ops Liaison Meetings 100% 100% 3% Ops Liaison Meetings 100% 100% 3%
EL CAD and Survey Coodination Meetings 1% Yes CAD and Survey Coodination Meetings 100% 100% 1% CAD and Survey Coodination Meetings 100% 100% 1% CAD and Survey Coodination 100% 100% 1%
EL Purchasing Related 1% Yes Purchasing Related 100% 100% 1% Purchasing Related 100% 100% 1% Purchasing Related 100% 100% 1%
EL ERP Capital projects 5% Yes ERP Capital projects 150% 100% 8% ERP Capital projects 100% 100% 5% ERP Capital projects 100% 100% 5%
EL Engineering Projects Specific Tasks and Related 30% Engineering Projects Specific Tasks and Related 27% Engineering Projects Specific Tasks and 27% Engineering Projects Specific 28%
Activities Activities Related Activities Tasks and Related Activities
EL Filter and Clearwell Phase lA Plant Design Meetings 1% Yes Filter and Clearwell Phase lA Plant Design Meetings 100% 100% 1% Filter and Clearwell Phase 1A Plant Design 100% 100% 1% Filter and Clearwell Phase 1A 100% 100% 1%
Meetings Plant Design Meetings
EL Solids Handling Design Meetings-B&V and MWH 5% Yes Solids Handling Design Meetings-B&V and MWH 100% 100% 5% Solids Handling Design Meetings-B&V and 100% 100% 5% Solids Handling Design Meetings- 100% 100% 5%
MWH B&V and MWH
EL Inf.PS.Electrical Improvement Design Meetings- 1% Yes Inf.PS.Electrical Improvement Design Meetings- 100% 100% 1% Inf.PS.Electrical Improvement Design 100% 100% 1% Inf.PS.Electrical Improvement 100% 100% 1%
B&C B&C Meetings-B&C Design Meetings-B&C
EL Steam Aeration and Blower Systems Renovation 1% Yes Steam Aeration and Blower Systems Renovation 100% 100% 1% Steam Aeration and Blower Systems 100% 100% 1% Steam Aeration and Blower 100% 100% 1%
Meetings-HDR Meetings-HDR Renovation Meetings-HDR Systems Renovation Meetings-
HDR
EL Other TP Program Project Designs/Construction 7% no Other TP Program Project Designs/Construction 80% 100% 6% Other TP Program Project Designs/ 80% 100% 6% Other TP Program Project 90% 100% 6%
Review and Meetings Review and Meetings Construction Review and Meetings Designs/Construction Review
and Meetings
EL Other TP Program Special Project Designs/ 2% no Other TP Program Special Project Designs/ 80% 100% 2% Other TP Program Special Project Designs/ 80% 100% 2% Other TP Program Special Project 90% 100% 2%
Construction Reviews and Meetings Construction Reviews and Meetings Construction Reviews and Meetings Designs/Construction Reviews
and Meetings
EL Outfall Phase 7 Design Meetings 1% Yes Outfall Phase 7 Design Meetings 100% 100% 1% Outfall Phase 7 Design Meetings 100% 100% 1% Outfall Phase 7 Design Meetings 100% 100% 1%
EL Pumping Stations Phase 1 Construction Meetings and 1% Yes Pumping Stations Phase 1 Construction Meetings and 100% 100% 1% Pumping Stations Phase 1 Construction 100% 100% 1% Pumping Stations Phase 1 100% 100% 1%
Coordination Coordination Meetings and Coordination Construction Meetings and
Coordination
EL Pumping Stations Phase 2 Design Meetings and 1% Yes Pumping Stations Phase 2 Design Meetings and 100% 100% 1% Pumping Stations Phase 2 Design Meetings and 100% 100% 1% Pumping Stations Phase 2 Design 100% 100% 1%
Coordination Coordination Coordination Meetings and Coordination
EL Other CS Program Special Project Designs/ 1% no Other CS Program Special Project Designs/ 801 100% 11 Other CS Program Special Project Designs/ 80% 100% 1% Other CS Program Special Project 90% 100% 1%
Construction Reviews and Meetings Construction Reviews and Meetings Construction Reviews and Meetings Designs/Construction Reviews
and Meetings
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EL Collection System Sewer Renovation projects Designs 2% Yes Collection System Sewer Renovation projects Designs 100% 100% 2% Collection System Sewer Renovation projects 100% 100% 2% Collection System Sewer 100% 100% 2%
and Const.Meetings Coordination and Const.Meetings Coordination Designs and Const.Meetings Coordination Renovation projects Designs and
Const.Meetings Coordination
EL Review and Approval of Final Design for Bidding 1% Yes Review and Approval of Final Design for Bidding 100% 100% 1% Review and Approval of Final Design for 100% 100% 1% Review and Approval of Final 100% 100% 1%
Bidding Design for Bidding
EL UPCCAA Urgent Projects meetings and Coordinations 1% Yes UPCCAA Urgent Projects meetings and Coordinations 100% 100% 1% UPCCAA Urgent Projects meetings and 100% 100% 1% UPCCAA Urgent Projects 100% 100% 1%
Coordinations meetings and Coordinations
EL Collection Systems Sewer Rennovation Project 1% Yes Collection Systems Sewer Rennovation Project Design 100% 100% 1% Collection Systems Sewer Rennovation Project 100% 100% 1% Collection Systems Sewer 100% 100% 1%
Design Coordination Coordination Design Coordination Rennovation Project Design
Coordination
EL Collection Systems Sewer Rennovation Project 1% Yes Collection Systems Sewer Rennovation Project Design 100% 100% 1% Collection Systems Sewer Rennovation Project 100% 100% 1% Collection Systems Sewer 100% 100% 1%
Design Coordination Coordination Design Coordination Rennovation Project Design
Coordination
EL Treatment Plant Rennovation Project Design 1% Yes Treatment Plant Rennovation Project Design 100% 100% 1% Treatment Plant Rennovation Project Design 100% 100% 1% Treatment Plant Rennovation 100% 100% 1%
Coordination Coordination Coordination Project Design Coordination
EL Treatment Rennovation Project Design Coordination 1% Yes Treatment Rennovation Project Design Coordination 100% 100% 1% Treatment Rennovation Project Design 100% 100% 1% Treatment Rennovation Project 100% 100% 1%
Coordination Design Coordination
EL CSO Capital Projects Monthly Coordination Meeting 1% Yes CSO Capital Projects Monthly Coordination Meeting 0% 100% 0% CSO Capital Projects Monthly Coordination 0% 100% 0% CSO Capital Projects Monthly 0% 100% 0%
Meeting Coordination Meeting
EL Board and Committee 20% Board and Committee 20% Board and Committee 20% Board and Committee 20%
EL E&O Committee Meetings(attendance and Prep) 10% Yes E&O Committee Meetings(attendance and Prep) 100% 100% 10% E&O Committee Meetings(attendance and 100% 100% 10% E&O Committee Meetings 100% 100% 10%
Prep) (attendance and Prep)
EL Agenda Review/Manager's Forum Meeting 5% Yes Agenda Review/Manager's Forum Meeting 90% 100% 5% Agenda Review/Manager's Forum Meeting 90% 100% 5% Agenda Review/Manager's 90% 100% 5%
Forum Meeting
EL Board Meeting(attendance and Prep) 5% Yes Board Meeting(attendance and Prep) 100% 100% 5% Board Meeting(attendance and Prep) 100% 100% 5% Board Meeting(attendance and 100% 100% 5%
Prep)
Total 100% Total 94% Total 92% Total 94%
Contracts Specialist Contracts Specialist Contracts Specialist Contracts Specialist
Anthony H Capital projects Contract Management 20% Yes Capital projects Contract Management 100% 100% 20% Capital projects Contract Management 100% 100% 20% Capital projects Contract 100% 100% 20%
Management
Anthony H Capt projts Div.Contract Administrative Task 25% Yes Capt projts Div.Contract Administrative Task(Contact 90% 100% 23% Capt projts Div.Contract Administrative Task 90% 100% 23% Capt projts Div.Contract 90% 100% 23%
(Contact consultants,Etc.) consultants,Etc.) (Contact consultants,Etc.) Administrative Task(Contact
consultants,Etc.)
Anthony H Issues RFP and UPCCAA 15% Yes Issues RFP and UPCCAA 100% 100% 15% Issues RFP and UPCCAA 100% 100% 15% Issues RFP and UPCCAA 100% 100% 15%
Anthony H Bi-weekly meeting,Capt projts Div.Forecast 4% Yes Bi-weekly meeting,Capt projts Div.Forecast 90% 100% 4% Bi-weekly meeting,Capt projts Div.Forecast 90% 100% 4% Bi-weekly meeting,Capt projts 90% 100% 4%
Div.Forecast
Anthony H Support/Coordinate Division Manager 5% Yes Support/Coordinate Division Manager 90% 100% 5% Support/Coordinate Division Manager 90% 100% 5% Support/Coordinate Division 90% 100% 5%
Manager
Anthony H Coordination with Purchasing 10% Yes Coordination with Purchasing 100% 100% 10% Coordination with Purchasing 100% 100% 10% Coordination with Purchasing 100% 100% 10%
Anthony H Coordination with District Counsel 5% Yes Coordination with District Counsel 100% 100% 5% Coordination with District Counsel 100% 100% 5% Coordination with District 100% 100% 5%
Counsel
Anthony H ERP Development 15% Yes ERP Development 100% 100% 15% ERP Development 100% 100% 15% ERP Development 100% 100% 15%
Anthony H Purchasing-Engineering Monthly Coordination 1% Yes Purchasing-Engineering Monthly Coordination 50% 100% 1% Purchasing-Engineering Monthly Coordination 50% 100% 1% Purchasing-Engineering Monthly 90% 100% 1%
Meeting Meeting I Meeting Coordination Meeting
1 Total Contract Special Capital projects 100% Total Contract Special Capital projects 96% Total Contract Special Capital projects 96% Total Contract Special Capital 97%
projects
Administration Engineering Capital Projects Administration Engineering Capital Projects Administration Engineering Capital Projects Administration Engineering
.111161 Capital Projects
Lela/Ram. Contract Documents Prep and Issue 40% Yes Contract Documents Prep and Issue 90% 100% 36% Contract Documents Prep and Issue 95% 100% 38% Contract Documents Prep and 100% 100% 40%
Issue
Lela/Ram. Capt projts Div.Administrative Task(Invoice, 11% Yes Capt projts Div.Administrative Task(Invoice, 100% 100% 11% Capt projts Div.Administrative Task(Invoice, 100% 100% 11% Capt projts Div.Administrative 100% 100% 11%
Docusign,Letters Etc.) Docusign,Letters Etc.) Docusign,Letters Etc.) Task(Invoice,Docusign,Letters
Etc.)
Lela/Ram. Budget and Blanket Tracking 10% Yes Budget and Blanket Tracking 100% 100% 10% Budget and Blanket Tracking 100% 100% 10% Budget and Blanket Tracking 100% 100% 10%
Lela/Ram. Engr.Support(Memos,Submittal Transmittals,etc) 5% Yes Engr.Support(Memos,Submittal Transmittals,etc) 90% 100% 5% Engr.Support(Memos,Submittal Transmittals, 90% 100% 5% Engr.Support(Memos,Submittal 100% 100% 5%
etc) Transmittals,etc)
Lela/Ram. Novus Agenda Review and Approvals 5% Yes Novus Agenda Review and Approvals 100% 100% 5% Novus Agenda Review and Approvals 100% 100% 5% Novus Agenda Review and 100% 100% 5%
Approvals
Lela/Ram. Agenda Review Prep(Bi-weekly meeting,Capt projts 5% Yes Agenda Review Prep(Bi-weekly meeting,Capt projts 100% 100% 5% Agenda Review Prep(Bi-weekly meeting,Capt 100% 100% 5% Agenda Review Prep(Bi-weekly 100% 100% 5%
Div.Forecast) Div.Forecast) projts Div.Forecast) meeting,Capt projts Div.
Forecast)
Lela/Ram. Support/Coordinate Division Manager 5% Yes Support/Coordinate Division Manager 90% 100% 5% Support/Coordinate Division Manager 90% 100% 5% Support/Coordinate Division 100% 100% 5%
Manager
Lela/Ram. Capt projts Div.Status Reports 5% Yes Capt projts Div.Status Reports 100% 100% 5% Capt projts Div.Status Reports 100% 100% 5% Capt projts Div.Status Reports 100% 100% 5%
Lela/Ram. ERP Development 5% Yes ERP Development 100% 100% 5% ERP Development 100% 100% 5% ERP Development 100% 100% 5%
Lela/Ram. Records Managment 5% Yes Records Managment 90% 100% 5% Records Managment 90% 100% 5% Records Managment 90% 100% 5%
Lela/Ram. Strategic Plan Prep and Updates 2% Yes Strategic Plan Prep and Updates 90% 100% 2% Strategic Plan Prep and Updates 90% 100% 2% Strategic Plan Prep and Updates 90% 100% 2%
Lela/Ram. Travel Coordination for Conferences and 2% Yes Travel Coordination for Conferences and presentation 0% 100% 0% Travel Coordination for Conferences and 0% 100% 0% Travel Coordination for 0% 100% 0%
presentation prep.(CASA-CWEA,WEFTEC, etc.) prep.(CASA-CWEA,WEFTEC, etc.) presentation prep.(CASA-CWEA,WEFTEC, etc.) Conferences and presentation
prep.(CASA-CWEA,WEFTEC,
etc.)
2 Total Admin Capital projects 200% Total Admin Capital projects 185% Total Admin Capital projects 189% Total Admin Capital projects 195%
4 Subtotal,Average 100% 94% 94% 96%
Other Task:COVIDI9-Admin related 4% Other Task:COVIDI9-Admin related 1 4% Other Task:COVIDI9-Admin related 3%
Other Task:COVIDI9-Work Redesign/redeployment 3% Other Task:COVIDI9-Work Redesign/redeployment 1% Other Task:COVIDI9-Work Redesign/redeployment 0%
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Other Task:Training 0% Other Task:Training 1% Other Task:Training 1%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 1 F Summary for Period 2:April S-May 3 Summary for Period 3: May 4-June 30
Productive-Normal Activities 94% Productive-Normal Activities 94% Productive-Normal Activities 96%
Prod uctive-COVI D 19 Response 6% Productive-COVID 19 Response 5% Prod uctive-COVI D 19 Response 39/,
Other Productive Work 0% Other Productive Work 1% Other Productive Work 1511,
Non-productive/down-time 09/. Non-productive/down-time 0% Non-productive/down-time 09/c
Total Time Accounted for(Needs to be 100%) 100% Total Time Accounted for 100% Total Time Accounted for 1009/c
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Section Eng-Capital Projects Division Collection System Program
Staff Listing Alexandr E Mestetsky
Number of FTEs 13
Total Labor Costs $1,757,983
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
PROJECTION
0% 26% 71% 3% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
can be can be can be
Performed Performed Performed
Given the Given the Work Given the Work
Work Arrangement Arrangement
Arrangement During the During the
During the period(Whether period
period Adjustment for (c)*(f)*(f1) at home,hybrid, Adjustment for (Whether at Adjustment for (c)*(1)*(1.1)
(Whether at actual Proportion of on site,or shift actual (c)*(i)*(i.1) home,hybrid, actual Proportion of
home,hybrid, experience total time work). If shift, experience Proportion of on site,or shift experience total time
on site,or shift during period under new what portion of during period total time work). If shift, during period under new
work). If shift, and need to arrangement team is on site and need to under new what portion of and need to arrangement
Proportion of total time at the what portion of perform to complete for work that perform arrangement to team is on site perform to complete
office/on site spent to Can Telework team is on site unplanned each task per must be unplanned complete each for work that unplanned each task per
FTEs 1 Responsibilities-Normal complete each task per period be Performed? Normal and other responsibilities for work that 1 activities period. Normal and other responsibilities performed on activities task per period. Normal and other responsibilities must be activities period.
enior Engineer Capital Projects Senior Engineer Capital Projects Senior Engineer Capital Projects Senior Engineer Capital Projects
General Admin 35% General Admin 29% General Admin 39% General Admin 39%
Sasha M Senior Engineer Capital Projects Div.CS Administrative Task 5% Yes Senior Engineer Capital Projects Div.CS 100% 100% 5% Senior Engineer Capital Projects Div.CS 100% 100% 5% Senior Engineer Capital Projects Div.CS 100% 100% 5%
(Reports,Time sheet,Invoice,Etc.) Administrative Task(Reports,Time sheet,Invoice, Administrative Task(Reports,Time sheet, Administrative Task(Reports,Time sheet,
Etc.) Invoice,Etc.) Invoice,Etc.)
Sasha M Collection System projts Staff Meeting-Weekly 2% Yes Collection System projts Staff Meeting-Weekly 80% 100% 2% Collection System projts Staff Meeting- 100% 100% 2% Collection System projts Staff Meeting-Weekly 100% 100% 2%
Weekly
Sasha M Coordination with Division Planning Meeting-Weekly 2% Yes Coordination with Division Planning Meeting- 100% 100% 2% Coordination with Division Planning 100% 100% 2% Coordination with Division Planning Meeting- 100% 100% 2%
Weekly IMeeting-Weekly Weekly
Sasha M Sasha M CS prgram Updates-Weekly with Edgar 5% Yes Sasha M CS prgram Updates-Weekly with Edgar 100% 100% 5% Sasha M CS prgram Updates-Weekly 100% 100% 5% Sasha M CS prgram Updates-Weekly with 100% 100% 5%
with Edgar Edgar
Sasha M Greg ST.John Survey Updates-Weekly 2% Yes Greg ST.John Survey Updates-Weekly 100% 100% 2% Greg ST.John Survey Updates-Weekly 100% 100% 2% Greg ST.John Survey Updates-Weekly 100% 100% 2%
Sasha M Special Prjects Pump Stations Updates-Weekly 2% Yes Special Prjects Pump Stations Updates-Weekly 100% 100% 2% Special Prjects Pump Stations Updates- 100% 100% 2% Special Prjects Pump Stations Updates-Weekly 100% 100% 2%
Weekly
Sasha M JMP Monthly Updates 2% Yes JMP Monthly Updates 50% 100% 1% JMP Monthly Updates 100% 100% 2% JMP Monthly Updates 100% 100% 2%
Sasha M CSO Liaison Meetings 2% Yes CSO Liaison Meetings 100% 100% 2% CSO Liaison Meetings 50%j 100% 1% CSO Liaison Meetings 50% 100% 1%
Sasha M CAD and Survey Coodination Meetings 2% Yes CAD and Survey Coodination Meetings 100% 100% 2% CAD and Survey Coodination Meetings 100% 100% 2% CAD and Survey Coodination Meetings 100% 100% 2%
Sasha M Purchasing-Engineering Coordination Meeting 1% Yes Purchasing-Engineering Coordination Meeting 100% 100% 1% Purchasing-Engineering Coordination 50% 100% 1% Purchasing-Engineering Coordination Meeting 50% 100% 1%
Meeting
Sasha M ERP Capital projects 10% Yes ERP Capital projects 50% 100% 5% 1 ERP Capital projects 150% 100% 15% ERP Capital projects 150% 100% 15%
Engineering Projects Specific Tasks and Related Activities 59% Engineering Projects Specific Tasks and Related Activities 53% Engineering Projects Specific Tasks and Related Activities 45% Engineering Projects Specific Tasks and Related Activities 46%
Sasha M Walnut Creek Phase 14 2% Yes Walnut Creek Phase 14 100% 100% 2% Walnut Creek Phase 14 100% 100% 2% Walnut Creek Phase 14 100% 100% 2%
Sasha M Orinda Phase 9 2% Yes Orinda Phase 9 100% 100% 2% Orinda Phase 9 100% 100% 2% Orinda Phase 9 100% 100% 2%
Sasha M Martinez Phase 6 2% Yes Martinez Phase 6 100% 100% 2% Martinez Phase 6 100% 100% 2% Martinez Phase 6 100% 100% 2%
Sasha M Danville Phase 3 2% Yes Danville Phase 3 100% 100% 2% Danville Phase 3 100% 100% 2% Danville Phase 3 100% 100% 2%
Sasha M Pumping Stations Phase 1 Construction Meetings and 3% Yes Pumping Stations Phase 1 Construction Meetings 100% 100% 3% Pumping Stations Phase 1 Construction 100% 100% 3% Pumping Stations Phase 1 Construction 100% 100% 3%
Coordination and Coordination Meetings and Coordination Meetings and Coordination
Sasha M Pumping Stations Phase 2 Design Meetings and Coordination 3% Yes Pumping Stations Phase 2 Design Meetings and 100% 100% 3% Pumping Stations Phase 2 Design 100% 100% 3% Pumping Stations Phase 2 Design Meetings 100% 100% 3%
Coordination Meetings and Coordination and Coordination
Sasha M Other CS Program Special Project Designs/Construction 5% No Other CS Program Special Project Designs/ 80% 100% 4% Other CS Program Special Project Designs 25% 100% 1% Other CS Program Special Project Designs/ 25% 100% 1%
Reviews and Meetings Construction Reviews and Meetings /Construction Reviews and Meetings Construction Reviews and Meetings
Sasha M Collection System Sewer Renovation projects Const.Meetings 4% No Collection System Sewer Renovation projects Const. 80% 100% 3% Collection System Sewer Renovation 25% 100% 1% Collection System Sewer Renovation projects 25% 100% 1%
Coordination Meetings Coordination projects Const.Meetings Coordination Const.Meetings Coordination
Sasha M Review and Approval of Final Design for Bidding 5% Yes Review and Approval of Final Design for Bidding 100% 100% 5% Review and Approval of Final Design for 100% 100% 5% Review and Approval of Final Design for 125% 100% 6%
Bidding Bidding
Sasha M UPCCAA Urgent Projects meetings and Coordinations 1% Yes UPCCAA Urgent Projects meetings and Coordinations 90% 100% 1% UPCCAA Urgent Projects meetings and 0% 100% 0% UPCCAA Urgent Projects meetings and 0% 100% 0%
Coordinations Coordinations
Sasha M Collection Systems Sewer Renovation Project Design and 15% Yes Collection Systems Sewer Renovation Project Design 100% 100% 15% Collection Systems Sewer Renovation 100% 100% 15% Collection Systems Sewer Renovation Project 100% 100% 15%
Coordination and Coordination Project Design and Coordination Design and Coordination
Sasha M Coordination with PUG&Others 2% Yes Coordination with PUG&Others 0% 100% 0% lCoordination with PUG&Others 0% 100% 0% Coordination with PUG&Others 0% 100% 0%
Sasha M Coordination with Cities 5% Yes Coordination with Cities 100% 100% 5% Coordination with Cities 50% 100% 3% Coordination with Cities 50% 100% 3%
Sasha M Coordination with Communications for Public 2% Yes Coordination with Communications for Public 100% 100% 2% Coordination with Communications for 100% 100% 2% Coordination with Communications for Public 100% 100% 2%
Public
Sasha M Training,Travel Coordination for Conferences and presentation 2% No Training,Travel Coordination for Conferences and 20% 100% 0% Training,Travel Coordination for 50% 100% 1% Training,Travel Coordination for Conferences 50% 100% 1%
prep.(CWEA WEFTEC PUG etc. presentation prep.[CWEA,WEFTEC PUG etc. Conferences and presentation prep. and presentation prep.(CWEA,WEFTEC PUG
Sasha M Public Meetings with Impacted Residents 1% Yes Public Meetings with Impacted Residents 100% 100% 1% Public Meetings with Impacted Residents 50% 100% 1% Public Meetings with Impacted Residents 50% 100% 1%
Sasha M CSO Capital Projects Monthly Coordination Meeting 3% Yes CSO Capital Projects Monthly Coordination Meeting 90% 100% 3% CSO Capital Projects Monthly 90% 100% 3% CSO Capital Projects Monthly Coordination 90% 100% 3%
Coordination Meeting Meeting
Board and Committee 6% Board and Committee 5% Board and Committee 0% Board and Committee 8%
Sasha M E&O Committee Meetings(attendance and Prep) 5% Yes E&O Committee Meetings(attendance and Prep) 90% 5% E&O Committee Meetings(attendance 90% 0% E&O Committee Meetings(attendance and 150% 8%
and Prep) Prep)
Sasha M Board Meeting(attendance and Prep) 1% No Board Meeting(attendance and Prep) 0% 0% Board Meeting(attendance and Prep) 0% 0% Board Meeting(attendance and Prep) 0% 0%
1 Total 100% Total 86% Total 83% Total 92%
3 Associate Engineers Associate Engineers Associate Engineers Associate Engineers
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CS Program Capital projects Contract Management 20% Yes CS Program Capital projects Contract Management 90% 100% 18% CS Program Capital projects Contract 90% 100% 18% CS Program Capital projects Contract 90% 100% 18%
Management Management
CS Program Contract Administrative Task(Contact consultants, 10% Yes CS Program Contract Administrative Task(Contact 90% 100% 9% CS Program Contract Administrative Task 90% 100% 9% CS Program Contract Administrative Task 90% 100% 9%
Etc.) consultants,Etc.) (Contact consultants,Etc.) (Contact consultants,Etc.)
Issues RFP 5% Yes Issues RFP 90% 100% 5% Issues RFP 90% 100% 5% Issues RFP 90% 100% 5%
Bi-weekly meeting,CS Senior projts Div.Forecast 5% Yes Bi-weekly meeting,CS Senior projts Div.Forecast 90% 100% 5% Bi-weekly meeting,CS Senior projts Div. 90% 100% 5% Bi-weekly meeting,CS Senior projts Div. 90% 100% 5%
Forecast Forecast
Support/Coordinate Senior and Division Manager 5% Yes Support/Coordinate Senior and Division Manager 90% 100% 5% Support/Coordinate Senior and Division 90% 1001 5% Support/Coordinate Senior and Division 90% 100% 5%
Manager Manager
Coordination with Purchasing 10% Yes Coordination with Purchasing 70% 100% 7% lCoordination with Purchasing 90% 100% 9% Coordination with Purchasing 90% 100% 9%
Coordination with District Counsel 5% Yes Coordination with District Counsel 90% 100% 5% Coordination with District Counsel 90% 100% 5% Coordination with District Counsel 90% 100% 5%
Training and Conferences 2% Yes Training and Conferences 50% 100% 1% Training and Conferences 90% 100% 2% Training and Conferences 90% 100% 2%
ERP Development 8% Yes ERP Development 90% 100% 7% ERP Development 90% 100% 7% ERP Development 90% 100% 7%
Coordination with Survey 5% NO Coordination with Survey 90% 100% 5% Coordination with Survey 90% 100% 5% Coordination with Survey 90% 100% 5%
Coordination with Assistant Engineers 5% Yes Coordination with Assistant Engineers 90% 100% 5% Coordination with Assistant Engineers 90% 100% 5% Coordination with Assistant Engineers 90% 100% 5%
Coordination with CAD Technicians 5% Yes Coordination with CAD Technicians 90% 100% 5% Coordination with CAD Technicians 90% 100% 5% Coordination with CAD Technicians 90% 100% 5%
Coordination with arborist 5% NO Coordination with arborist 90%1 100% 5% Coordination with arborist 90%1 100% 5% Coordination with arborist 90%1 100% 5%
Coordination with Cities-Street Department 5% Yes Coordination with Cities-Street Department 90% 100% 5% Coordination with Cities-Street 90% 100% 5% Coordination with Cities-Street Department 90% 100% 5%
Department
Purchasing-Engineering Monthly Coordination Meeting 5% Yes Purchasing-Engineering Monthly Coordination 90% 100% 5% Purchasing-Engineering Monthly 90% 100% 5% Purchasing-Engineering Monthly Coordination 90% 100% 5%
Meeting Coordination Meeting Meeting
3 Total Associate Engineers CS Prgrm Capital projects 300% Total Associate Engineers CS Prgrm Capital projects 262% Total Associate Engineers CS Prgrm 270% Total Associate Engineers CS Prgrm Capital 270%
Capital projects projects
3 Assistant Engineers&Senior Eng.Tech Assistant Engineers&Senior Eng.Tech Assistant Engineers&Senior Eng.Tech Assistant Engineers&Senior Eng.Tech
CS Program Capital projects Contract Management 30% Yes CS Program Capital projects Contract Management 90% 100% 27% CS Program Capital projects Contract 90% 100% 27% CS Program Capital projects Contract 90% 100% 27%
Management Management
CS Program Contract Administrative Task(Contact consultants, 10% Yes CS Program Contract Administrative Task(Contact 90% 100% 9% CS Program Contract Administrative Task 90% 100% 9% CS Program Contract Administrative Task 90% 100% 9%
Etc.) consultants,Etc.) (Contact consultants,Etc.) (Contact consultants,Etc.)
Issues RFP 5% Yes Issues RFP 90% 100% 5% 1 Issues RFP 90% 100% 5% Issues RFP 90% 100% 5%
Bi-weekly meeting,CS Senior projts Div.Forecast 5% Yes Bi-weekly meeting,CS Senior projts Div.Forecast 90% 100% 5% Bi-weekly meeting,CS Senior projts Div. 90% 100% 5% Bi-weekly meeting,CS Senior projts Div. 90% 100% 5%
Forecast Forecast
Support/Coordinate Senior and Division Manager 5% Yes Support/Coordinate Senior and Division Manager 90% 100% 5% Support/Coordinate Senior and Division 90% 100% 5% Support/Coordinate Senior and Division 90% 100% 5%
Manager Manager
Coordination with Purchasing 5% Yes Coordination with Purchasing 90% 100% 5% Coordination with Purchasing 90% 100% 5% Coordination with Purchasing 90% 100% 5%
ERP Development 5% Yes ERP Development 90% 100% 5% ERP Development 90% 100% 5% ERP Development 90% 100% 5%
Coordination with Survey 5% NO Coordination with Survey 90% 100% 5% Coordination with Survey 90% 100% 5% Coordination with Survey 90% 100% 5%
Coordination with Associate Engineers 5% Yes Coordination with Associate Engineers 90% 100% 5% Coordination with Associate Engineers 90% 100% 5% Coordination with Associate Engineers 90% 100% 5%
Coordination with CAD Technicians 15% Yes Coordination with CAD Technicians 90% 100% 14% lCoordination with CAD Technicians 90% 100% 14% Coordination with CAD Technicians 90% 100% 14%
Coordination with arborist 5% NO Coordination with arborist 70% 100% 4% Coordination with arborist 90% 100% 59/ Coordination with arborist 90% 100% 5%
Coordination with Cities-Street Department 5% Yes Coordination with Cities-Street Department 90% 100% 5% Coordination with Cities-Street 90% 100% 5% Coordination with Cities-Street Department 90% 100% 5%
Department
3 Total Associate Engineers CS Prgrm Capital projects 300% Total Associate Engineers CS Prgrm Capital projects 267% Total Associate Engineers CS Prgrm 270% Total Associate Engineers CS Prgrm Capital 270%
Capital projects projects
Survey Staff Survey Staff Survey Staff Survey Staff
CS Prgram Survey 70% NO CS Prgram Survey 85% 100% 60% CS Prgram Survey 90% 100% 63% CS Prgram Survey 90% 100% 63%
Survey Program Contract Administrative Task(Time Sheets, 1% Yes Survey Program Contract Administrative Task(Time 90% 100% 1% Survey Program Contract Administrative 90% 100% 1% Survey Program Contract Administrative Task 90% 100% 1%
Etc.) Sheets,Etc.) Task(Time Sheets,Etc.) (Time Sheets,Etc.)
Bi-weekly meeting,Capital Projects Senior projts Div.Forecast 4% Yes Bi-weekly meeting,Capital Projects Senior projts Div. 80% 100% 3% Bi-weekly meeting,Capital Projects 90% 100% 4% Bi-weekly meeting,Capital Projects Senior 90% 100% 4%
Forecast Senior projts Div.Forecast projts Div.Forecast
CS Program Capital projects CAD Drafting Coordination 5% Yes CS Program Capital projects CAD Drafting 80% 100% 4% CS Program Capital projects CAD Drafting 90% 100% 5% CS Program Capital projects CAD Drafting 90% 100% 5%
Coordination lCoordination I Coordination
TP Program Capital projects CAD Drafting Coordination 5% Yes TP Program Capital projects CAD Drafting 80% 100% 4% TP Program Capital projects CAD Drafting 90% 100% 5% TP Program Capital projects CAD Drafting 90% 100% S%
Coordination Coordination Coordination
Training and Conferences 2% NO Training and Conferences 90% 100% 2% Training and Conferences 90% 100% 2% Training and Conferences 90% 100% 2%
Coordination with GIS Technicians 5% Yes Coordination with GIS Technicians 90% 100% 5% Coordination with GIS Technicians 90% 100% 5% Coordination with GIS Technicians 90% 100% 5%
Record Drawings 8% Yes Record Drawings 90% 100% 7% Record Drawings 90% 100% 7% Record Drawings 90% 100% 7%
3 Total Survey 300% Total Survey 2SS% Total Survey 270% Total Survey 270%
D Staff CAD Staff CAD Staff CAD Staff
CS Program Capital projects CAD Drafting 70% Yes CS Program Capital projects CAD Drafting 80% 100% 56% CS Program Capital projects CAD Drafting 90% 100% 63% CS Program Capital projects CAD Drafting 90% 100% 63%
CS Program Contract Administrative Task(Time Sheets,Etc.) 1% Yes CS Program Contract Administrative Task(Time 90% 100% 1% CS Program Contract Administrative Task 90% 100% 1% CS Program Contract Administrative Task 90% 100% 1%
Sheets,Etc.) (Time Sheets,Etc.) (Time Sheets,Etc.)
Bi-weekly meeting,CS Senior projts Div.Forecast 4% Yes Bi-weekly meeting,CS Senior projts Div.Forecast 90% 100% 4% Bi-weekly meeting,CS Senior projts Div. 90% 100% 4% Bi-weekly meeting,CS Senior projts Div. 90% 100% 4%
Forecast Forecast
Coordination with Survey 5% Yes Coordination with Survey 90% 100% 5% Coordination with Survey 90% 100% 5% Coordination with Survey 90% 100% 5%
Coordination with CS Design Engineers 5% Yes Coordination with CS Design Engineers 90% 100% 5% Coordination with CS Design Engineers 90% 100% 5% Coordination with CS Design Engineers 90% 100% 5%
Coordination with GIS Technicians 5% NO Coordination with GIS Technicians 90% 100% 5% Coordination with GIS Technicians 90% 100% 591. Coordination with GIS Technicians 90% 100% 5%
Record Drawings 10% Yes Record Drawings 90%1 100% 9% Record Drawings 90% 100% 9% Record Drawings 90% 100% 9%
3 Total CAD Techs 300% Total CAD Techs 249% Total CAD Techs 270% Total CAD Techs 270%
13 Subtotal,Average 100% 86% 89% 90%
Other Task:COVIDI9-Admin related 2% Other Task:COVIDI9-Admin related 5% Other Task:COVIDI9-Admin related 5%
Other Task:COVIDI9-Work Redesign/redeployment 4% Other Task:COVIDI9-Work Redesign/redeployment 4% Other Task:COVIDI9-Work Redesign/redeployment 3%
Other Task:Training 2% Other Task:Training 2% Other Task:Training 2%
Other Task:Other productive work 6% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-June 30
SUMMARY Productive-Normal Activities 86% Productive-Normal Activities 89% Productive-Normal Activities 90%
Productive-COVID 19 Response 6% Prod uctive-COVI D 19 Response 9% Prod uctive-COVI D 19 Response 8%
Other Productive Work 8% Other Productive Work 2% Other Productive Work 2%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for(Needs to be 100%) 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 21 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 27 of 106 AMENDED AGENDA
Page 26 of 103
Section Eng-Capital Projects Division-Treatment Plant Program-Special projects
Staff Listing Nathan Hodges
Number of FTEs 5
Total Labor Costs $719,319
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
PROJECTION
0% 26% 71% 3% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
can be can be can be
Performed Performed Performed
Given the Given the Work Given the Work
Work Arrangement Arrangement
Arrangement During the During the
During the period(Whether period
period Adjustment for (c)*(f)*(f1) at home,hybrid, Adjustment for (Whether at Adjustment for (c)*(I)*(1.1)
(Whether at actual Proportion of on site,or shift actual (c)*(i)*0.1) home,hybrid, actual Proportion of
Proportion of home,hybrid, experience total time work). If shift, experience Proportion of on site,or shift experience total time
total time at on site,or shift during period under new what portion of during period total time under work). If shift, during period under new
the office/on work). If shift, and need to arrangement team is on site and need to new what portion of and need to arrangement
site spent to what portion perform to complete for work that perform arrangement to team is on site perform to complete
complete each Can Telework of team is on unplanned each task per must be unplanned complete each for work that unplanned each task per
FTEs Responsibilities-Normal task per period be Performed? Normal and other responsibilities site for work activities period. Normal and other responsibilities performed on activities task per period. Normal and other responsibilities must be activities period.
Senior Engineer Capital Projects MSenior Engineer Capital Projects enior Engineer Capital_ProjectsIIIIIIIIIIIIIIIIM Senior Engineer Capital Projects
General Admin 28% General Admin 25% General Admin 25% General Admin 25%
Nate Hodges Senior Engineer Capital Projects Div. 5% Yes Senior Engineer Capital Projects Div.Special prject 90% 100% 5% Senior Engineer Capital Projects Div. 90% 100% 5% Senior Engineer Capital Projects Div.Special 90% 100% 5%
Special prject TP Administrative Task TP Administrative Task(Reports,Time sheet,Invoice, Special prject TP Administrative Task prject TP Administrative Task(Reports,Time
(Reports,Time sheet,Invoice,Etc.) Etc.) (Reports,Time sheet,Invoice,Etc.) sheet,Invoice,Etc.)
Nate Hodges Treatment Plant projts Staff Meeting 2.0% Yes Treatment Plant projts Staff Meeting-Weekly 90% 100% 2% Treatment Plant projts Staff Meeting- 90% 100% 2% Treatment Plant projts Staff Meeting-Weekly 90% 100% 2%
-Weekly I Weekly
Nate Hodges Coordination with Division Planning 2.0% Yes Coordination with Division Planning Meeting- 90% 100% 2% Coordination with Division Planning 90% 100% 2% Coordination with Division Planning Meeting- 90% 100% 2%
Meeting-Weekly Weekly Meeting-Weekly Weekly
Nate Hodges Nate Hodges TP prgram Updates- 5.0% Yes Nate Hodges TP prgram Updates-Weekly with Edgar 90% 100% 5% Nate Hodges TP prgram Updates-Weekly 90% 100% 5% Nate Hodges TP prgram Updates-Weekly with 90% 100% 5%
Weekly with Edgar with Edgar Edgar
Nate Hodges Special Prjects Pump Stations 2.0% Yes Special Prjects Pump Stations Updates-Weekly 90% 100% 2% Special Prjects Pump Stations Updates- 90% 100% 2% Special Prjects Pump Stations Updates-Weekly 90% 100% 2%
Updates-Weekly Weekly
Nate Hodges JMP Monthly Updates 2.0% Yes JMP Monthly Updates 90% 100% 2% JMP Monthly Updates 90% 100% 2% JMP Monthly Updates 90% 100% 2%
Nate Hodges Ops Liaison Meetings 2.0% Yes Ops Liaison Meetings 90% 100% 2% Ops Liaison Meetings 90% 100% 2% Ops Liaison Meetings 90% 100% 2%
Nate Hodges Survey Coodination Meetings 2.0% Yes Survey Coodination Meetings 90% 100% 2% Survey Coodination Meetings 90% 100% 2% Survey Coodination Meetings 90% 100% 2%
Nate Hodges Purchasing-Engineering 1% Yes Purchasing-Engineering Coordination Meeting 90% 100% 1% Purchasing-Engineering Coordination 90% 100% 1% Purchasing-Engineering Coordination Meeting 90% 100% 1%
Coordination Meeting Meeting
Nate Hodges ERP Capital projects 5% Yes ERP Capital projects 90% 100% 5% ERP Capital projects 90% 100% 5% ERP Capital projects 90% 100% 5%
Engineering Projects Specific Tasks a 63% Engineering Projects Specific Tasks and Related Activities 60% Engineering Projects Specific Tasks and Related Activities 60% Engineering Projects Specific Tasks and Related Activities 60%
Nate Hodges Solids Project 20% Yes Solids Project 100% 100% 20% Solids Project 100% 100% 20% Solids Project 100% 100% 20%
Nate Hodges POB Seismic and HOB 5% Yes POB Seismic and HOB 100% 100% 5% POB Seismic and HOB 100% 100% 5% POB Seismic and HOB 100% 100% 5%
Nate Hodges Outfall Phase 7 5% Yes Outfall Phase 7 100% 100% 5% Outfall Phase 7 100% 100% 5% Outfall Phase 7 100% 100% 5%
Nate Hodges Emergency Sludge Facility 7% Yes Emergency Sludge Facility 100% 100% 7% Emergency Sludge Facility 100% 100% 7% Emergency Sludge Facility 100% 100% 7%
Nate Hodges Other TP Program Special Project 5% Yes Other TP Program Special Project Designs/ 100% 100% 5% Other TP Program Special Project Designs 100% 100% 5% Other TP Program Special Project Designs/ 100% 100% 5%
Designs/Construction Reviews and Construction Reviews and Meetings /Construction Reviews and Meetings Construction Reviews and Meetings
Meetings
Nate Hodges Review and Approval of Final Design 5% Yes Review and Approval of Final Design for Bidding 100% 100% 5% Review and Approval of Final Design for 100% 100% 5% Review and Approval of Final Design for 100% 100% 5%
for Bidding Bidding Bidding
Nate Hodges UPCCAA Urgent Projects meetings 5% Yes UPCCAA Urgent Projects meetings and Coordinations 50% 100% 3% UPCCAA Urgent Projects meetings and 50% 100% 3% UPCCAA Urgent Projects meetings and 50% 100% 3%
and Coordinations Coordinations Coordinations
Nate Hodges TP Renovation Project Design 5% Yes TP Renovation Project Design Coordination 100% 100% 5% TP Renovation Project Design 100% 100% 5% TP Renovation Project Design Coordination 100% 100% 5%
Coordination Coordination
Nate Hodges Coordination with Consultants 5% Yes Coordination with Consultants 100% 100% 5% Coordination with Consultants 100% 100% 5% Coordination with Consultants 100% 100% 5%
Nate Hodges Travel Coordination for Conferences 1% No Travel Coordination for Conferences and 20% 100% 0% Travel Coordination for Conferences and 0% 100% 0% Travel Coordination for Conferences and 0% 100% 0%
and presentation prep. CWEApresentation prep.(CASA-CWEA,WEFTEC etc. presentation prep.(CASA-CWEA, presentation prep.(CASA-CWEA,WEFTEC
Nate Hodges Board and Committee 9% Board and Committee 8% Board and Committee 8% Board and Committee 8%
Nate Hodges E&O Committee Meetings 5% Yes E&O Committee Meetings(attendance and Prep) 90% 100% 5% E&O Committee Meetings(attendance 90% 100% 5% E&O Committee Meetings(attendance and 90% 100% 5%
(attendance and Prep) I and Prep) Prep)
Nate Hodges REEP Committee Meetings 1% Yes REEP Committee Meetings(attendance and Prep) 90% 100% 1% REEP Committee Meetings(attendance 90% 100% 1% REEP Committee Meetings(attendance and 90% 100% 1%
(attendance and Prep) and Prep) Prep)
Nate Hodges Agenda Review/Manager's Forum 2% Yes Agenda Review/Manager's Forum Meeting 90% 100% 2% Agenda Review/Manager's Forum 90% 100% 2% Agenda Review/Manager's Forum Meeting 90% 100% 2%
Meeting Meeting
Nate Hodges Board Meeting(attendance and 1% Yes Board Meeting(attendance and Prep) 90% 100% 1% Board Meeting(attendance and Prep) 90% 100% 1% Board Meeting(attendance and Prep) 90% 100% 1%
Prep)
1 Total Senior Eng 100% Total Senior Eng 93% Total Senior Eng 1 93% Total Senior Eng 93%
Associate and Utility Systems Associate and Utility Systems Engineers Associate and Utility Systems Engineers Associate and Utility Systems Engineers
Engineers
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May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 28 of 106 AMENDED AGENDA
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TP Program Capital projects Contract 5% Yes TP Program Capital projects Contract Management 90% 100% 5% TP Program Capital projects Contract 90% 100% 5% TP Program Capital projects Contract 90% 100% 5%
Management Management Management
TP Program Contract Administrative 5% Yes TP Program Contract Administrative Task(Contact 90% 100% 5% TP Program Contract Administrative Task 90% 100% 5% TP Program Contract Administrative Task 90% 100% 5%
Task(Contact consultants,Etc.) consultants,Etc.) (Contact consultants,Etc.) (Contact consultants,Etc.)
Issues RFP 5% Yes Issues RFP 90% 100% 5% Issues RFP 90% 100% 5% Issues RFP 90% 100% 5%
Bi-weekly meeting,TP Senior projts 5% Yes Bi-weekly meeting,TP Senior projts Div.Forecast 90% 100% 5% Bi-weekly meeting,TP Senior projts Div. 90% 100% 5% Bi-weekly meeting,TP Senior projts Div. 90% 100% 5%
Div.Forecast Forecast Forecast
Support/Coordinate Senior and 5% Yes Support/Coordinate Senior and Division Manager 90% 100% 5% Support/Coordinate Senior and Division 90% 100% 5% Support/Coordinate Senior and Division 90% 100% 5%
Division Manager Manager Manager
Coordination with Purchasing 5% Yes Coordination with Purchasing 90% 100% 5% Coordination with Purchasing 90% 100% 5% Coordination with Purchasing 90% 100% 5%
Training and Conferences 2% Yes Training and Conferences 90% 100% 2% Training and Conferences 90% 100% 2% Training and Conferences 90% 100% 2%
ERP Development 5% Yes ERP Development 90%1 100% 5% ERP Development 90% 100% 5% ERP Development 90% 100% 5%
Solids Project 10% Yes Solids Project 100% 100% 10% Solids Project 100% 100% 10% Solids Project 100% 100% 10%
POB Seismic and HOB 5% Yes POB Seismic and HOB 100% 100% 5% POB Seismic and HOB 100% 100% 5% POB Seismic and HOB 100% 100% 5%
Outfall Phase 7 5% Yes Outfall Phase 7 100% 100% 5% Outfall Phase 7 100% 100% 5% Outfall Phase 7 100% 100% 5%
Site Prep 2% Yes Site Prep 100% 100% 2% Site Prep 100% 100% 2% Site Prep 100% 100% 2%
Other TP Program Special Project 5% Yes Other TP Program Special Project Designs/ 100% 100% 5% Other TP Program Special Project Designs 100% 100% 5% Other TP Program Special Project Designs/ 100% 100% 5%
Designs/Construction Reviews and Construction Reviews and Meetings /Construction Reviews and Meetings Construction Reviews and Meetings
Meetings
Review and Approval of Final Design 5% Yes Review and Approval of Final Design for Bidding 100% 100% 5% Review and Approval of Final Design for 100% 100% 5% Review and Approval of Final Design for 100% 100% 5%
for Bidding Bidding I Bidding
UPCCAA Urgent Projects meetings 5% Yes UPCCAA Urgent Projects meetings and Coordinations 50% 100% 3% UPCCAA Urgent Projects meetings and 50% 100% 3% UPCCAA Urgent Projects meetings and 50% 100% 3%
and Coordinations Coordinations Coordinations
TP Renovation Project Design 5% Yes TP Renovation Project Design Coordination 100% 100% 5% TP Renovation Project Design 100% 100% 5% TP Renovation Project Design Coordination 100% 100% 5%
Coordination Coordination
Coordination with Consultants 5% Yes Coordination with Consultants 100% 100% 5%1 Coordination with Consultants 100% 100% 5% Coordination with Consultants 100% 100% 5%
Travel Coordination for Conferences 1% No Travel Coordination for Conferences and 20% 100% 0% Travel Coordination for Conferences and 0% 100% 0% Travel Coordination for Conferences and 0% 100% 0%
and presentation prep. CWEApresentation prep.(CASA-CWEA,WEFTEC etc. presentation prep.(CASA-CWEA, presentation prep.(CASA-CWEA,WEFTEC
Ops Capital Projects Monthly 5% Yes Ops Capital Projects Monthly Coordination Meeting 90% 100% 5% Ops Capital Projects Monthly 90% 100% 5% Ops Capital Projects Monthly Coordination 90% 100% 5%
Coordination Meeting Coordination Meeting Meeting
Coordination with Survey 5% Yes Coordination with Survey 90% 100% 5% Coordination with Survey 90% 100% 5% Coordination with Survey 90% 100% 5%
Coordination with Assistant 5% Yes Coordination with Assistant Engineers 90% 100% 5% Coordination with Assistant Engineers 90% 100% 5% Coordination with Assistant Engineers 90% 100% 5%
Engineers
3 Total Associate Engineers TP Prgrm 300% Total Associate Engineers TP Prgrm Capital projects 275% Total Associate Engineers TP Prgrm 274% Total Associate Engineers TP Prgrm Capital 274%
Capital projects Capital projects projects
1 Assistant/Staff Engineers istant/Staff Engineers ssistant/Staff Engineers ssistant/Staff Engineers
TP Program Capital projects Contract 50% Yes TP Program Capital projects Contract Management 90% 100% 45% TP Program Capital projects Contract 90% 100% 45% TP Program Capital projects Contract 90% 100% 45%
Management Management Management
TP Program Contract Administrative 5% Yes TP Program Contract Administrative Task(Contact 90% 100% 5% TP Program Contract Administrative Task 90% 100% 5% TP Program Contract Administrative Task 90% 100% 5%
Task(Contact consultants,Etc.) consultants,Etc.) (Contact consultants,Etc.) (Contact consultants,Etc.)
Bi-weekly meeting,TP Senior projts 5% Yes Bi-weekly meeting,TP Senior projts Div.Forecast 90% 100% 5% Bi-weekly meeting,TP Senior projts Div. 90% 100% 5% Bi-weekly meeting,TP Senior projts Div. 90% 100% 5%
Div.Forecast Forecast Forecast
Training and Conferences 2% Yes Training and Conferences 90% 100% 2% Training and Conferences 90% 100% 2% Training and Conferences 90% 100% 2%
Other TP Program Special Project 5% Yes Other TP Program Special Project Designs/ 100% 100% 5% Other TP Program Special Project Designs 100% 100% 5% Other TP Program Special Project Designs/ 100% 100% 5%
Designs/Construction Reviews and Construction Reviews and Meetings /Construction Reviews and Meetings Construction Reviews and Meetings
Meetings
UPCCAA Urgent Projects meetings 5% Yes UPCCAA Urgent Projects meetings and Coordinations 50% 100% 3% UPCCAA Urgent Projects meetings and50% 100% 3% UPCCAA Urgent Projects meetings and 50% 100% 3%
and Coordinations Coordinations Coordinations
TP Renovation Project Design 10% Yes TP Renovation Project Design Coordination 100% 100% 10% TP Renovation Project Design 100% 100% 10% TP Renovation Project Design Coordination 100% 100% 10%
Coordination Coordination
Coordination with Consultants 5% Yes Coordination with Consultants 100% 100% 5% Coordination with Consultants 100% 100% 5% Coordination with Consultants 100% 100% 5%
Ops Capital Projects Monthly 5% Yes Ops Capital Projects Monthly Coordination Meeting 90% 100% 5% Ops Capital Projects Monthly 90% 100% 5% Ops Capital Projects Monthly Coordination 90% 100% S o
Coordination Meeting Coordination Meeting Meeting
Coordination with Survey 3% Yes Coordination with Survey 90% 100% 3% Coordination with Survey 90% 100% 3% Coordination with Survey 90% 100% 3%
Coordination with Assistant 5% Yes Coordination with Assistant Engineers 90% 100% 5% Coordination with Assistant Engineers 90% 100% 5% Coordination with Assistant Engineers 90% 100% 5%
Engineers
1 Total Associate Engineers Sp Project 100% Total Associate Engineers Sp Project TP Capital 90% Total Associate Engineers Sp Project TP 90% Total Associate Engineers Sp Project TP 909/
TP Capital projects projects Capital projects Capital projects
S Subtotal 100% 92% 91% 91%
Other Task:COVIDI9-Admin related 5% Other Task:COVIDI9-Admin related 5% Other Task:COVIDI9-Admin related 5%
Other Task:COVIDI9-Work Redesign/redeployment 3% Other Task:COVIDI9-Work Redesign/redeployment 4% Other Task:COVIDI9-Work Redesign/redeployment 4%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 09/6 Other Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 F Summary for Period 3: May 4-June 30
Productive-Normal Activities 92% Productive-Normal Activities 91% Productive-Normal Activities 91%
Prod uctive-COVI D 19 Response 8% Prod uctive-COVI D 19 Response 9% Prod uctive-COVI D 19 Response 9%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for(Needs to be 100%) 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 23 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 29 of 106 AMENDED AGENDA
Page 28 of 103
Section Eng-Capital Projects Division-Treatment Plant-REW Program
Staff Listing Craig Mizutani
Number of FTEs 6
Total Labor Costs $829,265
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
PROJECTION
0% 26% 71% 3% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (I) (1.1) (m)
can be can be can be
Performed Performed Performed
Given the Given the Work Given the Work
Work Arrangement Arrangement
Arrangement During the During the
During the period(Whether period
period Adjustment for (c)*(f)*(f1) at home,hybrid, Adjustment for (Whether at Adjustment for (c)*(1)*(1.1)
Proportion of (Whether at actual Proportion of on site,or shift actual (c)*(i)*0.1) home,hybrid, actual Proportion of
total time at home,hybrid, experience total time work). If shift, experience Proportion of on site,or shift experience total time
the office/on on site,or shift during period under new what portion of during period total time under work). If shift, during period under new
site spent to work). If shift, and need to arrangement team is on site and need to new what portion of and need to arrangement
complete what portion perform to complete for work that perform arrangement to team is on site perform to complete
each task per Can Telework of team is on unplanned each task per must be unplanned complete each for work that unplanned each task per
FTEs Responsibilities-Normal period be Performed? Normal and other responsibilities site for work activities period. Normal and other responsibilities performed on activities task per period. Normal and other responsibilities must be I activities period.
Senior Engineer Capital Projects Senior Engineer Capital Projects Senior Engineer Capital Projects Senior Engineer Capital Projects
General Admin 28% General Admin 25% General Admin 25% General Admin 25%
Senior Engineer Capital Projects Div. Senior Engineer Capital Projects Div.Special prject Senior Engineer Capital Projects Div. Senior Engineer Capital Projects Div.Special
Special prject TP Administrative Task TP Administrative Task(Reports,Time sheet,Invoice, Special prject TP Administrative Task prject TP Administrative Task(Reports,Time
Nate Hodges (Reports,Time sheet,Invoice,Etc.) 5% Yes Etc.) 90% 100% 5% (Reports,Time sheet,Invoice,Etc.) 90% 100% 5% sheet,Invoice,Etc.) 90% 100% 5%
Treatment Plant projts Staff Meeting Treatment Plant projts Staff Meeting-
Craig M -Weekly 2.0% Yes Treatment Plant projts Staff Meeting-Weekly 90% 100% 2% Weekly 90% 100% 2% Treatment Plant projts Staff Meeting-Weekly 90% 100% 2%
Coordination with Division Planning Coordination with Division Planning Meeting- Coordination with Division Planning Coordination with Division Planning Meeting-
Craig M Meeting-Weekly 2.0% Yes Weekly 90% 100% 2% Meeting-Weekly 90% 100% 2% Weekly 90% 100% 2%
Craig Mizutani TP prgram Updates- Craig Mizutani TP prgram Updates-Weekly with Craig Mizutani TP prgram Updates- Craig Mizutani TP prgram Updates-Weekly
Craig M Weekly with Edgar 5.0% Yes Edgar 90% 100% 5% Weekly with Edgar 90% 100% 5% with Edgar 90% 100% 5%
Special Prjects Pump Stations Special Prjects Pump Stations Updates-
Craig M Updates-Weekly 2.0% Yes Special Prjects Pump Stations Updates-Weekly 90% 100% 2% Weekly 90% 100% 2% Special Prjects Pump Stations Updates-Weekly 90% 100% 2%
Craig M 1MP Monthly Updates 2.0% Yes 1MP Monthly Updates 90% 100% 2% 1MP Monthly Updates 90% 100% 2% 1MP Monthly Updates 90% 100% 2%
Craig M Ops Liaison Meetings 2.0% Yes Ops Liaison Meetings 90% 100% 2% Ops Liaison Meetings 90% 100% 2% Ops Liaison Meetings 90% 100% 2%
Craig M Survey Coodination Meetings 2.0% Yes Survey Coodination Meetings 90% 100% 2% Survey Coodination Meetings 90% 100% 2% Survey Coodination Meetings 90% 100% 2%
Purchasing-Engineering Purchasing-Engineering Coordination
Craig M Coordination Meeting 1% Yes Purchasing-Engineering Coordination Meeting 90% 100% 1% Meeting 90% 100% 1% Purchasing-Engineering Coordination Meeting 90% 100% 1%
Craig M ERP Capital projects 5% Yes ERP Capital projects 90% 100% 5% ERP Capital projects 90% 100% 5% ERP Capital projects 90% 100% 5%
Engineering Projects Specific Tasks Engineering Projects Specific Tasks and Related Engineering Projects Specific Tasks and Engineering Projects Specific Tasks and
and Related Activities 65% Activities 61% Related Activities 61% Related Activities 61%
Craig M Filter Project 10% Yes Filter Project 100% 100% 10% Filter Project 100% 100% 10% Filter Project 100% 100% 10%
Craig M Piping Renovation Phase 10 5% Yes Piping Renovation Phase 10 100% 100% 5% Piping Renovation Phase 10 100% 100% 5% Piping Renovation Phase 10 100% 100% 5%
Craig M Concrete and Mechanical 5% Yes Concrete and Mechanical 100% 100% 5% Concrete and Mechanical 100% 100% 5% Concrete and Mechanical 100% 100% 5%
Craig M Inf.PS Electrical 10% Yes Inf.PS Electrical 100% 100% 10% Inf.PS Electrical 100% 100% 10% Inf.PS Electrical 100% 100% 10%
Other TP Program Special Project
Designs/Construction Reviews and Other TP Program Special Project Designs/ Other TP Program Special Project Designs Other TP Program Special Project Designs/
Craig M Meetings 5% Yes Construction Reviews and Meetings 100% 100% 5% /Construction Reviews and Meetings 100% 100% 5% Construction Reviews and Meetings 100% 100% 5%
Review and Approval of Final Design Review and Approval of Final Design for Review and Approval of Final Design for
Craig M for Bidding 4% Yes Review and Approval of Final Design for Bidding 100% 100% 4% Bidding 100% 100% 4% Bidding 100% 100% 4%
UPCCAA Urgent Projects meetings UPCCAA Urgent Projects meetings and UPCCAA Urgent Projects meetings and
Craig M and Coordinations 5% Yes UPCCAA Urgent Projects meetings and Coordinations 50% 100% 3% Coordinations 50% 100% 3% Coordinations 50% 100% 3%
TP Renovation Project Design TP Renovation Project Design
Craig M Coordination 5% Yes TP Renovation Project Design Coordination 100% 100% 5% Coordination 100% 100% 5% TP Renovation Project Design Coordination 100% 100% 5%
Craig M Coordination with Consultants 5% Yes Coordination with Consultants 100% 100% 59/6 Coordination with Consultants 100% 100% 59/6 Coordination with Consultants 100% 100% 5%
Travel Coordination for Conferences Travel Coordination for Conferences and Travel Coordination for Conferences and Travel Coordination for Conferences and
Craig M and presentation prep. CWEA 1% No presentation prep.(CASA-CWEA,WEFTEC, etc.) 20% 100% 0% presentation prep.(CASA-CWEA, 0% 100% 0% presentation prep.(CASA-CWEA,WEFTEC, 0% 100% 0%
Ops Capital Projects Monthly Ops Capital Projects Monthly Ops Capital Projects Monthly Coordination
Craig M Coordination Meeting 10% Yes Ops Capital Projects Monthly Coordination Meeting 90% 100% 9% Coordination Meeting 90% 100% 9% Meeting 90% 100% 9%
Board and Committee 7% Board and Committee 6% Board and Committee 6% Board and Committee 6%
E&O Committee Meetings E&O Committee Meetings(attendance E&O Committee Meetings(attendance and
Craig M (attendance and Prep) 5% Yes E&0 Committee Meetings(attendance and Prep) 90% 100% 5% and Prep) 90% 100% 5%1 Prep) 90% 100% 5%
REEP Committee Meetings REEP Committee Meetings(attendance REEP Committee Meetings(attendance and
Craig M (attendance and Prep) 0% Yes REEP Committee Meetings(attendance and Prep) 90% 100% 0% and Prep) 90% 100% 0% Prep) 90% 100% 0%
Agenda Review/Manager's Forum Agenda Review/Manager's Forum
Craig M Meeting 1% Yes Agenda Review/Manager's Forum Meeting 90% 100% 1% Meeting 90% 100% 1% Agenda Review/Manager's Forum Meeting 90%1 100% 1%
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May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 30 of 106 AMENDED AGENDA
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Board Meeting(attendance and
Craig M Prep) 1% Yes Board Meeting(attendance and Prep) 90% 100% 1% Board Meeting(attendance and Prep) 90% 100% 1% Board Meeting(attendance and Prep) 90% 100% 1%
1 Total 100% Total 92% Total 92% Total 92%
Associate Engineers Associate Engineers Associate Engineers Associate Engineers
TP Program Capital projects Contract TP Program Capital projects Contract TP Program Capital projects Contract
Management 5% Yes TP Program Capital projects Contract Management 90% 100% 5% Management 90% 100% 5% Management 90% 100% 5%
TP Program Contract Administrative TP Program Contract Administrative Task(Contact TP Program Contract Administrative Task TP Program Contract Administrative Task
Task(Contact consultants,Etc.) 5% Yes consultants,Etc.) 90% 100% 5% (Contact consultants,Etc.) 90% 100% 5% (Contact consultants,Etc.) 90% 100% 5%
Issues RFP 5% Yes Issues RFP 90% 100% 5% Issues RFP 90% 100% 59/6 Issues RFP 90% 100% 5%
Bi-weekly meeting,TP Senior projts Bi-weekly meeting,TP Senior projts Div. Bi-weekly meeting,TP Senior projts Div.
Div.Forecast 5% Yes Bi-weekly meeting,TP Senior projts Div.Forecast 90% 100% 5% Forecast 90% 100% 5% Forecast 90% 100% 5%
Support/Coordinate Senior and Support/Coordinate Senior and Division Support/Coordinate Senior and Division
Division Manager 5% Yes Support/Coordinate Senior and Division Manager 90% 100% 5% Manager 90% 100% 5% Manager 90% 100% 5%
Coordination with Purchasing 5% Yes Coordination with Purchasing 90% 100% 5% Coordination with Purchasing 90% 100% 5% Coordination with Purchasing 90% 100% 5%
Training and Conferences 2% Yes Training and Conferences 90% 100% 2% Training and Conferences 90% 100% 2% Training and Conferences 90% 100% 2%
ERP Development 5% Yes ERP Development 90% 100% 5% ERP Development 90% 100% 5% ERP Development 90% 100% 5%
Filter Project 10% Yes Filter Project 100% 100% 10% Filter Project 100% 100% 10% Filter Project 100% 100% 10%
Piping Renovation Phase 10 5% Yes Piping Renovation Phase 10 100% 100% 5% Piping Renovation Phase 10 100% 100% 5% Piping Renovation Phase 10 100% 100% 5%
Concrete and Mechanical 5% Yes Concrete and Mechanical 100% 100% 5% Concrete and Mechanical 100% 100% 5% Concrete and Mechanical 100% 100% 5%
Inf.PS Electrical 2% Yes Inf.PS Electrical 100% 100% 29/6 Inf.PS Electrical 100% 100% 2% Inf.PS Electrical 100% 100% 2%
Other TP Program Special Project
Designs/Construction Reviews and Other TP Program Special Project Designs/ Other TP Program Special Project Designs Other TP Program Special Project Designs/
Meetings 5% Yes Construction Reviews and Meetings 100% 100% 5% /Construction Reviews and Meetings 100% 100% 5% Construction Reviews and Meetings 100% 100% 5%
Review and Approval of Final Design Review and Approval of Final Design for Review and Approval of Final Design for
for Bidding 5% Yes Review and Approval of Final Design for Bidding 100% 100% 5% Bidding 100% 100% 5% Bidding 100% 100% 5%
UPCCAA Urgent Projects meetings UPCCAA Urgent Projects meetings and UPCCAA Urgent Projects meetings and
and Coordinations 5% Yes UPCCAA Urgent Projects meetings and Coordinations 50% 100% 3% Coordinations 50% 100% 3% Coordinations 50% 100% 3%
TP Renovation Project Design TP Renovation Project Design
Coordination 5% Yes TP Renovation Project Design Coordination 100% 100% 5% Coordination 100% 100% 5% TP Renovation Project Design Coordination 100% 100% 5%
Coordination with Consultants 5% Yes Coordination with Consultants 100% 100% 5% Coordination with Consultants 100% 100% 5% Coordination with Consultants 100% 100% 5%
Travel Coordination for Conferences Travel Coordination for Conferences and Travel Coordination for Conferences and Travel Coordination for Conferences and
and presentation prep. CWEA 1% No presentation prep.(CWEA,WEFTEC,PUG,etc.) 100% 100% 1% presentation prep.(CWEA,WEFTEC,PUG, 100% 100% 1% presentation prep.(CWEA,WEFTEC,PUG,etc.) 100% 100% 1%
Ops Capital Projects Monthly Ops Capital Projects Monthly Ops Capital Projects Monthly Coordination
Coordination Meeting 5% Yes Ops Capital Projects Monthly Coordination Meeting 90% 100% 5% Coordination Meeting 90% 100% 5% Meeting 90% 100% 5%
Coordination with Survey 5% Yes Coordination with Survey 90% 100% 59/. Coordination with Survey 90% 100% 59/. Coordination with Survey 90% 100% 5%
Coordination with Assistant
Engineers 5% Yes Coordination with Assistant Engineers 90% 100% 5% Coordination with Assistant Engineers 90% 100% 5% Coordination with Assistant Engineers 90% 100% 5%
Total Associate Engineers TP Prgrm Total Associate Engineers TP Prgrm Total Associate Engineers TP Prgrm Capital
2 Capital projects 200% Total Associate Engineers TP Prgrm Capital projects 185% Capital projects 185% projects 185%
Assistant/Staff Engineers Assistant/Staff Engineers Assistant/Staff Engineers sistant/Staff Engineers
TP Program Capital projects Contract TP Program Capital projects Contract TP Program Capital projects Contract
Management 50% Yes TP Program Capital projects Contract Management 90% 100% 45% Management 90% 100% 45% Management 90%1 100% 45%
TP Program Contract Administrative TP Program Contract Administrative Task(Contact TP Program Contract Administrative Task TP Program Contract Administrative Task
Task(Contact consultants,Etc.) 5% Yes consultants,Etc.) 90% 100% 5% (Contact consultants,Etc.) 90% 100% 5% (Contact consultants,Etc.) 90% 100% 5%
Bi-weekly meeting,TP Senior projts Bi-weekly meeting,TP Senior projts Div. Bi-weekly meeting,TP Senior projts Div.
Div.Forecast 5% Yes Bi-weekly meeting,TP Senior projts Div.Forecast 90% 100% 5% Forecast 90% 100% 5% Forecast 90% 100% 5%
Training and Conferences 2% Yes Training and Conferences 90% 100% 2% Training and Conferences 90% 100% 2% Training and Conferences 90% 100% 2%
Other TP Program Special Project
Designs/Construction Reviews and Other TP Program Special Project Designs/ Other TP Program Special Project Designs Other TP Program Special Project Designs/
Meetings 5% Yes Construction Reviews and Meetings 100% 100% 5% /Construction Reviews and Meetings 100% 100% 5% Construction Reviews and Meetings 100% 100% 5%
UPCCAA Urgent Projects meetings UPCCAA Urgent Projects meetings and UPCCAA Urgent Projects meetings and
and Coordinations 5% Yes UPCCAA Urgent Projects meetings and Coordinations 50% 100% 3% Coordinations 50% 100% 3% Coordinations 50% 100% 3%
TP Renovation Project Design TP Renovation Project Design
Coordination 10% Yes TP Renovation Project Design Coordination 100% 100% 10% Coordination 100% 100% 10% TP Renovation Project Design Coordination 100% 100% 10%
Coordination with Consultants 5% Yes Coordination with Consultants 100% 100% 59/6 Coordination with Consultants 100% 100% 5% Coordination with Consultants 100% 100% 5%
Ops Capital Projects Monthly Ops Capital Projects Monthly Ops Capital Projects Monthly Coordination
Coordination Meeting 5% Yes Ops Capital Projects Monthly Coordination Meeting 90% 100% 5% Coordination Meeting 90% 100% 5% Meeting 90% 100% 5%
Coordination with Survey 3% Yes Coordination with Survey 90% 100% 3% Coordination with Survey 90% 100% 3% Coordination with Survey 90% 100% 3%
Coordination with Assistant
Engineers 5% Yes Coordination with Assistant Engineers 90% 100% 5% Coordination with Assistant Engineers 90% 100% 5% Coordination with Assistant Engineers 90% 100% 5%
Total Associate Engineers Sp Project Total Associate Engineers Sp Project TP Capital Total Associate Engineers Sp Project TP Total Associate Engineers Sp Project TP
2 TP Capital projects 200% projects 180% Capital projects 180% Capital projects 180%
Engineering Assistant III Engineering Assistant III Engineering 1 ii a i 1pgineering Assistant III
Construction Inspections 80% Yes Construction Inspections 90% 100% 72% Construction Inspections 90% 100% 72% Construction Inspections 90% 100% 72%
Coordination with Contractors 5% Yes Coordination with Contractors 90% 100% 5% Coordination with Contractors 90% 100% 5% Coordination with Contractors 90% 100% 5%
Coordination with TP Design
Engineers 5% Yes Coordination with TP Design Engineers 90% 100% 5% Coordination with TP Design Engineers 90% 100% 5% Coordination with TP Design Engineers 90% 100% 5%
Record Drawings 10% Yes Record Drawings 90% 100% 9% Record Drawings 90% 100% 9% Record Drawings 90% 100% 9%
1 Total EA Techs 100% Total EA Techs 90% Total EA Techs 90% Total EA Techs 90%
6 Subtotal,Average 100% 1 76% 76% 76%
Other Task:COVIDI9-Admin related 7% 1 Other Task:COVIDI9-Admin related 7% Other Task:COVIDI9-Admin related 7%
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Other Task:COVIDI9-Work Redesign/redeployment 5% Other Task:COVIDI9-Work Redesign/redeployment 5% Other Task:COVIDI9-Work Redesign/redeployment 5%
0 0% 0 0% 0 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0%1 10therTask:COVIDI9-Non-work/down time 0%1 10therTask:COVIDI9-Non-work/down time 1 0%
Summary for Period 1:Mid March to April 7 1 Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-June 30
Productive-Normal Activities 76% Productive-Normal Activities 76% Productive-Normal Activities 76%
Productive-COVID 19 Response 24% Productive-COVID 19 Response 24% Productive-COVID 19 Response 24%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 09/6 Non-productive/down-time 0%
Total Time Accounted for(Needs to be 100%) 100% Total Time Accounted for 100% Total Time Accounted for 100%
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Section Eng-Environmental&Regulatory Compliance Division:Manager
Staff Listing Lori Schectel,Adriana Mendoza
Number of
FTEs 2
Total Labor
Costs $638,729
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 0% 0% 100% 1 0% 1 PROJECTION
0% 26% 71% 1 3% JACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.l) U) (k) (1) (I.1) (m)
can be can be can be
Performed Performed Given Performed
Given the Work the Work Given the Work
Arrangement Arrangement Arrangement
During the (c)*(f)* Duringthe Duringthe
period (fi) period(Whether period
(Whether atAdjustment for Proportion at home,hybrid, Adjustment for (Whether at Adjustment for
Proportion of home,hybrid, actual of total time on site,or shift actual home,hybrid, actual (c)"(1)
total time at on site,or shift experience under new work).If shift, experience (c)*(1)*(i.l) on site,or shift experience Proportion of
the office/on work).If shift, during period arrangemen what portion of during period Proportion of total work).Ifshift, duringperiod totaltimeunder
site spent to what portion of and need to t to team is on site and need to time under new what portion of and need to new
complete each Can Telework team is on site perform complete for work that perform arrangement to team is on site perform arrangement to
task per be for work that unplanned each task must be unplanned complete each task for work that unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities must be activities per period. Normal and other responsibilities performed on activities per period. Normal and other responsibilities must be activities task per period.
Division Manager Division Manager Division Manager r Division Manager
1.Staff meetings:weekly division coordination with all
1.Staff meetings:weekly division coordination with all senior staff and administrative 1.Staff meetings:weekly division coordination with all senior staff and administrative 1.Staff meetings:weekly division coordination with all senior staff and administrative senior staff and administrative support,weekly one-on-
support,weekly one-on-ones with direct reports,regular meetings with Eng Director; support,weekly one-on-ones with direct reports,regular meetings with Eng Director;GM's support,weekly one-on-ones with direct reports,regular meetings with Eng Director; ones with direct reports,regular meetings with Eng
GM's manager forum.Work with Adrianna to schedule meetings. manager forum.Work with Adrianna to schedule meetings. GM's manager forum.Work with Adrianna to schedule meetings. Director;GM's manager forum.Work with Adrianna to
Lori S. 5% Yes 100% 100% 5% 100% 100% 5% schedule meetings. 100% 100% 5%
Lori S. 2.Project-specific meeetings 5% Yes 2.Project-specific meeetings 80% 100% 4% 2.Project-specific meeetings 100% 100% 5% 2.Project-specific meeetings 100% 100% 5%
3.Review and comment on regulatory agency strategy,correspondence including 3.Review and comment on regulatory agency strategy,correspondence including 3.Review and comment on regulatory agency strategy,correspondence including 3.Review and comment on regulatory agency strategy,
evaluation of the effectiveness of regulatory compliance programs and development evaluation of the effectiveness of regulatory compliance programs and development and evaluation of the effectiveness of regulatory compliance programs and development and correspondence including evaluation of the
and implementation of new requirements implementation of new requirements implementation of new requirements effectiveness of regulatory compliance programs and
Lori S. 5% Yes 100% 100% 5% 100% 100% 5% development and implementation of new requirements 100% 100% 5%
4.Oversee preparation and submission of analytical reports:Review and comment on 4.Oversee preparation and submission of analytical reports:Review and comment on 4.Oversee preparation and submission of analytical reports:Review and comment on 4.Oversee preparation and submission of analytical
required Review and comment on required reports
required reports under regulatory permits for air,water,soil,etc.Discussions with staff required reports under regulatory permits for air,water,soil,etc.Discussions with staff re: required reports under regulatory permits for air,water,soil,etc.Discussions with staff under regulatory permits for air,water,soil,etc.
Lori S. re:same 5% Yes same 100% 100% 5% re:same 100% 100% 5% Discussions with staff re:same 100% 100% 5%
5.Prepare reports and recommendations for the Central
5.Prepare reports and recommendations for the Central San Board:Prepare for 5.Prepare reports and recommendations for the Central San Board:Prepare for monthly 5.Prepare reports and recommendations for the Central San Board:Prepare for monthly San Board:Prepare for monthly PEEP and Board
monthly REEP and Board meetings,including preparation of Novus documents, PEEP and Board meetings,including preparation of Novus documents,discussions with REEP and Board meetings,including preparation of Novus documents,discussions with meetings,including preparation of Novus documents,
discussions with staff,review of BACWA minutes,NOVUS review and approvals; staff,review of BACWA minutes,NOVUS review and approvals;Participate in District staff,review of BACWA minutes,NOVUS review and approvals;Participate in District discussions with staff,review of BACWA minutes,
Participate in District Agenda Review Agenda Review Agenda Review NOVUS review and approvals;Participate in District
Lori S. 5% Yes 100% 100% 5% 100% 100% 5% Agenda Review 100% 100% 5%
Lori S. 6.Review Pretreatment formal enforcement actions;discuss call-outs of inspectors 5% Yes 6.Review Pretreatment formal enforcement actions;discuss call-outs of inspectors 100% 100% 5% 6.Review Pretreatment formal enforcement actions;discuss call-outs of inspectors 6.Review Pretreatment formal enforcement actions;
100% 100% 5% discuss call-outs of inspectors 100% 100% 5%
7.Training:Participate in applicable training;
7.Training:Participate in applicable training;Recommend and approve trainings for 7.Training:Participate in applicable training;Recommend and approve trainings for staff 7.Training:Participate in applicable training;Recommend and approve trainings for staff Recommend and approve trainings for staff related to
Lori S. staff related to Division priorities and requirements 1% Yes related to Division priorities and requirements 50% 100% 1% related to Division priorities and requirements 70% 100% 1% Division priorities and requirements 100% 100% 1%
Lori S. 8.Represent Central San on the BACWA Executive Board 8% Yes 8.Represent Central San on the BACWA Executive Board 100% 100% 895 B.Represent Central San on the BACWA Executive Board 100% 100% 8% 8.Represent Central San on the BACWA Executive Board 100% 100% 8%
a.Engage with BACWA as Chair of Executive Board:
a.Engage with BACWA as Chair of Executive Board:review and approval of invoices a.Engage with BACWA as Chair of Executive Board:review and approval of invoices a.Engage with BACWA as Chair of Executive Board:review and approval of invoices review and approval of invoices including
including correspondence re:same,agenda development and review,agenda run- including correspondence re:same,agenda development and review,agenda run- including correspondence re:same,agenda development and review,agenda run- correspondence re:same,agenda development and
throughs,other topical and strategy discussions with BACWA ED and Board members. throughs,other topical and strategy discussions with BACWA ED and Board members. throughs,other topical and strategy discussions with BACWA ED and Board members. review,agenda run-throughs,other topical and strategy
Review of BACWA committee work.Leading BACWA Executive Board monthly and Review of BACWA committee work.Leading BACWA Executive Board monthly and periodic Review of BACWA committee work.Leading BACWA Executive Board monthly and discussions with BACWA ED and Board members.
periodic committee meetings.Monitor new regulations and proposed legislation and committee meetings.Monitor new regulations and proposed legislation and review of periodic committee meetings.Monitor new regulations and proposed legislation and Review of BACWA committee work.Leading BACWA
review of letters on proposed regulation. letters on proposed regulation. review of letters on proposed regulation. Executive Board monthly and periodic committee
meetings.Monitor new regulations and proposed
Lori S. 2% Yes 100% 100% 2% 100% 100% 2% legislation and review of letters on proposed regulation. 100% 100% 2%
b.Engage with Summit Partners(BACWA,CASA,CWEA,SOAP,CVCWA)on pressing b.Engage with Summit Partners(BACWA,CASA,CWEA,SOAP,CVCWA)on pressing b.Engage with Summit Partners(BACWA,CASA,CWEA,SOAP,CVCWA)on pressing b.Engage with Summit Partners(BACWA,CASA,CWEA,
regulatory issues;in person and phone meetings as well as correspondence. regulatory issues;in person and phone meetings as well as correspondence. regulatory issues;in person and phone meetings as well as correspondence. SOAP,CVCWA)on pressing regulatory issues;in person
Lori S. 2% Yes 100% 100% 2% 100% 100% 2% and phone meetings as well as correspondence. 100% 100% 2%
c.Participate in quarterly Nutrient Management
c.Participate in quarterly Nutrient Management Strategy Steering Committee meeting c.Participate in quarterly Nutrient Management Strategy Steering Committee meeting and c.Participate in quarterly Nutrient Management Strategy Steering Committee meeting and Strategy Steering Committee meeting and preparation
Lori S. and preparation for same. 2% Yes preparation for same. 100% 100% 2% preparation for same. 100% 100% 2% for same. 100% 100% 2%
Lori S. d.Engage with CASA via State Legislative Committee 2% Yes d.Engage with CASA via State Legislative Committee 100% 100% 2% d.Engage with CASA via State Legislative Committee 100% 100% 2% d.Engage with CASA via State Legislative Committee 100% 100% 2%
Lori S. 9.Work with Direct Reports on staffing needs 5% Yes 9.Work with Direct Reports on staffing needs 80% 100% 4% 9.Work with Direct Reports on staffing needs 100% 100% 5% 9.Work with Direct Reports on staffing needs 100% 100% 5%
Lori S. 30.Performance Appraisals 5% Yes 30.Performance Appraisals 100% 100% 5% 30.Performance Appraisals 100% 100% 556 30.Performance Appraisals 100% 100% 5%
11.Correspondence and phone calls with regulatory agency staff related to Central San 11.Correspondence and phone calls with regulatory agency staff related to Central San 11.Correspondence and phone calls with regulatory agency staff related to Central San 11.Correspondence and phone calls with regulatory
agency staff related to Central San questions regarding
Lori S. questions regarding permits,new regulations,etc. 5% Yes questions regarding permits,new regulations,etc. 80% 100% 496 questions regarding permits,new regulations,etc. 100% 100% 5% permits,new regulations,etc. 100% 100% 5%
12.Consult with the Director of Engineering and
12.Consult with the Director of Engineering and Technical Services in formulating 12.Consult with the Director of Engineering and Technical Services in formulating District 12.Consult with the Director of Engineering and Technical Services in formulating District Technical Services in formulating District policy as it
Lori S. District policy as it relates to regulatory compliance 5% Yes policy as it relates to regulatory compliance 80% 100% 496 policy as it relates to regulatory compliance 80% 100% 4%1 relates to regulatory compliance 100% 100% 5%
13.Monitor and evaluate the efficiency and effectiveness of Division programs and 13.Monitor and evaluate the efficiency and effectiveness of Division programs and 13.Monitor and evaluate the efficiency and effectiveness of Division programs and 13.Monitor and evaluate the efficiency and
Lori S. processes 5% Yes processes 100% 100% 5% processes 100% 100% 5% effectiveness of Division programs and processes 100% 100% 5%
14.Ensure groups within Division have resources they
Lori S. 14.Ensure groups within Division have resources they need. 5% Yes 14.Ensure groups within Division have resources they need. 100% 100% 5% 14.Ensure groups within Division have resources they need. 90% 100% 5% need. 100% 100% 5%
Lori S. 15.Budget preparation and review 5% Yes 15.Budget preparation and review 90% 100% 5% 15.Budget preparation and review 90% 100% 5% 15.Budget preparation and review 100% 100% 5%
16.Contracts assist staff with negotiation and review
16.Contracts assist staff with negotiation and review draft contracts;engage with 16.Contracts assist staff with negotiation and review draft contracts;engage with Division 16.Contracts assist staff with negotiation and review draft contracts;engage with Division draft contracts;engage with Division staff,Purchasing,
Lori S. Division staff,Purchasing,and Legal as needed 5% Yes staff,Purchasing,and Legal as needed 90% 100% 5% staff,Purchasing,and Legal as needed 90% 100% 5% and Legal as needed 100% 100% 5%
17.Outfall Project regulatory permit application and
17.Outfall Project regulatory permit application and correspondence with regulatory 17.Outfall Project regulatory permit application and correspondence with regulatory 17.Outfall Project regulatory permit application and correspondence with regulatory correspondence with regulatory agencies review;
agencies review;meetings re:same;phone calls and correspondence re:same. agencies review;meetings re:same;phone calls and correspondence re:same. agencies review;meetings re:same;phone calls and correspondence re:same. meetings re:same;phone calls and correspondence re:
Lori S. 1% Yes 100% 100% 1% 100% 100% 1% same. 100% 100% 1%
Lori S. 18.BAAQMD and EPA ongoing negotiations re:CAA compliance with 129 regulations 5% Yes 18.BAAQMD and EPA ongoing negotiations re:CAA compliance with 129 regulations 100% 100% 5% 18.BAAQMD and EPA ongoing negotiations re:CAA compliance with 129 regulations 100% 100% 18.BAAQMD and EPA ongoing negotiations re:CAA
5% compliance with 129 regulations 100% 100% 5%
Lori S. 19.Riverwatch NOI:had meetings with Legal,Closed Session of Central San Board 1% Yes 19.Riverwatch NOI:had meetings with Legal,Closed Session of Central San Board 100% 100% 1% 19.Riverwatch NOI:had meetings with Legal,Closed Session of Central San Board 19.Riverwatch NOI:had meetings with Legal,Closed
100% 100% 1% Session of Central San Board 100% 100% 1%
20.GEC's:Engage on PFAS,microplastics,pesticides,etc.through review of research, 20.GEC's:Engage on PFAS,microplastics,pesticides,etc.through review of research, 20.GEC's:Engage on PFAS,microplastics,pesticides,etc.through review of research, 20.GEC's:Engage on PFAS,microplastics,pesticides,
meetings of regulatory boards such as the SWRCB and RWQCB,review alerts from meetings of regulatory boards such as the SWRCB and RWQCB,review alerts from industry meetings of regulatory boards such as the SWRCB and RWQCB,review alerts from industry etc.through review of research,meetings of regulatory
industry associations and RMP.Engage with lab. associations and RMP.Engage with lab. associations and RMP.Engage with lab. boards such as the SWRCB and RWQCB,review alerts
Lori S. 5% Yes 100% 100% 5% 100% 100%1 from industry associations and RMP.Engage with lab. 100% 100% 5%
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21.Timekeeping for self and review of timecards for
Lori S. 21.Timekeeping for self and review of timecards for staff 1% Yes 21.Timekeeping for self and review of timecards for staff 100% 100% 1% 21.Timekeeping for self and review of timecards for staff 100% 100% 1% staff 100% 100% 1%
Total Environmental Division Manager 100% Total Environmental Division Manager 95% Total Environmental Division Manager 97% 100%
Admin.Environmental Compliance Admin.Environmental Compliance Admin.Environmental Compliance Admin.Engineering Capital
Adrianna Novus Agenda Review and Approvals 20% Yes Novus Agenda Review and Approvals 100% 100% 20% Novus Agenda Review and Approvals 100% 100% 20% Novus Agenda Review and Approvals 100% 100% 20%
Adrianna Divsion Administrative Task(Time sheet,Invoice,Notary Etc.) 20% Yes Divsion Administrative Task(Time sheet,Invoice,Notary Etc.) 90% 100% 18% Divsion Administrative Task(Time sheet,Invoice,Notary Etc.) 90% 100% 18% Divsion Administrative Task(Time sheet,Invoice,Notary 100% 100% 20%
Adrianna Division Recruitment(Summer Students,Interns,etc.) 10% Yes Division Recruitment(Summer Students,Interns,etc.) 50% 100% 5% Division Recruitment(Summer Students,Interns,etc.) 20% 100% 2% Division Recruitment(Summer Students,Interns,etc.) 80% 100% 8%
Adrianna Divsion Admin.Support(Memos,Submittal Transmittals,etc) 10% Yes Divsions Admin.Support(Memos,Submittal Transmittals,etc) 100% 100% 10% Divsion Admin.Support(Memos,Submittal Transmittals,etc) 100% 100% SO% Divsion Admin.Support(Memos,Submittal Transmittals 100% 100% 10%
Adrianna Record Management/Scanning 10% Yes Record Management/Scanning 10%1 100% 1%1 Record Management/Scanning 25% 100% 3% Record Management/Scanning 100% 100% 10%
Adrianna Agenda Review Prep(Bi-weekly meeting,Division Forecast) 5% Yes Agenda Review Prep(Bi-weekly meeting,Division Forecast) 90% 100% 5%1 Agenda Review Prep(Bi-weekly meeting,Division Forecast) 100% 100% 5% Agenda Review Prep(Bi-weekly meeting,Division Foreca 100% 100% 5%
Adrianna Support/Coordinate Division Manager 5% Yes Support/Coordinate Division Manager 80% 100% 4% Support/Coordinate Division Manager 100% 100% 5% Support/Coordinate Division Manager 100% 100% 5%
Adrianna Environmental Compliance Section Support 5% Yes Environmental Compliance Section Support 80% 100% 4% Environmental Compliance Section Support 90% 100% 5% Environmental Compliance Section Support 100% 100% 5%
Adrianna Budget Development-0&M 5% Yes Budget Development-O&M 100% 100% 5% Budget Development-O&M 100% 100% 5S Budget Development-O&M 100% 100% 5%
Adrianna Strategic Plan Prep and Updates 5% Yes Strategic Plan Prep and Updates 100% 100% 5% Strategic Plan Prep and Updates 100% 100% 5% Strategic Plan Prep and Updates 100% 100% 5%
Travel Coordination for Conferences and presentation prep.(CASA-CWEA,WEFTEC, Travel Coordination for Conferences and presentation prep.(CASA-CWEA,WEFTEC,etc.) Travel Coordination for Conferences and presentation prep.(CASA-CWEA,WEFTEC,etc.)
Adrianna etc.) 5% Yes 20% 100% 1% 0% 100% 0% Travel Coordination for Conferences and presentation pr 0% 100% 0%
Total Admin. 100% Total Admin. 78% Total Admin. 77% Total Admin. 93%
Subtotal,Average 100% 86% 87% 97%
Other Task:COVID39-Admin related 3% Other Task:COVID39-Admin related 3% Other Task:COVID39-Admin related 1%
Covid:review of rotational schedule for lab,HHW,and
Covid:review of rotational schedule for lab,HHW,and EC.Ensuring proper technology for Covid:review of rotational schedule for lab,HHW,and EC.Ensuring proper technology EC.Ensuring proper technology for staff.Developing
staff.Developing goals and setting expectation for telecommute.Preparing for staff.Developing goals and setting expectation for telecommute.Preparing goals and setting expectation for telecommute.
documentation of essential staff,telecommute for COOP documents for HR and District, documentation of essential staff,telecommute for COOP documents for HR and District, Preparing documentation of essential staff,
6% 4% telecommute for COOP documents for HR and District, 0%
Other Task:COVID39-Work Redesign/redeployment 5% Other Task:COVID39-Work Redesign/redeployment 1% Other Task:COVID39-Work Redesign/redeployment 3%
Other Task:Training 0% OtherTask:Training 2% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 4% Other Task:Other productive work 0%
Other Task:COVID39-Non-work/downtime 0% Other Task:COVID39-Non-work/downtime 0% Other Task:COVID39-Non-work/downtime C%
Summary for Period 1:Mid March to April 71 Summary for Period 2:April 8-May 3 F Summary for Period 3:May 4-June 30
Productive-Normal Activities 86% Productive-Normal Activities 87% Productive-Normal Activities 97%
Productive-COVID 19 Response 14% Productive-COVID 19 Response 8% Productive-COVID 19 Response 4%
Other Productive Work 0% Other Productive Work 6% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for(Needs to be 100%) 100% Total Time Accounted for(Needs to be 100%) 100% Total Time Accounted for(Needs to be 100%) 100%
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Section Eng-Environmental&Regulatory Compliance Division:Regulatory Compliance Section
Staff Listing Randy Schmidt,Rita Chang;Khang Nhuygen;and Robert Hess
Num F_
FTEs 4
Total Labor
Costs $638,729
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 0% 0% 100% 0% PROJECTION
0% 5% 95% 0% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (I) (I.1) (m)
can be can be can be
Performed Performed Given Performed
Given the Work the Work Given the Work
Arrangement Arrangement Arrangement
During the During the During the
period period(Whether period
(Whether at Adjustment for athome,hybrid, Adjustmentfor (Whether at Adjustment for
Proportion of home,hybrid, actual on site,or shift actual home,hybrid, actual (c)*(1)*(I.1)
total time at on site,or shift experience (c)*(f)*(f1) work). If shift, experience (c)*(i)*(i.l) on site,or shift experience Proportion of
the office/on work). If shift, during period Proportion of total what portion of during period Proportion of total work). If shift, during period total time under
site spent to what portion of and need to time under new team is on site and need to time under new what portion of and need to new
complete each team is on site perform arrangement to for work that perform arrangement to team is on site perform arrangement to
task per Can Telework be for work that unplanned complete each task must be unplanned complete each task for work that unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities must be activities per period. Normal and other responsibilities performed on activities per period. Normal and other responsibilities must be activities task per period.
Regulatory Compliance-Responsibilities
Senior Engineer-Randy Schmidt Senior Engineer-Randy Schmidt Senior Engineer-Randy Schmidt Senior Engineer-Randy Schmidt
Supervision:Supervision,training of staff,priority setting,and review 10% Yes Supervision:Supervision,training of staff,priority 100% 100% 10% Supervision:Supervision,training of staff, 100% 100% 10% Supervision:Supervision,training 100% 100% 10%
and evaluation of staff work and projects setting,and review and evaluation of staff work and priority setting,and review and evaluation of staff,priority setting,and
Meetings:Attend weekly title V meetings,biweekly staff meetings, 40% Yes Meetings:Attend weekly title V meetings,biweekly 90% 100% 36% Meetings:Attend weekly title V meetings, 100% 100% 40% Meetings:Attend weekly title V 100% 100% 40%
weekly meetings with Division Manager,weekly Division staff meetings,weekly meetings with Division biweekly staff meetings,weekly meetings meetings,biweekly staff
Coordination meetings,project specific meetings Manager,weekly Division Coordination meetings, with Division Manager,weekly Division meetings,weekly meetings with
project specific meetings Coordination meetings,project specific Division Manager,weekly
meetings Division Coordination meetings,
project specific meetings
Authorities to Construct: Prepare ATCs and related communication w 20% Yes Authorities to Construct: Prepare ATCs and related co 100% 100% 20% Authorities to Construct: Prepare ATCs anc 100% 100% 20% Authorities to Construct: Prepare 100% 100% 20%
Regulatory Reports: Review of regulatory reports-Monthly,Quarter) 10% Yes Regulatory Reports: Review of regulatory reports-M 100% 100% 30% Regulatory Reports: Review of regulatory r 100% 100% 10% Regulatory Reports: Review of rel 100% 100% 30%
Budget: Prepare and administer operating budget. 5% Yes Budget: Prepare and administer operating budget. 100% 100% 5% Budget: Prepare and administer operating 100% 100% 5% Budget: Prepare and administer 100% 100% 5%
BACWA: Duties as co-chair of the Air Committee;participation in BAC 5% Yes BACWA: Duties as co-chair of the Air Committee;part 100% 100% 5% BACWA: Duties as co-chair of the Air Comr 100% 100% 5% BACWA: Duties as co-chair of the 100% 100% 5%
Oversees met station consultant contract including contract administ 5% Yes Oversees met station consultant contract including coi 80% 100% 4% Oversees met station consultant contract h 100% 100% 5% Oversees met station consultant c 100% 100% 5%
Evaluation of developing regulations 3% Yes Evaluation of developing regulations 70% 100% 2% Evaluation of developing regulations 100% 100% 3% Evaluation of developing 100% 100% 3%
regulations
Daily Process Control System compliance data review 2% Yes Daily Process Control System compliance data review 100% 100% 2% Daily Process Control System compliance d 100% 100% 2% Daily Process Control System com 100% 100% 2%
TOTAL 100% 94% 100% 100%
Associate Engineer-Rita Cheng Associate Engineer-Rita Cheng Associate Engineer-Rita Cheng Associate Engineer-Rita Cheng
Supervision:Supervision,training of staff,priority setting,and 5% Yes Supervision:Supervision,training of staff,priority 90% 100% 5% Supervision:Supervision,training of staff, 100% 100% 5% Supervision:Supervision,training 100% 100% 5%
evaluation of staff work setting,and evaluation of staff work priority setting,and evaluation of staff of staff,priority setting,and
work evaluation of staff work
Meetings:Weekly staff meetings,biweekly meetings with Division 5% Yes Meetings:Weekly staff meetings,biweekly meetings 90% 100% 5% Meetings:Weekly staff meetings, 100% 100% 5% Meetings:Weekly staff meetings, 100% 100% 5%
Manager,weekly Division Coordination meetings,project specific with Division Manager,weekly Division Coordination biweekly meetings with Division Manager, biweekly meetings with Division
meetings meetings,project specific meetings weekly Division Coordination meetings, Manager,weekly Division
project specific meetings Coordination meetings,project
specific meetings
Correspondence with Regulatory Agencies: BAAQMD,USEPA,DTSC, 5% Yes Correspondence with Regulatory Agencies: 100% 100% 5% Correspondence with Regulatory 100% 100% 5% Correspondence with Regulatory 100% 100% 5%
DSOD,Army Corps,USFWS,CA Dept of Fish and Wildlife,BCDC,etc. BAAQMD,USEPA,DTSC,DSOD,Army Corps,USFWS, Agencies: BAAQMD,USEPA,DTSC,DSOD, Agencies: BAAQMD,USEPA,
CA Dept of Fish and Wildlife,BCDC,etc. Army Corps,USFWS,CA Dept of Fish and DTSC,DSOD,Army Corps,
Wildlife,BCDC,etc. USFWS,CA Dept of Fish and
Wildlife,BCDC,etc.
Regulatory Reports: Oversees preparation and review of regulatory 10% Yes Regulatory Reports: Oversees preparation and review 100% 100% 10% Regulatory Reports: Oversees preparation 100% 100% 10% Regulatory Reports: Oversees 100% 100% 10%
reports-Monthly,Quarterly,Semi-Annual,and Annual Reports(e.g., of regulatory reports-Monthly,Quarterly,Semi- and review of regulatory reports- preparation and review of
BAAQMD,DTSC,USEPA) Annual,and Annual Reports(e.g.,BAAQMD,DTSC, Monthly,Quarterly,Semi-Annual,and regulatory reports-Monthly,
USEPA) Annual Reports(e.g.,BAAQMD,DTSC, Quarterly,Semi-Annual,and
USEPA) Annual Reports(e.g.,BAAQMD,
DTSC,USEPA)
Daily Process Control System compliance data review 3% Yes Daily Process Control System compliance data review 100% 100% 3% Daily Process Control System compliance 100% 100% 3% Daily Process Control System 100% 100% 3%
data review compliance data review
Greenhouse Gas(GHG)Program Management-GHG inventory 8% Yes Greenhouse Gas(GHG)Program Management-GHG 90% 100% 7% Greenhouse Gas(GHG)Program 100% 100% 8% Greenhouse Gas(GHG)Program 100% 100% 8%
preparation and reporting to CARB,monthly internal updates,third- inventory preparation and reporting to CARB, Management-GHG inventory Management-GHG inventory
party GHG verification monthly internal updates,third-party GHG preparation and reporting to CARB, preparation and reporting to
verification monthly internal updates,third-party GHG CARB,monthly internal updates,
verification third-party GHG verification
Root Cause Analysis Program—technical lead on root cause analyses, 8% Yes Root Cause Analysis Program—technical lead on root 100% 100% 8% Root Cause Analysis Program—technical 100% 100% 8% Root Cause Analysis Program— 100% 100% 8%
overseeing corrective and improvement actions cause analyses,overseeing corrective and lead on root cause analyses,overseeing technical lead on root cause
improvement actions corrective and improvement actions analyses,overseeing corrective
and improvement actions
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May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 35 of 106 AMENDED AGENDA
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Outfall Phase 7 Project permitting,negotiation,review, 8% Yes Outfall Phase 7 Project permitting,negotiation, 100% 100% 8% Outfall Phase 7 Project permitting, 100% 100% 8% Outfall Phase 7 Project 100% 100% 8%
correspondence,overseeing consultant's work and technical reports, review,correspondence,overseeing consultant's negotiation,review,correspondence, permitting,negotiation,review,
contract management,communications with regulatory agencies and work and technical reports,contract management, overseeing consultant's work and correspondence,overseeing
staff.Preparation for board related items. communications with regulatory agencies and staff. technical reports,contract management, consultant's work and technical
Preparation for board related items. communications with regulatory agencies reports,contract management,
and staff.Preparation for board related communications with regulatory
items. agencies and staff.Preparation
for board related items.
EPA 129 Cost Analysis-overseeing Regulatory and Capital's initial 8% Yes EPA 129 Cost Analysis-overseeing Regulatory and 100% 100% 8% EPA 129 Cost Analysis-overseeing 100% 100% 8% EPA 129 Cost Analysis- 100% 100% 8%
furnace,cumulative improvements,and solids project cost analyses, Capital's initial furnace,cumulative improvements, Regulatory and Capital's initial furnace, overseeing Regulatory and
preparation of EPA submittal,and lead coordination meetings with and solids project cost analyses,preparation of EPA cumulative improvements,and solids Capital's initial furnace,
staff. submittal,and lead coordination meetings with staff. project cost analyses,preparation of EPA cumulative improvements,and
submittal,and lead coordination meetings solids project cost analyses,
with staff. preparation of EPA submittal,
and lead coordination meetings
with staff.
EPA 129 enhanced air pollution control technology evaluation— 5% Yes EPA 129 enhanced air pollution control technology 100% 100% 5% EPA 129 enhanced air pollution control 100% 100% 5% EPA 129 enhanced air pollution 100% 100% 5%
evaluating technologies for future compliance with 129 limits.Capital evaluation—evaluating technologies for future technology evaluation—evaluating control technology evaluation—
and 0&M cost evaluation.Spacing layout in solids building based on compliance with 129 limits.Capital and O&M cost technologies for future compliance with evaluating technologies for
Solids Project design. evaluation.Spacing layout in solids building based on 129 limits.Capital and 0&M cost future compliance with 129
Solids Project design. evaluation.Spacing layout in solids limits.Capital and O&M cost
building based on Solids Project design. evaluation.Spacing layout in
solids building based on Solids
Project design.
EPA 129 Operating Limit Negotiation with EPA-Oversees operating 5% Yes EPA 129 Operating Limit Negotiation with EPA- 100% 100% 5% EPA 129 Operating Limit Negotiation with 100% 100% 5% EPA 129 Operating Limit 100% 100% 5%
limits and CEMS evaluation,coordination with EPA. Oversees operating limits and CEMS evaluation, EPA-Oversees operating limits and CEMS Negotiation with EPA-Oversees
coordination with EPA. evaluation,coordination with EPA. operating limits and CEMS
evaluation,coordination with
EPA.
Revamp of Spill Prevention,Control and Countermeasure(SPCC) 5% Yes Revamp of Spill Prevention,Control and 90% 100% 5% Revamp of Spill Prevention,Control and 100% 100% 5% Revamp of Spill Prevention, 100% 100% 5%
Program-developed and oversees new inspection procedures, Countermeasure(SPCC)Program-developed and Countermeasure(SPCC)Program- Control and Countermeasure
organized trainings,updating the SPCC plan and records for oversees new inspection procedures,organized developed and oversees new inspection (SPCC)Program-developed and
Treatment Plant,addressing many SPCC and fire code deficiencies. trainings,updating the SPCC plan and records for procedures,organized trainings,updating oversees new inspection
Management of SPCC contract and consultant. Treatment Plant,addressing many SPCC and fire code the SPCC plan and records for Treatment procedures,organized trainings,
deficiencies.Management of SPCC contract and Plant,addressing many SPCC and fire code updating the SPCC plan and
consultant. deficiencies.Management of SPCC records for Treatment Plant,
contract and consultant. addressing many SPCC and fire
code deficiencies.Management
of SPCC contract and consultant.
Filter Plant Improvements Project-Coordination with DSOD and 5% Yes Filter Plant Improvements Project-Coordination with 90% 100% 5% Filter Plant Improvements Project- 100% 100% 5% Filter Plant Improvements Project 100% 100% 5%
Capital on permit application.Oversees permit application and DSOD and Capital on permit application.Oversees Coordination with DSOD and Capital on -Coordination with DSOD and
capacity analysis permit application and capacity analysis permit application.Oversees permit Capital on permit application.
application and capacity analysis Oversees permit application and
capacity analysis
Source testing program oversight and technical reviewer 5% Yes Source testing program oversight and technical 100% 100% 5% Source testing program oversight and 100% 100% 5% Source testing program oversight 100% 100% 5%
reviewer technical reviewer and technical reviewer
Evaluation of developing regulations,preparation of Regulatory 5% Yes Evaluation of developing regulations,preparation of 90% 100% 5% Evaluation of developing regulations, 100% 100% 5% Evaluation of developing 100% 100% 5%
Impact Analyses Regulatory Impact Analyses preparation of Regulatory Impact Analyses regulations,preparation of
Regulatory Impact Analyses
Authorities to Construct-preparation and review of applications 5% Yes Authorities to Construct-preparation and review of 90% 100% 5% Authorities to Construct-preparation and 100% 100% 5% Authorities to Construct- 100% 100% 5%
applications review of applications preparation and review of
applications
Participation in CASA,NACWA,and BACWA meetings and webinars 5% Yes Participation in CASA,NACWA,and BACWA meetings 100% 100% 5% Participation in CASA,NACWA,and 100% 100% 5% Participation in CASA,NACWA, 100% 100% 5%
and webinars BACWA meetings and webinars and BACWA meetings and
webinars
TOTAL100% TOTAL 96% TOTAL 100% TOTAL 100%
Assistant Engineers-Khang Nguyen and Robert Hess Assistant Engineers-Khang Nguyen and Robert Hess Assistant Engineers-Khang Nguyen and Assistant Engineers-Khang
Robert Hess Nguyen and Robert Hess
Daily Process Control System compliance data review 2% Yes Daily Process Control System compliance data review 100% 100% 2% Daily Process Control System compliance 100% 100% 2% Daily Process Control System 100% 100% 2%
data review compliance data review
Meetings: Daily and weekly staff meetings;project specific meetings 5% Yes Meetings: Daily and weekly staff meetings;project 100% 100% 5% Meetings: Daily and weekly staff 100% 100% 5% Meetings: Daily and weekly staff 100% 100% 5%
specific meetings meetings;project specific meetings meetings;project specific
meetings
Regulatory Reports: preparation of all regulatory reports-Monthly, 5% Yes Regulatory Reports: preparation of all regulatory 100% 100% 5% Regulatory Reports: preparation of all 100% 100% 5% Regulatory Reports: preparation 100% 100% 5%
Quarterly,Semi-Annual,and Annual Reports(e.g.,BAAQMD,DTSC, reports-Monthly,Quarterly,Semi-Annual,and regulatory reports-Monthly,Quarterly, of all regulatory reports-
Water Board) Annual Reports(e.g.,BAAQMD,DTSC,Water Board) Semi-Annual,and Annual Reports(e.g., Monthly,Quarterly,Semi-Annual,
BAAQMD,DTSC,Water Board) and Annual Reports(e.g.,
BAAQMD,DTSC,Water Board)
Title V source tests contractor and contracts management.Review of 5% Yes Title V source tests contractor and contracts 100% 100% 5% Title V source tests contractor and 100% 100% 5% Title V source tests contractor 100% 100% 5%
reports and submittals to USEPA and BAAQMD. management.Review of reports and submittals to contracts management.Review of reports and contracts management.
USEPA and BAAQMD. and submittals to USEPA and BAAQMD. Review of reports and submittals
to USEPA and BAAQMD.
Permit Matrix updates and alerts 2% Yes Permit Matrix updates and alerts 100% 100% 2% 1 Permit Matrix updates and alerts 100% 100% 2% 1 Permit Matrix updates and alerts 100% 100% 2%
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Monthly landfill gas data analysis,Lab DMR/ESMR data verification, 5% Yes Monthly landfill gas data analysis,Lab DMR/ESMR 90% 100% 5% Monthly landfill gas data analysis,Lab 100% 100% 5% Monthly landfill gas data analysis, 100% 100% 5%
compliance data summary—Title V,energy,part 503 total data verification,compliance data summary—Title V, DMR/ESMR data verification,compliance Lab DMR/ESMR data verification,
hydrocarbons energy,part 503 total hydrocarbons data summary—Title V,energy,part 503 compliance data summary—Title
total hydrocarbons V,energy,part 503 total
hydrocarbons
Annual and monthly cogeneration reports for Energy Information 5% Yes Annual and monthly cogeneration reports for Energy 90% 100% 5% Annual and monthly cogeneration reports 100% 100% 5% Annual and monthly 100% 100% 5%
Administration Information Administration for Energy Information Administration cogeneration reports for Energy
Information Administration
Emergency Sludge Loading Facility work—review of start-up schedule 3% Yes Emergency Sludge Loading Facility work—review of 90% 100% 3% Emergency Sludge Loading Facility work— 100% 100% 3% Emergency Sludge Loading 100% 100% 3%
and coordinating with sludge loading facility odor control unit(OCU) start-up schedule and coordinating with sludge review of start-up schedule and Facility work—review of start-up
vendor on OCU start-up testing loading facility odor control unit(OCU)vendor on coordinating with sludge loading facility schedule and coordinating with
OCU start-up testing odor control unit(OCU)vendor on OCU sludge loading facility odor
start-up testing control unit(OCU)vendor on
OCU start-up testing
Gasoline dispensing facility—manage and oversee compliance 3% Yes Gasoline dispensing facility—manage and oversee 100% 100/ 3% Gasoline dispensing facility—manageand 100% 100% 3% Gasoline dispensing facility— 100% 100% 3%
testing.Coordinated recent tank painting per BAAQMD's request. compliance testing.Coordinated recent tank painting oversee compliance testing.Coordinated manage and oversee compliance
per BAAQMD's request. recent tank painting per BAAQMD's testing.Coordinated recent tank
request. painting per BAAQMD's request.
Met station calibration assistance 3% Yes Met station calibration assistance 100% 100% 3% Met station calibration assistance 100% 100% 3% Met station calibration assistance 100% 100% 3%
Soil Cap Program Management—monthly,quarterly,and semi- 5% Yes Soil Cap Program Management—monthly,quarterly, 90% 100% 5% Soil Cap Program Management—monthly, 100% 100% 5% Soil Cap Program Management— 100% 100% 5%
annual report and inspections.Manage regulatory requirements for and semi-annual report and inspections.Manage quarterly,and semi-annual report and monthly,quarterly,and semi-
capital excavations regulatory requirements for capital excavations inspections.Manage regulatory annual report and inspections.
requirements for capital excavations Manage regulatory requirements
for capital excavations
Greenhouse Gas(GHG)Program Management-GHG Monitoring 5% Yes Greenhouse Gas(GHG)Program Management-GHG 100% 100% 5% Greenhouse Gas(GHG)Program 100% 100% 5% Greenhouse Gas(GHG)Program 100% 100% 5%
Plan update and coordination with Maintenance on GHG flowmeter Monitoring Plan update and coordination with Management-GHG Monitoring Plan Management-GHG Monitoring
calibrations.Assistance with verification Maintenance on GHG flowmeter calibrations. update and coordination with Plan update and coordination
Assistance with verification Maintenance on GHG flowmeter with Maintenance on GHG
calibrations.Assistance with verification flowmeter calibrations.
Assistance with verification
Root Cause Analysis Program—technical support on root cause 5% Yes Root Cause Analysis Program—technical support on 100% 100% 5% Root Cause Analysis Program—technical 100% 100% 5% Root Cause Analysis Program— 100% 100% 5%
analyses,corrective and improvement actions root cause analyses,corrective and improvement support on root cause analyses,corrective technical support on root cause
actions and improvement actions analyses,corrective and
improvement actions
Outfall Phase 7 Project permitting-field and technical support on 5% Yes Outfall Phase 7 Project permitting-field and 100% 100% 5% Outfall Phase 7 Project permitting-field 100% 100% 5% Outfall Phase 7 Project permitting 100% 100% 5%
evaluations and permits technical support on evaluations and permits and technical support on evaluations and -field and technical support on
permits evaluations and permits
EPA 129 Cost Analysis-preparation of initial furnace and cumulative 5% Yes EPA 129 Cost Analysis-preparation of initial furnace 100% 100% 5% EPA 129 Cost Analysis-preparation of 100% 100% 5% EPA 129 Cost Analysis- 100% 100% 5%
improvements cost analyses.Review EPA correspondence, and cumulative improvements cost analyses.Review initial furnace and cumulative preparation of initial furnace and
coordination meetings with Capital staff,preparation of 129 EPA correspondence,coordination meetings with improvements cost analyses.Review EPA cumulative improvements cost
submittal to USEPA Capital staff,preparation of 129 submittal to USEPA correspondence,coordination meetings analyses.Review EPA
with Capital staff,preparation of 129 correspondence,coordination
submittal to USEPA meetings with Capital staff,
preparation of 129 submittal to
USEPA
EPA 129 enhanced air pollution control technology evaluation—0&M 5% Yes EPA 129 enhanced air pollution control technology 100% 100% 5% EPA 129 enhanced air pollution control 100% 100% 5% EPA 129 enhanced air pollution 100% 100% 5%
cost evaluation.Spacing layout in solids building based on Solids evaluation—0&M cost evaluation.Spacing layout in technology evaluation—0&M cost control technology evaluation—
Project design solids building based on Solids Project design evaluation.Spacing layout in solids 0&M cost evaluation.Spacing
building based on Solids Project design layout in solids building based on
Solids Project design
EPA 129 Operating Limit Negotiation with EPA-Technical support for 5% Yes EPA 129 Operating Limit Negotiation with EPA- 100% 100% 5% EPA 129 Operating Limit Negotiation with 100% 100% 5% EPA 129 Operating Limit 100% 100% 5%
129 operating limits development and CEMS evaluation Technical support for 129 operating limits EPA-Technical support for 129 operating Negotiation with EPA-Technical
development and CEMS evaluation limits development and CEMS evaluation support for 129 operating limits
development and CEMS
evaluation
Revamp of Spill Prevention,Control and Countermeasure(SPCC) 10% Yes Revamp of Spill Prevention,Control and 90% 100% 9% Revamp of Spill Prevention,Control and 100% 100% 10% Revamp of Spill Prevention, 100% 100% 10%
Program-support for new inspection procedures,trainings,updating Countermeasure(SPCC)Program-support for new Countermeasure(SPCC)Program-support Control and Countermeasure
the SPCC plan and records for Treatment Plant,addressing many SPC inspection procedures,trainings,updating the SPCC for new inspection procedures,trainings, (SPCC)Program-support for new
and fire code deficiencies and work orders.Technical research on plan and records for Treatment Plant,addressing updating the SPCC plan and records for inspection procedures,trainings,
SPCC equipment and petroleum testing. many SPCC and fire code deficiencies and work Treatment Plant,addressing many SPCC updating the SPCC plan and
orders.Technical research on SPCC equipment and and fire code deficiencies and work records for Treatment Plant,
petroleum testing. orders.Technical research on SPCC addressing many SPCC and fire
equipment and petroleum testing. code deficiencies and work
orders.Technical research on
SPCC equipment and petroleum
testing.
Filter Plant Improvements Project-Coordination with Capital. 5% Yes Filter Plant Improvements Project-Coordination with 100% 100% 5% Filter Plant Improvements Project- 100% 100% 5% Filter Plant Improvements Project 100% 100% 5%
Preparation of permit application and fee analysis Capital.Preparation of permit application and fee Coordination with Capital.Preparation of -Coordination with Capital.
analysis permit application and fee analysis Preparation of permit application
and fee analysis
Participation in CWEA and BACWA webinars 2% Yes Participation in CWEA and BACWA webinars 100% 100% 2% Participation in CWEA and BACWA 100% 100% 2% Participation in CWEA and 100% 100% 2%
webinars BACWA webinars
Authorities to Construct-preparation and review of applications 5% Yes Authorities to Construct-preparation and review of 90% 100% 5% Authorities to Construct-preparation and 100% 100% 51 Authorities to Construct- 1001 1001 5%
applications review of applications preparation and review of
applications
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Evaluation of developing regulations,preparation of Regulatory 5% Yes Evaluation of developing regulations,preparation of 90% 100% 5% Evaluation of developing regulations, 100% 100% 5% Evaluation of developing 100.00% 100.00% 5%
Impact Analyses Regulatory Impact Analyses preparation of Regulatory Impact Analyses regulations,preparation of
Regulatory Impact Analyses
2 TOTAL 200% TOTAL 192% TOTAL 200% TOTAL 200%
4 Subtotal 100% 96% 100% 100%
Other Task:COVIDI9-Admin related 2% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 1% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 1% Other Task:Training 0% Other Task:Training 1 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 r Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-June 30
Productive-Normal Activities 96% Productive-Normal Activities 100% Productive-Normal Activities 100%
Productive-COVID 19 Response 3% Productive-COVID 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 1% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 09/6
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
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Section Eng-Environmental&Regulatory Compliance Division:Laboratory
Laura Ramirez(Int.);Monica Linares(Temp.)Mary Lou E.;Jim Wan;Brent H.;Anita S.;
Staff Listing Jackie C.;Sal R.;(Shift Rotation)Blake Brown
Number of FTEs 7(2 temps excluded)
Total Labor
Costs $893,324 (excludes 2 temps)
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 0% 86% 14% 0% PROJECTION
0% 56% 44% 0% JACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
can be can be can be
Performed Performed Given Performed
Given the Work the Work Given the Work
Arrangement Arrangement Arrangement
During the During the During the
period period(Whether period
(Whether at Adjustment for at home,hybrid, Adjustment for (Whether at Adjustment for
home,hybrid, actual on site,or shift actual home,hybrid, actual (c)*(1)*(1.1)
on site,or shift experience (c)*(f)*(f1) work). If shift, experience (c)*(i)*(i.1) on site,or shift experience Proportion of
work). If shift, during period Proportion of total what portion of during period Proportion of total work). If shift, during period total time under
Proportion of total time what portion of and need to time under new team is on site and need to time under new what portion of and need to new
at the office/on site team is on site perform arrangement to for work that perform arrangement to team is on site perform arrangement to
spent to complete each Can Telework be for work that unplanned complete each task must be unplanned complete each task for work that unplanned complete each
FTEs Responsibilities-Normal task per period Performed? Normal and other responsibilities must be activities per period. Normal and other responsibilities performed on activities per period. Normal and other responsibilities must be activities task per period.
Superintendent(Mary Lou E.) Superintendent(Mary Lou E.) Superintendent(Mary Lou E.) Superintendent(Mary Lou E.)
Data Review 10% Yes Data Review 100% 100% 10% Data Review 100% 100% 10% Data Review 100% 100% 10%
Assist Treatment plant with bubbles in Assist Treatment plant with bubbles in Assist Treatment plant with
Clarifiers 6% No Assist Treatment plant with bubbles in Clarifiers 90% 100% 6% Clarifiers 100% 100% 6% bubbles in Clarifiers 100% 100% 6%
Data entry-GM report 3% Yes Data entry-GM report 100% 100% 39,. Data entry-GM report 100% 100% 3% Data entry-GM report 100% 100% 3%
SOP reviewing 8% Yes SOP reviewing 90% 100% 7% SOP reviewing 100% 100% 8% SOP reviewing 100% 100% 8%
Meetings:BACWA permits and
Meetings:BACWA permits and Lab 5% Yes Meetings:BACWA permits and Lab 100% 100% 5% Meetings:BACWA permits and Lab 100% 100% 5% Lab 100% 100% 5%
Meeting:CASA 5% Yes Meeting:CASA 90% 100% 5% Meeting:CASA 100% 100% 5% Meeting:CASA 100% 100% 5%
Meeting:BACWA EO 10% Yes Meeting:BACWA EO 90% 100% 9% Meeting:BACWA EO 100% 100% 10% Meeting:BACWA EO 100% 100% 10%
RMP reading Stiemberger slough
RMP reading Stiemberger slough Report 10% Yes RMP reading Stiemberger slough Report 100% 100% 10% RMP reading Stiemberger slough Report 100% 100% 10% Report 100% 100% 10%
Safety related-respirator
Safety related-respirator information 15% Yes Safety related-respirator information 100% 100% 15% Safety related-respirator information 100% 100% 15% information 100% 100% 15%
Meeting-RW reporting 3% Yes Meeting-RW reporting 100% 100% 3% Meeting-RW reporting 100% 100% 3% Meeting-RW reporting 100% 100% 3%
Meeting Division coordination 3% Yes Meeting Division coordination 90% 100% 2% Meeting Division coordination 100% 100% 3% Meeting Division coordination 100% 100% 3%
Scheduling-staff,Work order
Scheduling-staff,Work order general co- Scheduling-staff,Work order general co- general co-ordination with staff
ordination with staff answering questionf ro Scheduling-staff,Work order general co-ordination ordination with staff answering questionf answering questionf ro staff or
staff or others 10% Yes with staff answering questionf ro staff or others 90% 100% 9% ro staff or others 100% 100% 10% others 100% 100% 10%
Strategy 14% Yes Strategy 90% 100% 13% Strategy 100% 100% 14% Strategy 100% 100% 14%
100% 95% 0 100% 0 100%
720W:: Senior Chemist(Blake) ]MEOW1 Senior Chemist Senior Chemist Senior Chemist
(Blake) 7REC-_(Blake) (Blake)
Work task Blake
Sample collection 4% NO Sample collection 0% 100% 0% Sample collection 0% 100% 0% Sample collection 50% 100% 2%
Data Review 10% Yes Data Review 100% 100% 10% Data Review 100% 100% 10% Data Review 100% 100% 10%
SOP reviewing 3% Yes SOP reviewing 100% 100% 3% SOP reviewing 100% 100% 3% SOP reviewing 100% 100% 3%
Meetings:BACWA permits and
Meetings:BACWA permits and Lab 5% Yes Meetings:BACWA permits and Lab 100% 100% 5% Meetings:BACWA permits and Lab 100% 100% 5% Lab 100% 100% 5%
Meeting-RW reporting 3% Yes Meeting-RW reporting 90% 100% 29,. Meeting-RW reporting 100% 100% 3% Meeting-RW reporting 100% 100% 3%
Meetings Title V 3% Yes Meetings Title V 100% 100% 3% Meetings Title V 100% 100% 3% Meetings Title V 100% 100% 3%
Meeting Division coordination 3% Yes Meeting Division coordination 100% 100% 3% Meeting Division coordination 100% 100% 3% Meeting Division coordination 100% 100% 3%
LMS 35% Yes LMS 100% 100% 35% LMS 100% 100% 35% LMS 100% 100% 357/.
Scheduling-staff,Work order
Scheduling-staff,Work order general co- Scheduling-staff,Work order general co- general co-ordination with staff
ordination with staff answering questionf ro Scheduling-staff,Work order general co-ordination ordination with staff answering questionf answering questionf ro staff or
staff or others 23% Yes with staff answering questionf ro staff or others 90% 100% 21% ro staff or others 100% 100% 23% others 100% 100% 23%
Strategy 13% Yes Strategy 90% 100% 11% Strategy 100% 100% 13% Strategy 100% 100% 13%
99% 92% 96% 97%
Salvador Rosales Chemist II Salvador Rosales Chemist II Chemist II Chemist II
Sal Sal
Sample collection 4% NO Sample collection 50% 100% 2% Sample collection 50% 100% 2% Sample collection 90% 100% 3%
Sample analysis 13% NO Sample analysis 50% 100% 6% Sample analysis 50% 100% 6% Sample analysis 90% 100% 11%
Data Review 5% Yes Data Review 100% 100% 5% Data Review 100% 100% 5% Data Review 100% 100% 5%
Area cleanup 3% NO Area cleanup 50% 100% 1% Area cleanup 50% 100% 1% Area cleanup 90% 100% 5
7.
Prep for section TSS papers,disinfection Prep for section TSS papers,
Prep for section TSS papers,disinfection etc 1% Yes Prep for section TSS papers,disinfection etc 100% 100% 1% etc 100% 100% 1% disinfection etc 100% 100% 1%
Process Control 3% Yes Process Control 100% 100% 3% Process Control 100% 100% 39,. Process Control 100% 100% 3%
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Bioassay 30% NO Bioassay 50% 100% 15% Bioassay 50% 100% 15% Bioassay 90% 100% 27%
Cetis reconciliation to TOXCALC 13% Yes Cetis reconciliation to TOXCALC 100% 100% 13% Cetis reconciliation to TOXCALC 100% 100% 13% Cetis reconciliation to TOXCALC 100% 100% 13%
TNI sampling course 3 modules 30% Yes TNI sampling course 3 modules 100% 100% 30% TNI sampling course 3 modules 100% 100% 30% TNI sampling course 3 modules 100% 100% 30%
100% 769,. 76% 95%
Brent M Harvey Chemist II Brent M Harvey Chemist II Chemist II Chemist II
Brent Brent
Work task 4% Yes Work task 100% 100% 4% Work task 100% 100% 4% Work task 100% 100% 4%
Sample collection 14% NO Sample collection 50% 100% 7% Sample collection 50% 100% 7% Sample collection 90% 100% 12%
Sample analysis 15% NO Sample analysis 50% 100% 8% Sample analysis 50% 100% 8% Sample analysis 90% 100% 14%
Data Review 13% Yes Data Review 100% 100% 13% Data Review 100% 100% 139,. Data Review 100% 100% 13%
Area cleanup 15% NO Area cleanup 100% 100% 1591. Area cleanup 100% 100% 1591. Area cleanup 100% 100% 15%
IDOC-initial demonstartion of
IDOC-initial demonstartion of capability 40% Yes IDOC-initial demonstartion of capability 100% 100% 40% IDOC-initial demonstartion of capability 100% 100% 40% capability 100% 100% 40%
NPDES permit writers course Yes NPDES permit writers course 100% 100% 0% NPDES permit writers course 100% 100% 0% NPDES permit writers course 100% 100% 0%
100% EI 86% 86% 97%
Jackeline Campos Chemist II Chemist II Chemist II Nor_Chemist II
Jackie Jackie
Sample collection 4% NO Sample collection 50% 100% 2% Sample collection 50% 100% 2% Sample collection 90% 100% 3%
Sample analysis 11% NO Sample analysis 50% 100% 6% Sample analysis 50% 100% 69,6 Sample analysis 90% 100% 10%
Data Review 1% Yes Data Review 100% 100% 1% Data Review 100% 100% 1% Data Review 90% 100% 1%
Area cleanup 1% NO Area cleanup 50% 100% 1% Area cleanup 50% 100% 1% Area cleanup 90% 100% 1%
Prep for section TSS papers,disinfection Prep for section TSS papers,
Prep for section TSS papers,disinfection etc 1% NO Prep for section TSS papers,disinfection etc 50% 100% 1% etc 50% 100% 1% disinfection etc 90% 100% 1%
Process Control 1% Yes Process Control 100% 100% 1% Process Control 100% 100% 1% Process Control 100% 100% 1%
Point person in lab for the week 20% NO Point person in lab for the week 50% 100% 10% Point person in lab for the week 50% 100% 10% Point person in lab for the week 90% 100% 18%
Instrument repair/maintenance 15% NO Instrument repair/maintenance 50% 100% 8% Instrument repair/maintenance 50% 100% 8% Instrument repair/maintenance 90% 100% 14%
Instrument troubleshooting 25% NO Instrument troubleshooting 50% 100% 13% Instrument troubleshooting 50% 100% 139,. Instrument troubleshooting 90% 100% 23%
Regular Respiratory 20% Yes Regular Respiratory 100% 100% 20% Regular Respiratory 100% 100% 20% Regular Respiratory 100% 100% 20%
100% 61% 61% 92%
Jim Y Wan Chemist III Jim Y Wan Chemist III Jim Y Wan Chemist III Jim Y Wan Chemist III
Work task 5% Yes Work task 100% 100% 5% Work task 100% 100% 55/ Worktask 100% 100% 5%
Sample collection 8% NO Sample collection 50% 100% 4% Sample collection 50% 100% 4% Sample collection 80% 100% 6%
Cetis reconciliation to TOXCALC 35% Yes Cetis reconciliation to TOXCALC 100% 100% 357. Cetis reconciliation to TOXCALC 100% 100% 35% Cetis reconciliation to TOXCALC 100% 100% 35%
SOP writing 25% Yes SOP writing 100% 100% 25% SOP writing 100% 100% 25% SOP writing 100% 100% 25%
Point person in lab for the week 15% NO Point person in lab for the week 50% 100% 8% Point person in lab for the week 50% 100% 8% Point person in lab for the week 90% 100% 14%
Instrument repair/maintenance 10% NO Instrument repair/maintenance 50% 100% 59,. Instrument repair/maintenance 50% 100% 5% Instrument repair/maintenance 90% 100% 9%
Instrument troubleshooting 3% NO Instrument troubleshooting 50% 100% 1% Instrument troubleshooting 50% 100% 1% Instrument troubleshooting 90% 100% 2%
100% 83% 83% 96%
Anita V Setty Chemist II Anita V Setty Chemist II Chemist II Chemist II
Anita Anita
Cetis Data input last 20 bioassays 38% Yes Cetis Data input last 20 bioassays 100% 100% 38% Cetis Data input last 20 bioassays 100% 100% 38% Cetis Data input last 20 bioassays 100% 100% 38%
Cetis reconciliation to TOXCALC 13% Yes Cetis reconciliation to TOXCALC 100% 100% 13% Cetis reconciliation to TOXCALC 100% 100% 13% Cetis reconciliation to TOXCALC 100% 100% 13%
SOP writing 15% Yes SOP writing 100% 100% 15% SOP writing 100% 100% 15% SOP writing 100% 100% 15%
SOP reviewing 15% Yes SOP reviewing 100% 100% 15% SOP reviewing 100% 100% 15% SOP reviewing 100% 100% 15%
Regular Respiratory 20% Yes Regular Respiratory 100% 100% 20% Regular Respiratory 100% 100% 20% Regular Respiratory 100% 100% 20%
100% 100% 100% 100%
Lab Temp Lab Temp Lab Temp Lab Temp
Lab Temp Lab Temp
Sample collection 13% NO Sample collection 100% 100% 13% Sample collection 100% 100% 13% Sample collection 100% 100% 13%
Sample analysis 38% NO Sample analysis 100% 100% 38% Sample analysis 100% 100% 38% Sample analysis 100% 100% 38%
Data Review 13% Yes Data Review 100% 100% 13% Data Review 100% 100% 13% Data Review 100% 100% 13%
Area cleanup 13% NO Area cleanup 100% 100% 13% Area cleanup 100% 100% 13% Area cleanup 100% 100% 13%
Prep for section TSS papers,disinfection Prep for section TSS papers,
Prep for section TSS papers,disinfection etc 13% NO Prep for section TSS papers,disinfection etc 100% 100% 13% etc 100% 100% 13% disinfection etc 100% 100% 13%
IDOC-initial demonstartion of
IDOC-initial demonstartion of capability 13% Yes IDOC-initial demonstartion of capability 100% 100% 13% IDOC-initial demonstartion of capability 100% 100% 13% capability 100% 100% 13%
100% 100% 100% 100%
Intern Intern Intern
Intern Intern
Sample collection 8% Yes Sample collection 100% 100% 8% Sample collection 100% 100% 8% Sample collection 100% 100% 8%
Sample analysis 55% Yes Sample analysis 100% 100% 55% Sample analysis 100% 100% 55% Sample analysis 100% 100% 55%
Process Control 6% Yes Process Control 100% 100% 6% Process Control 100% 100% 69,. Process Control 100% 100% 6%
Prep for section TSS papers,disinfection Prep for section TSS papers,
Prep for section TSS papers,disinfection etc 6% Yes Prep for section TSS papers,disinfection etc 100% 100% 6% etc 100% 100% 6% disinfection etc 100% 100% 6%
IDOC-initial demonstartion of
IDOC-initial demonstartion of capability 13% Yes IDOC-initial demonstartion of capability 100% 100% 13% IDOC-initial demonstartion of capability 100% 100% 13% capability 100% 100% 13%
Data Review 6% Yes Data Review 100% 100% 6% Data Review 100% 100% 6% Data Review 100% 100% 6%
Area cleanup 6% Yes Area cleanup 100% 100% 6% Area cleanup 100% 100% 6% Area cleanup 100% 100% 6%
100% Yes 100% 100% 100%
9 Subtotal,Average 100% 88% 89% 98%
OM115-COVID Tele/regular
OM115-COVIDTele/regular Respiratory 2% OM115-COVIDTele/regular Respiratory 2% Respiratory
Other Task:COVIDI9-Admin related 3% Other Task:COVIDI9-Admin related 2% Other Task:COVIDI9-Admin related 1%
Other Task:COVIDI9-Work Redesign/redeployment 1% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 2% Other Task:Training 2% Other Task:Training 0%
Other Task:Other productive work 4% Other Task:Other productive work 6% Other Task:Other productive work 1 2%
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Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 05,. Other Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summaryfor Period 3: May 4-June 30
Productive-Normal Activities 88% Productive-Normal Activities 89% Productive-Normal Activities 98%
Prod uctive-COVI D 19 Response 7% Prod uctive-COVI D 19 Response 4% Productive-COVID 19 Response 1%
Other Productive Work 5% Other Productive Work 7% Other Productive Work 2%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
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Section Eng-Environmental&Regulatory Compliance Division:Regulatory Compliance Section
Tim Potter,Jeff Skinner,Colleen Henry,Jeremy Talarico,James Olympia,Ducle
Staff Listing Petagara,Ernesto Rodriguez,Casey Wheable,Jesse Folks
Number of FTEs 9
Total Labor Costs $1,176,717
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 0% 10% 90% 0% PROJECTION
0% 12% 88% 0% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
can be can be can be
Performed Performed Performed
Given the Work Given the Work Given the Work
Arrangement Arrangement Arrangement
During the During the During the
period period(Whether period
(Whether at Adjustment for at home,hybrid, Adjustment for (Whether at Adjustment for
Proportion of home,hybrid, actual on site,or shift actual home,hybrid, actual (c)*(1)*(I.1)
total time at on site,or shift experience (c)*(f)*(fl) work). If shift, experience (c)*(i)*(i.l) on site,or shift experience Proportion of
the office/on work). If shift, during period Proportion of total what portion of during period Proportion of total work). If shift, during period total time
site spent to whatportionof and need to time under new team is on site and need to time under new what portion of and need to under new
complete team is on site perform arrangement to for work that perform arrangement to team is on site perform arrangement to
each task per Can Telework for work that unplanned complete each task must be unplanned complete each task for work that unplanned complete each
FTEs Responsibilities-Normal period be Performed? Normal and other responsibilities must be activities per period. Normal and other responsibilities performed on activities per period. Normal and other responsibilities must be activities task per period.
EC Superintendent ITim) EC Superintendent(Tim) AIIIIIIIIIIIIIIII EC Superintendent(Tim) EC Superintendent
Superint. Organize,plan,direct,review,and evaluate the 10% Yes Organize,plan,direct,review,and evaluate the 80% 100% 8% Organize,plan,direct,review,and 90% 100% 9% Organize,plan,direct,review,and evaluate 100% 100% 10%
activities and work of subordinate staff activities and work of subordinate staff evaluate the activities and work of the activities and work of subordinate staff
subordinate staff
Superint. Meetings: Daily and Weekly staff meetings,weekly 10% Yes Meetings: Daily and Weekly staff meetings,weekly 100% 100% 10% Meetings: Daily and Weekly staff 100% 100% 10% Meetings: Daily and Weekly staff meetings, 100% 100% 10%
Division Coordination meetings,weekly meetings Division Coordination meetings,weekly meetings meetings,weekly Division Coordination weekly Division Coordination meetings,week)
with Division manager,project specific meetings, with Division manager,project specific meetings, meetings,weekly meetings with Division meetings with Division manager,project
Clean Water Program meetings Clean Water Program meetings manager,project specific meetings,Clean specific meetings,Clean Water Program
Water Program meetings meetings
Superint. Clean Water Act Billing(including reconciliation) 7% Yes Clean Water Act Billing(including reconciliation) 90% 100% 6% Clean Water Act Billing(including 901 100% 6% Clean Water Act Billing(including 1001 100% 7%
reconciliation) reconciliation)
Superint. Industrial User Billing 5% Yes Industrial User Billing 90% 100% 5% Industrial User Billing 90% 100% 5% Industrial User Billing 100% 100% 5%
Superint. Oversee development and negotiation of complex 5% Yes Oversee development and negotiation of complex 90% 100% 5% Oversee development and negotiation of 90% 100% 5% Oversee development and negotiation of 90% 100% 5%
industrial discharge permits and contracts. industrial discharge permits and contracts. complex industrial discharge permits and complex industrial discharge permits and
contracts. contracts.
Superint. Research and provide relevant training 5% Yes Research and provide relevant training opportunitie 90% 100% 5% Research and provide relevant training 90% 100% 5% Research and provide relevant training 100% 100% 5%
opportunities for staff for staff opportunities for staff opportunities for staff
Superint. Serve as administrator of the illicit discharge 5% Yes Serve as administrator of the illicit discharge 50% 100% 3% Serve as administrator of the illicit 50% 100% 3% Serve as administrator of the illicit discharge 50% 100% 3%
elimination program,storm water inspection,and elimination program,storm water inspection,and discharge elimination program,storm elimination program,storm water inspection,
enforcement services for the sanitary/sanitation enforcement services for the sanitary/sanitation water inspection,and enforcement and enforcement services for the
agencies contracted with the Contra Costa Clean agencies contracted with the Contra Costa Clean services for the sanitary/sanitation sanitary/sanitation agencies contracted with
Water Program to perform this function. Water Program to perform this function. agencies contracted with the Contra the Contra Costa Clean Water Program to
Costa Clean Water Program to perform perform this function.
this function.
Superint. Assign permits applications and variance 5% Yes Assign permits applications and variance applications 90% 100% 5% Assign permits applications and variance 90% 100% 5% Assign permits applications and variance 100% 100% 5%
applications for review by senior inspectors and for review by senior inspectors and inspectors; applications for review by senior applications for review by senior inspectors
inspectors;signatory responsibility on permits signatory responsibility on permits inspectors and inspectors;signatory and inspectors;signatory responsibility on
responsibility on permits permits
Superint. Supervise investigation of reports of illegal 5% Yes Supervise investigation of reports of illegal 90% 100% 5% Supervise investigation of reports of 90% 100% 5% Supervise investigation of reports of illegal 95% 100% 5%
discharges to the sanitary sewer system,permit discharges to the sanitary sewer system,permit illegal discharges to the sanitary sewer discharges to the sanitary sewer system,
violations,and illicit discharges to the storm water violations,and illicit discharges to the storm water system,permit violations,and illicit permit violations,and illicit discharges to the
system. system. discharges to the storm water system. storm water system.
Superint. Work with individuals,agencies,businesses and 5% Yes Work with individuals,agencies,businesses and 80% 100% 4% Work with individuals,agencies, 90% 100% 5% Work with individuals,agencies,businesses 95% 100% 5%
industries to identify and resolve illicit discharge industries to identify and resolve illicit discharge businesses and industries to identify and and industries to identify and resolve illicit
and/or urban run-off problems or serious violations and/or urban run-off problems or serious violations resolve illicit discharge and/or urban run- discharge and/or urban run-off problems or
of applicable laws,permits,ordinances,regulations of applicable laws,permits,ordinances,regulations, off problems or serious violations of serious violations of applicable laws,permits,
etc. etc. applicable laws,permits,ordinances, ordinances,regulations,etc.
regulations,etc.
Superint. Plan Reviews:Assigns senior inspectors and 4% Yes Plan Reviews:Assigns senior inspectors and 80% 100% 3% Plan Reviews:Assigns senior inspectors 90% 100% 4% Plan Reviews: Assigns senior inspectors and 100% 100% 4%
inspectors to review plans from permit counter inspectors to review plans from permit counter and inspectors to review plans from inspectors to review plans from permit
permit counter counter
Superint. Receive and interpret laboratory data from 2% Yes Receive and interpret laboratory data from 90% 100% 2% Receive and interpret laboratory data 90% 100% 2% Receive and interpret laboratory data from 100% 100% 2%
wastewater and environmental samples and wastewater and environmental samples and from wastewater and environmental wastewater and environmental samples and
supervision of same;apply results to regulatory supervision of same;apply results to regulatory samples and supervision of same;apply supervision of same;apply results to
requirements. requirements. results to regulatory requirements. regulatory requirements.
Superint. Review inspector led informal enforcement 2% Yes Review inspector led informal enforcement 90% 100% 2% Review inspector led informal 90% 100% 2% Review inspector led informal enforcement 100% 100% 2%
enforcement
Superint. Supervise implementation of new federal Dental 2% Yes Supervise implementation of new federal Dental 90% 100% 2% Supervise implementation of new federal 90% 100% 2% Supervise implementation of new federal 100% 100% 2%
Amalgam regulations. Amalgam regulations. Dental Amalgam regulations. Dental Amalgam regulations.
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Superint. Support the development and implementation of 2% Yes Support the development and implementation of the 90% 100% 2% Support the development and 90% 100% 2% Support the development and implementation 100% 100% 2%
the District's Pollution Prevention Program(e.g. District's Pollution Prevention Program(e.g.annual implementation of the District's Pollution of the District's Pollution Prevention Program
annual Pollution Prevention Awards,Dental Pollution Prevention Awards,Dental Inventory Prevention Program(e.g.annual Pollution (e.g.annual Pollution Prevention Awards,
Inventory Program,conducting pollution Program,conducting pollution prevention audits). Prevention Awards,Dental Inventory Dental Inventory Program,conducting
prevention audits). Program,conducting pollution prevention pollution prevention audits).
audits).
Superint. Negotiate and administer contracts 1% Yes Negotiate and administer contracts 90% 100% 1% Negotiate and administer contracts 90% 100% 1% Negotiate and administer contracts 100% 100% 1%
Superint. Performance Appraisals 2% Yes Performance Appraisals 90% 100% 2% Performance Appraisals 90%1 100% 2% Performance Appraisals 100% 100% 2%
Superint. Prepare reports for presentation to District Board; 1% Yes Prepare reports for presentation to District Board; 90% 100% 1% Prepare reports for presentation to 90% 100% 1% Prepare reports for presentation to District 100% 100% 1%
make recommendations for Board action. make recommendations for Board action. District Board;make recommendations Board;make recommendations for Board
for Board action. action.
Superint. MSCG President(Tim) 20% Yes MSCG President(Tim) 100% 100% 20% MSCG President(Tim) 100% 100% 20% MSCG President(Tim) 100% 100% 20%
Superint. Regulatory Report Preparation:Annual and Semi- 1% Yes Regulatory Report Preparation:Annual and Semi- 90% 100% 191. Regulatory Report Preparation:Annual 90% 100% 1% Regulatory Report Preparation:Annual and 100% 100% 1%
Annual Pretreatment report,Assist with Annual Annual Pretreatment report,Assist with Annual and Semi-Annual Pretreatment report, Semi-Annual Pretreatment report,Assist with
Pollution Prevention Report,and submit reports Pollution Prevention Report,and submit reports Assist with Annual Pollution Prevention Annual Pollution Prevention Report,and
Report,and submit reports submit reports
Superint. Review inspector led formal enforcement actions 1% Yes Review inspector led formal enforcement actions 90% 100% 1% Review inspector led formal enforcement 90% 100% 1% Review inspector led formal enforcement 100% 100% 1%
and preparation for management and legal as and preparation for management and legal as actions and preparation for management actions and preparation for management and
needed. needed. and legal as needed. legal as needed.
1 Subtotal 100% Subtotal 89% Subtotal 91% Subtotal 97%
EC Senior Inspectors(Colleen,Jeff) I&enior Inspectors(Colleen,Jeff) EC Senior Inspectors(Colleen,Jeff) JFSenior Inspectors(Colleen,Jeff)
Senior Tech. Inspection Reports and follow-up work: complete 10% Yes Inspection Reports and follow-up work: complete 90% 100% 9% Inspection Reports and follow-up work: 90% 100% 9% Inspection Reports and follow-up work: 100% 100% 10%
and review inspection reports and follow-up work) and review inspection reports and follow-up work)to complete and review inspection reports complete and review inspection reports and
to enforcing local,state,and federal standards for enforcing local,state,and federal standards for and follow-up work)to enforcing local, follow-up work)to enforcing local,state,and
wastewater discharge to the District's facilities wastewater discharge to the District's facilities state,and federal standards for federal standards for wastewater discharge to
wastewater discharge to the District's the District's facilities
facilities
Senior Tech. Stormwater inspection reports and follow-up work: 10% Yes Stormwater inspection reports and follow-up work: 90% 100% 9% Stormwater inspection reports and follow 90% 100% 9% Stormwater inspection reports and follow-up 100% 100% 10%
related to the District's contractual participation in related to the District's contractual participation in up work:related to the District's work:related to the District's contractual
the Contra Costa Clean Water Program the Contra Costa Clean Water Program contractual participation in the Contra participation in the Contra Costa Clean Water
Costa Clean Water Program Program
Senior Tech. Carries out dental amalgam program 8% NO Carries out dental amalgam program 50% 100% 4% Carries out dental amalgam program 50% 100% 4% Carries out dental amalgam program 0% 100% 0%
Senior Tech. Oversee BMP permit programs 8% Yes Oversee BMP permit programs 90% 100% 7516 Oversee BMP permit programs 90% 100% 7% Oversee BMP permit programs 90% 100% 7%
Senior Tech. Oversee special projects implemented by 7% Yes Oversee special projects implemented by inspectors 90% 100% 6516 Oversee special projects implemented by 90% 100% 6% Oversee special projects implemented by 95% 100% 7%
inspectors(e.g.update forms,create outreach (e.g.update forms,create outreach materials) inspectors(e.g.update forms,create inspectors(e.g.update forms,create outreach
materials) I I outreach materials) materials)
Senior Tech. Plan Reviews: Review and comment on plans from 7% Yes Plan Reviews: Review and comment on plans from 90% 100% 6% Plan Reviews: Review and comment on 90% 100% 6% Plan Reviews: Review and comment on plans 100% 100% 7%
permit counter,coordination with permit counter permit counter,coordination with permit counter plans from permit counter,coordination from permit counter,coordination with permit
staff,assist inspectors with plan reviews staff,assist inspectors with plan reviews with permit counter staff,assist counter staff,assist inspectors with plan
inspectors with plan reviews reviews
Senior Tech. Supervise inspectors related to more complex work 7% Yes Supervise inspectors related to more complex work 80% 100% 6% Supervise inspectors related to more 90% 100% 6% Supervise inspectors related to more complex 95% 100% 7%
and enforcement actions and enforcement actions complex work and enforcement actions work and enforcement actions
Senior Tech. Administer EC section of CentralSan.org 5% Yes Administer EC section of CentralSan.org 100% 100% 5%1 Administer EC section of CentralSan.org 100% 100% 5% Administer EC section of CentralSan.org 100% 100% 5%
Senior Tech. Meetings: Daily and Weekly staff meetings 5% Yes Meetings: Daily and Weekly staff meetings including 100% 100% 5% Meetings: Daily and Weekly staff 100% 100% 5% Meetings: Daily and Weekly staff meetings 100% 100% 5%
including weekly Division Coordination meetings weekly Division Coordination meetings and section meetings including weekly Division including weekly Division Coordination
and section meetings; project specific meetings; meetings; project specific meetings; meetings with Coordination meetings and section meetings and section meetings; project
meetings with permittees permittees meetings; project specific meetings; specific meetings; meetings with permittees
meetings with permittees
Senior Tech. Online safety trainings 5% Yes online safety trainings 100% 100% 5% Online safety trainings 100% 100% 5% Online safety trainings 100% 100% 5%
Senior Tech. Provide technical assistance to customers and 5% Yes Provide technical assistance to customers and public 90% 100% 5% Provide technical assistance to customers 90% 100% 5% Provide technical assistance to customers and 95% 100% 5%
public agencies. agencies. and public agencies. public agencies.
Senior Tech. Administer database and coordinate with database 2% Yes Administer database and coordinate with database 90% 100% 2% Administer database and coordinate with 90% 100% 2% Administer database and coordinate with 100% 100% 2%
consultant consultant database consultant database consultant
Senior Tech. Assist inspectors with enforcement action 2% Yes Assist inspectors with enforcement action 90% 100% 2% Assist inspectors with enforcement action 90% 100% 2% Assist inspectors with enforcement action 90% 100% 2%
Senior Tech. Assist inspectors with permit drafting 2% Yes Assist inspectors with permit drafting 90% 100% 2% Assist inspectors with permit drafting 90% 100% 2% Assist inspectors with permit drafting 100% 100% 2%
Senior Tech. Ensure permit standardization 2% Yes Ensure permit standardization 90% 100% 2% Ensure permit standardization 90% 100% 2% Ensure permit standardization 100% 100% 2%
Senior Tech. Inspections: Perform inspection,sampling, 2% NO Inspections: Perform inspection,sampling, 0% 100% 0% Inspections: Perform inspection, 0% 100% 0% Inspections: Perform inspection,sampling, 20% 100% 0%
investigations, investigations, sampling,investigations, investigations,
Senior Tech. Optimize inspection practices 2% Yes Optimize inspection practices 90% 100% 2% Optimize inspection practices 90% 100% 2% Optimize inspection practices 100% 100% 2%
Senior Tech. Participation in BACWA committees and California 2% Yes Participation in BACWA committees and California 100% 100% 2% Participation in BACWA committees and 100% 100% 2% Participation in BACWA committees and 100% 100% 2%
Product Stewardship Council Meetings Product Stewardship Council Meetings California Product Stewardship Council California Product Stewardship Council
Meetings Meetings
Senior Tech. Participation in CC County enforcement and green 2% Yes Participation in CC County enforcement and green 90% 100% 2% Participation in CC County enforcement 90% 100% 2% Participation in CC County enforcement and 90% 100% 2%
business meetings business meetings and green business meetings green business meetings
Senior Tech. Stormwater Inspections: Perform storm water 2% NO Stormwater Inspections: Perform storm water 0% 100% 0% Stormwater Inspections: Perform storm 0% 100% 0% Stormwater Inspections: Perform storm water 50% 100% 1%
ordinance inspections,investigations,sampling, ordinance inspections,investigations,sampling, water ordinance inspections, ordinance inspections,investigations,
investigations,sampling, sampling,
Senior Tech. Coordination with laboratory for EC sampling 1% Yes Coordination with laboratory for EC sampling 80% 100% 1% Coordination with laboratory for EC 90% 100% 1% Coordination with laboratory for EC sampling 90% 100% 1%
activities and reports activities and reports sampling activities and reports activities and reports
Senior Tech. Oversee Pollution Prevention and Green Business 1% NO Oversee Pollution Prevention and Green Business 0% 100% 0% Oversee Pollution Prevention and Green 0% 100% 0% Oversee Pollution Prevention and Green 50% 100% 1%
Awards programs Awards programs Business Awards programs Business Awards programs
Senior Tech. Perform pretreatment and/or pollution prevention 1% NO Perform pretreatment and/or pollution prevention 0% 100% 0% Perform pretreatment and/or pollution 0% 100% 0% Perform pretreatment and/or pollution 0% 100% 0%
inspections,investigations,and/or other work inspections,investigations,and/or other work under prevention inspections,investigations, prevention inspections,investigations,and/or
under contract for other agencies(e.g.,Mt View) contract for other agencies(e.g.,Mt View) and/or other work under contract for other work under contract for other agencies
other agencies(e.g.,Mt View) (e.g.,Mt View)
Senior Tech. Preparation and presentation for Board meetings 1% Yes Preparation and presentation for Board meetings 90% 100% 1% Preparation and presentation for Board 90% 100% 1% Preparation and presentation for Board 100% 100% 1%
meetings meetings
Senior Tech. Report Preparation:Annual and Semi-Annual 1% Yes Report Preparation:Annual and Semi-Annual 90% 100% 1% Report Preparation:Annual and Semi- 90% 100% 1% Report Preparation:Annual and Semi-Annual 100% 100% 1%
Pretreatment report; Assist with Annual Pollution Pretreatment report;Assist with Annual Pollution Annual Pretreatment report;Assist with Pretreatment report;Assist with Annual
Prevention Report Prevention Report Annual Pollution Prevention Report Pollution Prevention Report
2 Subtotal 200% Subtotal 165% Subtotal 166% Subtotal 171%
Env.Compliance Inspectors(Casey,Dulce, Env.Compliance Inspectors(Casey,Dulce,Ernesto, Env.Compliance Inspectors(Casey, Env.Compliance Inspectors(Casey,Dulce,
Ernesto,James,Jeremy,Jesse) lames,Jeremy,Jesse) Dulce,Ernesto,James,Jeremy,Jesse) Ernesto,James,Jeremy,Jesse)
low
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tech Conduct special projects to improve section is% Yes Conduct special projects to improve section 50% 100% 8% Conduct special projects to improve 90% 100% 14% Conduct special projects to improve section 100% 100% 15%
efficiency(e.g.update forms,create outreach efficiency(e.g.update forms,create outreach section efficiency(e.g.update forms, efficiency(e.g.update forms,create outreach
materials) materials) create outreach materials) materials)
tech Inspection Reports and follow-up work: complete 15% Yes Inspection Reports and follow-up work: complete 90% 100% 14% Inspection Reports and follow-up work: 90% 100% 14% Inspection Reports and follow-up work: 90% 100% 14%
and review inspection reports and follow-up work) and review inspection reports and follow-up work)to complete and review inspection reports complete and review inspection reports and
to enforcing local,state,and federal standards for enforcing local,state,and federal standards for and follow-up work)to enforcing local, follow-up work)to enforcing local,state,and
wastewater discharge to the District's facilities wastewater discharge to the District's facilities state,and federal standards for federal standards for wastewater discharge to
wastewater discharge to the District's the District's facilities
facilities
tech Stormwater inspection reports and follow-up work: 15% Yes Stormwater inspection reports and follow-up work: 90% 100% 14% Stormwater inspection reports and follow 90% 100% 14% Stormwater inspection reports and follow-up 90% 100% 14%
related to the District's contractual participation in related to the District's contractual participation in up work:related to the District's work:related to the District's contractual
the Contra Costa Clean Water Program the Contra Costa Clean Water Program contractual participation in the Contra participation in the Contra Costa Clean Water
Costa Clean Water Program Program
tech Draft Permits 10% Yes Draft Permits 90% 100% 9% Draft Permits 90% 100% 9% Draft Permits 100% 100% 10%
tech Online safety trainings 10% Yes Online safety trainings 100% 100% 10% Online safety trainings 100% 100% 10% Online safety trainings 100% 100% 10%
tech Assist with BMP permit programs 5% Yes Assist with BMP permit programs 90%1 100% 5% Assist with BMP permit programs 90% 100% 5% Assist with BMP permit programs 90% 100% 5%
tech Meetings: Daily and Weekly staff,project specific 5% Yes Meetings: Daily and Weekly staff,project specific 100% 100% 5% Meetings: Daily and Weekly staff,project 100% 100% 5% Meetings: Daily and Weekly staff,project 100% 100% 5%
meetings,meetings with permittees meetings,meetings with permittees specific meetings,meetings with specific meetings,meetings with permittees
permittees
tech Plan Reviews: Review and comment on plans from 5% Yes Plan Reviews: Review and comment on plans from 90% 100% 5% Plan Reviews: Review and comment on 100% 100% 5% Plan Reviews: Review and comment on plans 100% 100% 5%
permit counter and coordination with senior permit counter and coordination with senior plans from permit counter and from permit counter and coordination with
inspectors and Supt. inspectors and Supt. coordination with senior inspectors and senior inspectors and Supt.
Supt.
tech Provide technical assistance to customers and 5% Yes Provide technical assistance to customers and public 90% 100% 5% Provide technical assistance to customers 100% 100% 5% Provide technical assistance to customers and 100% 100% 5%
public agencies. agencies. and public agencies.
public agencies.
tech Carries out dental amalgam program 2% NO Carries out dental amalgam program 0% 100% 0% Carries out dental amalgam program 0% 100% 0% Carries out dental amalgam program 0% 100% 0%
tech Ensure permit standardization 2% Yes Ensure permit standardization 90% 100% 2% Ensure permit standardization 90% 100% 2% Ensure permit standardization 100% 100% 291.
tech Inspections: Perform inspection,sampling, 2% NO Inspections: Perform inspection,sampling, 0% 100% 0% Inspections: Perform inspection, 0% 100% 0% Inspections: Perform inspection,sampling, 20% 100% 0%
investigations investigations sampling,investigations investigations
tech Optimize inspection practices 2% NO Optimize inspection practices 0%1 100% 0% Optimize inspection practices 0% 100% 0% Optimize inspection practices 100% 100% 291.
tech Perform pretreatment and/or pollution prevention 2% NO Perform pretreatment and/or pollution prevention 0% 100% 0% Perform pretreatment and/or pollution 0% 100% 0% Perform pretreatment and/or pollution 0% 100% 0%
inspections,investigations,and/or other work inspections,investigations,and/or other work under prevention inspections,investigations, prevention inspections,investigations,and/or
under contract for other agencies(e.g.,Mt View) contract for other agencies(e.g.,Mt View) and/or other work under contract for other work under contract for other agencies
other agencies(e.g.,Mt View) (e.g.,Mt View)
tech Stormwater Inspections: Perform storm water 2% NO Stormwater Inspections: Perform storm water 0% 100% 0% Stormwater Inspections: Perform storm 0% 100% 0% Stormwater Inspections: Perform storm water 90% 100% 2%
ordinance inspections,investigations,sampling, ordinance inspections,investigations,sampling, water ordinance inspections, ordinance inspections,investigations,
investigations,sampling, sampling,
tech Assist with Pollution Prevention and Green Busines 1% Yes Assist with Pollution Prevention and Green Business 90% 100% 1% Assist with Pollution Prevention and 90% 100% 1% Assist with Pollution Prevention and Green 100% 100% 1%
Awards programs;meet with businesses re:same Awards programs;meet with businesses re:same Green Business Awards programs;meet Business Awards programs;meet with
with businesses re:same businesses re:same
tech Coordination with laboratory for EC sampling 1% Yes Coordination with laboratory for EC sampling 90% 100% 1% Coordination with laboratory for EC 90% 100% 1% Coordination with laboratory for EC sampling 90% 100% 1%
activities and reports activities and reports sampling activities and reports activities and reports
tech Report Preparation:Annual and Semi-Annual 1% Yes Report Preparation:Annual and Semi-Annual 90% 100% 1% Report Preparation:Annual and Semi- 90% 100% 1% Report Preparation:Annual and Semi-Annual 100% 100% 1%
Pretreatment report; Assist with Annual Pollution Pretreatment report;Assist with Annual Pollution Annual Pretreatment report;Assist with Pretreatment report;Assist with Annual
Prevention Report Prevention Report Annual Pollution Prevention Report Pollution Prevention Report
6 Subtotal 600% Subtotal 459% Subtotal 501% Subtotal 544%
9 Total for Environmental Compliance Staff 100% Total for Environmental Compliance Staff 79% Total for Environmental Compliance Sta 84% Total for Environmental Compliance Staff 90%
Other Task:COVIDI9-Admin related 3% Other Task:COVIDI9-Admin related 1 1% Other Task:COVIDI9-Admin related 1%
Other Task:COVIDI9-Work Redesign/redeployment 3% Other Task:COVIDI9-Work Redesign/redeployment 1% Other Task:COVIDI9-Work Redesign/redeployment 1%
Other Task:Training 6% Other Task:Training 6% Other Task:Training 3%
Other Task:Other productive work 9% Other Task:Other productive work 8% Other Task:Other productive work 6%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% 10ther Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-lune 30
Productive-Normal Activities 79% Productive-Normal Activities 84% Productive-Normal Activities 90%
Productive-COVID 19 Response 6% Productive-COVID 19 Response 2% Productive-COVID 19 Response 1%
Other Productive Work 15% Other Productive Work 14% Other Productive Work 8%
Non-productive/down-time 0% Non-productive/down-time Ol% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
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Section Eng-Environmental&Regulatory Compliance Division:HHW Sectior
David Wyatt,Mathew Thomas,Winston Ingram,Kurnesha Anderson;Steve Willis,Geoff Niswander
Staff Listing (Rotation with B&G)
Number of FTEs 6
Total Labor Costs $562,821
Working Ops Shift/ Home Not
arrangement Reserve At Office Hybrid Teleworking Working
0% 0% 100% 0% 0% PROJECTION
0% 12% 88% 0% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: Re-Opening HHW Plan
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
can be can be can be
Performed Performed Performed
Given the Given the Work Given the Work
Work Arrangement Arrangement
Arrangement During the During the
During the period(Whether period
period Adjustment for at home,hybrid, Adjustment for (Whether at Adjustment for
Proportion of (Whether at actual on site,or shift actual (c)*(i)*(i.l) home,hybrid, actual (c)*(1)*1.1)
total time at home,hybrid, experience (c)*(f)*(f1) work). If shift, experience Proportion of on site,or shift experience Proportion of
the office/on on site,or shift during period Proportion of total what portion of during period total time work).If shift, during period total time
site spent to work). If shift, and need to time under new team is on site and need to under new what portion of and need to under new
complete what portion of perform arrangement to for work that perform arrangement to team is on site perform arrangement to
each task per Can Telework be team is on site unplanned complete each task must be unplanned complete each for work that unplanned complete each
Proportion of total ti FTEs Responsibilities-Normal period Performed? Normal and other responsibilities for work that activities per period. Normal and other responsibilities performed on activities task per period. Normal and other responsibilities must be activities task per period.
Supervisor(Dave) upervisor(Dave) Supervisor(Dave) J Supervisor(Dave)
5% DW Community and facility inspections—Sharing in 5% Yes Community and facility inspections—Sharing in 80% 100% 4% Community and facility inspections—Sharing in 100% 100% 5% Community and facility inspections—Sharing in responsibility 100% 100% 5%
responsibility with staff— responsibility with staff— responsibility with staff— with staff-
20% DW Contract maintenance:contract preparation and 20% Yes Contract maintenance:contract preparation and 90% 100% 18% Contract maintenance:contract preparation and 90% 100% 18% Contract maintenance:contract preparation and negotiation; 100% 100% 20%
negotiation;work with contractors/service negotiation;work with contractors/service negotiation;work with contractors/service work with contractors/service providers,Division Manager,
providers,Division Manager,Purchasing Division, providers,Division Manager,Purchasing Division, providers,Division Manager,Purchasing Division, Purchasing Division,Maintenance,accounting,and District
Maintenance,accounting,and District Counsel as Maintenance,accounting,and District Counsel as Maintenance,accounting,and District Counsel as Counsel as needed
needed needed needed
1-5% DW Correspondence with District staff:Division 5% Yes Correspondence with District staff:Division 90% 100% 5% Correspondence with District staff:Division 90% 100% 5% Correspondence with District staff:Division Manager, 100% 100% 5%
Manager,Accounting,HR,Comm Services,Front Manager,Accounting,HR,Comm Services,Front Manager,Accounting,HR,Comm Services,Front Accounting,HR,Comm Services,Front Desk
Desk Desk Desk
1-5% DW Data management for reports(quarterly,monthly) 5% Yes Data management for reports(quarterly,monthly) 90% 100% 5% Data management for reports(quarterly, 90% 100% 5% Data management for reports(quarterly,monthly) 100% 100% 5%
monthly)
1-5% DW Dealing with contractor performance issues 5% Yes Dealing with contractor performance issues 100% 100% 59/ Dealing with contractor performance issues 100% 100% 5% Dealing with contractor performance issues 100% 100% 5%
5-10% DW Evaluating operations status(current waste levels, 10% Yes Evaluating operations status(current waste levels, 90% 100% 9% Evaluating operations status(current waste levels, 90% 100% 9% Evaluating operations status(current waste levels,supplies, 100% 100% 10%
supplies,services)for compliance and reopening supplies,services)for compliance and reopening supplies,services)for compliance and reopening services)for compliance and reopening
3-5% DW Required training:Safetytraining 5% Yes Required training:Safety training 90% 100% 5% Required training:Safetytraining 90% 100% 5% Required training:Safetytraining 100% 100% 5%
1-5% DW Respond to customer inquiries,including HHW and 5% Yes Respond to customer inquiries,including HHW and 100% 100% 5% Respond to customer inquiries,including HHW 100% 100% 5% Respond to customer inquiries,including HHW and ReW 100% 100% 5%
ReW ReW and ReW
1-5% DW SOPS: Review draft SOPs,provide feedback,and 5% Yes SOPS: Review draft SOPS,provide feedback,and 90% 100% 5% SOPS: Review draft SOPs,provide feedback,and 90% 100% 5% SOPS: Review draft SOPs,provide feedback,and finalize 100% 100% 5%
finalize finalize finalize
5-10% DW Speaking with other HHW programs to compare 5% Yes Speaking with other HHW programs to compare 90% 100% 5% Speaking with other HHW programs to compare 100% 100% 5% Speaking with other HHW programs to compare ideas of how 100% 100% 5%
ideas of how to operate,when to open,and what ideas of how to operate,when to open,and what ideas of how to operate,when to open,and what to operate,when to open,and what the future might hold.
the future might hold.Staying in close contact with the future might hold.Staying in close contact with the future might hold.Staying in close contact Staying in close contact with Santa Clara County's HHW
Santa Clara County's HHW program,due to their Santa Clara County's HHW program,due to their with Santa Clara County's HHW program,due to program,due to their parent leadership role in the COVID
parent leadership role in the COVID response. parent leadership role in the COVID response. their parent leadership role in the COVID response.
response.
25-30% DW Staff Meetings:HHW group and individual calls, 20% Yes Staff Meetings: HHW group and individual calls,and 90% 100% 18% Staff Meetings:HHW group and individual calls, 100% 100% 20% Staff Meetings:HHW group and individual calls,and E&RCD 100% 100% 20%
and E&RCD Senior meetings E&RCD Senior meetings and E&RCD Senior meetings Senior meetings
5-10% DW Staff performance appraisals 5% Yes Staff performance appraisals 80% 100% 4% Staff performance appraisals 80% 100% 4% Staff performance appraisals 100% 100% 5%
1-10% DW Supervision 5% Yes Supervision 90% 100% 5% Supervision 90% 100% 59/ Supervision 100% 100% 5%
25% 1 Subtotal 100% Subtotal 90% Subtotal 94% Subtotal 100%
Senior Technicians(Matthew,Winston) Fnior Technicians(Matthew,Winston) Senior Technicians(Matthew,Winston) for Technicians(Matthew,Winston)
1-5% Senior Correspond with small businesses 5% Yes Correspond with small businesses 90% 100% 5% Correspond with small businesses 100% 100% 5% Correspond with small businesses 100% 100% 5%
5-15% Senior Developing new databases for small business 5% Yes Developing new databases for small business pricing, 80% 100% 4% Developing new databases for small business 100% 100% 5% Developing new databases for small business pricing, 100% 100% 5%
pricing,appointments and forms appointments and forms pricing,appointments and forms appointments and forms
5% Senior Facility Inspections and Community Inspections, 10% Yes Facility Inspections and Community Inspections, 90% 100% 9% Facility Inspections and Community Inspections, 90% 100% 9% Facility Inspections and Community Inspections,picking up 100% 100% 10%
picking up abandoned waste: picking up abandoned waste: picking up abandoned waste: abandoned waste:
1-5% Senior Maintain records and logs by tracking facility 5% No Maintain records and logs by tracking facility 10% 100% 1% Maintain records and logs by tracking facility 10% 100% 1% Maintain records and logs by tracking facility statistics such 100% 100% 5%
statistics such as participation,usage and waste statistics such as participation,usage and waste statistics such as participation,usage and waste as participation,usage and waste volumes;prepare reports.
volumes;prepare reports. volumes;prepare reports. volumes;prepare reports.
1-10% Senior Manage Retail drop-offs,including forms, 5% Yes Manage Retail drop-offs,including forms, 10% 100% 1% Manage Retail drop-offs,including forms, 10% 100% 79/ Manage Retail drop-offs,including forms,correspondence 100% 100% 5%
correspondence correspondence correspondence
1-5% Senior Optional Training: MS Office training, 5% Yes Optional Training: MS Office training, 50% 100% 3% Optional Training: MS Office training, 50% 100% 3% Optional Training:MS Office training, 100% 100% 5%
5% Senior Prepare and load shipments of hazardous waste as 5% No Prepare and load shipments of hazardous waste as 70% 100% 4% Prepare and load shipments of hazardous waste 70% 100% 4% Prepare and load shipments of hazardous waste as needed: 100% 100% 5%
needed: needed: as needed:
1-5% Senior Pumping down stormwater and delivering to plant, 5% No Pumping down stormwater and delivering to plant, 90% 100% 5% Pumping down stormwater and delivering to 90% 100% 5% Pumping down stormwater and delivering to plant,as 100% 100% 5%
as needed as needed plant,as needed needed
5-10% Senior Required Training: 5% Yes Required Training: 80% 100% 4% Required Training: 80% 100% 4% Required Training: 100% 100% 5%
1-5% Senior Review manifests,labels,inventory records, 5% No Review manifests,labels,inventory records,tracking 10% 100% 1% Review manifests,labels,inventory records, 10% 100% 1% Review manifests,labels,inventory records,tracking 100% 100% 5%
tracking documents,site safety plans,and other documents,site safety plans,and other tracking documents,site safety plans,and other documents,site safety plans,and other documentation
documentation pertaining to District compliance documentation pertaining to District compliance documentation pertaining to District compliance pertaining to District compliance with hazardous waste
with hazardous waste management: with hazardous waste management: with hazardous waste management: management:
5-15% Senior SOPS:Writing and evaluating 5% Yes SOPS:Writing and evaluating 90% 100% 5% SOPS:Writing and evaluating 90% 100% 5% SOPS:Writing and evaluating 100% 100% 5%
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15-20% Senior Staff meetings: Participate in daily and weekly staff 5% Yes Staff meetings:Participate in daily and weekly staff 90% 100% 5% Staff meetings: Participate in daily and weekly 100% 100% 5% Staff meetings: Participate in daily and weekly staff 100% 100% 5%
meetings;participate in weekly Division meetings;participate in weekly Division Coordination staff meetings;participate in weekly Division meetings;participate in weekly Division Coordination
Coordination meetings;meetings with meetings;meetings with Communications team, Coordination meetings;meetings with meetings;meetings with Communications team,front desk
Communications team,front desk front desk Communications team,front desk
5-10% Senior Technical Supervision:Supervise HHW technicians 5% Yes Technical Supervision:Supervise HHW technicians 70% 100% 4% Technical Supervision:Supervise HHW technician 70% 100% 4% Technical Supervision:Supervise HHW technicians(and 100% 100% 5%
(and contract staff)from technical perspective: (and contract staff)from technical perspective: (and contract staff)from technical perspective: contract staff)from technical perspective:
5-30% Senior Local 1 President(Winston) 30% Yes Local 1 President(Winston) 100% 100% 30% Local 1 President(Winston) 100% 100% 30% Local 1 President(Winston) 100% 100% 30%
5-10% Senior Waste shipments to remain in compliance, 10% No Waste shipments to remain in compliance,including 90% 100% 9% Waste shipments to remain in compliance, 90% 100% 9% Waste shipments to remain in compliance,including 100% 100% 10%
including schedule services and shipments of waste schedule services and shipments of waste and including schedule services and shipments of schedule services and shipments of waste and supplies with
and supplies with contractor: supplies with contractor: waste and supplies with contractor: contractor:
5-15% Senior Working with IT on new electronic programs and 5% Yes Working with IT on new electronic programs and 100% 100% 5% Working with IT on new electronic programs and 100% 100% 5% Working with IT on new electronic programs and methods of 100% 100% 5%
methods of managing participants methods of managing participants methods of managing participants managing participants
20% 21 Subtotal 200% Subtotal 150% Subtotal 154% Subtotal 200%
HW Technicians Geoff Kurnesha Steve HW Technicians(Geoff,Kurnesha,Steve) LHW Technicians(Geoff,Kurnesha,Steve) ILHW Technicians(Geoff,Kurnesha,Steve) MF
40-60% tech Waste Collection 70% No Waste Collection 0% 100% 0% Waste Collection 0% 100% 0% Waste Collection 100% 100% 70%
40-60% tech SOPS:Writing drafts 4% Yes SOPS:Writing drafts 100% 100% 49/ SOPS:Writing drafts 100% 100% 4% SOPS:Writing drafts 100% 100% 4%
15-20% tech Staff meetings: Participate in daily and weekly staff 5% Yes Staff meetings:Participate in daily and weekly staff 100% 100% 5% Staff meetings: Participate in daily and weekly 100% 100% 5% Staff meetings: Participate in daily and weekly staff 100% 100% 5%
meetings meetings staff meetings meetings
5% tech Facility Inspections and Community Inspections, 5% No Facility Inspections and Community Inspections, 100% 100% 5% Facility Inspections and Community Inspections, 100% 100% 5% Facility Inspections and Community Inspections,picking up 100% 100% 5%
picking up abandoned waste: picking up abandoned waste: picking up abandoned waste: abandoned waste:
1-5% tech Pumping down stormwater and delivering to plant, 5% No Pumping down stormwater and delivering to plant, 100% 100% 5% Pumping down stormwater and delivering to 100% 100% 5% Pumping down stormwater and delivering to plant,as 100% 100% 5%
as needed as needed plant,as needed needed
15-25% tech Required Training: 5% Yes Required Training: 100% 100% 5% Required Training: 100% 100% 5% Required Training: 100% 100% 5%
1-5% tech Optional Training:MS Office training, 1% Yes Optional Training: MS Office training, 100% 100% 5Optional Training: MS Office training, 100% 100% 19/ Optional Training:MS Office training, 100% 100% 1%
5-10% tech A&E Safety Team assignments 5% Yes A&E Safety Team assignments 100% 100% 5% A&E Safety Team assignments 100% 100% 5% A&E Safety Team assignments 100% 100% 5%
15% 3 Subtotal 300% Subtotal 90% Subtotal 90% Subtotal 300%
60% 100% 9r Total for Environmental Compliance Staff 100% total for Environmental Compliance Staff Total for Environmental Compliance Staff 56% 1 Total for Environmental Compliance Staff 100%
Other Task:COVIDI9-Admin related 5% Other Task:COVIDI9-Admin related 1% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 49/ Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
COVID Planning return to work scenarios and operations plans— 1% COVID Planning return to work scenarios and operations plans— 3% COVID Planning return to work scenarios and operations plans— 0%
Other Task:Training 4% Other Task:Training 1 1% Other Task:Training T 0%
Other Task:Other productive work 5% Working in Lab two days a week,helping catch up on routine maintenance,etc. 17% Working in Lab two days a week,helping catch up on routine maintenance,etc. 0%
Other Task:Other productive work 0% Other Task:Other productive work 14% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 1% OtherTask:COVID39-Non-work/down time 0% Other Task:COVID39-Non-work/down time 0%
Reserve 25% Reserve I I 8% Reserve 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-lune 30
Productive-Normal Activities 55% Productive-Normal Activities 56% Productive-Normal Activities 100%
Productive-COVID 19 Response 10% Productive-COVID 19 Response 4% Productive-COVID 19 Response 0%
Other Productive Work 9% Other Productive Work 31% Other Productive Work 0%
Reserve 25% Reserve 8% Reserve 0%
Non-productive/down-time 1% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
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Section Admin-Director of Finance&Admin
Staff Listing Phil Leiber
Number of FTEs 1
Total Labor Costs $257,919
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 100% 0% 0% 0% PROJECTION
100% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (I) (1.1) (m)
can be can be can be
Performed Performed Performed
Given the Given the Work Given the Work
Work Arrangement Arrangement
Arrangement During the During the
During the Adjustmen period(Whether period
period t for actual at home,hybrid, Adjustment for (Whether at Adjustment for
Proportion of (Whether at experience on site,or shift actual home,hybrid, actual (c)*(1)*(1.1)
total time at home,hybrid, during (c)*(f)*(f1) work). If shift, experience (c)*(i)*0.1) on site,or shift experience Proportion of
the office/on on site,or shift period and Proportion of total what portion of during period Proportion of total work). If shift, during period total time
site spent to work). If shift, need to time under new team is on site and need to time under new what portion of and need to under new
complete what portion perform arrangement to for work that perform arrangement to team is on site perform arrangement to
each task per Can Telework be of team is on unplanned complete each task must be unplanned complete each task for work that unplanned complete each
FTEs Responsibilities-Normal I period Performed? Normal and other responsibilities site for work activities per period. Normal and other responsibilities performed on activities I per period. Normal and other responsibilitie must be I activities task per period.
Budget Development 42% Yes Budget Development 90% 113% 43% Budget Development 90% 100% 38% Budget Development 90% 97% 37%
Policy/report development 4% Yes Policy/report development 100% 100% 4% Policy/report development 100% 100% 4% Policy/report development 100% 100% 4%
Board item review/editing 3% Yes Board item review/editing 100% 100% i% Board item review/editing 100% 90% 2% Board item review/editing 100% 100% 3%
ERP Development 25% Yes ERP Development 95% 30% 7% ERP Development 95% 90% 21% ERP Development 95% 125% 30%
Board and Committee Meetings 4% Yes Board and Committee Meetings 100% 100% 4% Board and Committee Meetings 100% 100% 4% Board and Committee Meetings 100% 100% 4%
Exec Team meetings 5% Yes Exec Team meetings 100% 50% 5% Exec Team meetings 100% 50% 3% Exec Team meetings 100% 50% 3%
Group and one on one staff meeting 8% Yes Group and one on one staff meetings 100% 100% 8% Group and one on one staff meetings 100% 100% 8% Group and one on one staff meet 100% 100% 8%
Interdepartmental meetings 5% Yes Interdepartmental meetings 100% 100% 5% Interdepartmental meetings 100% 100% 5% Interdepartmental meetings 100% 100% 5%
Agenda Review meetings 3% Yes Agenda Review meetings 100% 100% 3% Agenda Review meetings 100% 100% 3% Agenda Review meetings 100% 100% 3%
Manager Meeting 2% Yes Manager Meeting 100% 100% 2% Manager Meeting 100% 100% 2% Manager Meeting 100% 100% 2%
1 Subtotal 100% 82% 89% 96%
Other Task:COVIDI9-Admin related 13% Other Task:COVIDI9-Admin related 1 10% Other Task:COVIDI9-Admin related 3%
Other Task:COVIDI9-Work Redesign/redeployment 5% Other Task:COVIDI9-Work Redesign/redeployment 1% Other Task:COVIDI9-Work Redesign/redeployment 1%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 1 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0%1 10therTask:COVIDI9-Non-work/down time 0%1 10ther Task:COVIDI9-Non-work/down time o%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-June 30
Productive-Normal Activities 82% Productive-Normal Activities 89% Productive-Normal Activities 96%
Productive-COVID 19 Response 18% Productive-COVID 19 Response 11% Prod uctive-COVI D 19 Response 4%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for(should total 100%) 100% Total Time Accounted for(should total 100%) 100% Total Time Accounted for(should total 100%) 100%
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Section Admin-Admin Support
Staff Listing Suzette Crayton(SC),Michele Barajas(MB),Kit Ohlman(KO)
Number of FTEs 3
Total Labor
Costs $184,554
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 40% 0% 60% 0% PROJECTION
ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April7 Period 2:April 8-May 3 Period 3: May 4-lune 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.l) 0) (k) (1) (1.1) (m)
can be can be can be
Performed Performed Performed
Given the Work Given the Work Given the Work
Arrangement Arrangement Arrangement
During the During the During the
period period period
(Whether at (Whether at (Whether at
home,hybrid, Adjustment for home,hybrid, Adjustment for home,hybrid, Adjustment for
on site,or shift actual (c)*(f)»(fl) on site,or shift actual (c)*(i)"(1.1) on site,or shift actual (c)"(1)'(1.1)
Proportion of work). If shift, experience Proportion of work).If shift, experience Proportion of work). If shift, experience Proportion of
total time at what portion of during period total time what portion of during period total time what portion of during period total time
the office/on team is on site and need to under new team is on site and need to under new team is on site and need to under new
site spent to for work that perform arra ngement to for work that perform arrangement to for work that perform arrangement to
complete each Can Telework be must be unplanned complete each must be unplanned complete each must be unplanned complete each
FTEs Responsibilities-Normal task per period Performed? Normal and other responsibilities performed on activities task per period. Normal and other responsibilities performed on activities task per period. Normal and other responsibilities performed on activities task per period.
SC Manage General Manager and Executive Assistant Calendar 20% Yes Manage General Manager and Executive Assistant Calendar 100% 100% 20% Manage General Manager and Executive Assistant Calen 100% 100% 20% Manage General Manager and Executive Assistant Calendar 100% 75% 15%
SC Process/Review Documents for GM Signature 15% Yes Process/Review Documents for GM Signature 100% 150% 22% Process/Review Documents for GM Signature 100% 150% 23% Process/Review Documents for GM Signature 100% 100% 15%
SC Print Out Various Agenda Packets for GM Review 5% No Print Out Various Agenda Packets for GM Review 100% 60% 3% Print Out Various Agenda Packets for GM Review 100% 60% 3% Print Out Various Agenda Packets for GM Review 100% 60% 3%
SC Process GMs Script for Board Meetings 3% Yes Process GMs Script for Board Meetings 100% 100% 3% Process GMs Script for Board Meetings 100% 100% 3% Process GMs Script for Board Meetings 100% 100% 3%
SC Stocking Coffee Supplies 3% No Stocking Coffee Supplies 100% 100% 2% Stocking Coffee Supplies 100% 100% 2% Stocking Coffee Supplies 100% 100% 2%
SC Travel/Conference Arrangements 10% Yes Travel/Conference Arrangements 100% 0% 0% Travel/Conference Arrangements 100% 0% 0% Travel/Conference Arrangements 100% 50% 5%
SC Review Items in NOVUS 5% Yes Review Items in NOVUS 100% 30% 2% Review Items in NOVUS 100% 30% 2% Review Items in NOVUS 100% 100% 5%
SC Process P-Cards(GM and Executive Assistant) 10% Yes Process P-Cards(GM and Executive Assistant) 100% 50% 4% Process P-Cards(GM and Executive Assistant) 100% 50% 5% Process P-Cards(GM and Executive Assistant) 100% 100% 10%
SC Process Payment Authorizations,Membership Renewals 5% Yes Process Payment Authorizations,Membership Renewals 100% 1 40% 2% Process Payment Authorizations,Membership Renewals 100% 40% 2% Process Payment Authorizations,Membership Renewals 100% 1 100% 5%
SC Administrative Support for CCSDA 5% Yes Administrative Support for CCSDA 100% 60% 3% Administrative Support for CCSDA 100% 0% 0% Administrative Support for CCSDA 100% 100% 5%
SC Attend Various Meetings,Agenda Review,Managers Forum 10% Yes Attend Various Meetings,Agenda Review,Managers Forum 100% 75% 7% Attend Various Meetings,Agenda Review,Managers Fort 100% 75% 8% Attend Various Meetings,Agenda Review,Managers Forum 100% 50% 5%
SC Process Agendas for Various Meetings 4% Yes Process Agendas for Various Meetings 100% 20% 1% Process Agendas for Various Meetings 100% 20% 1% Process Agendas for Various Meetings 100% 100% 4%
SC Approve Timesheets,Leave Slips,PCards,et. 5% Yes Approve Timesheets,Leave Slips,PCards,et. 100% 100% 2% Approve Timesheets,Leave Slips,PCards,et. 100% 100% 5% Approve Timesheets,Leave Slips,PCards,et. 100% 100% 5%
SC Process Mail 0% No Process Mail 100% 0% 0% Process Mail 100% 0% 0% Process Mail 100% 0% 0%
SC Other Duties as Assigned 10% Yes Other Duties as Assigned(including Mail) 100% 75% 15% Other Duties as Assigned(including Mail) 100% 50% 5% Other Duties as Assigned(including Mail) 100% 50% 5%
Most of the support for CCCSDA is for meetings.There are no
Note meetings being held,virtually,or otherwise.That may change.
The other 0%ratings should be self-explanatory.
100% 85% 77% 87%
MB Process Mail 5% No Process Mail 100% 80% 4% Process Mail 100% 100% 5% Process Mail 100% 100% 5%
MB Primary Back Up to Front Desk Reception 10% No Primary Back Up to Front Desk Reception 100% 0% 0% Primary Back Up to Front Desk Reception 100% 0% 0% Primary Back Up to Front Desk Reception 100% 100% 10%
MB Processing of Insurance Certificates/Update Log 20% Yes Processing of Insurance Certificates/Update Log 100% 200% 4051 Processing of Insurance Certificates/Update Log 100% 200% 40% Processing of Insurance Certificates/Update Log 100% 100% 20%
MB Scheduling Meetings 5% Yes Scheduling Meetings 100% 200% 1051 Scheduling Meetings 100% 150% 8% Scheduling Meetings 100% 100% 5%
MB Address Furniture Items 15% No Address Furniture Items 100% 0% 0% Address Furniture Items 100% 0% 0% Address Furniture Items 100% 60% 9%
MB Entering Requisitions 5% Yes Entering Requisitions 100% 0% 0% Entering Requisitions 100% 0% 0% Entering Requisitions 100% 100% 5%
MB Assisting with Uniform Logos/Hat Logos 10% No Assisting with Uniform Logos/Hat Logos 100% 0% 0% Assisting with Uniform Logos/Hat Logos 100% 0% 0% Assisting with Uniform Logos/Hat Logos 100% 40% 4%
MB Processing Novus Items 15% Yes Processing Novus Items 100% 66% 10% Processing Novus Items 100% 66% 10% Processing Novus Items 100% 30% 5%
MB Process Signature Items in DocuSign 5% Yes Process Signature Items in DocuSign 100% 300% 15% Process Signature Items in DocuSign 100% 250% 13% Process Signature Items in DocuSign 100% 175% 9%
MB Supplies Order for Staff and Copy Room 105, Yes Supplies Order for Staff and Copy Room 100% 50% 5% Supplies Order for Staff and Copy Room 100% 50% 5% Supplies Order for Staff and Copy Room 100% 150% 15%
The mail processing has been taken on by MB and SC in tandem.
I think the 0%ratings are self-explanatory.For Insurance,most
Note of it can be processed by telework and then hardcopies filed
later at the District. POs are still printed out in 3rd floor copy
room and being scanned to Ken Mullen in Purchasing by SC. 100% 84% 805/ 86%
KO Answer Front Desk Telephone 20% transfer Answer Front Desk Telephone 100% 200% 40% Answer Front Desk Telephone 100% 200% 40% Answer Front Desk Telephone 100% 200% 40%
KO Greet Front Desk Visitors 10% No Greet Front Desk Visitors 0% 0% 0% Greet Front Desk Visitors 0% 0% 0% Greet Front Desk Visitors 0% 0% 0%
KO Check Out Front Desk Keys,Vehicles,Issue Badges 10% No Check Out Front Desk Keys,Vehicles,Issue Badges 0% 0% 0% Check Out Front Desk Keys,Vehicles,Issue Badges 0% 0% 0% Check Out Front Desk Keys,Vehicles,Issue Badges 0% 0% 0%
KO Manager front Desk Calendars-Conf Rms,Vehicles 15% No Manager front Desk Calendars-Conf Rms,Vehicles 0% 0% 0% Manager front Desk Calendars-Conf Rms,Vehicles 0% 0% 0% Manager front Desk Calendars-Conf Rms,Vehicles 0% 0% 0%
Yes,someone has to
KO Process Birthday/Anniversary Cards 2% pick up Process Birthday/Anniversary Cards 100% 100% 2% Process Birthday/Anniversary Cards 100% 100% 2% Process Birthday/Anniversary Cards 100% 100% 2%
Yes,someone has to
KO Process Board"In the News"packet 5% make labels Process Board"In the News"packet 100% 60% 1 3% Process Board"In the News"packet 100% 1 60% 3% Process Board"In the News"packet 100% 60% 1 3%
KO Accept deliveries and notify staff 3% No Accept deliveries and notify staff 0% 0% 0% Accept deliveries and notify staff 0% 0% 0% Accept deliveries and notify staff 0% 0% 0%
KO Open and Distribute Mail 20% No Open and Distribute Mail 0% 0% 0% Open and Distribute Mail 0% 0% 0% Open and Distribute Mail 0% 0% 0%
KO Copy and Process Incoming Checks 5% No Copy and Process Incoming Checks 0% 0% 0% Copy and Process Incoming Checks 0% 0% 0% Copy and Process Incoming Checks 0% 0% 0%
KO Process Items for Bid Openings 3% No Process Items for Bid Openings 0% 0% 0% Process Items for Bid Openings 0% 0% 0% Process Items for Bid Openings 0% 0% 0%
KO After Hours Log 2% No After Hours Log 0% 0% 0% After Hours Log 0% 0% 0% After Hours Log 0% 0% 0%
KO Keep Lobby Area Presentable 2% No Keep Lobby Area Presentable 0% 0% 0% Keep Lobby Area Presentable 0% 0% 0% Keep Lobby Area Presentable 0% 0% 0%
KO Train Personnel on Front Desk 3% No Train Personnel on Front Desk 0% 0% 0% Train Personnel on Front Desk 0% 0% 0% Train Personnel on Front Desk 0% 0% 0%
Page 42 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 48 of 106 AMENDED AGENDA
Page 47 of 103
KO began answering phones by mobile phone issued by I I on
April 3rd when more Permit staff was sent home per a new
directive.She is able to field the calls but has no ability to
transfer so must take messages and forward via email to the
employee or gives out a number to call. Birthday/Anniversary
Note Cards can be processed but other staff needs to pick up and
bring to the District for GM signing and mailing. In The News
packets can be done by telework;labels must be put on by other
staff but that is minimal because RSC handling.SC and MB are
processing mail,so therefore check processing.The other 0%
100% 45% 45% 45%
3 Subtotal;Average 100% 71% 67% 73%
OTHER TIME Other Task:COVIDI9-Admin related 5% Other Task:COVIDI9-Admin related 5% Other Task:COVIDI9-Admin related 3%
Other Task:COVIDI9-Work Redesign/redeployment 2% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 5% Other Task:Training 5%
Record Management/Scanning 4% Record Management/Scanning 4% Record Management/Scanning 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 18% Other Task:COVIDI9-Non-work/down time 18% Other Task:COVI D19-Non-work/down time 18%
Summaryfor Period I:Mid March to April 7 1 F Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-June 30
Productive-Normal Activities 71% Productive-Normal Activities 67% Productive-Normal Activities 73%
Productive-COVID 19 Response 7% Productive-COVID 19 Response 5% Productive-COVID 19 Response 3%
Other Productive Work 4% Other Productive Work 9% Other Productive Work 5%
Non-productive/down-time 18% Non-productive/down-time 18% Non-productive/down-time 18%
Total Time Accounted for(Should be 100%; 101% Total Time Accounted for(Should be 100%; 100% Total Time Accounted for(Should be 100%', 99%
Page 43 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 49 of 106 AMENDED AGENDA
Page 48 of 103
Section Admin-Communications and Intergovernmental Relations
Chris Carpenter,Ben Lavender,Ann Vallee,Charles Waltmire,Velisa
Staff Listing Parks,Joe Zumbo,Emily Barnett
Number of FTEs 7
Total Labor Costs $793,665
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 0% 70% 30% 0% PROJECTION
0% 4% 96% 0% ACTUAL MARCH 18-APRIL 17 PAYROLL**
Goto Summary **With corrections of timecard information that will be processed by payroll on the May timesheet.
Admin-Communications-Community Affairs Representative
Staff: Chris Carpenter
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
can be can be can be
Performed Performed Performed
Given the Given the Work Given the Work
Work Arrangement Arrangement
Arrangement During the During the
During the period period
period Adjustment for (Whether at Adjustment for (Whether at Adjustment for
Proportion of (Whether at actual (c)*(f)*(f1) home,hybrid, actual (c)*(i)*0.1) home,hybrid, actual (c)*(1)*(1.1)
total time at home,hybrid, experience Proportion of on site,or shift experience Proportion of on site,or shift experience Proportion of
the office/on on site,or shift during period total time under work). If shift, during period total time under work). If shift, during period total time
site spent to work). If shift, and need to new what portion of and need to new what portion of and need to under new
complete what portion perform arrangement to team is on site perform arrangement to team is on site perform arrangement to
each task per Can Telework be of team is on unplanned complete each for work that unplanned complete each for work that unplanned complete each
FTEs 1 Responsibilities-Normal period Performed? Normal and other responsibilities site for work activities task per period. Normal and other responsibilities must be activities task per period. Normal and other responsibilities must be activities task per period.
Construction Projects Customer 40% Yes Construction Projects Customer Outreach- 95% 85% 32% Construction Projects Customer Outreach 95% 87% 33% Construction Projects Customer 95% 87% 33%
Outreach-coordination with Capital coordination with Capital Projects Div, coordination with Capital Projects Div, Outreach-coordination with Capital
Projects Div,progress meetings, progress meetings,project impact maps, progress meetings,project impact maps, Projects Div,progress meetings,
project impact maps,customer follow customer follow up/inquiries phone, customer follow up/inquiries phone, project impact maps,customer follow
up/inquiries phone,onsite customers notification letters,resolve customer notification letters,resolve customer up/inquiries phone,notification
visits,notification letters,resolve issues/complaints issues/complaints letters,resolve customer
customer issues/complaints issues/complaints
Customer Response-Public Info 15% Yes Customer Response-Public Info phone 100% 96% 14% Customer Response-Public Info phone 100% 100% 15% Customer Response-Public Info 100% 100% 15%
phone line,webmail,Pipeline line,webmail,Pipeline inquiries line,webmail,Pipeline inquiries phone line,webmail,Pipeline inquiries
inquiries,general forwarded customer
questions from other Divisions
Reprographics Center 5% Yes Reprographics Center 100% 89% 4% Reprographics Center 100% 100% 5% Reprographics Center 100% 100% 5%
Management/Production Management/Production Management Management/Production Management Management/Production
Management Management
Board Member support/presentations 10% Yes Board Member support/presentations 100% 50% 5% Board Member support/presentations 100% 80% 8% Board Member support/presentations 100% 80% 8%
preparation,Board meeting News preparation/Board meeting News articles preparation/Board meeting News articles preparation/Board meeting News
articles articles
Admin work-staff meetings,meetings 15% Yes Admin work-staff meetings,meetings 100% 63% 9% Admin work-staff meetings,meetings 100% 66% 10% Admin work-staff meetings,meetings 100% 66% 10%
with supervisor,emails,VMs, with supervisor,emails,VMs, with supervisor,emails,VMs, with supervisor,emails,VMs,
timekeeping,metrics tracking,P-card, timekeeping,metrics tracking,P-card, timekeeping,metrics tracking,P-card, timekeeping,metrics tracking,P-card,
invoice processing invoice processing invoice processing invoice processing
District Publications,District project 15% Yes District Publications,District project 100% 96% 14% District Publications,District project 100% 60% 9% District Publications,District project 100% 60% 9%
support(internal/external)-Ex: support(internal/external)-Ex:Budget support(internal/external)-Ex:Budget support(internal/external)-Ex:
Pipeline,LC,Budget Preparation/Production-Division and Preparation/Production-Division and Budget Preparation/Production-
Preparation/Production-Division and Final District Product,campus signage,etc Final District Product Division and Final District Product
Final District Product
1 Subtotal 100% 80% 1 80% 80%
Other Task:COVIDI9-Website Updates- 8% Other Task:COVIDI9-Website Updates- 5% Other Task:COVIDI9-Website Updates 5%
Internet/Intra net Internet/Intra net -Internet/Intranet
Other Task:COVIDI9-District Signage 2% Other Task:COVIDI9-District Signage 2% Other Task:COVIDI9-District Signage 2%
Posting Posting Posting
Other Task:COVID-19-Board Presentation 5% Other Task:COVID-19-Board 5% Other Task:COVID-19-Board 5%
Development Presentation Development Presentation Development
Other Task:COVID-19-Board Member 5% Other Task:COVID-19-Board Member 8% Other Task:COVID-19-Board Member 8%
Training on Microsoft Teams/Board Training on Microsoft Teams/Board Training on Microsoft Teams/Board
Meeting remote testing Meeting remote testing Meeting remote testing
Other Task:Other Productive Work Other Task:Other Productive Work Other Task:Other Productive Work
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 09/6 Other Task:COVIDI9-Non-work/down time 0%
SUMMARY Productive-Normal Activities 80% 80% 80%
Productive-COVID 19 Response 20% 20% 20%
Other Productive Work 0% 0% 0%
Non-productive/down-time 0% 0% 0%
Total Time Accounted for 100% 100% 100%
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May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 50 of 106 AMENDED AGENDA
Page 49 of 103
Admin-Communications-Community Affairs Representative
Staff: Ben Lavender
Home
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March to April 7 1 F-Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (I) (1.1) (m)
Percentage of Percentage of Percentage of
Each Task Can Each Task Can Each Task Can
be Performed be Performed be Performed
Given the Given the Work Given the Work
Work Arrangement Arrangement
Arrangement During the During the
Duringthe Adjustment for period Adjustment for period Adjustment for
Proportion of period actual (c)*(f)*(fl) (Whether at actual (c)*(i)*(i.l) (Whether at actual (c)*(1)*(I.1)
total time at (Whether at experience Proportion of home,hybrid, experience Proportion of home,hybrid, experience Proportion of
the office/on home,hybrid, during period total time under on site,or shift during period total time under on site,or shift during period total time
site spent to on site,or shift and need to new work). If shift, and need to new work). If shift, and need to under new
complete work). If shift, perform arrangement to what portion of perform arrangement to what portion of perform arrangement to
each task per Can Telework be what portion unplanned complete each team is on site unplanned complete each team is on site unplanned complete each
FTEs 1 Responsibilities-Normal I period I Performed? Normal and other responsibilities of team is on I activities task per period. Normal and other responsibilities for work that I activities I task per period. Normal and other responsibilities 1 for work that I activities task per period.
Managing existing student education 20% Yes Managing existing student education 100% 100% 20% Managing existing student education 100% 100% 20% Managing existing student education 100% 100% 20%
programs/contract and contractors programs/contract and contractors programs/contract and contractors programs/contract and contractors
oversight of SuCOCO oversight of SuCOCO oversight of SuCOCO oversight of SuCOCO
Piloting of new Central San education 20% No Piloting of new Central San education 0% 100% 0% Piloting of new Central San education 0% 100% 0% Piloting of new Central San education 0% 100% 0%
programs in schools onsite programs in schools onsite programs in schools onsite programs in schools onsite
Developing all written,graphic,and 5% Yes Developing all written,graphic,and media 100% 100% 5% Developing all written,graphic,and 100% 100% 5% Developing all written,graphic,and 100% 100% 5%
media support materials for new support materials for new school media support materials for new school media support materials for new
school programming for District programming for District contractor and programming for District contractor and school programming for District
contractor and teachers. teachers.Develop/implement Student Ed teachers.Develop/implement Student Ed contractor and teachers.
Develop/implement Student Ed Book Book Series for kids/families Book Series for kids/families Develop/implement Student Ed Book
Series for kids/families Series for kids/families
Targeted outreach/networking of 20% Yes Targeted outreach/networking of teachers 100% 100% 20% Targeted outreach/networking of 100% 100% 20% Targeted outreach/networking of 100% 100% 20%
teachers to broaden students served to broaden students served with self- teachers to broaden students served teachers to broaden students served
with self-guided Central San education guided Central San education programs with self-guided Central San education with self-guided Central San education
programs programs programs
Event Planning,Outreach,and Staffing 20% Yes Event Planning,Outreach,and Staffing 50% 100% 10% Event Planning,Outreach,and Staffing 75% 100% 15% Event Planning,Outreach,and Staffing 85% 100% 17%
and Plant Tours and Plant Tours and Plant Tours and Plant Tours
Admin work-staff meetings,meetings 15% Yes Admin work-staff meetings,meetings 100% 100% 15% Admin work-staff meetings,meetings wi 100% 100% 15% Admin work-staff meetings,meetings 100% 100% 15%
with supervisor,emails,VMs, with supervisor,emails,VMs,
timekeeping,metrics tracking,P-card, timekeeping,metrics tracking,P-card,
invoice processing invoice processing
1 Subtotal 100% 70% 75% 77%
Other Task:COVIDI9-COVIDI9-360- 30% Other Task:COVIDI9-360-Degree Virtual 25% Other Task:COVIDI9-360-Degree 23%
Degree Virtual Plant Tour Development Plant Tour Implementation Virtual Plant Tour Implementation
Other Task: 0% Other Task: 0% Other Task: 0%
Other Task: 0% Other Task: 0% Other Task: 0%
Other Task: t�� 0% Other Task: 0% Other Task: 0%
Other Task: 0% Other Task: 0% Other Task: 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
SUMMARY Productive-Normal Activities 70% 75% 77%
Productive-COVID 19 Response 30% 25% 23%
Other Productive Work 0% 0% 0%
Non-productive/down-time 0% 0% 0%
Total Time Accounted for 100% 100% 100%
Page 45 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 51 of 106 AMENDED AGENDA
Page 50 of 103
Admin-Communications-Community Affairs Representative
Staff: Ann Vallee
Home
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March to April 7 1 F-Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
Percentage of Percentage of Percentage of
Each Task Can Each Task Can Each Task Can
be Performed be Performed be Performed
Given the Given the Work Given the Work
Work Arrangement Arrangement
Arrangement During the During the
During the Adjustment for period Adjustment for period Adjustment for
Proportion of period actual (c)*(f)*(fl) (Whether at actual (c)*(i)*(i.l) (Whether at actual (c)*(1)*(1.1)
total time at (Whether at experience Proportion of home,hybrid, experience Proportion of home,hybrid, experience Proportion of
the office/on home,hybrid, during period total time under on site,or shift during period total time under on site,or shift during period total time
site spent to on site,or shift and need to new work). If shift, and need to new work). If shift, and need to under new
complete work). If shift, perform arrangement to what portion of perform arrangement to what portion of perform arrangement to
each task per Can Telework be what portion unplanned complete each team is on site unplanned complete each team is on site unplanned complete each
FTEs 1 Responsibilities-Normal I period I Performed? Normal and other responsibilities of team is on I activities task per period. Normal and other responsibilities for work that I activities task per period. Normal and other responsibilities for work that I activities task per period.
District Publications:Pipeline,LC, 55% Yes District Publications:Pipeline,LC,Budget, 100% 74% 41% District Publications:Pipeline,LC,Budget, 100% 80% 44% District Publications:Pipeline,LC, 100% 97% 53%
Budget,Strategic Plan,Brochures Strategic Plan,Brochures Strategic Plan,Brochures Budget,Strategic Plan,Brochures
Social Media/Traditional Media 15% Yes Social Media/Traditional Media 100% 65% 10% Social Media/Traditional Media 100% 85% 13% Social Media/Traditional Media 100% 65% 10%
Other Division Project Support- 10% No Other Division Project Support- 100% 40% 4% Other Division Project Support- 100% 32% 3% Other Division Project Support- 100% 50% 5%
editing/creating customer editing/creating customer editing/creating customer editing/creating customer
education/outreach-Ex:Easement education/outreach-Ex:Easement and education/outreach-Ex:Easement and education/outreach-Ex:Easement
and Private Sewer Lateral Private Sewer Lateral Notifications, Private Sewer Lateral Notifications, and Private Sewer Lateral
Notifications,editing/proofing editing/proofing editing/proofing Notifications,editing/proofing
Admin work-staff meetings,meetings 7% No Admin work-staff meetings,meetings 100% 95% 7% Admin work-staff meetings,meetings 100% 95% 7% Admin work-staff meetings,meetings 100% 50% 4%
with supervisor,emails,VMs, with supervisor,emails,VMs, with supervisor,emails,VMs, with supervisor,emails,VMs,
timekeeping,metrics tracking timekeeping,metrics tracking timekeeping,metrics tracking timekeeping,metrics tracking
Website support(internet/intranet) 3% No Website support(internet/intranet) 100% 100% 3% Website support(internet/intranet) 100% 100% 3% Website support(internet/intranet) 100% 100% 3%
Customer Response-Public Info 5% No Customer Response-Public Info phone 98% 100% 5% Customer Response-Public Info phone 98% 100% 5% Customer Response-Public Info 98% 50% 2%
phone line,webmail,Pipeline line,webmail,Pipeline inquiries,general line,webmail,Pipeline inquiries,general phone line,webmail,Pipeline
inquiries,general forwarded customer forwarded customer questions from other forwarded customer questions from inquiries,general forwarded customer
questions from other Divisions, Divisions,mailings other Divisions,mailings questions from other Divisions,
mailings mailings
Event Planning,Outreach,and Staffing 5% Yes Event Planning,Outreach,and Staffing 100% 20% 1% Event Planning,Outreach,and Staffing 20% 100% 1% Event Planning,Outreach,and Staffing 20% 100% 1%
and Virtual Plant Tours and Virtual Plant Tours and Virtual Plant Tours and Plant Tours
1 Subtotal 100% 70% 76% 78%
Other Task:COVIDI9-Website Updates 5% Other Task:COVIDI9-Website Updates 2% Other Task:COVIDI9-Website Updates 2%
Internet/Intra net Internet/intranet Internet/intranet
Other Task:COVIDI9-Employee 15% Other Task:COVIDI9-Employee 15% Other Task:COVIDI9-Employee 15%
Communications(email/LC) Communications(email/LC) Communications(email/LC)
Other Task:COVID-19 Social media 10% Other Task:COVID-19 Social media 7% Other Task:COVID-19 Social media 5%
content content content
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
SUMMARY Productive-Normal Activities 70% 76% 78%
Productive-COVID 19 Response 30% 24% 22%
Other Productive Work 0% 0% 0%
Non-productive/down-time 0% 0% 0%
Total Time Accounted for 100% 100% 100%
Page 46 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 52 of 106 AMENDED AGENDA
Page 51 of 103
Admin-Communications-Graphics Technician
Staff: Charles Waltmire
Home
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March to April 7 1 F—Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (I) (1.1) (m)
Percentage of Percentage of Percentage of
Each Task Can Each Task Can Each Task Can
be Performed be Performed be Performed
Given the Given the Work Given the Work
Work Arrangement Arrangement
Arrangement During the During the
During the Adjustment for period Adjustment for period Adjustment for
Proportion of period actual (c)*(f)*(fl) (Whether at actual (c)*(i)*(i.l) (Whether at actual (c)*(1)*(1.1)
total time at (Whether at experience Proportion of home,hybrid, experience Proportion of home,hybrid, experience Proportion of
the office/on home,hybrid, during period total time under on site,or shift during period total time under on site,or shift during period total time
site spent to on site,or shift and need to new work). If shift, and need to new work). If shift, and need to under new
complete work). If shift, perform arrangement to what portion of perform arrangement to what portion of perform arrangement to
each task per Can Telework be what portion unplanned complete each team is on site unplanned complete each team is on site unplanned complete each
FTEs 1 Responsibilities-Normal I period I Performed? Normal and other responsibilities of team is on I activities task per period. Normal and other responsibilities for work that I activities I task per period. Normal and other responsibilities for work that I activities task per period.
Internal Documents—Strategic Plan, 20% Yes Internal Documents—Strategic Plan, 100% 100% 20% Internal Documents—Strategic Plan, 100% 100% 20% Internal Documents—Strategic Plan, 100% 100% 20%
Budget,Mission Vision Values,etc. Budget,Mission Vision Values,etc. Budget,Mission Vision Values,etc. Budget,Mission Vision Values,etc.
Publications—Lateral Connection, 30% Yes Publications—Lateral Connection,Pipeline 100% 100% 30% Publications—Lateral Connection, 100% 100% 30% Publications—Lateral Connection, 100% 100% 30%
Pipeline—design,production,re- —design,production,re-designs,vendor Pipeline—design,production,re-designs, Pipeline—design,production,re-
designs,vendor coordination coordination vendor coordination designs,vendor coordination
Outreach—flyers,billboards,video& 25% Yes Outreach—flyers,billboards,video&web 95% 100% 24% Outreach—flyers,billboards,video& 95% 100% 24% Outreach—flyers,billboards,video& 95% 100% 24%
web graphics,postcards,partner graphics,postcards,partner agency web graphics,postcards,partner agency web graphics,postcards,partner
agency support,posters support,posters support,posters agency support,posters
Education Programs—flyers, 5% Yes Education Programs—flyers,workbooks, 100% 100% 5% Education Programs—flyers,workbooks, 100% 100% 5% Education Programs—flyers, 100% 100% 5%
workbooks,logos,illustrations, logos,illustrations,advertising,collateral logos,illustrations,advertising,collateral workbooks,logos,illustrations,
advertising,collateral items items items advertising,collateral items
Internal Customer Support—flyers, 10% Yes Internal Customer Support—flyers,leave 100% 100% 10% Internal Customer Support—flyers,leave 100% 100% 10% Internal Customer Support—flyers, 100% 100% 10%
leave behind(fact-sheets), behind(fact-sheets),Environmental behind(fact-sheets),Environmental leave behind(fact-sheets),
Environmental Compliance brochures, Compliance brochures,HHW signs& Compliance brochures,HHW signs& Environmental Compliance brochures,
HHW signs&flyers,Annual Report flyers,Annual Report covers,binder flyers,Annual Report covers,binder HHW signs&flyers,Annual Report
covers,binder covers,property covers,property signage,forms covers,property signage,forms covers,binder covers,property
signage,forms signage,forms
Admin work-staff meetings,meetings 10% Yes Admin work-staff meetings,meetings 100% 100% 10% Admin work-staff meetings,meetings 100% 100% 10% Admin work-staff meetings,meetings 100% 100% 10%
with supervisor,emails,VMs, with supervisor,emails,VMs, with supervisor,emails,VMs, with supervisor,emails,VMs,
timekeeping,metrics tracking,P-card, timekeeping,metrics tracking,P-card, timekeeping,metrics tracking,P-card, timekeeping,metrics tracking,P-card,
invoice processing invoice processing invoice processing invoice processing
1 Subtotal 100% 99% 99% 99%
Other Task:COVIDI9-Graphic Related 1% Other Task:COVIDI9-Graphic Related 1% Other Task:COVIDI9-Graphic Related 1%
Other Task:COVIDl9- 0% Other Task:COVIDI9- 0% Other Task:COVIDI9- 0%
Other Task: 0% Other Task: 0% Other Task: 0%
Other Task: 0% Other Task: 0% Other Task: 0%
Other Task: 0% Other Task: 0% Other Task: 0%
Other Task:COVIDI9-Non-work/down time 1 0%1 10ther Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
SUMMARY Productive-Normal Activities 99% 99% 99%
Productive-COVID 19 Response 1% 1% 1%
Other Productive Work 0% 0% 0%
Non-productive/down-time 0% 0% 0%
Total Time Accounted for 100% 100% 100%
Page 47 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 53 of 106 AMENDED AGENDA
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Admin-Communications-Media Production Technician
Staff: Joseph Zumbo
Home
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March to April 7 1 F—Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (I) (1.1) (m)
Percentage of Percentage of Percentage of
Each Task Can Each Task Can Each Task Can
be Performed be Performed be Performed
Given the Given the Work Given the Work
Work Arrangement Arrangement
Arrangement During the During the
During the Adjustment for period Adjustment for period Adjustment for
Proportion of period actual (c)*(f)*(fl) (Whether at actual (c)*(i)*(i.l) (Whether at actual (c)*(1)*(1.1)
total time at (Whether at experience Proportion of home,hybrid, experience Proportion of home,hybrid, experience Proportion of
the office/on home,hybrid, during period total time under on site,or shift during period total time under on site,or shift during period total time
site spent to on site,or shift and need to new work). If shift, and need to new work). If shift, and need to under new
complete work). If shift, perform arrangement to what portion of perform arrangement to what portion of perform arrangement to
each task per Can Telework be what portion unplanned complete each team is on site unplanned complete each team is on site unplanned complete each
FTEs 1 Responsibilities-Normal I period I Performed? Normal and other responsibilities of team is on I activities task per period. Normal and other responsibilities for work that I activities task per period. Normal and other responsibilities for work that I activities task per period.
Photography—taking pictures,LC 20% Yes Photography—taking pictures,LC 100% 77% 15% Photography—taking pictures,LC 100% 77% 15% Photography—taking pictures,LC 100% 78% 16%
requests,photo editing, requests,photo editing,cataloging/filing requests,photo editing,cataloging/filing requests,photo editing,
cataloging/filing cataloging/filing
Operational Training—Videos 30% Yes Operational Training—Videos(scripting 50% 77% 12% Operational Training—Videos(scripting 100% 65% 20% Operational Training—Videos 100% 65% 20%
(scripting work,production,post work,production,post production work,production,post production (scripting work,production,post
production editing),PIMS editing),PIMS editing),PIMS production editing),PIMS
Outreach Videos-scripting work, 30% Yes Outreach Videos-scripting work, 33% 77% 81 Outreach Videos-scripting work, 100% 50% 15% Outreach Videos-scripting work, 100% 65% 20%
production,post production editing production,post production editing production,post production editing production,post production editing
Media Coordination—account 5% Yes Media Coordination—account 100% 100% 5% Media Coordination—account 100% 100% 5% Media Coordination—account 100% 100% 5%
management,commercial scheduling management,commercial scheduling management,commercial scheduling management,commercial scheduling
(Comcast,CCTV) (Comcast,CCTV) (Comcast,CCTV) (Comcast,CCTV)
Board Support—video streaming 5% Yes Board Support—video streaming 100% 100% 5% Board Support—video streaming 100% 100% 5%1 Board Support—video streaming 100% 100% 5%
Admin work-staff meetings,meetings 10% Yes Admin work-staff meetings,meetings 100% 100% 10% Admin work-staff meetings,meetings 100% 50% 5% Admin work-staff meetings,meetings 100% 50% 5%
with supervisor,emails,VMs, with supervisor,emails,VMs, with supervisor,emails,VMs, with supervisor,emails,VMs,
timekeeping,metrics tracking,P-card, timekeeping,metrics tracking,P-card, timekeeping,metrics tracking,P-card, timekeeping,metrics tracking,P-card,
invoice processing invoice processing invoice processing invoice processing
1 Subtotal 100% 55% 65% 70%
Other Task:COVIDI9-Board meeting set 20% Other Task:COVIDI9-Board meeting set 10% Other Task:COVIDI9-Board meeting 5%
up with IT for remote/hybrid Board up with IT for remote/hybrid Board set up with IT for remote/hybrid Board
Meeting Meeting Meeting
Other Task:360-Degree Virtual Plant Tour 10% Other Task:360-Degree Virtual Plant 5% Other Task:360-Degree Virtual Plant 10%
Development Tour Development Tour Development
Other Task:Increased PlIVIS Site 10% Other Task:Increased PIMS Site 15% Other Task:Increased PIMS Site 10%
Development for New/Anticipated Plant Development for New/Anticipated Plant Development for New/Anticipated
Operators(currently have 2 trainees) Operators(currently have 2 trainees) Plant Operators(currently have 2
trainees)
Other Task:Set up live streaming services 5% Other Task:Set up live streaming services 5% Other Task:Set up live streaming 5%
and postings for bid openings and other and postings for bid openings and other services and postings for bid openings
video needs video needs and other video needs
Other Task: 0% Other Task: 0% Other Task: 0%
Other Task:COVIDI9-Non-work/down time EO-/1- Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
SUMMARY Productive-Normal Activities 55% 65% 70%
Productive-COVID 19 Response 30% 15% 15%
Other Productive Work 15% 20% 15%
Non-productive/down-time 0% 0% 0%
Total Time Accounted for 100% 100% 100%
Page 48 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 54 of 106 AMENDED AGENDA
Page 53 of 103
Admin-Communications-Division Manager
Staff: Emily Barnett
Home
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March to April 7 1 F-Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (I) (1.1) (m)
Percentage of Percentage of Percentage of
Each Task Can Each Task Can Each Task Can
be Performed be Performed be Performed
Given the Given the Work Given the Work
Work Arrangement Arrangement
Arrangement During the During the
Duringthe Adjustment for period Adjustment for period Adjustment for
Proportion of period actual (c)*(f)*(fl) (Whether at actual (c)*(i)*(i.l) (Whether at actual (c)*(1)*(1.1)
total time at (Whether at experience Proportion of home,hybrid, experience Proportion of home,hybrid, experience Proportion of
the office/on home,hybrid, during period total time under on site,or shift during period total time under on site,or shift during period total time
site spent to on site,or shift and need to new work). If shift, and need to new work). If shift, and need to under new
complete work). If shift, perform arrangement to what portion of perform arrangement to what portion of perform arrangement to
each task per Can Telework be what portion unplanned complete each team is on site unplanned complete each team is on site unplanned complete each
FTEs 1 Responsibilities-Normal I period I Performed? Normal and other responsibilities of team is on I activities task per period. Normal and other responsibilities for work that I activities task per period. Normal and other responsibilities for work that I activities task per period.
Manage day-to-day activity of my 100% Yes Manage day-to-day activity of my team, 100% 15% 15% Manage day-to-day activity of my team, 100% 25% 25% Manage day-to-day activity of my 100% 40% 40%
team,communicate with management communicate with management and exec communicate with management and team,communicate with management
and exec team,plan and execute team,plan and execute strategic elements exec team,plan and execute strategic and exec team,plan and execute
strategic elements of District of District communications internally and elements of District communications strategic elements of District
communications internally and externally,crisis response,legislative internally and externally,crisis response, communications internally and
externally,crisis response,legislative affairs,advocacy,personnel, legislative affairs,advocacy,personnel, externally,crisis response,legislative
affairs,advocacy,personnel, administrative duties,Board suport with administrative duties,Board suport with affairs,advocacy,personnel,
administrative duties,Board suport cities,counties and state and federal cities,counties and state and federal administrative duties,Board suport
with cities,counties and state and electeds,District spokesperson,Legislative electeds,District spokesperson, with cities,counties and state and
federal electeds,District committee attendance,events Legislative committee attendance,events federal electeds,District
spokesperson,conference management and attendance. management and attendance. spokesperson,Legislative committee
speaker/attendance,Legislative attendance,events management and
committee attendance,events attendance.
management and attendance.
1 Subtotal 100% 15% 25% 40%
Other Task:COVIDI9-Co-Coordinatorof 85% Other Task:COVIDI9-Co-Coordinator of 75% Other Task:COVIDI9-Co-Coordinator 60%
District Pandemic Response-Employee District Pandemic Response-Employee of District Pandemic Response-
Communications,COVID-19 Board Communications,COVID-19 Board Employee Communications,COVID-19
updates,coordination with Exec updates,coordination with Exec Board updates,coordination with Exec
Team/HR/Risk/Safety/Other Divisions, Team/HR/Risk/Safety/Other Divisions, Team/HR/Risk/Safety/Other Divisions,
External messaging,interagency External messaging,interagency External messaging,interagency
collaboration,addressing employee collaboration,addressing employee collaboration,addressing employee
questions/safety concerns/issues,tracking questions/safety concerns/issues, questions/safety concerns/issues,
County Health Dept Notifications, tracking County Health Dept tracking County Health Dept
Governor's Press Conferences on COVID, Notifications,Governor's Press Notifications,Governor's Press
CDC changes,DHS updates Conferences on COVID,CDC changes, Conferences on COVID,CDC changes,
DHS updates DHS updates
Other Task: 0% Other Task: 0% Other Task: 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down 0% Other Task:COVIDI9-Non-work/down 0% Other Task:COVIDI9-Non-work/down 0%
time I I Itime I Itime
SUMMARY Productive-Normal Activities 15% 25% 40%
Productive-COVID 19 Response 85% 75% 60%
Other Productive Work 0% 0% 0%
Non-productive/down-time 0% 0% 0%
Total Time Accounted for 100% 100% 100%
Page 49 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 55 of 106 AMENDED AGENDA
Page 54 of 103
Admin-Communications-Admin
Staff: Velisa Parks
Home
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March to April 7 1 F—Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
Percentage of Percentage of Percentage of
Each Task Can Each Task Can Each Task Can
be Performed be Performed be Performed
Given the Given the Work Given the Work
Work Arrangement Arrangement
Arrangement During the During the
During the Adjustment for period Adjustment for period Adjustment for
Proportion of period actual (c)*(f)*(fl) (Whether at actual (c)*(i)*(i.l) (Whether at actual (c)*(1)*(1.1)
total time at (Whether at experience Proportion of home,hybrid, experience Proportion of home,hybrid, experience Proportion of
the office/on home,hybrid, during period total time under on site,or shift during period total time under on site,or shift during period total time
site spent to on site,or shift and need to new work). If shift, and need to new work). If shift, and need to under new
complete work). If shift, perform arrangement to what portion of perform arrangement to what portion of perform arrangement to
each task per Can Telework be what portion unplanned complete each team is on site unplanned complete each team is on site unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities of team is on I activities task per period. Normal and other responsibilities for work that I activities task per period. Normal and other responsibilities for work that I activities task per period.
FY 2020 Y 2020-21 Budget Book: 60% Yes FY 2020 Y 2020-21 Budget Book: including 100% 97% 58% FY 2020 Y 2020-21 Budget Book: 100% 97% 58% FY 2020 Y 2020-21 Budget Book: 100% 97% 58%
including editing/proofing document, editing/proofing document,participating including editing/proofing document, including editing/proofing document,
participating in Teams calls/meetings, in Teams calls/meetings,answering participating in Teams calls/meetings, participating in Teams calls/meetings,
answering emails,coordinating emails,coordinating distribution answering emails,coordinating answering emails,coordinating
distribution distribution distribution
Weekly ERP Teams meetings: work on 10% Yes Weekly ERP Teams meetings: work on P- 100% 100% 10% Weekly ERP Teams meetings: work on P- 100% 100% 10% Weekly ERP Teams meetings: work on 100% 100% 10%
P-Card and travel expenses,answering Card and travel expenses,answering Card and travel expenses,answering P-Card and travel expenses,answering
emails,front desk coverage emails emails emails
Outreach Videos-scripting work, 8% Yes Managing calendars for IT, 100% 100% 8% Managing calendars for IT, 100% 100% 8% Managing calendars for IT, 100% 100% 8%
production,post production editing Communications,and Risk managers, Communications,and Risk managers, Communications,and Risk managers,
answering phone/Teams calls from answering phone/Teams calls from answering phone/Teams calls from
managers managers managers
Processing invoices through DocuSign 5% Yes Processing invoices through DocuSign— 100% 100% 5% Processing invoices through DocuSign— 100% 100% 5% Processing invoices through DocuSign 100% 100% 5%
—including both Meyers Nave and including both Meyers Nave and Kent Alm including both Meyers Nave and Kent —including both Meyers Nave and
Kent Alm Legal invoices,P-Cards, Legal invoices,P-Cards,answering emails Alm Legal invoices,P-Cards,answering Kent Alm Legal invoices,P-Cards,
answering emails emails answering emails
Weekly Teams meetings with Mentor 5% Yes Weekly Teams meetings with Mentor 100% 100% 5% Weekly Teams meetings with Mentor 100% 100% 5% Weekly Teams meetings with Mentor 100% 100% 5%
regarding project(budget) regarding project(budget) regarding project(budget) regarding project(budget)
Daily IT Teams meetings 3% Yes Daily IT Teams meetings 100% 100% 3% Daily IT Teams meetings 100% 100% 3% Daily IT Teams meetings 100% 100% 3%
Weekly Comm meeting 2% Yes Weekly Comm meeting 100% 100% 2% Weekly Comm meeting 100% 100% 2% Weekly Comm meeting 100% 100% 2%
Ordering supplies plus vending issues 2% yes Ordering supplies plus vending issues 100% 100% 2% Ordering supplies plus vending issues 100% 100% 2% Ordering supplies plus vending issues 100% 100% 2%
Daily correspondence via email 5% Yes Daily correspondence via email regarding 100% 100% 5% Daily correspondence via email regarding 100% 100% 5% Daily correspondence via email 100% 100% 5%
regarding various issues various issues various issues regarding various issues
1 Subtotal 100% 1 98% 98% 98%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 1 0% Other Task:COVIDI9-Admin related 1 0%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 2% OtherTask:Training 3 o OtherTask:Training 3%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work AO'./.
Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 10ther Task:COVIDI9-Non-work/down time 0% 10ther Task:COVIDI9-Non-work/down time 0%
SUMMARY Productive-Normal Activities 98% 98% 98%
Productive-COVID 19 Response 0% 0% 0%
Other Productive Work 2% 2% 2%
Non-productive/down-time 0% 0% 0%
Total Time Accounted for 100% 100% 100%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-June 30
Productive-Normal Activities 70% Productive-Normal Activities 74% Productive-Normal Activities 78%
Prod uctive-COVI D 19 Response 28% Productive-COVID 19 Response 23% Productive-COVID 19 Response 20%
Other Productive Work 2% Other Productive Work 3% Other Productive Work 2%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Page 50 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 56 of 106 AMENDED AGENDA
Page 55 of 103
Section Admin-Warehouse
Staff Listing Warren Gaines;Andrew Heinrich;Andre Brown;Greg Ziegler
Number of FTEs 4
Total Labor Costs $375,531
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 50% 0% 50% 0% PROJECTION
6% 68% 27% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
can be can be can be
Performed Performed Given Performed
Given the Work the Work Given the Work
Arrangement Arrangement Arrangement
During the During the During the
period period(Whether period
(Whether at Adjustment for at home,hybrid, Adjustment for (Whether at Adjustment for
Proportion of home,hybrid, actual on site,or shift actual home,hybrid, actual (c)*(1)*(1.1)
total time at on site,or shift experience (c)*(f)*(f1) work). If shift, experience (c)*(i)*(i.1) on site,or shift experience Proportion of
the office/on work). If shift, during period Proportion of what portion of during period Proportion of work). If shift, during period total time under
site spent to what portion of and need to total time under team is on site and need to total time under what portion of and need to new
complete each team is on site perform new arrangement for work that perform new arrangement team is on site perform arrangement to
task per Can Telework be for work that unplanned to complete each must be unplanned to complete each for work that unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities must be activities task per period. Normal and other responsibilities performed on activities task per period. Normal and other responsibilities must be activities task per period.
Onsite warehouse activities-cycle counts, 35% No Onsite warehouse activities-cycle counts,receiving, 67% 100% 23% Onsite warehouse activities-cycle counts, 50% 100% 18% Onsite warehouse activities- 75% 100% 26%
receiving,issuing,delivery,general upkeep issuing,delivery,general upkeep receiving,issuing,delivery,general cycle counts,receiving,issuing,
upkeep delivery,general upkeep
Offsite warehouse activities-Inventory system 25% Yes Offsite warehouse activities-Inventory system 67% 100% 17% Offsite warehouse activities-Inventory 100% 100% 25% offsite warehouse activities- 100% 100% 25%
management,researching and placing orders management,researching and placing orders system management,researching and Inventory system management,
(including PPE products),email and phone (including PPE products),email and phone placing orders(including PPE products), researching and placing orders
communication/coordination with staff and communication/coordination with staff and vendors email and phone (including PPE products),email
vendors regarding warehouse needs and regarding warehouse needs and activities,review communication/coordination with staff and phone
activities,review RTS,run reports RTS,run reports and vendors regarding warehouse needs communication/coordination
and activities,review RTS,run reports with staff and vendors regarding
warehouse needs and activities,
review RTS,run reports
Mail delivery 10% No Mail delivery 67% 100% 7% Mail delivery 50% 100% 5% Mail delivery 75% 100% 8%
Other projects and duties as assigned 10% Partial Other projects and duties as assigned 67% 100% 7% Other projects and duties as assigned 75% 100% 8% Other projects and duties as assig 80% 100% 8%
ERP implementation 20% Yes ERP implementation 100% 100% 20% ERP implementation 100% 100% 20% ERP implementation 100% 100% 20%
4 Subtotal 100% 74% 75% 87%
Other Task:COVIDI9-Admin related(ordering safety supplies,sanitizers,coordinating v 15% Other Task:COVIDI9-Admin related(includes COVID-19 related orders,etc) 15% Other Task:COVIDI9-Admin related(includes COVID-19 related ord 10%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 2% Other Task:Training 3% Other Task:Training 1 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 9% Other Task:COVIDI9-Non-work/down time 7% Other Task:COVIDI9-Non-work/down time 3%
Summary for Period 1:Mid March to April 7 FSummary for Period 2:April 8-May 3 summary for Period 3: May 4-June 30
Productive-Normal Activities 74% Productive-Normal Activities 75% Productive-Normal Activities 87%
Productive-COVID 19 Response 15% Prod uctive-COVI D 19 Response 15% Productive-COVID 19 Response 10%
Other Productive Work 2% Other Productive Work 3% Other Productive Work 0%
Non-productive/down-time 9% Non-productive/down-time 7% Non-productive/down-time 3%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 51 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 57 of 106 AMENDED AGENDA
Page 56 of 103
Section Admin-Purchasing
Staff Listing Stephanie King;Chris Newkirk;Amy Compaglia
Number of FTEs 3(one temp excluded)
Total Labor Costs $390,095
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 0% 0% 100% 0% PROJECTION
3% 97% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (1) (I.1) (m)
can be can be can be
Performed Performed Performed
Given the Given the Work Given the Work
Work Arrangement Arrangement
Arrangement During the During the
During the period(Whether period
period Adjustment for at home,hybrid, Adjustment for (Whether at Adjustment for
Proportion of (Whether at actual on site,or shift actual home,hybrid, actual (c)*(1)*(1.1)
total time at home,hybrid, experience (c)*(f)*(fl) work). If shift, experience (c)*(i)*0.1) on site,or shift experience Proportion of
the office/on on site,or shift during period Proportion of total what portion of during period Proportion of total work). If shift, during period total time
site spent to work). If shift, and need to time under new team is on site and need to time under new what portion of and need to under new
complete Can Telework what portion perform arrangement to for work that perform arrangement to team is on site perform arrangement to
each task per be of team is on unplanned complete each task must be unplanned complete each task for work that unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities site for work activities per period. Normal and other responsibilities performed on activities per period. Normal and other responsibilities must be activities task per period.
Solicitation development and
Solicitation development and administration 20% Yes Solicitation development and administration 90% 70% 13% Solicitation development and administration 100% 85% 17% administration 100% 90% 18%
Establishing and maintaining
Establishing and maintaining purchase orders, Establishing and maintaining purchase orders, Establishing and maintaining purchase orders, purchase orders,contracts and
contracts and agreements 15% Yes contracts and agreements 90% 65% 9% contracts and agreements 100% 80% 12% agreements 100% 100% 15%
Advising and coordinating with staff,vendors,and Advising and coordinating with staff,vendors, Advising and coordinating with staff,vendors,and Advising and coordinating with
legal 25% Yes and legal 90% 80% 18% legal 100% 90% 23% staff,vendors,and legal 100% 87% 22%
Managing procurement card
Managing procurement card program 5% Yes Managing procurement card program 90% 100% 5% Managing procurement card program 100% 100% 5% program 100% 100% 5%
Other projects and duties as
Other projects and duties as assigned 10% Yes Other projects and duties as assigned 90% 100% 9% Other projects and duties as assigned 100% 80% 8% assigned 100% 100% 10%
ERP implementation 25% Yes ERP implementation 90% 100% 18% ERP implementation 100% 100% 25% ERP implementation 100% 100% 25%
3 Subtotal 100% 70% 90% 95%
Other Task:COVIDI9-Admin related 25% Other Task:COVIDI9-Admin related 1 10% Other Task:COVIDI9-Admin related 5%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 5% 10ther Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 09
Summary for Period 1:Mid March to April 7 1 1 Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-June 30
Productive-Normal Activities 70% Productive-Normal Activities 90% Productive-Normal Activities 95%
Productive-COVID 19 Response 25% Prod uctive-COVI D 19 Response 10% Prod uctive-COVI D 19 Response 5%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 5% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 1009/6 Total Time Accounted for 1009'.
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May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 58 of 106 AMENDED AGENDA
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Section Admin-Information Technology-IT Technicians
George Solivar,Joseph Smith,Damon Dun,Dmitri Abramov,
Imran Chadhary,Jose Vega,Matthew Hart,Dennis Chebotarev,
Staff Listing Tim Hiteshew,Roy Li,John Huie
Number of FTEs 11
Total Labor Costs $1,517,929
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 0% 27% 73% 0% PROJECTION
0% 36% 64% 0% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
George Solivar,Joseph
Staff: Smith,Damon Dun
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
Percentage of Percentage of Percentage of
Each Task Can Each Task Can Each Task Can
be Performed be Performed be Performed
Given the Work Given the Work Given the Work
Arrangement Arrangement Arrangement
During the During the During the
period Adjustment for period(Whether Adjustment for period Adjustment for
Proportion of (Whether at actual at home,hybrid, actual (Whether at actual (c)*(1)*(1.1)
total time at home,hybrid, experience (c)*(f)*(f1) on site,or shift experience (c)*(i)*0.1) home,hybrid, experience Proportion of
the office/on on site,or shift during period Proportion of total work). If shift, during period Proportion of total on site,or shift during period total time under
site spent to work). If shift, and need to time under new what portion of and need to time under new work). If shift, and need to new
complete each what portion of perform arrangement to team is on site perform arrangement to what portion of perform arrangement to
task per Can Telework be team is on site unplanned complete each task for work that unplanned complete each task team is on site unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities for work that activities I per period. Normal and other responsibilities must be activities per period. Normal and other responsibilities for work that activities task per period.
Helpdesk customer support 50% Yes Helpdesk customer support 100% 70% 35% Helpdesk customer support 100% 90% 45% Helpdesk customer support 100% 100% 50%
Software installs and 15% Yes Software installs and updates 100% 70% 11% Software installs and updates 100% 90% 14% Software installs and updates 100% 100% 15%
updates
Computer procurement, 15% No Computer procurement,installation, 100% 80% 12% Computer procurement, 100% 90% 14% Computer procurement, 100% 100% 15%
installation,inventory,setup inventory,setup&deployment installation,inventory,setup& installation,inventory,setup&
&deployment deployment deployment
Workroom inventory,clean- 5% No Workroom inventory,clean-up, 100% 0% 0% Workroom inventory,clean-up, 100% 0% 0% Workroom inventory, % % %
ry,c can-up, 100/ 0 0/
up,organizations,prep organizations,prep organizations,prep organizations,prep
Computer equipment& 5% No Computer equipment&staff moves 100% 0% 0% Computer equipment&staff 100% 0% 0% Computer equipment&staff 100% 100% 5%
staff moves moves moves
Board room meetings& 5% No Board room meetings&conference 100% 100% 5% Board room meetings& 100% 100% 5% Board room meetings& 100% 100% 5%
conference room support room support conference room support conference room support
User account 5% Yes User account management,on- 100% 50% 3% User account management,on- 100% 50% 3% User account management,on- 100% 50% 3%
management,on- boarding,off-boarding,security rights boarding,off-boarding,security boarding,off-boarding,security
boarding,off- and access rights and access rights and access
boarding,security rights and
access
3 Subtotal 100% 65% 80% 93%
Other Task:COVIDI9-Admin related 35% Other Task:COVIDI9-Admin related 21% Other Task:COVIDI9-Admin related 1 8%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 10% Other Task:Other productive work 0% Other Task:Other productive work 0%Other Task:COVIDI9-Non-work/down time Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
SUMMARY for 3 staff Productive-Normal Activities 65% 80% 93%
Productive-COVID 19 Response 35% 21% 8%
Other Productive Work 0% 0% 0%
Non-productive/down-time 0% 0% 0%
Total Time Accounted for(should total 300%) 100% 100% 100%
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Admin-Information Technology-Application Support
Staff: Dmitri Abramov,Imran Chadhary
Home
PLANNED WORK PRIOR TO COVID 19 RESPONSE F Period I:Mid March to April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
Percentage of Percentage of Percentage of
Each Task Can Each Task Can Each Task Can
be Performed be Performed be Performed
Given the Work Given the Work Given the Work
Arrangement Arrangement Arrangement
During the During the During the
period Adjustment for period(Whether Adjustment for period Adjustment for
Proportion of (Whether at actual at home,hybrid, actual (Whether at actual (c)*(1)*(1.1)
total time at home,hybrid, experience (c)*(f)*(fl) on site,or shift experience (c)*(i)*0.1) home,hybrid, experience Proportion of
the office/on on site,or shift during period Proportion of total work). If shift, during period Proportion of total on site,or shift during period total time under
site spent to work). If shift, and need to time under new what portion of and need to time under new work). If shift, and need to new
complete each what portion of perform arrangement to team is on site perform arrangement to what portion of perform arrangement to
task per Can Telework be team is on site unplanned complete each task for work that unplanned complete each task team is on site unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities for work that activities I per period. Normal and other responsibilities must be activities per period. Normal and other responsibilities for work that activities task per period.
ERP activities(data ERP activities(data conversion, ERP activities(data conversion,
conversion,data validation, ERP activities(data conversion,data data validation,user support, data validation,user support,
user support,reporting 25% Yes validation,user support,reporting 100% 100% 25% reporting 100% 100% 25% reporting 100% 100% 25%
Other district system
support(LaserFiche,PIMS, Other district system support Other district system support Other district system support
SanCentral,SCADA, (LaserFiche,PIMS,SanCentral,SCADA, (LaserFiche,PIMS,SanCentral, (LaserFiche,PIMS,SanCentral,
SunGard,Labworks,etc.) 25% Yes SunGard,Labworks,etc.) 100% 100% 25% SCADA,SunGard,Labworks,etc.) 100% 100% 25% SCADA,SunGard,Labworks,etc.) 100% 100% 25%
Database
administration/backups 15% Yes Database administration/backups 100% 100% 15% Database administration/backups 100% 100% 15% Database administration/backups 100% 100% 15%
Planning,developing, Planning,developing,programming Planning,developing, Planning,developing,
programming and testing and testing new applications& programming and testing new programming and testing new
new applications&security 10% Yes security 100% 100% 10% applications&security 100% 100% 10% applications&security 100% 100% 10%
Meetings&coordinating Meetings&coordinating
activities 8% Yes Meetings&coordinating activities 100% 100% 8% Meetings&coordinating activities 100% 100% 8% activities 100% 100% 8%
Converting&testing data,
report development(non- Converting&testing data,report Converting&testing data,report Converting&testing data,report
ERP) 7% Yes development(non-ERP) 100% 100% 7% development(non-ERP) 100% 100% 7% development(non-ERP) 100% 100% 7%
Participating in training 5% Yes Participating in training 100% 100% 5% Participating in training 1 100% 100% 5% Participating in training 1 100% 100% 5%
Responding to helpdesk
tickets 5% Yes Responding to helpdesk tickets 100% 100% 5% Responding to helpdesk tickets 100% 100% 5% Responding to helpdesk tickets 100% 100% 5%
2 Subtotal 100% 100% 100% 100%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
SUMMARY for 2staff Productive-Normal Activities 200% 200% 200%
Productive-COVID 19 Response 0% 0% 0%
Other Productive Work 0% 0% 0%
Non-productive/down-time 0% 0% 0%
Total Time Accounted for(should total 200%) 200% 200% 200%
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Admin-Information Technology-Systems and Network Administration
Staff: lose Vega,Matthew Hart
Home
PLANNED WORK PRIOR TO COVID 19 RESPONSE F Period I:Mid March to April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
Percentage of Percentage of Percentage of
Each Task Can Each Task Can Each Task Can
be Performed be Performed be Performed
Given the Work Given the Work Given the Work
Arrangement Arrangement Arrangement
During the During the During the
period Adjustment for period(Whether Adjustment for period Adjustment for
Proportion of (Whether at actual at home,hybrid, actual (Whether at actual (c)*(1)*(1.1)
total time at home,hybrid, experience (c)*(f)*(fl) on site,or shift experience (c)*(i)*0.1) home,hybrid, experience Proportion of
the office/on on site,or shift during period Proportion of total work). If shift, during period Proportion of total on site,or shift during period total time under
site spent to work). If shift, and need to time under new what portion of and need to time under new work). If shift, and need to new
complete each what portion of perform arrangement to team is on site perform arrangement to what portion of perform arrangement to
task per Can Telework be team is on site unplanned complete each task for work that unplanned complete each task team is on site unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities for work that activities per period. Normal and other responsibilities must be activities per period. Normal and other responsibilities for work that activities task per period.
Team collaboration to come 25% Yes Team collaboration to come up with 100% 100% 25% Team collaboration to come up 100% 100% 25% Team collaboration to come up 100% 100% 25%
up with user solutions, user solutions,helpdesk solutions with user solutions,helpdesk with user solutions,helpdesk
helpdesk solutions development and meetings solutions development and solutions development and
development and meetings meetings meetings
Maintain and support 30% Yes Maintain and support communication 100% 87% 26% Maintain and support 100% 90% 27% Maintain and support 100% 95% 29%
communication systems systems such as email,phones, communication systems such as communication systems such as
such as email,phones, Microsoft Teams,etc. email,phones,Microsoft Teams, email,phones,Microsoft Teams,
Microsoft Teams,etc. etc. etc.
Deploy and maintain 5% Partially Deploy and maintain network 100% 50% 3% Deploy and maintain network 100% 85% 4% Deploy and maintain network 100% 95% 5%
network infrastructure infrastructure infrastructure infrastructure
Deploy and maintain 10% Partially Deploy and maintain enterprise 100% 50% 5% Deploy and maintain enterprise 100% 85% 9% Deploy and maintain enterprise 100% 95% 10%
enterprise storage and storage and virtualization resources storage and virtualization storage and virtualization
virtualization resources resources resources
Maintain business 20% Partially Maintain business continuity services 100% 100% 20% Maintain business continuity 100% 100% 20% Maintain business continuity 100% 100% 20%
continuity services including including backups,offsite protection services including backups,offsite services including backups,
backups,offsite protection and server maintenance protection and server maintenance offsite protection and server
and server maintenance maintenance
Maintain remote access 5% Yes Maintain remote access systems 100% 75% 4% Maintain remote access systems 100% 85% 4% Maintain remote access systems 100% 100% 5%
systems
Maintain plant and pump 59/. Partially Maintain plant and pump station 100% 75% 4% Maintain plant and pump station 100% 85% 4% Maintain plant and pump station 100% 100% 5%
station networks networks networks networks
2 Subtotal 100% 86% 93% 98%
Other Task:COVIDI9-Admin related 14% Other Task:COVIDI9-Admin related 7% Other Task:COVIDI9-Admin related 2%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 10ther Task:COVIDI9-Non-work/down time 0% 10ther Task:COVIDI9-Non-work/down time 0%
SUMMARY for 2 staff Productive-Normal Activities 86% 93% 98%
Productive-COVID 19 Response 14% 7% 2%
Other Productive Work 0% 0% 0%
Non-productive/down-time 0% 0% 0%
Total Time Accounted for(should total 200%) 100% 100% 100%
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Admin-Information Technology-IT Supervisor(Applications)
Staff: Dennis Chebotarev
Home
PLANNED WORK PRIOR TO COVID 19 RESPONSE F Period I:Mid March to April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (1)
Percentage of Percentage of Percentage of
Each Task Can Each Task Can Each Task Can
be Performed be Performed be Performed
Given the Work Given the Work Given the Work
Arrangement Arrangement Arrangement
During the During the During the
period Adjustment for period(Whether Adjustment for period Adjustment for
Proportion of (Whether at actual at home,hybrid, actual (Whether at actual (c)*(1)*(1.1)
total time at home,hybrid, experience (c)*(f)*(fl) on site,or shift experience (c)*(i)*0.1) home,hybrid, experience Proportion of
the office/on on site,or shift during period Proportion of total work). If shift, during period Proportion of total on site,or shift during period total time under
site spent to work). If shift, and need to time under new what portion of and need to time under new work). If shift, and need to new
complete each what portion of perform arrangement to team is on site perform arrangement to what portion of perform arrangement to
task per Can Telework be team is on site unplanned complete each task for work that unplanned complete each task team is on site unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities for work that activities I per period. Normal and other responsibilities must be activities per period. Normal and other responsibilities for work that activities task per period.
Manage staff,perform 15% Yes Manage staff,perform evaluations, 100% 100% 15% Manage staff,perform evaluations, 100% 100% 15% Manage staff,perform 100% 100% 15%
evaluations,etc. etc. etc. evaluations,etc.
Meetings(non-ERP related) 5% Yes Meetings(non-ERP related) 100% 100% 5% Meetings(non-ERP related) 100% 100% 5% Meetings(non-ERP related) 100% 100% 5%
Support/Maintenance 5% Yes Support/Maintenance renewals 100% 100% 5% Support/Maintenance renewals 100% 100% 5% Support/Maintenance renewals 100% 100% 5%
renewals
Software/Equipment 5% Yes Software/Equipment purchases 100% 100% 5% Software/Equipment purchases 100% 100% 5% Software/Equipment purchases 100% 100% 5%
purchases
Helpdesk 5% Yes Helpdesk monitoring/responding 100% 100% 5% Helpdesk monitoring/responding 100% 100% 5% Helpdesk monitoring/responding 100% 100% 5%
monitoring/responding
SunGard 10% Yes SunGard Administration/programming 100% 100% 10% SunGard 100% 100% 10% SunGard 100% 100% 10%
Administration/programmin Administration/programming Administration/programming
g
Oracle ERP&Permitting 50% Yes Oracle ERP&Permitting Project 100% 100% 50% Oracle ERP&Permitting Project 100% 100% 50% Oracle ERP&Permitting Project 100% 100% 50%
Project Management Management Management Management
Utility Billing Support 59/. Yes Utility Billing Support(seasonal) 100% 100% 5% Utility Billing Support(seasonal) 100% 100% 5% Utility Billing Support(seasonal) 100% 100% 5%
(seasonal)
1 Subtotal 100% 100% 100% 100%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 1 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% 10ther Task:COVIDI9-Non-work/down time 09:1. Other Task:COVIDI9-Non-work/down time 0%
SUMMARY Productive-Normal Activities 100% 100% 100%
Productive-COVID 19 Response 0% 0% 0%
Other Productive Work 1 0% 0% 0%
Non-productive/down-time 1 0% 0% 0%
Total Time Accounted for(should total 100%) 100% 100% 100%
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Admin-Information Technology-IT Supervisor(Infrastructure)
Staff: Tim Hiteshew
Home
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March to April 7 F Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (1)
Percentage of Percentage of Percentage of
Each Task Can Each Task Can Each Task Can
be Performed be Performed be Performed
Given the Work Given the Work Given the Work
Arrangement Arrangement Arrangement
During the During the During the
period Adjustment for period(Whether Adjustment for period Adjustment for
Proportion of (Whether at actual at home,hybrid, actual (Whether at actual (c)*(1)*(1.1)
total time at home,hybrid, experience (c)*(f)*(fl) on site,or shift experience (c)*(i)*0.1) home,hybrid, experience Proportion of
the office/on on site,or shift during period Proportion of total work). If shift, during period Proportion of total on site,or shift during period total time under
site spent to work). If shift, and need to time under new what portion of and need to time under new work). If shift, and need to new
complete each what portion of perform arrangement to team is on site perform arrangement to what portion of perform arrangement to
task per Can Telework be team is on site unplanned complete each task for work that unplanned complete each task team is on site unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities for work that activities I per period. Normal and other responsibilities must be activities per period. Normal and other responsibilities for work that activities task per period.
Manage staff,perform 15% Yes Manage staff,perform evaluations, 100% 95% 14% Manage staff,perform evaluations, 100% 95% 14% Manage staff,perform 100% 95% 14%
evaluations,etc. etc. etc. evaluations,etc.
Project related meetings 25% Yes Project related meetings 100% 90% 23% Project related meetings 100% 90% 23% Project related meetings 100% 95% 24%
Helpdesk 10% Yes Helpdesk monitoring/responding 100% 100% 10% Helpdesk monitoring/responding 100% 100% 10% Helpdesk monitoring/responding 100% 100% 10%
monitoring/responding
Hardware/software 15% Yes Hardware/software renewals 100% 100% 15% Hardware/software renewals 100% 100% 15% Hardware/software renewals 100% 100% 15%
renewals
Manage security related 15% Yes Manage security related devices and 100% 100% 15% Manage security related devices 100% 100% 15% Manage security related devices 100% 100% 15%
devices and alerts alerts and alerts and alerts
Staff meetings 5% Yes Staff meetings 100% 100% 5% Staff meetings 100% 100% 5% Staff meetings 100% 100% 5%
Policy/Document creation& 5% Yes Policy/Document creation&updates 100% 100% 5% Policy/Document creation& 100% 100% 5% Policy/Document creation& 100% 100% 5%
updates updates updates
System Administration& 5% Yes System Administration& 100% 100% 5% System Administration& 100% 100% 5% System Administration& 100% 100% 5%
troubleshooting troubleshooting troubleshooting troubleshooting
Equipment purchases 5% 1 Yes Equipment purchases 1 100% 100% 5% Equipment purchases 100% 100% 5% Equipment purchases 100% 100% 5%
1 Subtotal 100% 97% 97% 98%
Other Task:COVIDI9-Admin related 3% Other Task:COVIDI9-Admin related 3% Other Task:COVIDI9-Admin related 2%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 1 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0%1 Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
SUMMARY Productive-Normal Activities 97% 97% 98%
Productive-COVID 19 Response 3% 3% 2%
Other Productive Work 0% 0% 0%
Non-productive/down-time 0% 0% 0%
Total Time Accounted for(should total 100%) 100% 100% 100%
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Admin-Information Technology-Project Management
Staff: Roy Li
Home
PLANNED WORK PRIOR TO COVID 19 RESPONSE F Period I:Mid March to April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (1)
Percentage of Percentage of Percentage of
Each Task Can Each Task Can Each Task Can
be Performed be Performed be Performed
Given the Work Given the Work Given the Work
Arrangement Arrangement Arrangement
During the During the During the
period Adjustment for period(Whether Adjustment for period Adjustment for
Proportion of (Whether at actual at home,hybrid, actual (Whether at actual (c)*(1)*(1.1)
total time at home,hybrid, experience (c)*(f)*(fl) on site,or shift experience (c)*(i)*0.1) home,hybrid, experience Proportion of
the office/on on site,or shift during period Proportion of total work). If shift, during period Proportion of total on site,or shift during period total time under
site spent to work). If shift, and need to time under new what portion of and need to time under new work). If shift, and need to new
complete each what portion of perform arrangement to team is on site perform arrangement to what portion of perform arrangement to
task per Can Telework be team is on site unplanned complete each task for work that unplanned complete each task team is on site unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities for work that activities I per period. Normal and other responsibilities must be activities per period. Normal and other responsibilities for work that activities task per period.
Project Management of 95% Yes Project Management of assigned 100% 100% 95% Project Management of assigned 100% 100% 95% Project Management of assigned 100% 100% 95%
assigned projects projects projects projects
Attend meetings with users 5% Yes Attend meetings with users and IT 100% 100% 5% Attend meetings with users and IT 100% 100% 5% Attend meetings with users and 100% 100% 5%
and IT team team team IT team
1 Subtotal 100% 100% 100% 100%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 1 0%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 1 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0% 10ther Task:COVIDI9-Non-work/down time 0%
SUMMARY Productive-Normal Activities 100% 100% 100%
Productive-COVID 19 Response 0% 0% 0%
Other Productive Work 0% 0% 0%
Non-productive/down-time 0% 0% 0%
Total Time Accounted for(should total 100%) 100% 100% 100%
Admin-Information Technology-Division Manager
Staff: John Huie
Home
PLANNED WORK PRIOR TO COVID 19 RESPONSE F Period I:Mid March to April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (I) (1.1) (m)
Percentage of Percentage of Percentage of
Each Task Can Each Task Can Each Task Can
be Performed be Performed be Performed
Given the Work Given the Work Given the Work
Arrangement Arrangement Arrangement
During the During the During the
period Adjustment for period(Whether Adjustment for period Adjustment for
Proportion of (Whether at actual at home,hybrid, actual (Whether at actual (c)*(1)*(1.1)
total time at home,hybrid, experience (c)*(f)*(f1) on site,or shift experience (c)*(i)*0.1) home,hybrid, experience Proportion of
the office/on on site,or shift during period Proportion of total work). If shift, during period Proportion of total on site,or shift during period total time under
site spent to work). If shift, and need to time under new what portion of and need to time under new work). If shift, and need to new
complete each what portion of perform arrangement to team is on site perform arrangement to what portion of perform arrangement to
task per Can Telework be team is on site unplanned complete each task for work that unplanned complete each task team is on site unplanned complete each
FTEs Responsibilities-Normal I period I Performed? I Normal and other responsibilities for work that activities I per period. 1 Normal and other responsibilities 1 must be I activities I per period. Normal and other responsibilities 1 for work that I activities 1 task per period.
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Manage day-to-day activity 100% Yes Manage day-to-day activity of my 100% 100% Manage day-to-day activity of my 100% 100% Manage day-to-day activity of my 100% 100%
of my team,communicate team,communicate with management team,communicate with team,communicate with
with management and exec and exec team,plan and execute management and exec team,plan management and exec team,
team,plan and execute strategic elements of technology and execute strategic elements of plan and execute strategic
strategic elements of direction,stay aware of constantly technology direction,stay aware of elements of technology direction,
technology direction,stay changing environment,quickly constantly changing environment, stay aware of constantly
aware of constantly respond to security,personnel,or quickly respond to security, changing environment,quickly
changing environment, other issues as they come up.Shield personnel,or other issues as they respond to security,personnel,
quickly respond to security, staff from political turbulence. come up.Shield staff from political or other issues as they come up.
personnel,or other issues as turbulence. Shield staff from political
they come up.Shield staff turbulence.
from political turbulence.
1 Subtotal 100% 100% 100% 100%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0 o Other Task:Other productive work 0 o Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
SUMMARY Productive-Normal Activities 100% 100% 100%
Productive-COVID 19 Response 0% 0% 0%
Other Productive Work 0% 0% 0%
Non-productive/down-time 0% 0% 0%
Total Time Accounted for(should total 100%) 100% 100% 100%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-June 30
Productive-Normal Activities 88% Productive-Normal Activities 93% Productive-Normal Activities 97%
Productive-COVID 19 Response 12% Productive-COVID 19 Response 7% Productive-COVID 19 Response 3%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for(should total 100%) 100% Total Time Accounted for(should total 100%) 100% Total Time Accounted for(should total 100%) 100%
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Section Admin-Finance
Staff Listing Kate Grumbine,Nicole Marshal,Theresa McCauley,Amal Lyon,Diana Diaz,To
Number of FTEs 8
Total Labor Costs $1,239,873
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 15% 85% 0% PROJECTION
35% 57% 8% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary (5%misclassified as reserve and moved to admin leave/"at home not working")
Admin-Finance-
Operational
Accounting
Kate Grumbine,Nicole Marshal,Theresa
Staff: McCauley
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (I) (1.1) (m)
Percentage of Percentage of Percentage of
Each Task Can Each Task Can Each Task Can
be Performed be Performed be Performed
Given the Work Given the Work Given the Work
Arrangement Arrangement Arrangement
During the During the During the
period Adjustment for period(Whether Adjustment for period Adjustment for
Proportion of (Whether at actual at home,hybrid, actual (Whether at actual (c)*(1)*(1.1)
total time at home,hybrid, experience (c)*(f)*(f1) on site,or shift experience (c)*(i)*(i.1) home,hybrid, experience Proportion of
the office/on on site,or shift during period Proportion of work). If shift, during period Proportion of on site,or shift during period total time under
site spent to work). If shift, and need to total time under what portion of and need to total time under work). If shift, and need to new
complete each what portion of perform new arrangement team is on site perform new arrangement what portion of perform arrangement to
task per Can Telework be team is on site unplanned to complete each for work that unplanned to complete each team is on site unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities for work that activities task per period. Normal and other responsibilities must be activities task per period. Normal and other responsibilities for work that activities task per period.
Accounts Payable Recording(Collect, 20% Yes Accounts Payable Recording(Collect,review and 90% 18% Accounts Payable Recording(Collect,review 100% 20% Accounts Payable Recording(Collect,review 100% 20%
review and enter PO and other invoices; enter PO and other invoices;invoice coding for and enter PO and other invoices;invoice and enter PO and other invoices;invoice
invoice coding for approval workflow) approval workflow) coding for approval workflow) coding for approval workflow)
Petty Cash(administer reimbursements; 5% Partially Petty Cash(administer reimbursements; 75% 4% Petty Cash(administer reimbursements; 75% 4% Petty Cash(administer reimbursements; 75% 4%
reconciliations/replenishments) reconciliations/replenishments) reconciliations/replenishments) reconciliations/replenishments)
Issue Warrants(preparation; 5% No Issue Warrants(preparation;reconciliations; 90% 5% Issue Warrants(preparation;reconciliations; 90% 5% Issue Warrants(preparation;reconciliations; 90% 5%
reconciliations;internal and County internal and County approvals/signing; internal and County approvals/signing; internal and County approvals/signing;
approvals/signing;mail/delivery) mail/delivery) mail/delivery) mail/delivery)
Committee/Board Expenditure Packet 5% Yes Committee/Board Expenditure Packet 100% 5% Committee/Board Expenditure Packet 100% 5% Committee/Board Expenditure Packet 100% 5%
preparation preparation preparation
preparation
P-Cards(auditing,entering,filing, 10% Partially P-Cards(auditing,entering,filing, 25% 3% P-Cards(auditing,entering,filing, 100% 10% P-Cards(auditing,entering,filing, 100% 10%
troubleshooting) troubleshooting) troubleshooting) troubleshooting)
Medicare reimbursement processing 5% Partially Medicare reimbursement processing 25% 1% Medicare reimbursement processing 100% 5% Medicare reimbursement processing 100% 5%
Prepare Non-PO Warrant Requests(taxes, 30% Yes Prepare Non-PO Warrant Requests(taxes, 75% 8% Prepare Non-PO Warrant Requests(taxes, 100% 10% Prepare Non-PO Warrant Requests(taxes, 100% 10%
benefits,amortizations,etc.) benefits,amortizations,etc.) benefits,amortizations,etc.) benefits,amortizations,etc.)
Deposits(review/reconciliation,bank 5% Partially Deposits(review/reconciliation,bank deposit, 0% 0% Deposits(review/reconciliation,bank 100% 5% Deposits(review/reconciliation,bank 100% 5%
deposit,County EDP) County EDP) deposit,County EDP) deposit,County EDP)
Manage Account Inquiries(AP/Vendors, 5% Yes Manage Account Inquiries(AP/Vendors, 75% 4% Manage Account Inquiries(AP/Vendors, 100% 5% Manage Account Inquiries(AP/Vendors, 100% 5%
AR/Customers) AR/Customers) AR/Customers) AR/Customers)
Customer billings and collections(SSC 5% Yes Customer billings and collections(SSC Direct 90% 5% Customer billings and collections(SSC Direct 100% 5% Customer billings and collections(SSC Direct 100% 5%
Direct Bills,recycled water,rentals, Bills,recycled water,rentals,dumping,etc.) Bills,recycled water,rentals,dumping,etc.) Bills,recycled water,rentals,dumping,etc.)
dumping,etc.)
Receipts Recording(A/R payments,permit 10% Partially Receipts Recording(A/R payments,permit 0% 0% Receipts Recording(A/R payments,permit 90% 9% Receipts Recording(A/R payments,permit 90% 9%
counter,HHW,miscelaneous;including counter,HHW,miscelaneous;including credit counter,HHW,miscelaneous;including counter,HHW,miscelaneous;including
credit cards,check,currency,EFT) cards,check,currency,EFT) credit cards,check,currency,EFT) credit cards,check,currency,EFT)
Account Reconciliations(prepaids,AR,AP, 5% Yes Account Reconciliations(prepaids,AR,AP, 75% 4% Account Reconciliations(prepaids,AR,AP, 100% 5% Account Reconciliations(prepaids,AR,AP, 100% 5%
inventory,revenues,expenses) inventory,revenues,expenses) inventory,revenues,expenses) inventory,revenues,expenses)
Other Projects/Duties as Assigned by 30% Partially Other Projects/Duties as Assigned(ERP 25% 3% Other Projects/Duties as Assigned(ERP 100% 10% Other Projects/Duties as Assigned(ERP 100% 10%
supervisor(ERP Implementation,budget, Implementation,budget,inquiries,etc.) Implementation,budget,inquiries,etc.) Implementation,budget,inquiries,etc.)
inquiries,etc.)
3 Subtotal 100% 57% 97% 97%
Other Task:COVIDI9-Admin related 5% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/ 20% Other Task:COVIDI9-Work Redesign/ 0% Other Task:COVIDI9-Work Redesign/ 0%
redeployment redeployment redeployment
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:ERP design and testing 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 18% Other Task:COVIDI9-Non-work/down time 3% Other Task:COVIDI9-Non-work/down time 3%
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SUMMARY for 3 staff Productive-Normal Activities 57% 97% 97%
Productive-COVID 19 Response 25% 0% 0%
Other Productive Work 0% 0% 0%
Non-productive/down-time 18% 3% 3%
Total Time Accounted for 100% 100% 100%
Admin-Operational
Accounting
Supervisor
Staff: Todd Smithey
Home
PLANNED
WORK PRIOR
TO COVID 19
RESPONSE Period 1:Mid March to April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
can be can be can be
Performed Performed Given Performed
Given the Work the Work Given the Work
Arrangement Arrangement Arrangement
During the During the During the
period period(Whether period
(Whether at Adjustment for at home,hybrid, Adjustment for (Whether at Adjustment for
Proportion of home,hybrid, actual on site,or shift actual home,hybrid, actual (c)*(1)*(1.1)
total time at on site,or shift experience (c)*(f)*(f1) work). If shift, experience (c)*(i)*(i.1) on site,or shift experience Proportion of
the office/on work). If shift, during period Proportion of what portion of during period Proportion of work). If shift, during period total time under
site spent to what portion of and need to total time under team is on site and need to total time under what portion of and need to new
complete each team is on site perform new arrangement for work that perform new arrangement team is on site perform arrangement to
task per Can Telework be for work that unplanned to complete each must be unplanned to complete each for work that unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities must be activities task per period. Normal and other responsibilities performed on activities task per period. Normal and other responsibilities must be activities task per period.
Supervise staff(inquiries,direction, 30% Yes Supervise staff(inquiries,direction,evaluations, 100% 100% 30% Supervise staff(inquiries,direction, 100% 30% Supervise staff(inquiries,direction, 100% 30%
evaluations,HR matters) HR matters) evaluations,HR matters) evaluations,HR matters)
Budget&financial model(monitoring, 20% Yes Budget&financial model(monitoring, 100% 100% 20% Budget&financial model(monitoring, 100% 20% Budget&financial model(monitoring, 100% 20%
forecasting,preparation) forecasting,preparation) forecasting,preparation) forecasting,preparation)
Financial oversight/review of payroll 10% Yes Financial oversight/review of payroll 100% 0% 0% Financial oversight/review of payroll 100% 10% Financial oversight/review of payroll 100% 10%
Review/approve invoices&warrant 5% Yes Review/approve invoices&warrant requests 90% 100% 5% Review/approve invoices&warrant 90% 5% Review/approve invoices&warrant 90% 5%
requests requests requests
Review/approve calcard packets 5% Yes Review/approve calcard packets 50% 100% 3% Review/approve calcard packets 75% 4% Review/approve calcard packets 75% 4%
OPEB&Pension monitoring/calculations 5% Yes OPEB&Pension monitoring/calculations 100% 100% 5% OPEB&Pension monitoring/calculations 100% 5% OPEB&Pension monitoring/calculations 100% 5%
Other Projects/Duties as Assigned by 25% Yes Other Projects/Duties as Assigned by Manager 75% 100% 19% Other Projects/Duties as Assigned by 100% 25% Other Projects/Duties as Assigned by 100% 25%
Manager(ERP Implementation,budget, (ERP Implementation,budget,inquiries,etc.) Manager(ERP Implementation,budget, Manager(ERP Implementation,budget,
inquiries,etc.) inquiries,etc.) inquiries,etc.)
1 Subtotal 100% 81% 98% 98%
Other Task:COVIDI9-Admin related 30% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/ 5% Other Task:COVIDI9-Work Redesign/ 0% Other Task:COVIDI9-Work Redesign/ 0%
redeployment redeployment redeployment
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 4% Other Task:COVIDI9-Non-work/down time 2% Other Task:COVIDI9-Non-work/down time 2%
SUMMARY Productive-Normal Activities 81% 98% 98%
Productive-COVID 19 Response 15% 0% 0%
Other Productive Work 0% 0% 0%
Non-productive/down-time 4% 2% 2%
Total Time Accounted for 100% 100% 100%
Admin-Finance-
General Accounting
Staff: Amal Lyon,Diana Diaz
Home
PLANNED
WORK PRIOR
TO COVID 19
RESPONSE Period I:Mid March to April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
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Percentage of Percentage of Percentage of
Each Task Can Each Task Can Each Task Can
be Performed be Performed be Performed
Given the Work Given the Work Given the Work
Arrangement Arrangement Arrangement
During the During the During the
period Adjustment for period(Whether Adjustment for period Adjustment for
Proportion of (Whether at actual at home,hybrid, actual (Whether at actual (c)*(1)*(1.1)
total time at home,hybrid, experience (c)*(f)*(f1) on site,or shift experience (c)*(i)*(i.1) home,hybrid, experience Proportion of
the office/on on site,or shift during period Proportion of work). If shift, during period Proportion of on site,or shift during period total time under
site spent to work). If shift, and need to total time under what portion of and need to total time under work). If shift, and need to new
complete each what portion of perform new arrangement team is on site perform new arrangement what portion of perform arrangement to
task per Can Telework be team is on site unplanned to complete each for work that unplanned to complete each team is on site unplanned complete each
FTEs Responsibilities-Normal period Performed? J Normal and other responsibilities for work that activities task per period. Normal and other responsibilities must be activities task per period. Normal and other responsibilities for work that activities task per period.
Capital Project monitoring,reconciliations, 30% Yes Capital Project monitoring,reconciliations, 90% 27% Capital Project monitoring,reconciliations, 100% 30% Capital Project monitoring,reconciliations, 100% 30%
reporting reporting reporting reporting
Fiscal period close,reconciliations& 20% Yes Fiscal period close,reconciliations& 90% 18% Fiscal period close,reconciliations& 100% 20% Fiscal period close,reconciliations& 100% 20%
adjustments adjustments adjustments adjustments
Committee/Board Monthly Financial& 30% Yes Committee/Board Monthly Financial& 100% 10% Committee/Board Monthly Financial& 100% 10% Committee/Board Monthly Financial& 100% 10%
Investment Report Packet preparation Investment Report Packet preparation Investment Report Packet preparation Investment Report Packet preparation
Audit Travel Expenses/Reimbursements 5% Yes Audit Travel Expenses/Reimbursements 50% 3% Audit Travel Expenses/Reimbursements 75% 4% Audit Travel Expenses/Reimbursements 75% 4%
Deferred Compensation Administration 5% Yes Deferred Compensation Administration 90% 5% Deferred Compensation Administration 90% 5% Deferred Compensation Administration 90% 5%
Cash Flows 5% Yes Cash Flows 90% 5% Cash Flows 100% 5% Cash Flows 100% 5%
Benefit Premium Payment Administration 5% Yes Benefit Premium Payment Administration 90% 5% Benefit Premium Payment Administration 100% 5% Benefit Premium Payment Administration 100% 5%
Oversee AR collections 5% Yes Oversee AR collections 75% 4% Oversee AR collections 90% 5% Oversee AR collections 90% 5%
Budget Monitoring 5% Yes Budget Monitoring 90% 5% Budget Monitoring 100% 5% Budget Monitoring 100% 5%
Other Projects/Duties as Assigned by 10% Yes Other Projects/Duties as Assigned by Supervisor 75% 8% Other Projects/Duties as Assigned by 100% 10% Other Projects/Duties as Assigned by 100% 10%
Supervisor(ERP Implementation,budget, (ERP Implementation,budget,inquiries,etc.) Supervisor(ERP Implementation,budget, Supervisor(ERP Implementation,budget,
inquiries,etc.) inquiries,etc.) inquiries,etc.)
2 Subtotal 100% 87% 98% 98%
Other Task:COVIDI9-Admin related 5% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/ 0% Other Task:COVIDI9-Work Redesign/ 0% Other Task:COVIDI9-Work Redesign/ 0%
redeployment redeployment redeployment
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 8% Other Task:COVIDI9-Non-work/down time 2% Other Task:COVIDI9-Non-work/down time 2%
SUMMARY for 2 staff Productive-Normal Activities 87% 98% 98%
Prod uctive-COVI D 19 Response 5% 0% 0%
Other Productive Work 0% 0% 0%
Non-productive/down-time 8% 2% 2%
Total Time Accounted for 100% 100% 100%
Admin-Finance-
General Accounting
Supervisor
Staff: Christopher Thomas
PLANNED
WORK PRIOR
TO COVID 19
RESPONSE Period 1:Mid March to April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
Percentage of Percentage of Percentage of
Each Task Can Each Task Can Each Task Can
be Performed be Performed be Performed
Given the Work Given the Work Given the Work
Arrangement Arrangement Arrangement
During the During the During the
period Adjustment for period(Whether Adjustment for period Adjustment for
Proportion of (Whether at actual at home,hybrid, actual (Whether at actual (c)*(I)*(I.1)
total time at home,hybrid, experience (c)*(f)*(fl) on site,or shift experience (c)*(i)*(i.l) home,hybrid, experience Proportion of
the office/on on site,or shift during period Proportion of work). If shift, during period Proportion of on site,or shift during period total time under
site spent to work). If shift, and need to total time under what portion of and need to total time under work). If shift, and need to new
complete each what portion of perform new arrangement team is on site perform new arrangement what portion of perform arrangement to
task per Can Telework be team is on site unplanned to complete each for work that unplanned to complete each team is on site unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities for work that activities task per period. Normal and other responsibilities must be activities task per period. Normal and other responsibilities far work that activities task per period.
Supervise staff(inquiries,direction, 25% Yes Supervise staff(inquiries,direction,evaluations, 100% 25% Supervise staff(inquiries,direction, 100% 25% Supervise staff(inquiries,direction, 100% 25%
evaluations,HR matters) HR matters) evaluations,HR matters) evaluations,HR matters)
Oversee Interim&Year-End fiscal close 25% Yes Oversee Interim&Year-End fiscal close 90% 23% Oversee Interim&Year-End fiscal close 100% 25% Oversee Interim&Year-End fiscal close 100% 25%
(monitoring,adjustments,compilation) (monitoring,adjustments,compilation) (monitoring,adjustments,compilation) (monitoring,adjustments,compilation)
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Committee/Board Monthly Financial& 20% Yes Committee/Board Monthly Financial& 100% 20% Committee/Board Monthly Financial& 100% 20% Committee/Board Monthly Financial& 100% 20%
Investment Report Packet preparation Investment Report Packet preparation Investment Report Packet preparation Investment Report Packet preparation
Compliance&Other Reporting(SCO FTR, 10% Yes Compliance&Other Reporting(SCO FTR,SCO 100% 10% Compliance&Other Reporting(SCO FTR, 100% 10% Compliance&Other Reporting(SCO FTR, 100% 10%
SCO gov comp,development,PRAs, gov comp,development,PRAs,GANN,Concord SCO gov comp,development,PRAs,GANN, SCO gov comp,development,PRAs,GANN,
Review/approve invoices&warrant 5% Yes Review/approve invoices&warrant requests 75% 4% Review/approve invoices&warrant 100% 5% Review/approve invoices&warrant 100% 5%
requests requests requests
Review/approve all adjusting journal 5% Yes Review/approve all adjusting journal entries 75% 4% Review/approve all adjusting journal entries 100% 5% Review/approve all adjusting journal entries 100% 5%
entries
Other Projects/Duties as Assigned by 109/ Yes Other Projects/Duties as Assigned by Manager 100% 10% Other Projects/Duties as Assigned by 100% 10% Other Projects/Duties as Assigned by 100% 109/.
Manager(ERP Implementation,budget, (ERP Implementation,budget,inquiries,etc.) Manager(ERP Implementation,budget, Manager(ERP Implementation,budget,
inquiries,etc.) inquiries,etc.) inquiries,etc.)
1 Subtotal 100% 95% 100% 100%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/ 5% Other Task:COVIDI9-Work Redesign/ 0% Other Task:COVIDI9-Work Redesign/ 0%
redeployment redeployment redeployment
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
rtherTask:COVIDI9-Non-work/down time0% Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
SUMMARY Productive-Normal Activities 95% 100% 100%
Prod uctive-COVI D 19 Response 5% 0% 0%
Other Productive Work 0% 0% 0%
Non-productive/down-time 0% 0% 0%
Total Time Accounted for 100% 100% 100%
Admin-Finance-
Division Manager
Staff: Kevin Mizuno
Home
PLANNED
WORK PRIOR
TO COVID 19
RESPONSE Period 1:Mid March to April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
Percentage of Percentage of Percentage of
Each Task Can Each Task Can Each Task Can
be Performed be Performed be Performed
Given the Work Given the Work Given the Work
Arrangement Arrangement Arrangement
During the During the During the
period Adjustment for period(Whether Adjustment for period Adjustment for
Proportion of (Whether at actual at home,hybrid, actual (Whether at actual (c)*(1)*(1.1)
total time at home,hybrid, experience (c)*(f)*(f1) on site,or shift experience (c)*(i)*(i.1) home,hybrid, experience Proportion of
the office/on on site,or shift during period Proportion of work). If shift, during period Proportion of on site,or shift during period total time under
site spent to work). If shift, and need to total time under what portion of and need to total time under work). If shift, and need to new
complete each what portion of perform new arrangement team is on site perform new arrangement what portion of perform arrangement to
task per Can Telework be team is on site unplanned to complete each for work that unplanned to complete each team is on site unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities for work that activities task per period. Normal and other responsibilities must be activities task per period. Normal and other responsibilities for work that activities task per period.
Manage day-to-day activity of my team, 100% Yes Manage day-to-day activity of my team, 100% 100% Manage day-to-day activity of my team, 100% 100% Manage day-to-day activity of my team, 100% 100%
communicate with management and exec communicate with management and exec team, communicate with management and exec communicate with management and exec
team,plan and execute strategic elements plan and execute strategic elements of team,plan and execute strategic elements team,plan and execute strategic elements
of accounting/finance/budget direction, accounting/finance/budget direction,stay aware of accounting/finance/budget direction,stay of accounting/finance/budget direction,stay
stay aware of constantly changing of constantly changing environment,quickly aware of constantly changing environment, aware of constantly changing environment,
environment,quickly respond to internal respond to internal control risk,personnel,or quickly respond to internal control risk, quickly respond to internal control risk,
control risk,personnel,or other issues as other issues as they come up. personnel,or other issues as they come up. personnel,or other issues as they come up.
they come up.
1 Subtotal 100% 100% 100% 100%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
SUMMARY Productive-Normal Activities 100% 100% 100%
Prod uctive-COVI D 19 Response 0% 0% 0%
Other Productive Work 0% 0% 0%
Non-productive/down-time 0% 0% 0%
Total Time Accounted for 100% 100% 100%
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Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 summary for Period 3: May 4-June 30
Productive-Normal Activities 84% Productive-Normal Activities 99% Productive-Normal Activities 99%
Prod uctive-COVI D 19 Response 10% Prod uctive-COVI D 19 Response 0% Prod uctive-COVI D 19 Response 0%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 69/. Non-productive/down-time 15,6 Non-productive/down-time 1%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
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Section Admin-Risk Management
Staff Listing Shari Deutsch,Laci Kolc
Number of FTEs 2
Total Labor Costs $262,570
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 23% 77% 0% PROJECTION
0% 55% 45% 0% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (1) (I.1) (m)
can be can be can be
Performed Performed Performed
Given the Given the Work Given the Work
Work Arrangement Arrangement
Arrangement During the During the
During the period(Whether period
period Adjustment for at home,hybrid, Adjustment for (Whether at Adjustment for
Proportion of (Whether at actual on site,or shift actual home,hybrid, actual (c)*(I)*(1.1)
total time at home,hybrid, experience (c)*(f)*(fl) work). If shift, experience (c)*(i)*0.1) on site,or shift experience Proportion of
the office/on on site,or shift during period Proportion of total what portion of during period Proportion of total work). If shift, during period total time
site spent to work). If shift, and need to time under new team is on site and need to time under new what portion of and need to under new
complete what portion perform arrangement to for work that perform arrangement to team is on site perform arrangement to
each task per Can Telework be of team is on unplanned complete each task must be unplanned complete each task for work that unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities site for work activities per period. Normal and other responsibilities performed on activities per period. Normal and other responsibilitie must be activities task per period.
Insurance Renewal Applications 10% Yes Insurance Renewal Applications 100% 100% 10% Insurance Renewal Applications 100% 100% 10% Insurance Renewal Applications 100% 100% 10%
EBIX Implementation 3% Yes EBIX Implementation 25% 100% 1% EBIX Implementation 25% 100% 1% EBIX Implementation 25% 100% 1%
Workers Comp Claims 15% Yes Workers Comp Claims 100% 100% 15% Workers Comp Claims 100% 100% 15% Workers Comp Claims 100% 100% 15%
Security Program Mgt 10% Yes Security Program Mgt 100% 100% 10% Security Program Mgt 100% 100% 10% Security Program Mgt 100% 100% 10%
Access Control Operations 2% No Access Control Operations 0% 100% 0% Access Control Operations 0% 100% 0% Access Control Operations 0% 100% 0%
Liability Claims Management 15% Yes Liability Claims Management 100% 100% 15% Liability Claims Management 100% 100% 15% Liability Claims Management 100% 100% 15%
Emergency Mgt Pgm 10% Yes Emergency Mgt Pgm 50%1 100% 5% Emergency Mgt Pgm 50% 100% 5% Emergency Mgt Pgm 50% 100% 5%
Discovery/Support for Kappel Case 15% Yes Discovery/Support for Kappel Case 75% 100% 11% Discovery/Support for Kappel Case 75% 100% 11% Discovery/Support for Kappel CaE 75% 100% 11%
Internal Customer Services 10% Yes Internal Customer Services 50% 100% 5% Internal Customer Services 50% 100% 5% Internal Customer Services 50% 100% 5%
ERM Risk Committee 5% Yes ERM Risk Committee 100% 0% 0% ERM Risk Committee 100% 0% 0% ERM Risk Committee 100% 50% 3%
Security Committee 5% Yes Security Committee 100% 0% 0% Security Committee 100% 0% 0% Security Committee 100% 50% 3%
2 Subtotal 100% subtotal 72% subtotal 72% subtotal 77%
Other Task:COVIDI9-Admin related(Prepare/Update Pandemic Plan), 10% Other Task:COVIDI9-Admin related 15% Other Task:COVIDI9-Admin related(Pandemic After Action Report 5%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Offsite Technical Training(learn to use Teams etc) 3% Other Task:Training 3% Other Task:Training 1 0%
Other Task: Work with Task Force(Mtgs,Corresp,Research) 10% Other Task: FEMA PA Claim Prep 10% Other Task: FEMA PA Claim Prep 15%
Other Task:FEMA reimbursement activities 5% Other Task:Other productive work 0% Other Task:Other productive work 3%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 summary for Period 3: May 4-June 30
Productive-Normal Activities 72% Productive-Normal Activities 72% Productive-Normal Activities 77%
Prod uctive-COVI D 19 Response 10% Productive-COVID 19 Response 15% Productive-COVID 19 Response 594
Other Productive Work 18% Other Productive Work 13% Other Productive Work 18%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 094
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 1009VI
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Section Admin-SOD
Staff Listing Katie Young,Donna Anderson,Lupe Saldana,Amelia Beruman
Number of FTEs 4
Total Labor Costs $433,702
Working Home Not
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 25% 25% 50% 0% PROJECTION
32% 68% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
can be can be can be
Performed Performed Given Performed
Given the Work the Work Given the Work
Arrangement Arrangement Arrangement
During the During the During the
period period(Whether period
(Whether at Adjustment for at home,hybrid, Adjustment for (Whether at Adjustment for
Proportion of home,hybrid, actual on site,or shift actual home,hybrid, actual (c)*(1)*(1.,)
total time at on site,or shift experience (c)*(f)*(f1) work). If shift, experience (c)*(i)*0.1) on site,or shift experience Proportion of
the office/on work). If shift, during period Proportion of total what portion of during period Proportion of total work). If shift, during period total time under
site spent to what portion of and need to time under new team is on site and need to time under new what portion of and need to new
complete each team is on site perform arrangement to for work that perform arrangement to team is on site perform arrangement to
task per Can Telework be for work that unplanned complete each task must be unplanned complete each task for work that unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities must be activities per period. Normal and other responsibilities performed on activities per period. Normal and other responsibilities must be activities task per period.
Edit Board and committee agenda Edit Board and committee
items 45% Yes Edit Board and committee agenda items 100% 100% 45% Edit Board and committee agenda items 100% 100% 45% agenda items 100% 100% 45%
Prepare and publish agendas 20% Yes Prepare and publish agendas 100% 100% 2076 Prepare and publish agendas 100% 100% 20% Prepare and publish agendas 100% 100% 20%
Process Board Expenses 2% Yes Process Board Expenses 100% 50% 1% Process Board Expenses 100% 50% 1% Process Board Expenses 100% 50% 1%
Respond to CPRA requests 10% Yes Respond to CPRA requests 100% 50% 5% Respond to CPRA requests 100% 40% 4% Respond to CPRA requests 100% 40% 4%
Process Board/Committee
Process Board/Committee Minutes 20% Yes Process Board/Committee Minutes 100% 100% 20% Process Board/Committee Minutes 100% 100% 20% Minutes 100% 100% 20%
Etc 3% Yes Etc 100% 100% 39/6 Etc 100% 100% 39,. Etc 100% 100% 3%
4 Subtotal 100% 94% 93% 93%
Other Task:COVIDI9-Admin related 3% Other Task:COVIDI9-Admin related 2% Other Task:COVIDI9-Admin related 2%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 2% Other Task:Training I I2%
Other Task:Other productive work 3% Other Task:Other productive work 3% Other Task:Other productive work 3%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0% 10ther Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 1 F Summary for Period 3: May 4-June 30
Productive-Normal Activities 94% Productive-Normal Activities 93% Productive-Normal Activities 93%
Prod uctive-COVID 19 Response 3% Productive-COVID 19 Response 2% Productive-COVID 19 Response 2%
Other Productive Work 3% Other Productive Work 5% Other Productive Work 5%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
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Section Human Resources
Staff Listing O'Malley,Shields,Manor,and Granzella
Number of FTEs 4
Total Labor Costs $506,586
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
PROJECTION
0% 189/6 82% 0% JACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March to April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (1) (I.1) (m)
o
can be Performed o can be be Performed
Given the Work Performed Given Adjustment for Given the Work
Arrangement the Work actual (c)*(i)*0.1) Arrangement
During the period Adjustment for (c)*(f)*(fl) Arrangement experience Proportion of During the period Adjustment for (c)*(I)*(I.1)
Proportion of total (Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of
time at the home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and total time under
office/on site spent site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift need to perform new arrangement
to complete each Can Telework be work). If shift, unplanned to complete each on site,or shift unplanned complete each work). If shift, unplanned to complete each
FTEs Responsibilities-Normal task per period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work). If shift, activities task per period. Normal and other responsibilities what portion of activities task per period.
O'Malley O'Malley O'Malley O'Malley
Labor Relations(Meet and Confers; 50% Yes Labor Relations(Meet and Confers; 100% 10% 5% Labor Relations(Meet and Confers; 100% 20% 10% Labor Relations(Meet and Confers; 100% 40% 20%
Discipline,Employee Labor Issues; Discipline,Employee Labor Issues; Discipline,Employee Labor Issues; Discipline,Employee Labor Issues;
MOU/Legal MOU/Legal Interpretation/Application; MOU/Legal Interpretation/Application; MOU/Legal Interpretation/Application;
Interpretation/Application;Union Union Meetings) Union Meetings) Union Meetings)
Meetings)
Benefits Administration(Answer 15% Yes Benefits Administration(Answer 100/ 20% 3% Benefits Administration(Answer 100% 33% 5% Benefits Administration(Answer 100% 70% 11%
questions,review plan documents for questions,review plan documents for questions,review plan documents for questions,review plan documents for
compliance,interpretation,and compliance,interpretation,and compliance,interpretation,and compliance,interpretation,and
implementation;etc.) implementation;etc.) implementation;etc.) implementation;etc.)
Oversee Recruitment and Class and 10% Yes Oversee Recruitment and Class and 100% 25% 3% Oversee Recruitment and Class and Comp 100% 50% 5% Oversee Recruitment and Class and 100% 90% 9%
Comp Comp Comp
Oversee Payroll and related activies 10% Yes Oversee Payroll and related activies 100% 25% 3% Oversee Payroll and related activies 100% 50% 5% Oversee Payroll and related activies 100% 90% 9%
Misc.Meetings;Provide HR related 15% Yes Misc.Meetings;Provide HR related 100% 15% 2% Misc.Meetings;Provide HR related 100% 32% 5% Misc.Meetings;Provide HR related 100% 75% 11%
guidance and consultation guidance and consultation guidance and consultation guidance and consultation
Subtotal 100% 15% 30% 60%
Other Task:COVIDI9-Admin related 80% Other Task:COVIDI9-Admin related 65% Other Task:COVIDI9-Admin related 40%
Other Task:COVIDI9-Work Redesign/redeployment 5% Other Task:COVIDI9-Work Redesign/redeployment 5% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time Other Task:COVIDI9-Non-work/down time 0%
Productive-Normal Activities 15% Productive-Normal Activities 30% Productive-Normal Activities 60%
Productive-COVID 19 Response 85% Prod uctive-COVI D 19 Response 70% Productive-COVID 19 Response 40%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 1 1009/6Total Time Accounted for 1 100% Total Time Accounted for I100%
Shields Shields Shields
Payroll Processing 50% Yes Payroll Processing 100% 60% 30% Payroll Processing 100% 70% 35% Payroll Processing 100% 100% 50%
Benefits Administration 30% Yes Benefits Administration 100% 66% 20% Benefits Administration 100% 83% 25% Benefits Administration 100% 100% 30%
Misc.Meetings/HR Consultation 20% Yes Misc.Meetings/HR Consultation 100% 75% 15% Misc.Meetings/HR Consultation 100% 100% 20% Misc.Meetings/HR Consultation 100% 100% 20%
Subtotal 100% 65% 80% 100%
Other Task:COVIDI9-Admin related 30% Other Task:COVIDI9-Admin related 20% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 5% Other Task:COVIDI9-Work Redesign/redeployment 1 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
Productive-Normal Activities 65% Productive-Normal Activities 80% Productive-Normal Activities 100%
Prod uctive-COVI D 19 Response 35% Prod uctive-COVI D 19 Response 20% Productive-COVID 19 Response 0%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 1 100%1 lTotal Time Accounted for 100% Total Time Accounted for 100%
Manor Manor IManor
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Labor Relations 50% Yes Labor Relations 80% 100% 40% Labor Relations 100% 100% 50% Labor Relations 100% 100% 50%
Recruitment 20% Yes Recruitment 80% 100% 169/. Recruitment 100% 100% 20% Recruitment 100% 100% 20%
Classifcation and Compensation 15% Yes Classifcation and Compensation 100% 100% 15% Classifcation and Compensation 100% 100% 15% Classifcation and Compensation 100% 100% 15%
Misc.Meetings/HR Consultation 15% Yes Misc.Meetings/HR Consultation 100% 100% 15% Misc.Meetings/HR Consultation 100% 100% 15% Misc.Meetings/HR Consultation 10091. 100% 159v.
Subtotal 100% 86% 100% 100%
Other Task:COVIDI9-Admin related 1 0% Other Task:COVIDI9-Admin related 1 0% Other Task:COVIDI9-Admin related 1 0%
Other Task:COVIDI9-Work Redesign/redeployment 5% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 9% Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
Productive-Normal Activities 86% Productive-Normal Activities 100% Productive-Normal Activities 100%
Prod uctive-COVI D 19 Response 5% Prod uctive-COVI D 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 9% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 1 100% Total Time Accounted for I 1 100%1 lTotal Time Accounted for I 1 100%
Granzella EW Granzella Granzella Granzella
Recruitment 60% Yes Recruitment 100% 68% 41% Recruitment 100% 100% 60% Recruitment 100% 100% 607.
Payroll Processing(PAF) 15% Yes Payroll Processing(PAF) 100% 50% 159/. Payroll Processing(PAF) 100% 100% 15% Payroll Processing(PAF) 100% 100% 15%
General HR Administration 15% Yes General HR Administration 100% 100% 15% General HR Administration 100% 100% 15% General HR Administration 100% 100% 15%
Misc.Meetings/HR Guidance 5% Yes Misc.Meetings/HR Guidance 100% 100% 5% Misc.Meetings/HR Guidance 100% 100% 5% Misc.Meetings/HR Guidance 100% 100% 5%
Onboarding 5% Yes Onboarding 809/o 1009/o 4% Onboarding 1009/6 1009/6 5% Onboarding 1009/6 1009/6 5%
Subtotal 100% 80% 100% 100%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 0916 Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 20% Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
Productive-Normal Activities 80% Productive-Normal Activities 100% Productive-Normal Activities 100%
Prod uctive-COVI D 19 Response 0% Prod uctive-COVI D 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 0% Other Productive Work 0%1 Other Productive Work 0%
Non-productive/down-time 2077o I Non-productive/down-time 1 0% Non-productive/down-time 0%
Total Time Accounted for 100% ITotal Time Accounted for I 100% ITotal Time Accounted for 100%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8 to May 3 Summary for Period 3:May 4 to June 30
Productive-Normal Activities 61% Productive-Normal Activities 77% Productive-Normal Activities 90%
Prod uctive-COVI D 19 Response 31% Prod uctive-COVI D 19 Response 23% Productive-COVID 19 Response 10%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 7% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for(should total 100%) 100% Total Time Accounted for 100% Total Time Accounted for 100%
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Section Safety
Staff Listing Ledbetter,Ortega
Number of FTEs 2
Total Labor Costs $262,567
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
PROJECTION
0% 0% 100% 0% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March to April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (1) (I.1) (m)
can be Performed can be be Performed
Given the Work Performed Given Given the Work
Proportion Arrangement the Work Adjustment for Arrangement
of total During the period Arrangement actual (c)*(i)*0.1) During the period
time at the (Whether at Adjustment for (c)*(f)*(f1) During the experience Proportion of (Whether at Adjustment for (c)*(1)*(1.1)
office/on home,hybrid,on actual experience Proportion of period(Whether during period total time under home,hybrid,on actual experience Proportion of total
site spent site,or shift during period and total time under at home,hybrid, and need to new site,or shift during period and time under new
to complete work). If shift, need to perform new arrangement on site,or shift perform arrangement to work). If shift, need to perform arrangement to
each task Can Telework be what portion of unplanned to complete each work). If shift, unplanned complete each what portion of unplanned complete each
FTEs Responsibilities-Normal per period Performed? Normal and other responsibilities team is on site for activities task per period. Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities team is on site for activities task per period.
Admin related-Email,Phone Messages,Timecards, 15% Yes Admin related-Email,Phone Messages, 75% 100% 11% Admin related-Email,Phone Messages, 100% 100% 15% Admin related-Email,Phone Messages, 100% 100% 15%
Invoices,Safety Statistics,Reports,Safety Timecards,Invoices,Safety Statistics, Timecards,Invoices,Safety Statistics,Reports, Timecards,Invoices,Safety Statistics,Reports,
Suggestions,etc. Reports,Safety Suggestions,etc. Safety Suggestions,etc. Safety Suggestions,etc.
Regulatory-Safety Directives,HMBP,OSHA Log, 15% Yes Regulatory-Safety Directives,HMBP, 75% 100% 11% Regulatory-Safety Directives,HMBP,OSHA 100% 100% 15% Regulatory-Safety Directives,HMBP,OSHA 100% 100% 15%
Incident Investigations,etc. OSHA Log,Incident Investigations,etc. Log,Incident Investigations,etc. Log,Incident Investigations,etc.
Capital Projects-Contractor Orientations,Design 40% Yes Capital Projects-Contractor Orientations, 50% 100% 20% Capital Projects-Contractor Orientations, 68% 100% 27% Capital Projects-Contractor Orientations, 68% 100% 27%
Reviews,Submittal Reviews,Progress Meetings,Job Design Reviews,Submittal Reviews, Design Reviews,Submittal Reviews,Progress Design Reviews,Submittal Reviews,Progress
Audits,Confined Space,etc. Progress Meetings,Job Audits,Confined Meetings,Job Audits,Confined Space,etc. Meetings,Job Audits,Confined Space,etc.
Space,etc.
Inspections-IIPP Inspections,AED,Fire Extinguisher, 15% No Inspections-IIPP Inspections,AED,Fire 0% 100% 0% Inspections-IIPP Inspections,AED,Fire 0% 100% 0% Inspections-IIPP Inspections,AED,Fire 0% 100% 0%
Haz Waste,Ergonomic Evals,LOTO Audits,etc. Extinguisher,Haz Waste,Ergonomic Evals, Extinguisher,Haz Waste,Ergonomic Evals, Extinguisher,Haz Waste,Ergonomic Evals,
LOTO Audits,etc. LOTO Audits,etc. LOTO Audits,etc.
Training-Course Development,Presentation,Online 15% Yes Training-Course Development, 50% 100% 8% Training-Course Development,Presentation, 50% 100% 8% Training-Course Development,Presentation, 50% 100% 8%
Scheduling,etc. Presentation,Online Scheduling,etc. Online Scheduling,etc. Online Scheduling,etc.
Subtotal 100% 50% 65% 65%
Other Task:COVIDI9-Admin related 50 15% Other Task:COVIDI9-Admin related 15% Other Task:COVIDI9-Admin related 15%
Other Task:COVIDI9-Work Redesign/ 50 10% Other Task:COVIDI9-Work Redesign/ 10% Other Task:COVIDI9-Work Redesign/ 10%
redeployment redeployment redeployment
Other Task:Training 100 10% Other Task:Training 10% Other Task:Training 10%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down 15% Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
time
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-lune 30
Productive-Normal Activities 50% Productive-Normal Activities 65% Productive-Normal Activities 65%
Productive-COVID 19 Response 25% Productive-COVID 19 Response 25% Productive-COVID 19 Response 25%
Other Productive Work 10% Other Productive Work 10% Other Productive Work 10%
Non-productive/down-time 15% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for(should total 100%) 100% Total Time Accounted for(should total 100%) 100% Total Time Accounted for(should total 100%) 100%
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Section Deputy General Manager
Staff Listing Sasaki
Number of FTEs 1
Total Labor Costs $257,919
Working arrangement Ops Shift/Reserve At OfficeHybrid Teleworking Home Not Working
0% 0% 0% 100% 0% PROJECTION
100% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-lune 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (1) (1.1) (j) (k) (1) (I.1) (m)
Performed Given the Performed Given the Performed Given the
Work Arrangement Work Arrangement Work Arrangement
During the period During the period During the period
Proportion of (Whether at home, (c)`(f)'(fl) (Whether at home, (Whether at home,
total time at the hybrid,on site,or shift Adjustment for actual Proportion of total hybrid,on site,or shift (c)`(i) (i.l) hybrid,on site,or shift Adjustment for actual (c)'(1)`(l.l)
office/on site work).If shift,what experience during time under new work).If shift,what Adjustment for actual Proportion of total time work).If shift,what experience during Proportion of total time
spent to portion of team is on period and need to arrangement to portion of team is on site experience during period under new arrangement portion of team is on period and need to under new arrangement
complete each Can Telework be site for work that must perform unplanned complete each task for work that must be and need to perform to complete each task site for work that must perform unplanned to complete each task
FTEs Responsibilities-Normal task per period Performed? Normal and other responsibilities be performed on site? activities per period. Normal and other responsibilities performed on site? unplanned activities per period. Normal and other responsibilities be performed on site? activities per period.
1.Develop and implement District Policies: 20% Yes 1.Develop and implement District Policies:Executive Mtg, 100% 50% 10% 1.Develop and implement District Policies:Executive Mtg, 100% 50% 10% 1.Develop and implement District Policies:Executive Mtg, 100% 50% 10%
Executive Mtg,Mgr Mtg,review policies, Mgr Mtg,review policies,Strategic Plan,optimization Mgr Mtg,review policies,Strategic Plan,optimization Mgr Mtg,review policies,Strategic Plan,optimization
Strategic Plan,optimization
2.Formulate policy recommendation to BOD: 20% Yes 2.Formulate policy recommendation to BOD:Board and 100% 80% 1696 2.Formulate policy recommendation to BOD:Board and 100% 80% 16% 2.Formulate policy recommendation to BOD:Board and 100% 80% 16%
Board and CommMtg,Review Doc CommMtg,Review Doc CommMtg,Review Doc CommMtg,Review Doc
3.Oversee Operations:includes one-on one 15% Yes 3.Oversee Operations:includes one-on one mtgs 100% 80% 12% 3.Oversee Operations:includes one-on one mtgs 100% 75% 11% 3.Oversee Operations:includes one-on one mtgs 100% 75% 11%
mtgs
4.Oversee Safety:includes one-on-one mtgs SO% Yes 4.Oversee Safety:includes one-on-one mtgs 100% 50% 5% 4.Oversee Safety:includes one-on-one mtgs 100% 25% 3% 4.Oversee Safety:includes one-on-one mtgs 100% 25% 3%
5.Oversee HR:includes one-on-one metg, SO% Yes 5.Oversee HR:includes one-on-one metg,LMC,Mentorship 100% 50% 5% 5.Oversee HR:includes one-on-one metg,LMC,Mentorship 100% 25% 3% 5.Oversee HR:includes one-on-one metg,LMC,Mentorship 100% 25% 3%
LMC,Mentomhip
6.Participate in interdepartmental meetings 15% Yes 6.Participate in interdepartmental meetings 100% 80% 156 6.Participate in interdepartmental meetings 100% 50% 8% 6.Participate in interdepartmental meetings 100% 50% 8%
7.Approve regulatory documents:Title V, SO% Yes 7.Approve regulatory documents:Title V,DMR,SMR, 100% 100% SO% 7.Approve regulatory documents:Title V,DMR,SMR,Recycled 100% 100% 10% 7.Approve regulatory documents:Title V,DMR,SMR, 100% 100% SO%
DMR,SMR,Recycled Water Recycled Water Water Recycled Water
Subtotal 100% 70% 6096 60%
Other Task:COVIDI9-Admin related 30% Other Task:COVIDI9-Admin related 40% Other Task:COVIDI9-Admin related 40%
Other Task:COVID39-Work Redesign/redeployment 0% Other Task:COVID39-Work Redesign redeployment 0% Other Task:COVID39-Work Redesign redeployment 0%
Other Task:Training 0% Other Task:Training Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVID39-Non-work/downtime 0% Other Task:COVID39-Non-work/downtime Other Task:COVID39-Non-work/downtime 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-June 30
Productive-Normal Activities 70% Productive-Normal Activities 60% Productive-Normal Activities 60%
Productive-COVID 19 Response 30% Productive-COVID 19 Response 40% Productive-COVID 19 Response 40%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
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May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 76 of 106 AMENDED AGENDA
Page 75 of 103
Section Deputy General Manager-Administrative Support
Staff Listing Taliani
Number of FTEs 1
Total Labor Costs $167,712
Working
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Home Not Working
0% 0% 0% 100% 0% PROJECTION
0% 24% 76% 5% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (1) (I.1) (m)
Performed Given the Performed Given the o be Performed
Work Arrangement Work Arrangement Adjustment for Given the Work
During the period During the period actual (c)*(1)*(i.l) Arrangement
(Whether at home, Adjustment for (c)*(f)*01) (Whether at home, experience Proportion of During the period Adjustment for (c)*(1)*(1.1)
Proportion of total hybrid,on site,or shift actual experience Proportion of total hybrid,on site,or shift during period total time under (Whether at actual experience Proportion of
time at the office/on work).If shift,what during period and time under new work).If shift,what and need to new home,hybrid,on during period and total time under
site spent to portion of team is on site need to perform arrangement to portion of team is on perform arrangement to site,or shift need to perform new arrangement
complete each task Can Telework be for work that must be unplanned complete each task site for work that must unplanned complete each work).If shift, unplanned to complete each
FTEs Responsibilities-Normal per period Performed? Normal and other responsibilities performed on site? activities per period. Normal and other responsibilities be performed on site? activities task per period. Normal and other responsibilities what portion of activities task per period.
Agenda Preparation:Facilitate/Participate and Follow- 35% Yes Agenda Preparation:Facilitate/Participate and Follow- 100% 73% 25% Aeenda Preparation:Facilitate/Participate and Follow- 100% 73% 25% Agenda Preparation:Facilitate/Participate and 100% 100% 35%
up Various Meetings up Various Meetings up Various Meetings Follow-up Various Meetings
Examples:Title V/Staff;Admin Support Staff;Individual Examples:Title V/Staff;Admin Support Staff; Examples:Title V/Staff;Laboratory Staff;Admin Examples:Title V/Staff;Laboratory Staff;Admin
Staff Touch Base;HVAC Scope of Work; Individual Staff Touch Base;HVAC Scope of Work; Support Staff;Individual Staff Touch Base;HVAC Support Staff;Individual Staff Touch Base;HVAC
Maintenance/Purchasing;Cityworks User Group; Maintenance/Purchasing;Cityworks User Group; Scope of Work;Maintenance/Purchasing;Cityworks Scope of Work;Maintenance/Purchasing;Cityworks
District Safety Committee;POD Safety;2020-21 Budget District Safety Committee;POD Safety;2020-21 User Group;District Safety Committee;POD Safety; User Group;District Safety Committee;POD Safety;
Development Budget Development 2020-21 Budget Development 2020-21 Budget Development
Development Support-Including Laboratory and 30% Yes Development Support-Including Laboratory and 100% 66% 20% Development Support-Including Laboratory and 100% 66% 20% Development Support-Including Laboratory and 100% 100% 30%
Regulatory Compliance Regulatory Compliance Reeulatory Compliance Regulatory Compliance
Examples:Monthly/quarterly/annual regulatory Examples:Monthly/quarterly/annual regulatory Examples:Monthly/quarterly/annual regulatory Examples:Monthly/quarterly/annual regulatory
reports;monthly report to the General Manager; reports;monthly report to the General Manager; reports;Laboratory Process Highlights;monthly reports;Laboratory Process Highlights;monthly
various letters and internal memos;support for various letters and internal memos;support for report to the General Manager;various letters and report to the General Manager,various letters and
completion of personnel evaluations;requests for completion of personnel evaluations;requests for internal memos;support for completion of personnel internal memos;support for completion of
regulary and temporary staff,personnel advancement; regulary and temporary staff,personnel evaluations;requests for regulary and temporary personnel evaluations;requests for regulary and
confidential personnel documents;tracking quarterly advancement;confidential personnel documents; staff;personnel advancement;confidential personnel temporary staff;personnel advancement;
Strategic Plan progress tracking quarterly Strategic Plan progress documents;tracking quarterly Strategic Plan progress confidential personnel documents;tracking
quarterly Strategic Plan progress
Board/NOVUS Agenda Items 5% Yes Board/NOVUS Agenda Items 100% 100% 5% Board/NOVUS Agenda Items 100% 100% 5% Board/NOVUS Aeenda Items 100% 0% 0%
Examples:Quarterly SP updates to Admin Committee; Examples:Quarterly SP updates to Admin Committee; Examples:Quarterly SP updates to Admin Committee; Examples:Quarterly SP updates to Admin
quarterly energy usage;safety related items quarterly energy usage;safety related items quarterly energy usage;safety related items Committee;quarterly energy usage;safety related
items
Front Desk Relief 5% No Front Desk Relief 0% 100% 0% Front Desk Relief 0% 100% 0% Front Desk Relief 0% 100% 0%
Processing Mail-U.S.and FedEx 0% No Processine Mail-U.S.and FedEx 0% 100% 0% Processing Mail-U.S.and FedEx 0% 100% 0% Processine Mail-U.S.and FedEx 0% 100% 0%
Examples:POB and MRC U.S.mail;FedEx Laboratory Examples:POB and MRC U.S.mail;FedEx Laboratory Examples:POB and MRC U.S.mail;FedEx Laboratory Examples:POB and MRC U.S.mail;FedEx Laboratory
samples samples samples samples
NOTE:I go into the District for approximately 8-12 NOTE:I go into the District for approximately 4-8 NOTE:I go into the District for approximately 4-8
hours per week.Tasks completed include processing hours per week.Tasks completed include processing hours per week.Tasks completed include processing
mail. mail. mail.
2020-21 Budget 15% Yes 2020-21 Budget 100% 100% 15% 2020-21 Budget 100% 100% 15% 2020-21 Budget 100% 0% 0%
Examples:Support development of Operations and Examples:Support development of Operations and Examples:Support development of Operations and Examples:Support development of Operations and
Maintenace O&M Budget;attend touch base/weekly Maintenace O&M Budget;attend touch base/weekly Maintenace O&M Budget;attend touch base/weekly Maintenace O&M Budget;attend touch
meetings for Budget Book development; meetings for Budget Book development; meetings for Budget Book development; base/weekly meetings for Budget Book
edit/format/proof Capital portion of Budget Book edit/format/proof Capital portion of Budget Book edit/format/proof portion of Budget Book including development;edit/format/proof portion of Budget
Capital Section Book including Capital Section
Email Management 10% Yes Email Management 100% 150% 15% Email Management 100% 150% 15% Email Management 100% 100% 15%
NOTE There is an increase in email and reuires NOTE There is an increase in email and requires NOTE There is an increase in email and requires
additional time to process when teleworking additional time to process when teleworking additional time to process when teleworking
Subtotal 100% 80% 80% 80%
Other Task:COVIDI9-Admin related 0% 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVID39-Work Redesign/redeployment 20% 20% Other Task:COVIDI9-Work Redesign/redeployment 20% Other Task:COVIDI9-Work Redesign/redeployment 0%
0% Other Task:Training
Other Task:Training 0% Other Task:Training 0% NOTE:Online Target Solution trainings. 10%
0% Other Task:Other productive work 30%
NOTE:Will start/complete scanning projects and
procedure reviews.
Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/downtime 10ther Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-lune 30
Productive-Normal Activities 80% Productive-Normal Activities 80% Productive-Normal Activities 80%
Productive-COVID 19 Response 20% Productive-COVID 19 Response 20% Productive-COVID 19 Response 0%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 20%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
TALIANI REPORTS TO DISTRICT 4 TO 8 HOURS PER WEEK
Page 71 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 77 of 106 AMENDED AGENDA
Page 76 of 103
Section Deputy Gen era Manager-Administrative Support
Staff Listing Fryman,Sweet
Number of FTEs 2
Total Labor 0osts $167,712
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Home Not Working
0% 0% 0% 100% 0% PROJECTION
49% 43% 7% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period I:Mid March-April7 Period 2:April 8-May 3 Period 3:May 4-June 30
(a) (b) (c) (d) (e) (f) (fi) (g) (h) (i) (i.l) (j) (k) (1) (1.1) (m)
be Performed Given Performed Given the Performed Given the
the Work Work Arrangement Work Arrangement
Arrangement During During the period During the period
the period Adjustmentfor (c)*(f)*(fl) (Whether at home, Adjustment for (c)*(i)*ILL) (Whether at home, Adjustment for (c)*(1)*(1.1)
(Whether at home, actual experience Proportion of total hybrid,on site,or shift actual experience Proportion of total hybrid,on site,or shift actual experience Proportion of
Proportion of total hybrid,on site,or during period and time under new work).If shift,what during period and time under new work).If shift,what during period and total time under
time at the office/on shift work).If shift, need to perform arrangement to portion of team is on need to perform arrangement to portion of team is on need to perform new arrangement
site spent to complete Can Telework be what portion of unplanned complete each task site for work that must unplanned complete each site for work that must unplanned to complete each
FTEs Responsibilities-Normal each task per period Performed? Normal and other responsibilities team is on site for activities per period. Normal and other responsibilities be performed on site? activities task per period. Normal and other responsibilities be performed on site? activities task per period.
Agenda Pre aratiom Facilitate Participate and Follow-up 20% Yes Agenda Preparation:Facilitate/Participate and Follow-up 100% 50% 30% Agenda Preparation:Facilitate/Participate and Follow-up 100% 75% 15% Agenda Preparation:Facilitate/Participate and Follow-up 100% 75% 15%
Various Meetings Various Meetings Various Meetings Various Meetings
Examples:Laboratory Staff;Admin Support Staff; Examples:Laboratory Staff;Admin Support Staff;Individual Examples:Laboratory Staff;Admin Support Staff;Individual Examples:Laboratory Staff;Admin Support Staff;Individual
Individual Staff Touch Base;HVAC Scope of Work; Staff Touch Base;HVAC Scope of Work; Staff Touch Base;HVAC Scope of Work; Staff Touch Base;HVAC Scope of Work;
Maintenance/Purchasing;Cityworks User Group;District Maintenance/Purchasing;Cityworks User Group;District Maintenance/Purchasing;Cityworks User Group;District Maintenance/Purchasing;Cityworks User Group;District
Safety Committee;POD Safety Safety Committee;POD Safety Safety Committee;POD Safety Safety Committee;POD Safety
Development Support-Including Laboratory and 30% Yes Development Support-Including Laboratory and Regulatory 100% 82% 25% Development Support-Including Laboratory and Regulatory 100% 82% 25% Development Support-Including Laboratory and Regulatory 100% 82% 25%
Regulatory Compliance Compliance Compliance Compliance
Examples:Monthly/quarterly/annual regulatory reports; Examples:Monthly/quarterly/annual regulatory reports; Examples:Monthly/quarterly/annual regulatory reports; Examples:Monthly/quarterly/annual regulatory reports;
Laboratory Process Highlights;various letters and Laboratory Process Highlights;various letters and internal Laboratory Process Highlights;various letters and internal Laboratory Process Highlights;various letters and internal
internal memos;Safety Directive development; memos;Safety Directive development;DocuSign documents memos;Safety Directive development;P-card processing for memos;Safety Directive development;P-card processing for
processing online training requests;renew memberships for other workgroups outside of Operations Department; both Divisions;DocuSign documents for other workgroups both Divisions;DocuSign documents for other workgroups
and certificates processing online training requests;renew memberships and outside of Operations Department;processing online training outside of Operations Department;processing online training
certificates requests;renew memberships and certificates requests;renew memberships and certificates
Board/NOVUS Agenda Items 5% Yes Board/NOVUS Agenda Items 100% 0% 09/ Board/NOVUS Agenda Items 100% 0% 0% Board/NOVUS Agenda Items 100% 0% 0%
Examples:Quarterly energy usage;safety related items Examples:Quarterly energy usage;safety related items Examples:Quarterly energy usage;safety related items Examples:Quarterly energy usage;safety related items
Invoice Processing 20% Yes Invoice Processing 100% 125% 25% Invoice Processing 100% 125% 25% Invoice Processing 100% 100% 20%
Examples:Coding,distributing,tracking and return to Examples:Coding,distributing,tracking and return to Examples:Coding,distributing,tracking and return to Examples:Coding,distributing,tracking and return to
Accounting Accounting Accounting Accounting
NOTE:Additional time is required to process invoices when NOTE:Additional time is required to process invoices when NOTE:Additional time is required to process invoices when
teleworking via DocuSign teleworking via DocuSign. teleworking via DocuSign.
Note:Mid April-Invoice processing has been established. Note:Mid April-Invoice processing has been established.
Less time is required to process invoices. Less time is required to process invoices.
Front Desk Relief 5% No Front Desk Relief 0% 100% 0% Front Desk Relief 0% 100% 0% Front Desk Relief 0% 100% 0%
Processing Mail-U.S.and FedEx 5% No Processing Mail-U.S.and FedEx 0% 100% 0% Processing Mail-U.S.and FedEx 0% 100% 0% Processing Mail-U.S.and FedEx 0% 100% 0%
Examples:POB and MRC U.S.mail;FedEx Laboratory Examples:POB and MRC U.S.mail;FedEx Laboratory samples Examples:POB and MRC U.S.mail;FedEx Laboratory samples Examples:POB and MRC U.S.mail;FedEx Laboratory samples
samples
2020-21 Budget 5% Yes 2020-21 Budget 100% 0% 0% 2020-21 Budget 100% 100% 5% 2020-21 Budget 100% 0% 0%
Edit/format/proof Capital portion of Budget Book Edit/format/proof Capital portion of Budget Book Edit/format/proof Capital portion of Budget Book Edit/format/proof Capital portion of Budget Book
Email Management 10% Yes Email Management 100% 150% 15% Email Management 100% 150% 15% Email Management 100% 150% 15%
NOTE There is an increase in email and reuires additional NOTE There is an increase in email and requires additional NOTE There is an increase in email and requires additional
time to process when teleworking time to process when teleworking time to process when teleworking
Subtotal 100% 75% 85% 75%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVID39-Work Redesign redeployment 20% Other Task:COVID39-Work Redesign redeployment 10% Other Task:COVID39-Work Redesign/redeployment 0%
Other Task:Training 10%
Other Task:Training 0% Other Task:Training 0% NOTE:Online Target Solution trainings.
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 10%
NOTE:Will start/complete scanning projects and procedure
reviews.
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time Other Task:COVIDI9-Non-work/down time Other Task:COVIDI9-Non-work/down time
NOTE:Caring for minor children 5% NOTE:Caring for minor children 5% NOTE:Caring for minor children 5%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-lune 30
Productive-Normal Activities 75% Productive-Normal Activities 85% Productive-Normal Activities 75%
Productive-COVID 19 Response 20% Productive-COVID 19 Response 10% Productive-COVID 19 Response 0%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 20%
Non-productive/down-time 5% Non-productive/down-time 5% Non-productive/down-time 5%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 72 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 78 of 106 AMENDED AGENDA
Page 77 of 103
Section Man agement Analyst
Staff Listing Gee
Number of FTEs 1
Total Labor Costs $117,896
Working
arrangement Ops Shift/Reserve At Office Hybrid Teleworking Home Not Working
0% 0% 0% 100% 0% PROJECTION
100% 1 JACTUAL MARCH 18-APRIL 17 PAYROLL
Coto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-lune 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
obe Performed Performed Given the Performed Given the
Given the Work Work Arrangement Work Arrangement
Arrangement During the period During the period
During the period (c)*(f)*(fl) (Whether at home, (c)*(i)*(i.l) (Whether at home,
(Whether at home, Adjustment for actual Proportion of total hybrid,on site,or shift Proportion of total hybrid,on site,or shift Adjustment for actual (c)*(1)*(1.1)
Proportion of total time hybrid,on site,or experience during time under new work).If shift,what Adjustment for actual time under new work).If shift,what experience during Proportion of total time
at the office/on site spent shift work).If shift, period and need to arrangement to portion of team is on site experience during period arrangement to portion of team is on period and need to under new arrangement
to complete each task per Can Telework be what portion of perform unplanned complete each task for work that must be and need to perform complete each task site for work that must perform unplanned to complete each task
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities team is on site for activities per period. Normal and other responsibilities performed on site? unplanned activities per period. I Normal and other responsibilities be performed on site? activities I per period.
1.Strategic Plan 10% Yes 1.Strategic Plan 100% 100% 30% 1.Strategic Plan 100% 100% 30% 1.Strategic Plan 100% 100% 30%
2.Optimization/Innovation/Benchmarks 25% Yes 2.Optimization/Innovation/Benchmarks 100% 100% 25% 2.Optimization/Innovation/Benchmarks 100% 100% 25% 2.Optimization/Innovation/Benchmarks 100% 100% 25%
3.Central San Academy 15% Yes 12
3.Central San Academy 100% 100% 15% 3.Central San Academy 100% 80% % 3.Central San Academy 100% 20% 3%
4.Supportto HR(Mentorship) 30% Yes 4.Support to HR(Mentorship) 100% 100% 30% 4.Support to HR(Mentorship) 100% 100% 30% 4.Support to HR(Mentorship) 100% 100% 30%
5.Admin Support(OA/QC,presentation) 20% Yes 5.Admin Support(QA/QC,presentation) 100% 100% 20% 5.Admin Support(QA/QC,presentation) 100% 100% 20% S.Admin Support(QA/QC,presentation) 100% 100% 20%
6.Participate in various meetings 15% Yes 6.Participate in various meetings 100% 100% 15% 6.Participate in various meetings 100% 100% 15% 6.Participate in various meetings 100% 100% 15%
7.Leading Utilities 5% Yes 7.Leading Utilities 100% 50% 3% 7.Leading Utilities 100% 50% 3% 7.Leading Utilities 100% 50% 3%
Subtotal 100% 98% 95% 86%
Other Task:COVID39-Admin related 0% Other Task:COVID39-Admin related 0% Other Task:COVID39-Admin related 0%
Other Task:COVID39-Work Redesign/redeployment 0% Other Task:COVI D39-Work Redesign/redeployment 0% Other Task:COVI D39-Work Redesign/redeployment 0%
Other Task:Training 2% Other Task:Training 5% Other Task:Training 6%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Assisting communications 8%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVID39-Non-work/downtime 0% Other Task:COVI D39-Non-workdown time Other Task:COVI D19-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-lune 30
Productive-Normal Activities 98% Productive-Normal Activities 95% Productive-Normal Activities 86%
Productive-COVID 19 Response 0% Productive-COVID 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 2% Other Productive Work 5% Other Productive Work 14%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for(needs to equal 100%) 100% Total Time Accounted for(needs to equal 100%) 100% Total Time Accounted for(needs to equal 100%) 100%
Page 73 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 79 of 106 AMENDED AGENDA
Page 78 of 103
Section CSO
-CSO Division Manager
Staff Listing Seitz
Number of FTEs 1
Total Labor Costs $230,573
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 100% 0% 0% 0% PROJECTION
0% 100% 0% 0% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-lune 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (1.1) (j) (k) (1) (L1) (m)
can be Performed can be be Performed
Given the Work Performed Given Adjustment for Given the Work
Arrangement the Work actual (c)*(i)*(i.l) Arrangement
During the period Adjustment for (c)*(f)*(f1) Arrangement experience Proportion of During the period Adjustment for (c)*(1)*(I.1)
Proportion of total (Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of
time at the office/on home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and total time under
site spent to site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift need to perform new arrangement
complete each task Can Telework be work).If shift, unplanned to complete each on site,or shift unplanned complete each work).If shift, unplanned to complete each
FTEs Responsibilities-Normal per period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work).If shift, activities task per period. Normal and other responsibilities what portion of activities task per period.
Regulatory Compliance-SSO's,SSMP,Safety,CRW, 15% Yes Regulatory Compliance-SSO's,SSMP,Safety,CRW,EORP 100% 75% 11% Regulatory Compliance-SSO's,SSMP,Safety,CRW,EORP 100% 75% 11% Regulatory Compliance-SSO's,SSMP,Safety,CRW,EORP 100% 75% 11%
EORP
Strategic Planning-metrics,reporting 10% Yes Strategic Planning-metrics,reporting 100% 661Y. 7% Strategic Planning-metrics,reporting 100% 66% 7% Strategic Planning-metrics,reporting 100% 66% 7%
Staffing and personnel-hiring,appriasals, 15% Yes Staffing and personnel-hiring,appriasals,mentorship,training 100% 66% 10% Staffing and personnel-hiring,appriasals,mentorship,training 100% 66% 10% Staffing and personnel-hiring,appriasals,mentorship, 100% 66% l0%
mentorship,training training
Meetings-Board,Committee,Staff,Operations, 25% Yes Meetings-Board,Committee,Staff,Operations,Capital 100% 66% 17% Meetings-Board,Committee,Staff,Operations,Capital 100% 66% 17% Meetings-Board,Committee,Staff,Operations,Capital 100% 66% 17%
Capital Projects,Supervisor,DGM Projects,Supervisor,DGM Projects,Supervisor,DGM Projects,Supervisor,DGM
Collaboration-Capital Projects,Planning,GIS, 20% Yes Collaboration-Capital Projects,Planning,GIS,Re W,Pump 100% 66% 13% Collaboration-Capital Projects,Planning,GIS,Re W,Pump 100% 66% 13% Collaboration-Capital Projects,Planning,GIS,Re W,Pump 100% 66% 13%
Re W,Pump Stations,CWEA,CASA,BACWA Stations,CWEA,CASA,BACWA Stations,CWEA,CASA,BACWA Stations,CWEA,CASA,BACWA
Budgeting-preparation,monitoring and updating 15% Yes Budgeting-preparation,monitoring and updating 100% 66% 10% Budgeting-preparation,monitoring and updating 100% 66% 10% Budgeting-preparation,monitoring and updating 100% 66% 10%
Subtotal 100% 67% 67% 67%
Other Task:COVIDI9-Admin related 16% Other Task:COVIDI9-Admin related 16% Other Task:COVIDI9-Admin related 16%
Other Task:COVIDI9-Work Redesign/redeployment 17% Other Task:COVIDI9-Work Redesign/redeployment 1 17% Other Task:COVID39-Work Redesign/redeployment 17%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0%
Summaryfor Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-June 30
Productive-Normal Activities 67% Productive-Normal Activities 67% Productive-Normal Activities 67%
Productive-COVID 19 Response 33% Productive-COVID 19 Response 33% Productive-COVID 19 Response 33%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 74 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 80 of 106 AMENDED AGENDA
Page 79 of 103
Section CSO-Field Operations Superintendent
Staff Listing Sauter
Number of FTEs 1
Total Labor Costs $168,726
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 100% 0% 0% 0% 1PROJECTION
100% 1 JACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-lune 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.l) (j) (k) (1) (I.1) (m)
be Performed can be be Performed
Given the Work Performed Given Adjustment for Given the Work
Arrangement the Work actual (c)*(1)*(1.1) Arrangement (1
During the period Adjustment for (c)*(f)*(fl) Arrangement experience Proportion of During the period Adjustment for (c)*(1)' .1)
Proportion oftotal (Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of total
time at the office/on home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and time under new
site spent to site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift need to perform arrangement to
complete each task Can Telework be work).If shift, unplanned to complete each on site,or shift unplanned complete each work).If shift, unplanned complete each
FTE, Responsibilities-Normal per period Performed? I Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work).If shift, I activities task per period. Normal and other responsibilities what portion of activities task per period.
Personnel,Staffing and recruitments 15% Yes Personnel,Staffing and recruitments 100% 66% 10% Personnel,Staffing and recruitments 100% 66% 10% Personnel,Staffing and recruitments 100% 66% 10%
Meetings and Training 15% Yes Meetings and training 100% 66% 30% Meetings and training 100% 66% 30% Meetings and training 100% 66% 30%
Supervision 15% Yes Supervision 100% 70% 11% Supervision 100% 70% 11% Supervision 100% 70% 11%
Field/Customer Response 25% Yes Field/Customer activities 100% 66% 17% Field/Customer activities 100% 66% 17% Field/Customer activities 100% 66% 17%
Administrative Duties 30% Yes Administrative activities 100% 66% 20% Administrative activities 100% 66% 20% Administrative activities 100% 66% 20%
Subtotal 100% 67% 67% 67%
Other Task:COVID39-Admin related 16% Other Task:COVID39-Admin related 16% Other as COVID39-Admin related 16%
Other Task:COVI D39-Work Redesign/redeployment 17% Other Task:COVID39-Work Redesign/redeployment 17% Other Task:COVI D39-Work Redesign/redeployment 17%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVI D39-Non-work/down time I 0%j 10ther Task:COVID39-Non-work/downtime 0%j I Other Task:COVI D19-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 F Summary for Period 2:April 8-May 3 F Summary for Period 3:May 4-lune 30
Productive-Normal Activities 67% Productive-Normal Activities 67% Productive-Normal Activities 67%
Productive-COVID 19 Response 33% Productive-COVID 19 Response 33% Productive-COVID 19 Response 33%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 75 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 81 of 106 AMENDED AGENDA
Page 80 of 103
Section CSO-Administrative Support
Staff Listing Arellano,Smith
Number of FTEs 2
Total Labor Costs $171,104
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 50% 0% 50% 0% PROJECTION
0% 55% 45% 0% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (1) (1.1) (j) (k) (1) (I.1) (m)
can be Performed can be be Performed
Given the Work Performed Given Adjustment for Given the Work
Arrangement the Work actual (c)*(i)*(i.1) Arrangement
During the period Adjustment for (c)*(f)*(fl) Arrangement experience Proportion of During the period Adjustment for (c)*(1)*(I.1)
(Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of
Proportion of total time home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and total time under
at the office/on site site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift need to perform new arrangement
spent to complete each Can Telework be work).If shift, unplanned to complete each on site,or shift unplanned complete each work).If shift, unplanned to complete each
FTEs Responsibilities-Normal task per period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work).If shift, activities task per period. Normal and other responsibilities what portion of activities task per period.
Payroll 25% Yes Payroll 90% 100% 239/ Payroll 90% 100% 23% Payroll 90% 100% 23%
Evaluations 20% Yes Evaluations 75% 100% 15% Evaluations 75% 100% 15% Evaluations 75% 100% 15%
Document Control 30% Yes Document Control 50% 100% 15% Document Control 50% 100% 15% Document Control 50% 100% 15%
Meetings 15% Yes Meetings 75% 100% 11% Meetings 75% 100% 11% Meetings 75% 100% 11%
Training 105, Yes Training 100% 100% 10% Training 100% 100% 10% Training 100% 100% 10%
Subtotal 100% 74% 74% 74%
Other Task:COVID39-Admin related 12% Other Task:COVIDI9-Admin related 12% Other Task:COVIDI9-Admin related 12%
Other Task:COVIDI9-Work Redesign/redeployment 14% Other Task:COVIDI9-Work Redesign/redeployment 14% Other Task:COVIDI9-Work Redesign/redeployment 1451
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-lune 30
Productive-Normal Activities 74% Productive-Normal Activities 74% Productive-Normal Activities 745t
Productive-COVID 19 Response 26% Productive-COVID 19 Response 26% Productive-COVID 19 Response 26%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 76 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 82 of 106 AMENDED AGENDA
Page 81 of 103
Section CSO-Consstruction Equipment Operator
Staff Listing Rogge,Maze
Number of FTEs 2
Total Labor Costs $173,596
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
33% 33% 0% 34% 0% PROJECTION
60% 40% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.l) (j) (k) (1) (I.1) (m)
can be Performed can be be Performed
Given the Work Performed Given Adjustment for Given the Work
Arrangement the Work actual (c)*(1)*0.1) Arrangement
During the period Adjustment for (c)*(f)*(fl) Arrangement experience Proportion of During the period Adjustment for (c)*(1)*(I.1)
Proportion of total (Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of
time at the home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and total time under
office/on site spent site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift need to perform new arrangement
to complete each Can Telework be work).If shift, unplanned to complete each on site,or shift unplanned complete each work).If shift, unplanned to complete each
FTEs Responsibilities-Normal task per period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work).If shift, activities task per period. Normal and other responsibilities what portion of activities task per period.
CMMS Work Orders review,input,planner 10% Yes CMMS Work Orders review,input,planner updates 40% 100% 4% CMMS Work Orders review,input,planner updates 40% 100% 4% CMMS Work Orders review,input,planner updates 88% 100% 9%
updates
Clean,Repair,CCN and locate sewer pipes 80% Yes Clean,Repair,CCN and locate sewer pipes 40% 100% 32% Clean,Repair,CCN and locate sewer pipes 40% 100% 32% Clean,Repair,CCN and locate sewer pipes 88% 100% 71%
Meetings-Section and End of the Month 5% Yes Meetings-Section and End of the Month 0% 100% 0% Meetings-Section and End of the Month 0% 100% 0% Meetings-Section and End of the Month 88% 100% 4%
Safety-Training and Tailgates 5% Yes I Safety-Training and Tailgates 0% 100% 0% Safety-Training and Tailgates 0% 100% 0% Safety-Training and Tailgates 88% 100% 4%
Subtotal 100% 36% 36% 88%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVID39-Work Redesign/redeployment 0% Other Task:COVID39-Work Redesign/redeployment 0% Other Task:COVID39-Work Redesign/redeployment 0%
Other Task:Training 30% Other Task:Training 10% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 1 Summary for Period 3:May 4-June 30
Productive-Normal Activities 36% Productive-Normal Activities 36% Productive-Normal Activities 88%
Productive-COVID 19 Response 0% Productive-COVID 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 10% Other Productive Work 10% Other Productive Work 0%
Non-productive/down-time 54% Non-productive/down-time 54% Non-productive/down-time 12%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 77 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 83 of 106 AMENDED AGENDA
Page 82 of 103
Section CSO-Senior Engineer
Staff Listing DeGroot
Number of FTEs 1
Total Labor Costs $176,981
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 50% 0% 50% 0% PROJECTION
78% 22% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April7 Period 2:April 8-May 3 Period 3:May 4-lune 30
(a) (b) (c) (d) (e) (f) (fi) (g) (h) (i) (i.1) (j) (k) (1)
can be Performed can be be Performed
Given the Work Performed Given Adjustment for Given the Work
Arrangement the Work actual (c)*(i)*(i.l) Arrangement
During the period Adjustment for (c)*(f)*(fl) Arrangement experience Proportion of During the period Adjustment for (c)*(1)*(I.1)
(Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of
home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and total time under
Proportion of total time at the site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift need to perform new arrangement
office/on site spent to complete Can Telework be work).If shift, unplanned to complete each on site,or shift unplanned complete each work).If shift, unplanned to complete each
FTEs Responsibilities-Normal each task per period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work).If shift, activities task per period. Normal and other responsibilities what portion of activities task per period.
Facility Maintenance 10% No Facility Maintenance 0% 100% 0% Facility Maintenance 0% 100% 0% Facility Maintenance 0% 100% 0%
CCN Contract 20% Yes CCN Contract 100% 85% 17% CCTV Contract 100% 85% 17% CCN Contract 100% 85% 17%
Meetings 20% Yes Meetings 100% 90% 18% Meetings 100% 90% 18% Meetings 100% 90% 18%
Phone Calls and email response 20% Yes Phone Calls and email response 100% 90% 18% Phone Calls and email response 100% 90% 18% Phone Calls and email response 100% 90% 18%
Supervisor duties 15% Yes Supervisor duties 100% 90% 14% Supervisor duties 100% 90% 14% Supervisor duties 100% 90% 14%
Purchasing equipment 5% Yes Purchasing equipment 100% 90% 5% Purchasing equipment 100% 90% 5% Purchasing equipment 100% 90% 5%
Invoices 30% Yes Invoices 100% 90% 9% Invoices 100% 90% 9% Invoices 100% 90% 9%
Subtotal 100% 80% 1 80% 80%
Other Task:COVIDI9-Admin related 5% Other Task:COVIDI9-Admin related 5% Other Task:COVIDI9-Admin related 5%
Other Task:COVIDI9-Work Redesign/redeployment 10% Other Task:COVID39-Work Redesign/redeployment 10% Other Task:COVIDI9-Work Redesign/redeployment 10%
Other Task:Training 5% Other Task:Training 5% Other Task:Training 5%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVI D19-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 F Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-lune 30
Productive-Normal Activities 80% Productive-Normal Activities 80% Productive-Normal Activities 80%
Productive-COVID 19 Response 15% Productive-COVID 19 Response 15% Productive-COVID 19 Response 15%
Other Productive Work 5% Other Productive Work 5% Other Productive Work 5%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 09,
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 78 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 84 of 106 AMENDED AGENDA
Page 83 of 103
Section CSO-Maintenance Crew Leader
Amaral,Cleland,Comstock,Covington,Crowe,Deluca,Goss,Gratis,Kirby,Mangini,Plascencia,
Staff Listing Rosen,Sarras,Szmidt,Walker,Walsh,Whitman
Number of FTEs 17
Total Labor Costs $2,095,353
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
33% 33% 1 011 34% 0% PROJECTION
33% 50% 3% 14% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-lune 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (1.1) (j) (k) (1) (1.1) (m)
can be Performed o can be be Performed
Given the Work Performed Given Adjustment for Given the Work
Arrangement the Work actual (c)*(i)*(i.l) Arrangement
During the period Adjustment for (c)*(f)*(fl) Arrangement experience Proportion of During the period Adjustment for (c)*(1)*(I.1)
(Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of
Proportion of total time home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and total time under
at the office/on site site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift need to perform new arrangement
spent to complete each Can Telework be work).If shift, unplanned to complete each on site,or shift unplanned complete each work).If shift, unplanned to complete each
FTEs Responsibilities-Normal task per period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work).If shift, activities task per period. Normal and other responsibilities what portion of activities task per period.
CMMS Work Orders review,input,planner updates 10% No CMMS Work Orders review,input,planner updates 40% 100% 4% CMMS Work Orders review,input,planner updates 40% 100% 4% CMMS Work Orders review,input,planner updates 88% 100% 9%
Clean,Repair,CCN and locate sewer pipes 80% No Clean,Repair,CCN and locate sewer pipes 40% 100% 32% Clean,Repair,CCN and locate sewer pipes 40% 100% 32% Clean,Repair,CCN and locate sewer pipes 88% 100% 70%
Meetings-Section and End of the Month 5% No Meetings-Section and End of the Month 0% 100% 0% Meetings-Section and End of the Month 0% 100% 0% Meetings-Section and End of the Month 88% 100% 4%
Safety-Training and Tailgates 5% Yes Safety-Training and Tailgates 0% 100% 0% Safety-Training and Tailgates 0% 100% 0% Safety-Training and Tailgates 88% 100% 4%
Subtotal 100% 36% 36% 88%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVID39-Work Redesign/redeployment 0% Other Task:COVID39-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 10% Other Task:Training 10% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-June 30
Productive-Normal Activities 36% Productive-Normal Activities 36% Productive-Normal Activities 88%
Productive-COVID 19 Response 0% Productive-COVID 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 10% Other Productive Work 10% Other Productive Work 0%
Non-productive/down-time 54% Non-productive/down-time 54% Non-productive/down-time 12%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 79 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 85 of 106 AMENDED AGENDA
Page 84 of 103
Section CSO-Maintenance Crew Member
Brown,Chambers,Curiel,Dahlund,DiMaggio,Harbaugh,Jimenez,Johnson,Maze,Mitchell,Napier,Nwansi,Pen,
Staff Listing Petitt,Reimer,Rocha,Salva,Steingass,Swan,Walus
Number of PTEs 20
Total Labor Costs $1,578,660
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
33% 33% 0% 34% 0% PROJECTION
33% 50% 3% 14% ACTUAL MARCH 18-APRIL 17 PAYROLL
Coto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.l) (j) (k) (1) (1.1) (m)
a a be Performed can be *be Performed
Given the Work Performed Given Given the Work
Arrangement the Work Adjustment for (c)*(1)*(1.1) Arrangement
During the period Adjustment for (c)*(f)*(fl) Arrangement actual experience Proportion of During the period Adjustment for (c)*(1)*(I.1)
(Whether at actual experience Proportion of During the period during period total time under (Whether at actual experience Proportion of total
Proportion of total time at home,hybrid,on during period and total time under (Whether at and need to new home,hybrid,on during period and time under new
the office/on site spent to site,or shift need to perform new arrangement home,hybrid,on perform arrangement to site,or shift work). need to perform arrangement to
complete each task per Can Telework be work). If shift, unplanned to complete each site,or shift unplanned complete each If shift,what unplanned complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work).If shift, activities task per period. Normal and other responsibilities portion of team is activities task per period.
CMMS Work Orders review,input,planner updates 10% Yes CMMS Work Orders review,input,planner updates 40% 100% 4% CMMS Work Orders review,input,planner 40% 100% 4% CMMS Work Orders review,input,planner updates 88% 100% 9%
Clean,Repair,CCN and locate sewer pipes 80% Yes Clean,Repair,CCN and locate sewer pipes 40% 100% 32% Clean,Repair,CCN and locate sewer pipes 40% 100% 32% Clean,Repair,CCN and locate sewer pipes 88% 100% 70%
Meetings-Section and End of the Month 5% Yes Meetings-Section and End of the Month 0% 100% 0% Meetings-Section and End of the Month 0% 100% 0% Meetings-Section and End of the Month 88% 100% 4%
Safety-Training and Tailgates 5% Yes Safety-Training and Tailgates 0% 100% 0% Safety-Training and Tailgates 0% 100% 0% Safety-Training and Tailgates 88% 100% 4%
Subtotal 100% 36% 36% 88%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 10% Other Task:Training 10% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% �OtherTask:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 7 Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-June 30
Productive-Normal Activities 36% Productive-Normal Activities 36% Productive-Normal Activities 88%
Productive-COVID 19 Response 0% Productive-COVID 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 10% Other Productive Work 10% Other Productive Work 0%
Non-productive/down-time 54% Non-productive/down-time 54% Non-productive/down-time 12%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 80 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 86 of 106 AMENDED AGENDA
Page 85 of 103
Section CSO-Maintenance Supervisor
Staff Listing Benavidez,Gantt,Johnsen,Silva
Number of FTEs 4
Total Labor Costs $575,335
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 50% 0% 50% 0% PROJECTION
67% 33% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.l) (j) (k) (1) (I.1) (m)
can be Performed can be be Performed
Given the Work Performed Given Adjustment for Given the Work
Arrangement the Work actual (c)•(1)*(i.l) Arrangement
Proportion of During the period Adjustment for (c)*(f)*(fl) Arrangement experience Proportion of During the period Adjustment for (c)*(1)*(I.1)
total time at the (Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of
office/on site home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and total time under
spent to complete site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift need to perform new arrangement
each task per Can Telework be work).If shift, unplanned to complete each on site,or shift unplanned complete each work).If shift, unplanned to complete each
FTEs Responsibilities-Normal period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work).If shift, activities task per period. Normal and other responsibilities what portion of activities task per period.
Field Activities-field inspections,service calls, 40% Yes Field Activities-field inspections,service calls,customer relations, 50% 100% 20% Field Activities-field inspections,service calls,customer 50% 100% 20% Field Activities-field inspections,service calls,customer 88% 100% 35%
customer relations,field staff support,overflow field staff support,overflow response and cleanup relations,field staff support,overflow response and cleanup relations,field staff support,overflow response and cleanup
response and cleanup
CMMS Review and work order assignments 20% Yes CMMS Review and work order assignements 100% 100% 20% CMMS Review and work order assignements 100% 100% 20% CMMS Review and work order assignements 88% 100% 18%
Office Activities-staffing,meetings,training, 40% Yes Office Activities-staffing,meetings,training,invoices,staff 80% 100% 32% Office Activities-staffing,meetings,training,invoices,staff 80% 100% 32% Office Activities-staffing,meetings,training,invoices,staff 88% 100% 35%
invoices,staff evaluations,emails evaluations,emails evaluations,emails evaluations,emails
Subtotal 100% 72% 72% 88%
Other Task:COVIDI9-Admin related 0% Other Task:COVID39-Admin related 0% Other Task:COVID39-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 5% Other Task:COVIDI9-Work Redesign/redeployment 5% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 10% Other Task:Training 10% Other Task:Training 0%
Other Task:Admin-emails,phone calls,meetings,staff support 0% Other Task:Admin-emails,phone calls,meetings,staff 0% Other Task:Admin-emails,phone calls,meetings,staff 0%
support support
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0%
Summary for Period 1:Mid March to April 7 1 Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-lune 30
Productive-Normal Activities 72% Productive-Normal Activities 72% Productive-Normal Activities 88%
Productive-COVID 19 Response 5% Productive-COVID 19 Response 5% Productive-COVID 19 Response 0%
Other Productive Work 10% Other Productive Work 10% Other Productive Work 0%
Non-productive/down-time 13% Non-productive/down-time 13% Non-productive/down-time 12%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 81 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 87 of 106 AMENDED AGENDA
Page 86 of 103
Section CSO-Fleet Services
Staff Listing Wright,Dominguez,Huie,Ramirez
Number of FTEs 4
Total Labor Costs $462,637
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
25% 50% 0% 25% 0% 1PROJECTION
ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
o be Performed can be be Performed
Given the Work Performed Given Given the Work
Arrangement the Work Adjustment for (c)*(i)*(U) Arrangement
During the period Adjustment for (c)*(f)*(f1) Arrangement actual experience Proportion of During the period Adjustment for (c)*(1)*(1.1)
(Whether at actual experience Proportion of During the period during period total time under (Whether at actual experience Proportion of total
Proportion of total time home,hybrid,on during period and total time under (Whether at and need to new home,hybrid,on during period and time under new
at the office/on site site,or shift need to perform new arrangement home,hybrid,on perform arrangement to site,or shift work). need to perform arrangement to
spent to complete each Can Telework be work). If shift, unplanned to complete each site,or shift unplanned complete each If shift,what unplanned complete each
FTEs Responsibilities-Normal task per period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work). If shift, activities task per period. Normal and other responsibilities portion of team is activities task per period.
DOT Inspections 5% No DOT Inspections 50% 100% 3% DOT Inspections 50% 100% 3% DOT Inspections 88% 100% 4%
Vehicle Maintenance 75% No Vehicle Maintenance 50% 100% 38% Vehicle Maintenance 50% 100% 389/ Vehicle Maintenance 88% 100% 66%
Non Scheduled repairs 5% No Non Scheduled repairs 50% 100% 3% Non Scheduled repairs 50% 100% 3% Non Scheduled repairs 88% 100% 4%
Admin and parts ordering 10% No Admin and parts ordering 50% 100% 5% Admin and parts ordering 50% 100% 5% Admin and parts ordering 88% 100% 9%
Driver training 5% No Driver training 50% 100% 3% Driver training 50% 100% 3% Driver training 88% 100% 4%
Subtotal 100% 50% 50% 88%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeploymen 0% Other Task:COVID39-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 10% Other Task:Training 10% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-June 30
Productive-Normal Activities 50% Productive-Normal Activities 50% Productive-Normal Activities 88%
Productive-COVID 19 Response 0% Productive-COVID 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 10% Other Productive Work 10% Other Productive Work 0%
Non-productive/down-time 40% Non-productive/down-time 40% Non-productive/down-time 12%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 82 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 88 of 106 AMENDED AGENDA
Page 87 of 103
Section CSO-CMMS Scheduler
Staff Listing Reynolds
Number of FTEs 1
Total Labor Costs $117,454
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 0% 0% 100% 0% PROJECTION
0% 40% 60% 0% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (1) (1.1) (j) (k) (1) (1.1) (m)
can be Performed can be be Performed
Given the Work Performed Given Adjustment for Given the Work
Arrangement the Work actual (c)*(i)*(i.l) Arrangement
During the period Adjustment for (c)*(f)*(fl) Arrangement experience Proportion of During the period Adjustment for (c)*(1)*(1.l)
Proportion of total (Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of
time at the office/on home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and total time under
site spent to site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift need to perform new arrangement
complete each task Can Telework be work).If shift, unplanned to complete each on site,or shift unplanned complete each work).If shift, unplanned to complete each
FTEs Responsibilities-Normal per period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work).If shift, activities task per period. Normal and other responsibilities what portion of activities task per period.
Planner Updates 50% Yes Planner Updates 100% 100% 50% Planner Updates 100% 100% 50% Planner Updates 100% 100% 50%
Sewer main edits 20% Yes Sewer main edits 100% 100% 20% Sewer main edits 100% 100% 20% Sewer main edits 100% 100% 20%
Meetings and goals including research 15% Yes Meetings and goals including research 100% 100% 15% Meetings and goals including research 100% 100% 15% Meetings and goals including research 100% 100% 15%
Service call and work orders 10% Yes Service call and work orders 100% 100% 10% Service call and work orders 100% 100% 10% Service call and work orders 100% 100% 10%
Safety training 5% Yes Safety training 0% 100% 0% Safety training 0% 100% 0% Safety training 0% 100% 0%
Subtotal 100% 95% 95% 95%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 5% Other Task:Training 5% Other Task:Training 5%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0%
summary for Period 1:Mid March to Apri17 Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-June 30
Productive-Normal Activities 95% Productive-Normal Activities 95% Productive-Normal Activities 95%
Productive-COVID 19 Response 0% Productive-COVID 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 5% Other Productive Work 5% Other Productive Work 5%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 83 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 89 of 106 AMENDED AGENDA
Page 88 of 103
Section CSO-CMMS Administrative Technicians
Staff Listing Erick,Freeman
Number of FTEs 2
Total Labor Costs $165,593
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 0% 0% 100% 0% PROJECTION
0% 40% 60% 0% ACTUAL MARCH 18-APRIL 11 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-lune 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (1.1) (j) (k) (1) (I.1) (m)
be Performed can be o be Performed
Given the Work Performed Given Adjustment for Given the Work
Arrangement the Work actual (c)*(i)*(i.l) Arrangement
During the period Adjustment for (c)*(f)*(fl) Arrangement experience Proportion of During the period Adjustment for (c)*(1)*(1.1)
(Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of total
home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and time under new
Proportion of total time at the site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift need to perform arrangement to
office/on site spent to complete Can Telework be work).If shift, unplanned to complete each on site,or shift unplanned complete each work).If shift, unplanned complete each
FTEs Responsibilities-Normal each task per period Performed? Normal and other responsibilities what portion of activities task per period.I Normal and other responsibilities work).If shift, activities task per period. Normal and other responsibilities what portion of I activities task per period.
Review CCTV videos 35% Yes Review CCTV videos 100% 100% 3596 Review CCN videos 100% 100% 35% Review CCN videos 100% 100% 35%
Safety Training 5% Yes Safety Training 0% 100% 0% Safety Training 0% 100% 0% Safety Training 88% 100% 4%
Optimization/other schedules 40% Yes Optimization/other schedules 100% 100% 40% Optimization/other schedules 100% 100% 40% Optimization/other schedules 100% 100% 40%
Responding to crew requests 5% Yes Responding to crew requests 100% 100% 5% Responding to crew requests 1009'. 100% 5% Responding to crew requests 100% 100% 5%
SOP's&other interoffice updating 5% Yes SOP's&other interoffice updating 100% 100% 5% SOP's&other interoffice updating 100% 100% 5% SOP's&other interoffice updating 100% 100% 5%
Dispatch 5% Yes Dispatch 0% 100% 0% Dispatch 0%1 100% 0% Dispatch 88% 100% 4%
Monitor and coordinate construction 5% Yes Monitor and coordinate construction 0% 100% 0% Monitor and coordinate construction 0% 100% 0% Monitor and coordinate construction 88% 100% 4%
Subtotal 100% 85% 85% 98%
Other Task:COVIDI9-Admin related 0% Other Task:COVID39-Admin related 0% Other Task:COVID39-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 1 5% Other Task:COVID39-Work Redesign/redeployment 5% Other Task:COVI D39-Work Redesign/redeployment 2%
Other Task:Training 30% Other Task:Training 30% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVI D19-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-lune 30
Productive-Normal Activities 85% Productive-Normal Activities 85% Productive-Normal Activities 98%
Productive-COVID 19 Response 5% Productive-COVID 19 Response 5% Productive-COVID 19 Response 2%
Other Productive Work 10% Other Productive Work 30% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 84 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 90 of 106 AMENDED AGENDA
Page 89 of 103
Section Plant Maintenance-Plant Maintenance Division Manager
Staff Listing Meyer
Number of FTEs 1
Total Labor Costs $214,237
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
onsite M-F occasionally 0% 100% 0% 0% 0% PROJECTION
working from home 100% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-lune 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (1)
be Performed can be a be Performed
Given the Work Performed Given Given the Work
Arrangement the Work Adjustment for (c)*(i)*(i.1) Arrangement
During the period Adjustment for (c)*(f)*(fl) Arrangement actual experience Proportion of During the period Adjustment for (c)*(1)*(1.1)
Proportion of total (Whether at actual experience Proportion of During the period during period total time under (Whether at actual experience Proportion oftotal
time at the home,hybrid,on during period and total time under (Whether at and need to new home,hybrid,on during period and time under new
office/on site spent site,or shift need to perform new arrangement home,hybrid,on perform arrangement to site,or shift work). need to perform arrangement to
to complete each Can Telework be work).If shift, unplanned to complete each site,or shift unplanned complete each If shift,what unplanned complete each
FTEs Responsibilities-Normal task per period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work).If shift, activities task per period. Normal and other responsibilities portion of team is activities task per period.
Plan,direct,and coordinate the maintenance of a large 100% Yes Plan,direct,and coordinate the maintenance of a large advanced 100% 100% 100% Plan,direct,and coordinate the maintenance of a large advanced 100% 100% 100% Plan,direct,and coordinate the maintenance of a large 100% 100% 100%
advanced water pollution control facility.This class is water pollution control facility.This class is distinguished from the water pollution control facility.This class is distinguished from the advanced water pollution control facility.This class is
distinguished from the Director of Operations in that the Director of Operations in that the latter has full responsibility for Director of Operations in that the latter has full responsibility for distinguished from the Director of Operations in that the latter
latter has full responsibility for all departmental all departmental activities and functions.This class is all departmental activities and functions.This class is has full responsibility for all departmental activities and
activities and functions.This class is distinguished from distinguished from the Plant Operations Superintendent in that distinguished from the Plant Operations Superintendent in that functions.This class is distinguished from the Plant Operations
the Plant Operations Superintendent in that the latter the latter has responsibility for section functions and is further the latter has responsibility for section functions and is further Superintendent in that the latter has responsibility for section
has responsibility for section functions and is further distinguished from the Plant Operations Division Manager in that distinguished from the Plant Operations Division Manager in that functions and is further distinguished from the Plant Operations
distinguished from the Plant Operations Division the latter is responsible for directing the operational activities of the latter is responsible for directing the operational activities of Division Manager in that the latter is responsible for directing
Manager in that the latter is responsible for directing the the treatment plant.rovide professional engineering expertise in the treatment plant.rovide professional engineering expertise in the operational activities ofthe treatment plant.rovide
operational activities of the treatment plant.rovide planning,organizing,directing,and coordinating the planning,organizing,directing,and coordinating the professional engineering expertise in planning,organizing,
professional engineering expertise in planning, maintenance of a large water pollution control facility; maintenance of a large water pollution control facility; directing,and coordinating the maintenance of a large water
organizing,directing,and coordinating the maintenance investigate field conditions and recommend solutions to investigate field conditions and recommend solutions to pollution control facility;investigate field conditions and
of a large water pollution control facility;investigate engineering problems;and direct modifications to wastewater engineering problems;and direct modifications to wastewater recommend solutions to engineering problems;and direct
field conditions and recommend solutions to treatment equipment. treatment equipment. modifications to wastewater treatment equipment.
engineering problems;and direct modifications to
wastewater treatment equipment.
Subtotal 100% 100% 100% 100%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:TrainIng 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/downtime 10ther Task:COVIDI9-Non-work/downtime 0% 10ther Task:COVIDI9-Non-work/downtime 0%
Summary for Period 1:Mid March to April 7 1 summary for Period 2:April 8-May 3 Summary for Period 3:May 4-June 30
Productive-Normal Activities 100% Productive-Normal Activities 100% Productive-Normal Activities 100%
Productive-COVID 19 Response 0% Productive-COVID 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 85 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 91 of 106 AMENDED AGENDA
Page 90 of 103
Section Plant Maintenance-Plant Maintenance Superintendent
Staff Listing Nicolaus(Provisional)
Number of FTEs 1
Total Labor Costs $127,039
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 100% 0% 0% 0% PROJECTION
100% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-lune 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (1.1) (j) (k) (1) (1.1) (m)
can be Performed can be o be Performed
Given the Work Performed Given Adjustment for Given the Work
Arrangement the Work actual (c)*(i)*(i.l) Arrangement
During the period Adjustment for (c)*(f)*(f1) Arrangement experience Proportion of During the period Adjustment for (c)*(1)*(1.1)
Proportion of total (Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of
time at the home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and total time under
office/on site spent site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift need to perform new arrangement
to complete each Can Telework be work).If shift, unplanned to complete each on site,or shift unplanned complete each work).If shift, unplanned to complete each
FTEs Responsibilities-Normal task per period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work).If shift, activities task per period. Normal and other responsibilities what portion of activities task per period.
Plan,direct,and coordinate the maintenance of a large 100% Yes Plan,organize,direct,and review the operations of the 100% 100% 100% Plan,organize,direct,and review the operations of the Plant 100% 100% 100% Plan,organize,direct,and review the operations of the Plant 100% 100% 100%
advanced water pollution control facility.This class is Plant Maintenance Section of the Plant Operations Maintenance Section of the Plant Operations Division Maintenance Section of the Plant Operations Division
distinguished from the Director of Operations in that the latter Division including mechanical,machinist,electrical, including mechanical,machinist,electrical,instrumentation, including mechanical,machinist,electrical,instrumentation,
has full responsibility for all departmental activities and instrumentation,and building and grounds activities; and building and grounds activities;coordinate activities and building and grounds activities;coordinate activities
functions.This class is distinguished from the Plant Operations coordinate activities among the shops of the section. among the shops of the section. among the shops of the section.
Superintendent in that the latter has responsibility for section
functions and is further distinguished from the Plant
Operations Division Manager in that the latter is responsible
for directing the operational activities of the treatment plant.
rovide professional engineering expertise in planning,
organizing,directing,and coordinating the maintenance of a
large water pollution control facility;investigate field
conditions and recommend solutions to engineering problems;
and direct modifications to wastewater treatment equipment.
Subtotal 100% 100% 100% 100%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 05i Other Task:COVID39-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0%
Summary for Period 1:Mid March to April 7 1 Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-lune 30
Productive-Normal Activities 100% Productive-Normal Activities 100% Productive-Normal Activities 100%
Productive-COVID 19 Response 0% Productive-COVID 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 86 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 92 of 106 AMENDED AGENDA
Page 91 of 103
Section Plant Maintenance-Pumping Stations Supervisor
Staff Listing Gonzalez
Number of FTEs 1
Total Labor Costs $142,882
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 0% 0% 100% 0% PROJECTION
0% 0% 0% 100% 0% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-lune 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.l) (j) (k) (1) (I.1) (m)
can be Performed can be be Performed
Given the Work Performed Given Adjustment for Given the Work
Arrangement the Work actual (c)*(1)*(i.l) Arrangement
During the period Adjustment for (c)*(f)*(fl) Arrangement experience Proportion of During the period Adjustment for (c)*(1)*(I.1)
Proportion of total (Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of
time at the home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and total time under
office/on site spent site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift need to perform new arrangement
to complete each Can Telework be work).If shift, unplanned to complete each on site,or shift unplanned complete each work).If shift, unplanned to complete each
FTEs Responsibilities-Normal task per period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work).If shift, activities task per period. Normal and other responsibilities what portion of activities task per period.
Plan,direct,and coordinate the maintenance of a large 100% Yes Plan,organize,direct,and review the activities of Pumping 100% 100% 100% Plan,organize,direct,and review the activities of Pumping 100% 100% 100% Plan,organize,direct,and review the activities of Pumping 100% 100% 100%
advanced water pollution control facility.This class is Station Operators and others assigned to pumping station Station Operators and others assigned to pumping station Station Operators and others assigned to pumping station
distinguished from the Director of Operations in that the sites;direct and participate in a variety of maintenance and sites;direct and participate in a variety of maintenance and sites;direct and participate in a variety of maintenance and
latter has full responsibility for all departmental activities repair work. repair work. repair work.
and functions.This class is distinguished from the Plant
Operations Superintendent in that the latter has
responsibility for section functions and is further
distinguished from the Plant Operations Division
Manager in that the latter is responsible for directing the
operational activities of the treatment plant.rovide
professional engineering expertise in planning,
organizing,directing,and coordinating the maintenance
of a large water pollution control facility;investigate field
conditions and recommend solutions to engineering
problems;and direct modifications to wastewater
treatment equipment.
Subtotal 100% 100% 100% 100%
Other Task:COVID39-Admin related 0% Other Task:COVID39-Admin related 0% Other Task:COVID39-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 091 Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVID39-Non-work/downtime 0% Other Task:COVID39-Non-work/downtime 0% Other Task:COVID39-Non-work/downtime 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-lune 30
Productive-Normal Activities 100% Productive-Normal Activities 100% Productive-Normal Activities 100%
Productive-COVID 19 Response 0% Productive-COVID 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 87 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 93 of 106 AMENDED AGENDA
Page 92 of 103
Section Plant Maintenance-Pumping Stations Staff
Staff Listing Haisely,Palmer,Antoigue,MacArthur,Muhlestine,Stoops
Number of FTEs 6
Total Labor Costs $694,198
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
0% 100% 0% 0% 1 0% PROJECTION
0% 85% 14% 1% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April7 Period 2:April 8-May 3 Period 3:May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (1) (1.1) (m)
can be Performed can be be Performed
Given the Work Performed Given Adjustment for Given the Work
Arrangement the Work actual (c)*(1)*0.1) Arrangement
During the period Adjustment for (c)*(f)*(fl) Arrangement experience Proportion of During the period Adjustment for (c)*(1)*(I.1)
Proportion of total (Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of
time at the home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and total time under
office/on site spent site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift need to perform new arrangement
to complete each Can Telework be work).If shift, unplanned to complete each on site,or shift unplanned complete each work).If shift, unplanned to complete each
FTEs Responsibilities-Normal task per period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work).If shift, activities task per period. Normal and other responsibilities what portion of activities task per period.
Plan,direct,and coordinate the maintenance of a 100% Yes Plan,organize,direct,and review the activities of Pumping 100% 100% 100% Plan,organize,direct,and review the activities of Pumping 100% 100% 100% Plan,organize,direct,and review the activities of Pumping Station 100% 100% 100%
large advanced water pollution control facility.This Station Operators and others assigned to pumping station Station Operators and others assigned to pumping station Operators and others assigned to pumping station sites;direct and
class is distinguished from the Director of sites;direct and participate in a variety of maintenance and sites;direct and participate in a variety of maintenance and participate in a variety of maintenance and repair work.
Operations in that the latter has full responsibility repair work. repair work.
for all departmental activities and functions.This
class is distinguished from the Plant Operations
Superintendent in that the latter has responsibility
for section functions and is further distinguished
from the Plant Operations Division Manager in that
the latter is responsible for directing the operational
activities of the treatment plant.rovide professional
engineering expertise in planning,organizing,
directing,and coordinating the maintenance of a
large water pollution control facility;investigate
field conditions and recommend solutions to
engineering problems;and direct modifications to
wastewater treatment equipment.
Subtotal 100% 100% 100% 100%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVID39-Work Redesign/redeployment 0% Other Task:COVID39-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0% Other Task:COVIDI9-Non-work/downtime 0%
Summary for Period 1:Mid March to April 7 F Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-lune 30
Productive-Normal Activities 100% Productive-Normal Activities 100% Productive-Normal Activities 100%
Productive-COVID 19 Response 0% Productive-COVID 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for l00%
Page 88 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 94 of 106 AMENDED AGENDA
Page 93 of 103
Section
Plant, Engineering
SUff Listing Shima
Number of FTEs 1
Total Ubor Costs $181,405
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Home Not Working
0% 0% 0% 100% 0% PROJECTION
ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRI0R TO C0VID 19 RESPONSE Period l:Mid March-April7 Period 2:April B-May3 Period 3:May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) Ila) (j) (k) (1 (1.1) (m)
Performed Given the Performed Given the Performed Given the
Work Arrangement Work Arrangement Work Arrangement
During the period During the period During the period
(Whether at home, (Whether at home, (Whether at home,
Proportion of total hybrid,on site,or shift (c)*(f)*(fl) hybrid,on site,or shift Adjustment for actual (c)*(1)*(i.l) hybrid,on site,or shift Adjustment for actual (c)*(1)
timeat the work).If shift,what Adjustment for actual Proportion of total time work).If shift,what experience during Proportion of total time work).If shift,what experience during Proportion of total time
office/on site spent portion of team is on site experience during period under new arrangement portion of team is on period and need to under new arrangement portion of team is on period and need to under new arrangement
to complete each for work that must be and need to perform to complete each task per site for work that must perform unplanned to complete each task site for work that must perform unplanned to complete each task
FTEs Responsibilities-Normal task per period Can Telework be Performed? Normal and other responsibilities performed on site? unplanned activities I period. Normal and other responsibilities be performed on site?I activities per period. Normal and other responsibilities be performed on site?I activities per period.
This position is responsibl:for guiding efforts to ensure reliability and 90% Yes Thi s position is responsible for guiding efforts to ensure reliability 100% 100% 90% This position is responsible for guiding efforts to ensure reliability 100% 100% 90% This position is responsible for guiding efforts to ensure reliability 100% 100% 90%
maintainability of equipment,utilities,and facilities systems.Identify and maintainability of equipment,utilities,and facilities systems. and maintainability of equipment,utilities,and facilities systems. and maintainability of equipment,utilities,and facilities systems.
and manage asset reliability that could adversely affect Treatment Identify and manage asset reliability that could adversely affect Identify and manage asset reliability that could adversely affect Identify and manage asset reliability that could adversely affect
Plant,Pump Station or District Operations.This broad primary role Treatment Plant,Pump Station or District Operations.This broad Treatment Plant,Pump Station or District Operations.This broad Treatment Plant,Pump Station or District Operations.This broad
includes equipment and system reliability and life cycle asset primary role includes equipment and system
reliability and life primary role includes equipment and system reliability and life primary role includes equipment and system reliability and life
management.W orks with Engineering and Operations to ensure the cycle asset management.Works with Engineering and Operations cycle asset management.Works with Engineering and Operations cycle asset management.Works with Engineering and Operations
reliability and maintainability of existing,new and modified to ensure the reliability and maintainability of existing,new and to ensure the reliability and maintainability of existing,new and to ensure the reliability and maintainability of existing,new and
installations modified installations modified installations modified installations
The supervisor/staffwhile at home will monitor and coordinate each 10% Yes The supervisor/staff while at home will monitor a nd coordinate 100% 100% 10% The supervisor/staffwhlle at home will monitor and coordinate 100% 100% 10% The supervisor/staff while at home will monitor a nd coordinate 100% 100% 10%
week's work between thetwo teams and be ready to respond onsite if each week's work between the two teams and be ready to each week's work between the two teams and be ready to respond each week's work between the two teams and be ready to respond
needed.This includes:answer email,and phone calls;monitor respondonsite if needed.This includes:answer email,and phone onsite if needed.This includes:answer email,and phone calls; onsite if needed.This includes:answer email,and phone calls;
Ctyworks and process work orders;coordinate daily and weekly calls;monitor Cityworks and process work orders;coordinate onitor Cityworks and process work orders;coordinate daily and onitor Cityworks and process work orders;coordinate daily and
activities;review CIP project related activities;design review,virtual daily and weekly activities;review,CIP project related activities; weekly activities;review CIP project related activities;design weekly activities;review CIP project related activities;design
meetings,drawing review...;attend virtual meetings ie T5,Ops and design review,virtual meetings,drawing review...;attend virtual review,virtual meetings,drawing review...;attend virtual meetings review,virtual meetings,drawing review...;attend virtual meetings
Maintenance coordination meetings;attend online training Safety, meetings ie T5,Ops and Maintenance coordination meetings; ie T5,Ops and Maintenance coordination meetings;attend online ie TS,Ops and Maintenance coordination meetings;attend online
Technical via Target solutions and Red Vector or other venues; attend online training Safety,Technical via Target solutions and training Safety,Technical via Target solutions and Red Vector or training Safety,Technical via Target solutions and Red Vector or
Respond to PS issues;Serve as technical support to others;respond Red Vector or other venues;Respond to PS issues;Serve as other venues;Respond to PS issues;Serve as technical support to other venues;Respond to PS issues;Serve as technical support to
to the plant if called due to increased work load when required;all technical support to others;respond to the plant if called due to others;respond to the plant if called due to increased work load others;respond to the plant if called due to increased work load
other regular staff/supervisor tasks increased work load when required;all other regular when required;all other regular staff/supervisor tasks when required;all other regular staff/supervisor tasks
staff/supervisor tasks
Subtotal 100% 100% 100% 100%
Other Task:COVID19-Adminrelated 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Otherproductivework 0% Other Task:Otherproductivework 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVID39-Non-workdown time 0% Other Task:COVIDI9-Non-workdown time 0% Other Task:COVID39-Non-workdown time 0%
Summary for Period l:Mid March to April? I Summary for Period 2:April 8-May3 Summary for Period 3:May 4-June 30
Productive-Normal Activities 100% Prod
uctive-NormalActivities 100% Productive-Normal Activities 100%
Productive-COVID 19 Re sponse 0% Prod uctive-COVID 19 Response 0% Productive-COVI D 19 Response 0%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Pagc 89 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 95 of 106 AMENDED AGENDA
Page 94 of 103
Section Plant Maintenance-Reliability Engineering
Staff Listing Macagba,Wellner,1 vacancy Utility System Eng,Jon N provisional superintendent
Number of ETES 3(vacant position not costed)
Total Labor Costs $382,318
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
alternating week on and i i PROJECTION
offsite 41% 59% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.l) (j) (k) (1) (I.1) (m)
obe Performed o can be be Performed
Given the Work Performed Given Adjustment for Given the Work
Arrangement the Work actual (c)'(1)'(1.1) Arrangement
During the period Adjustment for (c)•(f)'(fl) Arrangement experience Proportion of During the period Adjustment for (c)'(1)'(1.1)
Proportion of total (Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of total
time at the home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and time under new
office/on site spent site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift need to perform arrangement to
to complete each Can Telework be work).If shift, unplanned to complete each on site,or shift unplanned complete each work).If shift, unplanned complete each
FTEs Responsibilities-Normal task per period Performed? I Normal and other responsibilities what portion of activities 1 task per period. Normal and other responsibilities work).If shift, activities I task per period. Normal and other responsibilities what portion of activities I task per period.
This position is responsible for guiding efforts to ensure 90% Yes This position is responsible for guiding efforts to ensure reliability 95% 100% 86% This position is responsible for guiding efforts to ensure 95% 100% 86% This position is responsible for guiding efforts to ensure 100% 100% 90%
reliability and maintainability of equipment,utilities,and and maintainability of equipment,utilities,and facilities systems. reliability and maintainability of equipment,utilities,and reliability and maintainability of equipment,utilities,and
facilities systems.Identify and manage asset reliability that Identify and manage asset reliability that could adversely affect facilities systems.Identify and manage asset reliability that facilities systems.Identify and manage asset reliability that
could adversely affect Treatment Plant,Pump Station or District Treatment Plant,Pump Station or District Operations.This broad could adversely affect Treatment Plant,Pump Station or could adversely affect Treatment Plant,Pump Station or
Operations.This broad primary role includes equipment and primary role includes equipment and system reliability and life District Operations.This broad primary role includes District Operations.This broad primary role includes
system reliability and life cycle asset management.Works with cycle asset management.Works with Engineering and Operations equipment and system reliability and life cycle asset equipment and system reliability and life cycle asset
Engineering and Operations to ensure the reliability and to ensure the reliability and maintainability of existing,new and management.Works with Engineering and Operations to management.Works with Engineering and Operations to
maintainability of existing,new and modified installations modified installations ensure the reliability and maintainability of existing,new and ensure the reliability and maintainability of existing,new and
modified installations modified installations
The supervisor/staff while at home will monitor and coordinate 30% Yes The supervisor/staff while at home will monitor and coordinate 100% 100% 10% The supervisor/staff while at home will monitor and coordinate 100% 100% 30% The supervisor/staff while at home will monitor and 100% 100% 30%
each week's work between the two teams and be ready to each week's work between the two teams and be ready to each week's work between the two teams and be ready to coordinate each week's work between the two teams and be
respond onsite if needed.This includes:answer emails and respond onsite if needed.This includes:answer emails and phone respond onsite if needed.This includes:answer emails and ready to respond onsite if needed.This includes:answer
phone calls;monitor Cityworks and process work orders; calls;monitor Cityworks and process work orders;coordinate phone calls;monitor Cityworks and process work orders; emails and phone calls;monitor Cityworks and process work
coordinate daily and weekly activities;review CIP project daily and weekly activities;review CIP project related activities; coordinate daily and weekly activities;review CIP project orders;coordinate daily and weekly activities;review CIP
related activities;design review,virtual meetings,drawing design review,virtual meetings,drawing review...;attend virtual related activities;design review,virtual meetings,drawing project related activities;design review,virtual meetings,
review...;attend virtual meetings ie T5,Ops and Maintenance meetings ie T5,Ops and Maintenance coordination meetings; review...;attend virtual meetings ie T5,Ops and Maintenance drawing review...;attend virtual meetings ie T5,Ops and
coordination meetings;attend online training Safety,Technical attend online training Safety,Technical via Target solutions and coordination meetings;attend online training Safety,Technical Maintenance coordination meetings;attend online training
via Target solutions and Red Vector or other venues;Respond Red Vector or other venues;Respond to PS issues;Serve as via Target solutions and Red Vector or other venues;Respond Safety,Technical via Target solutions and Red Vector or other
to PS issues;Serve as technical support to others;respond to technical support to others;respond to the plant if called due to to PS issues;Serve as technical support to others;respond to venues;Respond to PS issues;Serve as technical support to
the plant if called due to increased work load when required;all increased work load when required;all other regular the plant if called due to increased work load when required; others;respond to the plant if called due to increased work
other regular staff/supervisor tasks staff/supervisor tasks all other regular staff/supervisor tasks load when required;all other regular staff/supervisor tasks
Subtotal 100% 96% 96% 100%
Other Task:COVIDI9-Admin related 0% Other Task:COVID39-Admin related 0% Other Task:COVID39-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVI D39-Work Redesign/redeployment 0% Other Task:COVI D39-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVID39-Non-work/downtime 0% Other Task:COVI D39-Non-work/down time 0% Other Task:COVID39-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3:May4-lune 30
Productive-Normal Activities 96% Productive-Normal Activities 96% Productive-Normal Activities 100%
Productive-COVID 19 Response 0% Productive-COVID 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 4% Non-productive/down-time 4% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 90 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 96 of 106 AMENDED AGENDA
Page 95 of 103
Section Plant Maintenance-All Shop Supervisors
Staff Listing Sullivan,Borrelli,Mahoney,Sutherland,Manes
Number of FTEs 5
Total Labor Costs 1$684,318
Home Not
working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
alternating weeks on PROJECTION
and off site 35% 53% 2% 10% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-lune 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (u) (j) (k) (1) (1.1)71
(m)
can be Performed o can be o be Performed
Given the Work Performed Given Adjustment for Given the Work
Arrangement the Work actual (c)*(i)*(i.l) Arrangement
During the period Adjustment for (c)*(f)*(f1) Arrangement experience Proportion of During the period Adjustment for (c)"(1)'(1.1)
Proportion of total (Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of total
time at the home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and time under new
office/on site spent site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift need to perform arrangement to
to complete each Can Telework be work).If shift, unplanned to complete each on site,or shift unplanned complete each work).If shift, unplanned complete each
FTEs Responsibilities-Normal task per period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other respo work). If shift, activities task per period. Normal and other responsibilities what portion of activities task per period.
Plan,direct,and coordinate the maintenance of a large advanced water 90% Yes Plan,organize,direct,and review mechanical maintenance p 75% 100% 68% Plan,organize,direct, 75% 100% 68% Plan,organize,direct,and review mechanical 97% 100% 87%
pollution control facility.This class is distinguished from the Director of activities at the treatment plant and remote facilities;participate and review mechanical maintenance p activities at the treatment plant and
Operations in that the latter has full responsibility for all departmental in the most technically complex maintenance and/or machine maintenance p remote facilities;participate in the most technically
activities and functions.This class is distinguished from the Plant work activities at the complex maintenance and/or machine work
Operations Superintendent in that the latter has responsibility for section treatment plant and
functions and is further distinguished from the Plant Operations Division remote facilities;
Manager in that the latter is responsible for directing the operational participate in the most
activities of the treatment plant.rovide professional engineering technically complex
expertise in planning,organizing,directing,and coordinating the maintenance and/or
maintenance of a large water pollution control facility;investigate field machine work
conditions and recommend solutions to engineering problems;and direr
modifications to wastewater treatment equipment.
The supervisor/staff while at home will monitor and coordinate each 10% Yes The supervisor/staff while at home will monitor and coordinate 100% 100% 10% The supervisor/staff 100% 100% 10% The supervisor/staff while at home will monitor and 91% 100% 9%
week's work between the two teams and be ready to respond onsite if each week's work between the two teams and be ready to while at home will coordinate each week's work between the two
needed.This includes:answer emails and phone calls;monitor Cityworks respond onsite if needed.This includes:answer emails and phone monitor and coordinate teams and be ready to respond onsite if needed.
and process work orders;coordinate daily and weekly activities;review calls;monitor Cityworks and process work orders;coordinate each week's work This includes:answer emails and phone calls;
CIP project related activities;design review,virtual meetings,drawing daily and weekly activities;review CIP project related activities; between the two teams monitor Cityworks and process work orders;
review...;attend virtual meetings ie T5,Ops and Maintenance design review,virtual meetings,drawing review...;attend virtual and be ready to coordinate daily and weekly activities;review CIP
coordination meetings;attend online training Safety,Technical via Target meetings ie T5,Ops and Maintenance coordination meetings; respond onsite if project related activities;design review,virtual
solutions and Red Vector or other venues;Respond to PS issues;Serve as attend online training Safety,Technical via Target solutions and needed.This includes: meetings,drawing review...;attend virtual meetings
technical support to others; respond to the plant if called due to Red Vector or other venues;Respond to PS issues;Serve as answer emails and ie T5,Ops and Maintenance coordination meetings;
increased work load when required;all other regular staff/supervisor technical support to others;respond to the plant if called due to phone calls;monitor attend online training Safety,Technical via Target
tasks increased work load when required;all other regular Cityworks and process solutions and Red Vector or other venues;Respond
staff/supervisor tasks work orders;coordinate to PS issues;Serve as technical support to others;
daily and weekly respond to the plant if called due to increased work
Subtotal 100% 78% 78% 96%
Other Task:COVID39-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVID39-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeploymen 0%
Other Task:Training 0% Other Task:Training I i 0% Other Task:Training 0%
Other Task:Other productive work 12% Other Task:Other productive work 12% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVID39-Non-work/down time 10%l Other Task:COVI D19-Non-work/down time 10% Other Task:COVID39-Non-work/down time 1 4%
Summary for Period 1:Mid March to April 7 1 1 Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-lune 30
Productive-Normal Activities 78% Productive-Normal Activities 78% Productive-Normal Activities 96%
Productive-COVID 19 Response 0% Prod uctive-COVID 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 12% Other Productive Work 12% Other Productive Work 0%
Non-productive/down-time 10% Non-productive/down-time 10% Non-productive/down-time 4%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 91 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 97 of 106 AMENDED AGENDA
Page 96 of 103
Section Plant Maintenance-All Shop Stafl
Shops-Electrical,Instrument,Mechanical,Machine and
Staff Listing Buildings&Grounds
Number of FTEs 27
Total Labor Costs $3,083,600
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
alternating week on and PROJECTION
off site 35% 53% 2% 10% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-lune 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (1) (I.1) (m)
be Performed can be be Performed
Given the Work Performed Given Adjustment for Given the Work
Arrangement the Work actual (c)*(1)*(1.1) Arrangement
During the period Adjustment for (c)*(f)*(f1) Arrangement experience Proportion of During the period Adjustment for (c)*(1)*(1.1)
Proportion oftotal (Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of total
time at the home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and time under new
office/on site spent site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift need to perform arrangement to
to complete each Can Telework be work).If shift, unplanned to complete each on site,or shift unplanned complete each work).If shift, unplanned complete each
FTEs Responsibilities-Normal task per period I Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work).If shift, I activities task per period. Normal and other responsibilities what portion of activities I task per period.
Four Mechanics Four Mechanics
and one Painter and one Painter
not working on not working on
site at all due to site at all due to
RISK category I RISK category
Plan,direct,and coordinate the maintenance of a large 90% Yes Perform a variety of skilled tasks in the major and minor 50% 100% 45% Perform a variety of skilled tasks in the major and minor 50% 100% 45% Perform a variety of skilled tasks in the major and minor 91% 100% 82%
advanced water pollution control facility.This class is maintenance and repair of plant mechanical equipment;serve as maintenance and repair of plant mechanical equipment;serve as maintenance and repair of plant mechanical equipment;serve as
distinguished from the Director of Operations in that the lead worker for a mechanical maintenance crew.Perform lead worker for a mechanical maintenance crew.Perform lead worker for a mechanical maintenance crew.Perform
latter has full responsibility for all departmental activities maintenance,design,fabrication,adjustment,and repairs on maintenance,design,fabrication,adjustment,and repairs on maintenance,design,fabrication,adjustment,and repairs on
and functions.This class is distinguished from the Plant machinery and equipment including pumps,motors,drives, machinery and equipment including pumps,motors,drives,tanks, machinery and equipment including pumps,motors,drives,
Operations Superintendent in that the latter has tanks,conveyor systems,boilers,piping systems and conveyor systems,boilers,piping systems and compressors. tanks,conveyor systems,boilers,piping systems and
responsibility for section functions and is further compressors. compressors.
distinguished from the Plant Operations Division Manager in
that the latter is responsible for directing the operational
activities of the treatment plant.rovide professional
engineering expertise in planning,organizing,directing,and
coordinating the maintenance of a large water pollution
control facility;investigate field conditions and recommend
The supervisor/staff while at home will monitor and 30% Yes The supervisor/staff while at home will monitor and coordinate 100% 100% 30% The supervisor/staff while at home will monitor and coordinate 100% 100% 30% The supervisor/staff while at home will monitor and coordinate 91% 100% 9%
coordinate each week's work between the two teams and each week's work between the two teams and be ready to each week's work between the two teams and be ready to each week's work between the two teams and be ready to
be ready to respond onsite if needed.This includes:answer respond onsite if needed.This includes:answer emails and respond onsite if needed.This includes:answer emails and phone respond onsite if needed.This includes:answer emails and
emails and phone calls;monitor Cityworks and process work phone calls;monitor Cityworks and process work orders; calls;monitor Cityworks and process work orders;coordinate daily phone calls;monitor Cityworks and process work orders;
orders;coordinate daily and weekly activities;review CIP coordinate daily and weekly activities;review CIP project related and weekly activities;review CIP project related activities;design coordinate daily and weekly activities;review CIP project related
project related activities;design review,virtual meetings, activities;design review,virtual meetings,drawing review...; review,virtual meetings,drawing review...;attend virtual activities;design review,virtual meetings,drawing review...;
drawing review...;attend virtual meetings ie T5,Ops and attend virtual meetings ie TS,Ops and Maintenance coordination meetings ie T5,Ops and Maintenance coordination meetings; attend virtual meetings ie TS,Ops and Maintenance coordination
Maintenance coordination meetings;attend online training meetings;attend online training Safety,Technical via Target attend online training Safety,Technical via Target solutions and meetings;attend online training Safety,Technical via Target
Safety,Technical via Target solutions and Red Vector or solutions and Red Vector or other venues;Respond to PS issues; Red Vector or other venues;Respond to PS issues;Serve as solutions and Red Vector or other venues;Respond to PS issues;
other venues;Respond to PS issues;Serve as technical Serve as technical support to others;respond to the plant if technical support to others;respond to the plant if called due to Serve as technical support to others;respond to the plant if
support to others;respond to the plant if called due to called due to increased work load when required;all other increased work load when required;all other regular called due to increased work load when required;all other
Subtotal 100% 55% 55% 91%
Other Task:COVID39-Admin related 0% Other Task:COVID39-Admin related 0% Other Task:COVID39-Admin related 0%
Other Task:COVI D39-Work Redesign/redeployment 0% Other Task:COVID39-Work Redesign/redeployment 0% Other Task:COVI D39-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 25% Other Task:Other productive work 25% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVI D39-Non-work/downtime 20% Other Task:COVID39-Non-work/downtime 20% Other Task:COVI D19-Non-work/down time 9%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-lune 30
Productive-Normal Activities 55% Productive-Normal Activities 55% Productive-Normal Activities 91%
Productive-COVID 19 Response 0% Productive-COVID 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 25% Other Productive Work 25% Other Productive Work 0%
Non-productive/down-time 20% Non-productive/down-time 20% Non-productive/down-time 9%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 92 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 98 of 106 AMENDED AGENDA
Page 97 of 103
Section Plant Operations-Plant Operations Division Manager
Staff Listing Weer
Number of FTEs 1
Total Labor Costs $230,573
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
Hybrid 0% 30% 70% 0% PROJECTION
32% 68% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-lune 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (1)
a be Performed can be be Performed
Given the Work Performed Given Given the Work
Arrangement the Work Adjustment for (c)*(i)*(i.1) Arrangement
During the period Adjustment for (c)*(f)*(f1) Arrangement actual experience Proportion of During the period Adjustment for (c)*(1)*(I.1)
Proportion of total (Whether at actual experience Proportion of During the period during period total time under (Whether at actual experience Proportion of total
time at the home,hybrid,on during period and total time under (Whether at and need to new home,hybrid,on during period and time under new
office/on site spent site,or shift need to perform new arrangement home,hybrid,on perform arrangement to site,or shift work). need to perform arrangement to
to complete each Can Telework be work).If shift, unplanned to complete each site,or shift unplanned complete each If shift,what unplanned complete each
FTEs Responsibilities-Normal task per period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work).If shift, activities task per period. Normal and other responsibilities portion of team is activities task per period.
Management/Board/Committee Meetings 12% Yes Management/Board/Committee Meetings 100% 100% 12% Management/Board/Committee Meetings 100% 100% 12% Management/Board/Committee Meetings 100% 12%
Maintenance/Title V/Staff Meetings 5% Yes Maintenance/Title V/Staff Meetings 100% 100% 5% Maintenance/Title V/Staff Meetings 100% 100% 5% Maintenance/Title V/Staff Meetings 100% 5%
Capital Project Meetings 13% Yes Capital Project Meetings 100% 100% 13% Capital Project Meetings 100% 100% 13% Capital Project Meetings 100% 13%
Email Management 15% Yes Email Management 100% 100% 15% Email Management 100% 100% 15% Email Management 100% 15%
Invoice Processing/Purchasing/Budget tasks 10% Yes Invoice Processing/Purchasing/Budget tasks 100% 100% 30% Invoice Processing/Purchasing/Budget tasks 100% 100% 30% Invoice Processing/Purchasing/Budget tasks 100% 30%
Process Monitoring/CP Coordination 15% Yes Process Monitoring/CP Coordination 100% 100% 15% Process Monitoring/CP Coordination 100% 100% 15% Process Monitoring/CP Coordination 100% 15%
Personnel Management/HR tasks/Eval. 15% Yes Personnel Management/HR tasks 100% 100% 15% Personnel Management/HR tasks 100% 100% 15% Personnel Management/HR tasks 100% 15%
Document/Report:review/edit/comment 15% Yes Document/Report review/edit/comment 100% 100% 15% Document/Report review/edit/comment 100% 100% 15% Document/Report review/edit/comment 100% 15%
Subtotal 100% 100% 100% 100%
Other Task:COVID39-Admin related 0% Other Task:COVID39-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVID39-Work Redesign/redeployment 0% Other Task:COVID39-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% 10ther Task:Other productive work 0%
Other Task:COVID39-Non-work/down time 0% Other Task:COVID39-Non-work/down time I0% Other Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 1 summary for Period 2:April 8-May 3 Summary for Period 3:May 4-June 30
Productive-Normal Activities 100% Productive-Normal Activities 100% Productive-Normal Activities 100%
Productive-COVID 19 Response 0% Productive-COVID 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 93 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 99 of 106 AMENDED AGENDA
Page 98 of 103
Plant Operations-Plant Operations
Section Superintendent
Staff Listing Cortez
Number of FTEs 1
Total Labor Costs $156,567
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
hybrid 0% 1 70% 0% 30% 0% PROJECTION
70% 30% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.1) (j) (k) (1) (I.1) (m)
o o be Performed can be Performed be Performed
Given the Work Given the Work Given the Work
Arrangement Arrangement Adjustment for (c)*(i)*(i.1) Arrangement
During the period Adjustment for (c)*(f)*(fl) During the period actual experience Proportion of During the period Adjustment for (c)*(1)*(1.1)
Proportion of total (Whether at actual experience Proportion of (Whether at during period total time under (Whether at actual experience Proportion of total
time at the home,hybrid,on during period and total time under home,hybrid,on and need to new home,hybrid,on during period and time under new
office/on site spent site,or shift need to perform new arrangement site,or shift perform arrangement to site,or shift work). need to perform arrangement to
to complete each Can Telework be work). If shift, unplanned to complete each work). If shift, unplanned complete each If shift,what unplanned complete each
FTEs Responsibilities-Normal task per period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities portion of team is activities task per period.
Maintenance/Title V/Staff Meetings 5% Yes Maintenance/Title V/Staff Meetings 100% 100% 5% Maintenance/Title V/Staff Meetings 100% 100% 5% Maintenance/Title V/Staff Meetings 100% 100% 5%
Capital Project Meetings 20% Yes Capital Project Meetings 75% 100% 15% Capital Project Meetings 75% 100% 15% Capital Project Meetings 88% 100% 18%
Training(Operator&Safety) 10% Yes Training(Operator&Safety) 100% 100% 10% Training(Operator&Safety) 100% 100% 10% Training(Operator&Safety) 100% 100% 10%
Email Management 10% Yes Email Management 100% 100% 10% Email Management 100% 100% 10% Email Management 100% 100% 10%
Invoice Reconciliation/Budgettasks 5% Yes Invoice Reconciliation/Budget tasks 100% 0% 0% Invoice Reconciliation/Budget tasks 100% 0% 056 Invoice Reconciliation/Budget tasks 100% 100% 5%
Process Monitoring/CP Coordination 35% Yes Process Monitoring/CP Coordination 60%1 100% 21% Process Monitoring/CP Coordination 60% 95% 20% Process Monitoring/CP Coordination 88% 100% 31%
Personnel Management/Eval./Shift Coverage 15% Yes Personnel Management/Eval./Shift Coverage 66% 100% 10% Personnel Management/Eval./Shift Coverage 88% 100% 13%
Personnel Management/Eval./Shift Coverage 66% 95% 9%
Subtotal 100% 70% 70% 92%
Other Task:Onsite Shift Work 30% Other Task:Onsite Shift Work 30%1 Other Task:Onsite Shift Work 8%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 091 Other Task:COVIDI9-Non-work/down time 0% 10ther Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-lune 30
Productive-Normal Activities 70% Productive-Normal Activities 70% Productive-Normal Activities 92%
Productive-COVID 19 Response 30% Productive-COVID 19 Response 30% Productive-COVID 19 Response 8%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 94 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Pagel 00 of 106 AMENDED AGENDA
Page 99 of 103
Section Plant Operations-Shift Supervisors
Staff Listing Clayton,Favalora,Jackson,Jones,Maroon,Patton,Searcy,Allen
Number of FTEs 8
Total Labor Costs $1,197,000
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
4-12's on;8 or 12 days off 34% 51% 0% 15% 0% PROJECTION
24% 61% 15% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (i.1) (j) (k) (I) (1.1) (m)
o be Performed o can be o be Performed
Given the Work Performed Given Given the Work
Arrangement the Work Adjustment for (c)*(i)*(i.1) Arrangement
During the period Adjustment for (c)*(f)*(f1) Arrangement actual experience Proportion of During the period Adjustment for (c)*(1)*(1.1)
Proportion of total (Whether at actual experience Proportion of During the period during period total time under (Whether at actual experience Proportion of total
time at the home,hybrid,on during period and total time under (Whether at and need to new home,hybrid,on during period and time under new
office/on site spent site,or shift need to perform new arrangement home,hybrid,on perform arrangement to site,or shift work). need to perform arrangement to
to complete each Can Telework be work). If shift, unplanned to complete each site,or shift unplanned complete each If shift,what unplanned complete each
FTEs Responsibilities-Normal task per period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work). If shift, activities task per period. Normal and other responsibilities portion of team is activities task per period.
Onsite Shift Work 85% No Onsite Shift Work 72% 100% 61% Onsite Shift Work 72% 100% 61% Onsite Shift Work 87% 100% 74%
Training Days 15% Yes Training(Operator&Safety) 100% 100% 15% Training(Operator&Safety) 100% 100% 15% Training(Operator&Safety) 100% 100% 15%
Subtotal 100% 76% 76% 89%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 1Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-June 30
Productive-Normal Activities 76% Productive-Normal Activities 76% Productive-Normal Activities 89%
Productive-COVID 19 Response 0% Productive-COVID 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 24% Non-productive/down-time 24% Non-productive/down-time 11%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 95 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 101 of 106 AMENDED AGENDA
Page 100 of 103
Section Plant Operations-Plant Operators
Bagar,Butler,Campbell,Faria,Martinez,Chavis,Faria,Fernandez,
Fuentes,Greenwald,Gore,Harris,Hansen,Hesse,Keeton,Keller,Kin,
Staff Listing Levingston,Lucia,Riley,Tarantino(Mike),Tarantino(Michelle)
Number of FTEs 22
Total Labor Costs $2,535,492
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking** Working
4-12's onsite;8 or 12 24% 61% 0% 15% 0% PROJECTION
days off 36% 60% 4% 0% ACTUAL MARCH 18-APRIL 17 PAYROLL
**Pending corrections of timecard information that maybe needed to reallocate time between Ops Shift/Reserve and Teleworking categories. It is estimated that the telework percentage should be approximately 15%given the training work assigned and completed during this perioc
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3: May 4-June 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (i) (u) (j) (k) (1) (1.1) (m)
o be Performed o can be 0 be Performed
Given the Work Performed Given Given the Work
Arrangement the Work Adjustment for (c)*(i)*(i.1) Arrangement
During the period Adjustment for (c)*(f)*(f1) Arrangement actual experience Proportion of During the period Adjustment for (c)*(1)*(1.1)
(Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of total
Proportion of total home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and time under new
time at the office/on site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift work). need to perform arrangement to
site spent to complete Can Telework be work). If shift, unplanned to complete each on site,or shift unplanned complete each If shift,what unplanned complete each
FTEs Responsibilities-Normal each task per period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work). If shift, activities task per period. Normal and other responsibilities portion of team is activities task per period.
Onsite Shift Work 85% No Onsite Shift Work 72% 100% 61% Onsite Shift Work 72% 100% 61% Onsite Shift Work 87% 100% 74%
Training Days 15% Yes Training(Operator&Safety) 100% 100% 159/o Training(Operator&Safety) 100% 100% 15% Training(Operator&Safety) 100% 100% 15%
Subtotal 100% 76% 76% 89%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 1 0%1 10ther Task:COVIDI9-Non-work/down time 1 0%1 10ther Task:COVIDI9-Non-work/down time 1 0%
Summary for Period 1:Mid March to April 7 F Summary for Period 2:April 8-May 3 Summary for Period 3: May 4-June 30
Productive-Normal Activities 76% Productive-Normal Activities 76% Normal Activities 89%
Productive-COVID 19 Response 0% Prod uctive-COVID 19 Response 0% 0%
Other Productive Work 0% Other Productive Work 0% 0%
Non-productive/down-time 24% Non-productive/down-time 24% 11%
Total Time Accounted for 100% Total Time Accounted for 100% 100%
Page 96 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 102 of 106 AMENDED AGENDA
Page 101 of 103
Section Plant Operations-Plant Operations Training Coordinator
Staff Listing Goward
Number of FTEs 1
Total Labor Costs $82,711
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
Hybrid 0% 0% 100% 0% 1 0% IPROJECTION
100% 1 JACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-June 30
(a) (b) (c) (d) (e) (f) (fi) (g) (h) (i) (i.l) (j) (k) (1) (1.1) (m)
be Performed can be be Performed
Given the Work Performed Given Given the Work
Arrangement the Work Adjustment for (c)*(i)*(i.l) Arrangement
During the period Adjustment for (c)*(f)*(fl) Arrangement actual experience Proportion of During the period Adjustment for (c)*(1)*(I.1)
Proportion of total (Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of total
time at the home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and time under new
office/on site spent site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift work). need to perform arrangement to
to complete each Can Telework be work). If shift, unplanned to complete each on site,or shift unplanned complete each If shift,what unplanned complete each
FTEs Responsibilities-Normal task per period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work). If shift, activities task per period. Normal and other responsibilities portion of team is activities task per period.
Plant Info.Man.Sys.website updates/edits 10% Yes Plant Info.Man.Sys.website updates/edits 100% 100% 10% Plant Info.Man.Sys.website updates/edits 100% 100% 10% Plant Info.Man.Sys.website updates/edits 100% 100% 10%
O&M Manual review and update 15% Yes 0&M Manual review and update 100% 100% 15% O&M Manual review and update 100% 100% 1551 O&M Manual review and update 100% 100% 15%
Operator module/exam writing/creating 10% Yes Operator module/exam writing/creating 100% 100% 10% Operator module/exam writing/creating 100% 100% 10% Operator module/exam writing/creating 100% 100% 10%
Training video creation/editing 25% Yes Training video creation/editing 100% 100% 25% Training video creation/editing 100% 100% 25% Training video creation/editing 100% 100% 25%
Operator training records management 15% Yes Operator training records management 100% 100% 15% Operator training records management 100% 100% 15% Operator training records management 100% 100% 15%
Target Solutions training management 10% Yes Target Solutions training management 100% 100% 10% Target Solutions training management 100% 100% 10% Target Solutions training management 1 100% 100% 10%
Operator SOP review/edits 15% Yes I Operator SOP review/edits 100% 100% 15% Operator SOP review/edits 100% 100% 15% Operator SOP review/edits 100% 100% 15%
Subtotal 100% 100% 100% 100%
Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0% Other Task:COVIDI9-Admin related 0%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to Apri17 Summary for Period 2:April 8-May 3 Summary for Period 3:May 4-June 30
Productive-Normal Activities 100% Productive-Normal Activities 100% Productive-Normal Activities 100%
Productive-COVID 19 Response 0% Productive-COVID 19 Response 0% Prod uctive-COVI D 19 Response 0%
Other Productive Work 0% Other Productive Work 0% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 97 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 103 of 106 AMENDED AGENDA
Page 102 of 103
Section Plant Operations-Process Control/Control Systems
Staff Listing Morales(Nate)
Number of FTEs 1
Total Labor Costs $181,405
Home Not
Working arrangement F Ops Shift/Reserve At Office Hybrid Teleworking Working
Hybrid 0% 30% 70% 0% PROJECTION
20% 80% ACTUAL MARCH 18-APRIL 17 PAYROLL
Goto Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-June 30
(a) (b) (c) (d) (e) (f) (fl) (g) (h) (i) (i.l) Q) (k) (I) (I.1) (m)
can be Performed can be be Performed
Given the Work Performed Given Adjustment for Given the Work
Arrangement the Work actual (c)'(1)'(i.l) Arrangement
During the period Adjustment for (c)'(f)•(fl) Arrangement experience Proportion of During the period Adjustment for (c)'(1)*(1.')
Proportion of total (Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of
time at the home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and total time under
of0ce/on site spent site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift need to perform new arrangement
to complete each Can Telework be work).Ifshift, unplanned to complete each on site,or shift unplanned complete each work).Ifshift, unplanned to complete each
FTEs Responsibilities-Normal task per period Performed? Normal and other responsibilities what portion of activities task per period. Normal and other responsibilities work).If shift, activities task per period. Normal and other responsibilities what portion of activities task per period.
CP Support-Meetings,Design Review,Construction Support 30% Yes CP Support-Meetings,Design Review,Construction Support 95% CP Support-Meetings,Design Review,Construction Support 95% CP Support-Meetings,Design Review,Construction Support 100%
100% 29% 100% 29% 100% 30%
Adminstrative Tasks-Meetings,Reports,Tracking,Email 10% Yes Adminstrative Tasks-Meetings,Reports,Tracking,Email 100% 100% 10% Adminstrative Tasks-Meetings,Reports,Tracking,Email 100% 100% 10% Adminstrative Tasks-Meetings,Reports,Tracking,Email 100% 100% 105;
Invoice Processing/Purchasing/Budget tasks 10% Yes Invoice Processing/Purchasing/Budget tasks 100% 100% 10% Invoice Processing/Purchasing/Budget tasks 100% 100% 10% Invoice Processing/Purchasing/Budget tasks 100% 100% 10%
Process Monitoring 5% Yes Process Monitoring 50% 100% 3% Process Monitoring 50% 100% 3% Process Monitoring 100% 100% 59i
Personnel Management/HR tasks/Eval. 5% Yes Personnel Management/HR tasks/Eval. 100% 100% 5% Personnel Management/HR tasks/Eval. 100% 100% 5% Personnel Management/HR tasks/Eval. 100% 100% 5%
Control System Maint-WOs,Troubleshooting,Inst Shop Support,Ops 10% Partial Control System Maint-WOs,Troubleshooting,Inst Shop Support,Ops 50% Control System Maint-WOs,Troubleshooting,Inst Shop Support, 50% Control System Maint-WOs,Troubleshooting,Inst Shop 100%
upgrade requests upgrade requests 100% 5% Ops upgrade requests 100% 5% Support,Ops upgrade requests 100% 10%
Regulatory Support 5% Yes Regulatory Support 100% 100% 5% Regulatory Support 100% 100% 5% Regulatory Support 100% 100% 5%
Remote 1/0 Replacment Projects-Design/CM 25% Partial Remote 1/0 Replacment Projects-Design/CM 85% 100% 21% Remote 1/0 Replacment Projects-Design/CM 85% 100% 21% Remote 1/0 Replacment Projects-Design/CM 88% 100% 22%
Subtotal 100% 87% 87% 97%
Other Task:COVIDI9-Admin related 3% Other Task:COVIDI9-Admin related 3% Other Task:COVIDI9-Admin related 3%
Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0% Other Task:COVIDI9-Work Redesign/redeployment 0%
Other Task:Training 05Other Task:Training 0% Other Task:Training 0%
Other Task:Onsite Work 10% Other Task:Onsite Work 10% Other Task:Onsite Work 0%
Other Task:Other productive work 0% Other Task:Other productive work O% Other Task:Other productive work 0%
Other Task:COVIDI9-Non-work/down time 09/ Other Task:COVIDI9-Non-work/down time 0% Other Task:COVIDI9-Non-work/down time 0%
Summary for Period 1:Mid March to April 7 Summary for Period 2:April 8 to May 3 F Summary for Period 3:May 4 to June 30
Productive-Normal Activities 87% Productive-Normal Activities 87% Productive-Normal Activities 97%
Productive-COVID 19 Response 3% Productive-COVID 19 Response 3% Productive-COVID 19 Response 3%
Other Productive Work 10% Other Productive Work 10% Other Productive Work 0%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 98 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 104 of 106 AMENDED AGENDA
Page 103 of 103
Section Plant Operations-Process Control/Control Systems
Staff Listing Arevalo,Linne
Number of FTEs 2
Total Labor Costs $286,162
Home Not
Working arrangement Ops Shift/Reserve At Office Hybrid Teleworking Working
Hybrid 0% 30% 70% 0% PROJECTION
0% 24% 0% 76% 1 0% JACTUAL MARCH 18-APRIL 17 PAYROLL
Cute Summary
PLANNED WORK PRIOR TO COVID 19 RESPONSE Period 1:Mid March-April 7 Period 2:April 8-May 3 Period 3:May 4-lune 30
(a) (b) (c) (d) (e) (f) (f1) (g) (h) (1) (1.1) (j) (k) (1) (1.1) (m)
be Performed can be be Performed
Given the Work Performed Given Adjustment for Given the Work
Arrangement the Work actual (c)*(i)*(i.l) Arrangement
During the period Adjustment for (c)*(f)*(fl) Arrangement experience Proportion of During the period Adjustment for (c)*(1)*(1.1)
Proportion oftotal (Whether at actual experience Proportion of During the during period total time under (Whether at actual experience Proportion of total
time at the home,hybrid,on during period and total time under period(Whether and need to new home,hybrid,on during period and time under new
office/on site spent site,or shift need to perform new arrangement at home,hybrid, perform arrangement to site,or shift need to perform arrangement to
to complete each Can Telework be work).If shift, unplanned to complete each on site,or shift unplanned complete each work).If shift, unplanned complete each
FTEs Responsibilities-Normal task per period I Performed? Normal and other responsibilities what portion of activities task per period.I Normal and other responsibilities work).If shift, activities task per period. Normal and other responsibilities what portion of I activities task per period.
CP Support-Meetings,Design Review,Construction Support 95% CP Support-Meetings,Design Review,Construction 95% CP Support-Meetings,Design Review,Construction 95%
CP Support-Meetings,Design Review,Construction Support 30% Yes 100% 29% Support 100% 29% Support 100% 29916
Adminstrative Tasks-Reports,Tracking,Email 5% Yes Adminstrative Tasks-Reports,Tracking,Email 100% 100% 5% Adminstrative Tasks-Reports,Tracking,Email 100% 100% 5% Adminstrative Tasks-Reports,Tracking,Email 100% 100% 5%
Control System Maint-WOs,Troubleshooting,Inst Shop Support,Ops Control System Maint-WOs,Troubleshooting,Inst Shop Support,Ops 60% Control System Maint-WOs,Troubleshooting,Inst Shop 60% Control System Maint-WOs,Troubleshooting,Inst Shop 88%
upgrade requests 30% Partial upgrade requests 100% 18% Support,Ops upgrade requests 100% 18% Support,Ops upgrade requests 100% 26%
Regulatory Support 5% Yes Regulatory Support 100% 100% 5% Regulatory Support 100% 100% 5% Regulatory Support 100% 100% 5%
Remote 1/0 Replacment Projects-Design/CM 30% Partial Remote 1/0 Replacment Projects-Design/CM 90% 100% 27%1 Remote 1/0 Replacment Projects-Design/CM 90% 100% 27% Remote 1/0 Replacment Projects-Design/CM 88%1 100% 26%
Subtotal 100% 1 84% 84% 91%
Other Task:COVID39-Admin related 0% Other Task:COVID39-Admin related 0% Other Task:COVID39-Admin related 0%
Other Task:COVI D39-Work Redesign/redeployment 0% Other Task:COVI D39-Work Redesign/redeployment 0% Other Task:COVI D39-Work Redesign/redeployment 0%
Other Task:Training 0% Other Task:Training 0% Other Task:Training 0%
F
k:Onsite Work 16% Other Task:Onsite Work 16% Other Task:Onsite Work 9%
k:Other productive work 0% Other Task:Other productive work 0% Other Task:Other productive work 0%
Other Task:COVID39-Non-work/downtime 0% Other Task:COVID39-Non-work/down time 0% Other Task:COVI D39-Non-work/downtime 0%
Sum ma ry for Period 1:Mid March to April 7 Summary for Period 2:April 8 to May 3 Summary for Period 3:May 4 to June 30
Productive-Normal Activities 84% Productive-Normal Activities 84% Productive-Normal Activities 91%
Productive-COVID 19 Response 0% Productive-COVID 19 Response 0% Productive-COVID 19 Response 0%
Other Productive Work 16% Other Productive Work 16% Other Productive Work 9%
Non-productive/down-time 0% Non-productive/down-time 0% Non-productive/down-time 0%
Total Time Accounted for 100% Total Time Accounted for 100% Total Time Accounted for 100%
Page 99 of 99
May 12, 2020 Special ADMIN Committee Meeting Agenda Packet- Page 105 of 106 AMENDED AGENDA