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I CENTRAL SAN
CENTRAL • ■ • COSTA . IMHOFF PLACE, MARTINEZ, CA 9AS53-A37
REGULAR MEETING OF THE BOARD OF DIRECTORS:
CENTRAL CONTRA COSTA MICHAELMCGILL
President
SANITARY DISTRICT TAD JPILECKI
FINANCE COMMITTEE President Pro Tem
PAUL H CAUSEY
JAMES A.NEJEDLY
M I N U T E S DAVID R, WILLIAMS
PHONE: (925)228-9500
Tuesday, April 21, 2020 FAX.- (925)372-0192
www.centralsan.org
2:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
Committee:
Chair Paul Causey (via videoconference)
Member Jim Nejedly
Staff.-
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
The following individuals participated in the meeting via videoconference:
Ann Sasaki, Deputy General Manager
Phil Leiber, Director of Finance and Administration
Jean-Marc Petit, Director of Engineering and Technical Services
Danea Gemmell, Planning and Development Services Division Manager
Stephanie King, Purchasing and Materials Manager (arrived during Item 4.a.)
Kevin Mizuno, Finance Manager
Thomas Brightbill, Senior Engineer
Shari Deutsch, Risk Management Administrator
Bryan McGloin, Management Analyst
Donna Anderson, Assistant to the Secretary of the District
1. Notice
This meeting was held in accordance with the Brown Act as in effect under the
State Emergency Services Act, the Governor's Emergency Declaration related to
COVID-19, and the Governor's Executive Order N-29-20 issued on March 17,
2020 that allowed attendance by Board Members, District staff, and the public to
participate and conduct the meeting by teleconference, videoconference, or
both. The agenda included instructions for options in which the public could
participate in the meeting.
May 7, 2020 Regular Board Meeting Agenda Packet- Page 166 of 174
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Finance Committee Minutes
April 21, 2020
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2. Call Meeting to Order
Chair Causey called the meeting to order at 2:01 p.m.
3. Public Comments
None.
4. Items for Committee Recommendation to the Board
a. Review and recommend approval of expenditures incurred March 20, 2020
through April 1, 2020
Staff responded to a list of questions posed in advance of the meeting by
Chair Causey concerning the expenditures listing. The Committee
expressed satisfaction with staff's responses. Member Nejedly also provided
staff with a list of questions on several procurement card expenditures. Staff
will provide further detail on those purchases at the next meeting.
COMMITTEE ACTION: Recommended Board approval and requested
explanation at the next meeting regarding certain procurement card
expenditures.
b. Review March 2020 Financial Statements and Investment Reports
Staff responded to several questions from Chair Causey regarding:
1) The vacancy factor used in the budget (currently 2%, but it can
fluctuate from year to year),
2) The unfunded liabilities shown on Page 4 of 30 in the Running
Expense fund (an element of the pension costs apart from the normal
pension cost), and
3) Whether the projected capacity fees for the next fiscal year take into
consideration the potential impact of the COVID-19 pandemic (the
current $6 million projection reflects a more conservative assumption
that is $2.5 million less than the projection prior to the pandemic).
COMMITTEE ACTION: Recommended Board receipt.
C. Review draft Position Paper to conduct a public hearing to receive public
comment and consider adopting the following ordinances to become
effective July 1, 2020:
• Uncodified Ordinance No. amending the Schedule of Capacity
Fees, Rates, and Charges, replacing Ordinance No. 306 in
accordance with District Code chapter 6.12; and
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Finance Committee Minutes
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• Uncodified Ordinance No. amending the schedule of
environmental and development-related fees and charges, replacing
Ordinance No. 307 in accordance with District Code chapter 6.30
Data is available, as required by Government Code Title 7, Division 1, Chapter 8, Section
66016. If you have questions, please contact Senior Engineer Thomas Brightbill by e-mail at
tbrightbill@centralsan.org
Mr. Brightbill responded to several questions from Chair Causey posed in
advance of the meeting regarding:
1) The two new fees added to the Schedule of Environmental and
Development-Related Fees and Charges (a returned check fee and a
late payment fee),
2) Capacity Fees for Accessory Dwelling Units,
3) The basis for the useful life assumptions for certain pipe types used in
the Capacity Fee calculation, and
4) The reason that contributed sewer mains are excluded from the
capacity fee computation.
The Committee was pleased with the responses from staff.
COMMITTEE ACTION: Recommended Board approval.
5. Other Items
a. Review Risk Management Loss Control Report as of March 31, 2020
Ms. Deutsch reviewed the Loss Control Report with the Committee.
COMMITTEE ACTION: Received the report.
6. Announcements — None.
7. Suggestions for Future Agenda Items
a. Receive list of upcoming agenda items and provide suggestions for any
other future agenda items
COMMITTEE ACTION: Received the list.
May 7, 2020 Regular Board Meeting Agenda Packet- Page 168 of 174
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Finance Committee Minutes
April 21, 2020
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8. Future Scheduled Meetings
Tuesday, May 19, 2020 at 1:00 p.m.
Tuesday, June 23, 2020 at 2:00 p.m.
Tuesday, July 21, 2020 at 2:00 p.m.
9. Adjournment— at 2:42 p.m.
May 7, 2020 Regular Board Meeting Agenda Packet- Page 169 of 174