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HomeMy WebLinkAbout19.b. Minutes-Engineering & Operations Committee 04-14-2020 Page 1 of 5 Item 19.b. ,ek CENTRAL SAN SANITARYCENTRAL CONTRA COSTA , . May 7, 2020 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: APRIL 14, 2020 - ENGINEERING & OPERATIONS COMMITTEE - CHAIR NEJEDLYAND MEMBER PILECKI Attached are minutes of the above Committee meeting. ATTACHMENTS: 1. Engineering & Operations Committee Minutes 4-14-20 May 7, 2020 Regular Board Meeting Agenda Packet- Page 151 of 166 Page 2 of 5 CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9A553-A392 REGULAR MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA MICHAEL R.MCGILL President SANITARY DISTRICT TAD JPHECKI President Pro Tem ENGINEERING & OPERATIONS PAUL CAUSEY COMMITTEE H. JAMES A.NEJEDLY DAVID R, WILLIAMS MINUTES PHONE: (925)228-9500 FAX: (925)372-0192 www.centralsan.org Tuesday, April 14, 2020 2:00 p.m. 3rd Floor Executive Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Jim Nejedly Member Tad Pilecki (via videoconference) Staff. Roger S. Bailey, General Manager Katie Young, Secretary of the District The following individuals participated in the meeting via videoconference: Jean-Marc Petit, Director of Engineering and Technical Services Danea Gemmell, Planning and Development Services Division Manager Edgar Lopez, Capital Projects Division Manager Nitin Goel, Senior Engineer Amelia Berumen, Senior Administrative Technician 1. Notice This meeting was held in accordance with the Brown Act as in effect under the State Emergency Services Act, the Governor's Emergency Declaration related to COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that allowed attendance by Board Members, District staff, and the public to participate and conduct the meeting by teleconference, videoconference, or both. The agenda included instructions for options in which the public could participate in the meeting. May 7, 2020 Regular Board Meeting Agenda Packet- Page 152 of 166 Page 3 of 5 Engineering & Operations Committee Minutes April 14, 2020 Page 2 2. Call Meeting to Order Chair Nejedly called the meeting to order at 2:00 p.m. 3. Public Comments None. 4. Items for Committee Recommendation to Board a. Review draft Position Paper to authorize the General Manager to execute a professional engineering services agreement with Woodard & Curran for design services in an amount not to exceed $250,000 for the Contractor Staging Improvements, District Project 7375 Mr. Lopez reviewed the draft Position Paper included in the agenda material. It was noted that staff has discussed improvements to the contractor staging facilities at the treatment plant with the Committee and Board. The reason for this is to improve safety and security. With two large projects in the future, staff is recommending the improvements. In response to a question from Member Pilecki, Mr. Lopez advised that there will be two areas in the contractor staging area for: 1) staff permanent facilities and district equipment, and 2) contractor staging. It was noted that some facilities will be relocated, utility connections will be provided for contractor hook-up, and permitting is still being discussed. Member Pilecki asked if the District will have to complete a permit with the County and inquired about enlarging the entrance or installing a traffic light at Imhoff Drive as the contractor entrance in that area is dangerous. Mr. Lopez responded that staff can look into the process and work with the County to express the traffic concerns and potentially find a solution. Ms. Gemmell stated that she has had previous discussions with the County regarding a traffic light and the estimated cost to add a light is approximately$500,000. She noted that the County has not been receptive in the past due to the sight visibility coming around the corner but may be more receptive with county employees or a traffic engineer involved in the project. In response to several questions from the Committee, Mr. Lopez stated that the contractors would be responsible for maintaining and hauling the debris from the concrete washout station, provide their own facilities, and that the reference to a shower should have been stricken from the draft paper as the District would provide connections for water and areas for restrooms and wash stations. May 7, 2020 Regular Board Meeting Agenda Packet- Page 153 of 166 Page 4 of 5 Engineering & Operations Committee Minutes April 14, 2020 Page 3 The Committee recommended Board approval to move forward with design of the project and suggested having a discussion regarding construction timing due to uncertainty with the upcoming rate hearing and COVID-19 pandemic. COMMITTEE ACTION: Recommended Board approval. b. Review draft Position Paper to authorize the General Manager to amend an existing professional engineering services agreement with ArcSine Engineering in an amount not to exceed $350,000 for specialty electrical, instrumentation and controls inspection services for capital improvement projects Mr. Lopez reviewed the draft Position Paper included in the agenda material. He stated that staff issued a Request for Proposal (RFP) for more specialized contractor inspections that would include trade-specific inspectors such as journeyman electricians. Staff recommended amending an existing professional engineering services agreement with ArcSine Engineering to include the specialty electrical inspection services to administer one contract rather than two. It was noted that ArcSine has available staff to accommodate the inspections for the needed capital improvement projects. Member Pilecki requested a clarifying sentence be added to the financial impact section of the Position Paper stating that only actual service hours would be paid and not a flat-rate sum, as included with other as-needed contracts. With the addition requested above, the Committee recommended Board approval. COMMITTEE ACTION: Recommended Board approval. 5. Other Items a. Receive update on the Asset Management Program [Continued from March 17, 2020] Mr. Petit provided a high-level review of the presentation included in the agenda material. COMMITTEE ACTION: Received the update. 6. Announcements — None. May 7, 2020 Regular Board Meeting Agenda Packet- Page 154 of 166 Page 5 of 5 Engineering & Operations Committee Minutes April 14, 2020 Page 4 7. Suggestions for Future Agenda Items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items COMMITTEE ACTION: Received the list. 8. Future Scheduled Meetings Tuesday, May 12, 2020 at 2:00 p.m. Tuesday, June 2, 2020 at 2:00 p.m. Tuesday, July 7, 2020 at 2:00 p.m. 9. Adjournment— at 2:24 p.m. May 7, 2020 Regular Board Meeting Agenda Packet- Page 155 of 166