HomeMy WebLinkAbout00. BOARD AGENDA 05-07-2020 CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF
REGULAR BOARD MEETING BOARD OF DIRECTORS
AGENDA MCHAEL R.ACGILL-President
TAD J.PILECKI-President Pro Tem
Thursday, May 7, 2020 PAUL HCAUSEY
Board Room JAMES A.NEJEDLY
1:30 PM DAVID R.WILLIAMS
PHONE:(925) 228-9500
FAX(925)372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record.The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment.The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available.After the public has commented,the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at(925)229-7303 or kyounq@.centralsan.orq.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
May 7, 2020 Regular Board Meeting Agenda Packet- Page 1 of 166
Open Session - Board Room
(Video recorded)
1:30 PM
PUBLIC MESSAGE REGARDING BROWN ACT/COVID-19
a. This meeting is being held in accordance with the Brown Act as currently in effect under
the State Emergency Services Act, the Governor's Emergency Declaration related to
COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that
allows attendance by Board Members, District staff, and the public to participate and
conduct the meeting by teleconference, videoconference, or both.
Members of the public wishing to provide public comment for items on this
Central San Board meeting agenda may do so as follows:
1. Email: You may email comments to Katie Young, Secretary of the District,
at sod¢ralsan.org no later than one hour prior to the meeting.
2. Telephone: You may record your comments at (925)229-7303 no later than
one hour prior to the meeting.
3. During Board Meetings: All regular Central San Board meetings are
livestreamed at centralsan.org. If you wish to make a comment during the
meeting, please email your comment to sod¢ralsan.org.
Please identify the agenda item you wish to address. All comments will be read
into the record.
If you have any questions related to participation in this meeting, please call
Secretary of the District Katie Young at (925) 229-7303.
ROLL CALL
MOMENT OF SILENCE FOR ESSENTIAL WORKERS
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
CONSENT CALENDAR
1. Approve the following:
a. April 16, 2020 Board meeting minutes
2. Approve expenditures incurred March 20, 2020 through April 1, 2020
3. Receive March 2020 Financial Statements and Investment Reports
4. Set public hearing for June 4, 2020 at 1:30 p.m. to receive public comment on adopting
the Central San Budget for Fiscal Year 2020-21
5. Set public hearing for June 4, 2020, at 1:30 p.m. to receive public comment on:
• Adopting an uncodified ordinance amending the Schedule of Capacity Fees, and
• Adopting an uncodified ordinance amending the Schedule of Environmental and
Development-Related Fees and Charges
May 7, 2020 Regular Board Meeting Agenda Packet- Page 2 of 166
6. Adopt Resolution No. 2020-013 authorizing execution of two quitclaim deeds for the
property owners located at 1701 Poplar Drive and 2004 Magnolia Way in Walnut Creek,
and authorizing staff to record documents with the Contra Costa County Recorder
7. Adopt Resolution No. 2020-015 accepting an offer of dedication of sanitary sewer
easements in the City of Lafayette as depicted on Minor Subdivision Map 502-15, related
to Job 6634, and authorizing staff to record documents with the Contra Costa County
Recorder
8. Adopt Resolution No. 2020-016 accepting an offer of dedication of sanitary sewer
easements in the City of San Ramon as depicted on Subdivision Map 9299, related to
Job 6644, and authorizing staff to record documents with the Contra Costa County
Recorder
9. Authorize the General Manager to amend an existing professional engineering services
agreement with ArcSine Engineering in an amount not to exceed $350,000 for specialty
electrical, instrumentation and controls inspection services for capital improvement
projects
10. Authorize the General Manager to execute a professional engineering services agreement
with Woodard & Curran for design services in an amount not to exceed $250,000 for the
Contractor Staging Improvements, District Project 7375
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
COVID-19 PANDEMIC RESPONSE
11. Receive update on Central San's response regarding the Coronavirus (COVI D-19)
pandemic and consider any additional steps to be taken
(5-minute staff presentation)
Staff Recommendation (Motion Required): Receive the update, provide direction
to staff, and/or adopt motion(s) as necessary regarding any additional steps to be
taken related to the COVID-19 pandemic.
PUBLIC HEARINGS
12. Conduct public hearing for annual review of Board Member compensation and benefits
(No presentation is planned, staff will be available to answer questions)
Staff Recommendation (Motion Required): Conduct public hearing for annual
review of Board Member compensation and benefits and consider:
• Leaving Board Member compensation and benefits unchanged; or
• If a change in stipend is desired, adopting an ordinance amending Title 2,
Administration, of District Code Section 2.04.030, "Compensation of Board
Members;" and/or
• Directing staff to make other changes to compensation and/or benefits.
May 7, 2020 Regular Board Meeting Agenda Packet- Page 3 of 166
OTHER BOARD ACTION ITEMS
13. 1 n light of the continuing impact of the COVI D-19 pandemic, a majority of the Board
Members agreed to reevaluate the decision made at the April 16, 2020 meeting, after
considering Central San's financial condition, to leave unchanged the 5.25% Sewer
Service Charge (SSC) rate increase previously approved by the Board for Fiscal Year
2020-21 and scheduled to be implemented on July 1, 2020
(5-minute staff presentation)
Staff Recommendation: Provide direction to staff.
14. Receive update and authorize staff to proceed with recommended actions to initiate the
procurement of a Power Purchase Agreement for a 1.75 megawatt solar energy project on
Central San's Lagiss property
(15-minute presentation by staff and consultant Russell Driver ofARC Alternatives)
Staff Recommendation (Motion Required): Receive the update and authorize staff to
move forward with the following actions:
• Begin the environmental review (CEQA) process and community outreach;
• Amend ARC Alternatives'existing contract (under staff authority) to develop
a Request for Proposal (RFP), support Central San through the procurement
process, and conduct a performance audit of Central San's existing solar
arrays; and
• Release an RFP for a PPAfor a 1.75 megawatt solar array on Central
San's Lagiss Property.
REPORTS AND ANNOUNCEMENTS
15. General Manager- Reports
a. Receive information from District Counsel on recent Proposition 218 cases as
related to the wastewater industry
(No presentation is planned; District Counsel KentAlm will be available to answer
questions)
Staff Recommendation: Receive the information.
16. General Manager-Announcements
a. Announcements - May 7, 2020
Staff Recommendation: Receive the announcements.
17. Counsel for the District
18. Secretary of the District
19. Board Members - Committee Minutes
a. April 14, 2020 -Administration Committee - Chair Williams and President McGill
b. April 14, 2020 - Engineering & Operations Committee - Chair Nejedly and Member
Pilecki
May 7, 2020 Regular Board Meeting Agenda Packet- Page 4 of 166
C. April 20, 2020 - Real Estate, Environmental & Planning Committee - Chair Pilecki
and President McGill
d. April 21, 2020 - Finance Committee - Chair Causey and Member Nejedly
Staff Recommendation: Receive the Committee minutes.
20. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a. Member Causey
Member Nei edly
Member Pilecki
Member Williams
President McGill
Staff Recommendation: Receive the reports and announcements.
21. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Resolution, or
authorization for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
EMERGENCY SITUATIONS
REQUESTS FOR FUTURE AGENDA ITEMS
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session in the Caucus Room.
Closed Session
(Not video recorded)
CLOSED SESSION
22. Conference with labor negotiators pursuant to Government Code Section 54957.6 to
discuss COVI D-19 pandemic
District Negotiators:
• Roger S. Bailey, General Manager
• Ann Sasaki, Deputy General Manager
• Teji O'Malley, Human Resources Manager
May 7, 2020 Regular Board Meeting Agenda Packet- Page 5 of 166
Counsel:
• District Counsel
• Labor and Employment Counsel
Employee Organizations:
• Employees'Association, Public Employees Union, Local One
• Management Support/Confidential Group (MS/CG)
• Management Group
23. Closed session pursuant to Government Code Section 54957(a) - Threat to public right of
access to public services or public facilities due to COVI D-19 pandemic
24. Conference with Legal Counsel -existing litigation - significant exposure to litigation
pursuant to Government Code Section 54956.9:
• Alameda County Deputy Sheriff's Association v.Alameda County Employees'
Retirement Association (State of California), et al., including Central Contra Costa
Sanitary District, Real Party in Interest, California Supreme Court No. S247095
RECESS TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
May 7, 2020 Regular Board Meeting Agenda Packet- Page 6 of 166