HomeMy WebLinkAbout05.b. Receive update on Enterprise Resource Planning (ERP) System implementation Page 1 of 4
Item 5.b.
,orVIOIN SAN
May 5, 2020
TO: ADMINISTRATION COMMITTEE
FROM: JOHN HUIE, INFORMATION TECHNOLOGY MANAGER
REVIEWED BY: PHILIP LEIBER, DIRECTOR OF FINANCE AND ADMINISTRATION
ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE UPDATE ON ENTERPRISE RESOURCE PLANNING (ERP)
SYSTEM IMPLEMENTATION
Staff will review the attached presentation to provide an update regarding implementation of the
Enterprise Resource Planning (ERP) system.
Strategic Plan Tie-In
GOAL TWO: Strive to Meet Regulatory Requirements
Strategy 3- Comply with all federal, state, and local regulations related to District administration
GOAL SIX: Embrace Technology, Innovation and Environmental Sustainability
Strategy 3- Encourage the review and testing of technology to optimize and modernize business operations
ATTACHMENTS:
1. Presentation
May 5, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 56 of 63
Page 2 of 4
ENTERPRISE RESOURCE PLANNING
(ERP) PROGRESS UPDATE
Administration Committee Meeting
May 5, 2020
John Huie
Information Technology Manager
ERP STATUS
• CORE Human Capital Management (HCM) — Live!
• Payroll - Gearing up for Kick-off- week of 5/4
• Benefits - Gearing up for Kick-off- week of 5/18 or
5/25
•Time & Labor/Absences - Completed CRP2
• Financials - Completed CRP2
• Purchasing & Inventory— Completed CRP2
• Permitting — progressing on time — anticipated to
launch by October 1st
CENTRALSAN1
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May 5, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 57 of 63
Page 3 of 4
COVID-19 IMPACT
• Delay of approximately 3 weeks
• Lost some momentum, 1 week ramp up to
reacclimate team to Oracle
• Minor additional costs (Change Requests) of
approximately $10k
• New compressed schedule is highly aggressive
• Increased risk of needing additional Change
Requests if we miss upcoming target date on
Financials
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May 5, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 58 of 63
Page 4 of 4
POTENTIAL FOR CHANGE ORDERS
• To date we have a total of approximately $25k in Change
Orders including $10k for Covid-19 related activities.
• "Go-Live" target for Financials is aggressive but would
enable us to launch at the beginning of the fiscal year. If we
miss this target then we could see additional costs of up to
$50k due to more complex implementation process.
• Some of the standard Oracle input forms are complex.
Additional work is being considered that could simplify this
process. If we elect to do this the cost would likely be in the
$15k to $20k range.
• Possible need for additional detailed levels of training,
documentation or reports.
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May 5, 2020 Regular ADMIN Committee Meeting Agenda Packet- Page 59 of 63