HomeMy WebLinkAbout10.a. Quarterly list of future Board and Committee agenda items Page 1 of 5
Item 10.a.
,ek CENTRAL SAN
SANITARYCENTRAL CONTRA COSTA , .
April 16, 2020
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE INFORMATIONAL LIST OF PENDING BOARD AND STANDING
COMMITTEE FUTURE AGENDA ITEMS
Attached for information only is a listing of the Board and Standing Committee future agenda items
currently being tracked by staff.
ATTACHMENTS:
1. List of future Board and Committee agenda items
April 16, 2020 Regular Board Meeting Agenda Packet- Page 200 of 208
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ATTACHMENT 1
CENTRAL SAN
Board and Committee Future Agenda Items — April 16, 2020
The following list is a snapshot of Board and Committee future meeting agenda items as of the date this
agenda was published. The projected dates are subject to change. The items listed are for informational
purposes only; they are not agendized for discussion at this meeting.
Item Description Origin Date of Projected
Origin Date
EW
1. Board Compensation (Annual Review): Conduct Annual Reviewed at 5/7/20
public hearing for annual review of Board compensation recurring item 3/2 Board
and benefits Workshop
2. Septic-to-Sewer Program: Adopt Septic-to-Sewer Staff 5/7/20
Financing Program
3. Strategic Plan: Receive Strategic Plan for Fiscal Years Biennial 5/21/20
2020-22 recurring item
4. Budget: Receive draft Fiscal Year 2020-21 District Annual 5/21/20
Budget recurring item
5. Budget: Conduct public hearing to consider adopting Annual 6/4/20
Fiscal Year 2020-21 District Budget recurring item
6. Capacity/Permit Counter Fees: Conduct public Annual 6/4/20
hearings to consider adopting ordinances to amend the recurring item
following for Fiscal Year 2020-21:
• Schedule of Capacity Fees; and
• Schedule of Environmental and Development Fees
7. Farm: Receive annual report on Coco San Sustainable Annual 6/4/20
Farm recurring item
8. Executive Team Performance Evaluation: Hold first Annual 6/4/20
closed session to prepare for annual performance recurring item
appraisals for General Manager, District Counsel, and
Secretary of the District
9. • Receive staff report on financial impacts on BOARD TBD
revenue and expenditures as a result of the COVID-19 (Member Pilecki
pandemic, including efficiency losses resulting from at 4/2/20
staggered work schedules and teleworking meeting)
10. • ' • ' re Concord Community Reuse: BOARD 5/16/19 TBD
Consider holding joint Workshop with City of Concord (Member Pilecki
and CCWD at REEF
meeting)
11. • ' • ' re Refinery Recycled Water Exchange BOARD 5/2/19 TBD
Project: Consider holding Board Workshop (Members McGill
and Pilecki)
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April 16, 2020 Regular Board Meeting Agenda Packet- Page 201 of 208
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Item Description Origin Date of Projected
Origin Date
AL
12. BP 037-GM Authority: Discuss authority limits for ADMIN 12/17/19 5/5/20
contracts for goods and services under Board Policy No. Committee
BP 037 — Delegation of Authority to General Manager
13. BP 008-Travel Expense Reimbursement: Discuss ADMIN Feb. 2020 5/5/20
revision to BP 008 to allow for reimbursement if receipt Committee
is lost by Board Member (Member McGill)
14. Strategic Plan: Present draft Strategic Plan for FYs ADMIN 1/31/19 5/5/20
2020-22 for feedback Committee
Member McGill
15. AB 5/Gig Workers: Report on AB5 and its potential BOARD 9/19/19 June 2020
impact on Central San job descriptions (Member Pilecki)
16. OPDs/Private Sewer Laterals: Facilitate discussion ADMIN 8/20/19 June 2020
from a policy perspective on: Committee
• Possible changes to the District Code regarding
backflow devices in light of California Supreme Court
ruling in City of Oroville v. Superior Court
• Private sewer laterals
17. Pension Funding Policy: Review proposed new Board BOARD 11/4/19 TBD
Policy on pension funding and
3/12/20
Workshops
18. Contingency Policy: Consider adopting a policy or BOARD 6/6/19 TBD
SOP regarding use of capital project contingency funds (Member
Causey)
19. Board Room Improvements: Discuss potential options ADMIN 2/19/19 TBD
for improvements to Board Room, including upgrades of Committee 6/4/19
audio/visual systems, etc. 8/6/19
20. IRS Compliance (Constructive Receipt Doctrine): Staff TBD
Receive update on constructive receipt issue related to
District leave cash-out practices
21. Counsel Contracts: Discuss pros and cons of pursuing ADMIN 11/6/18 TBD
a Request for Proposal (RFP) for legal services Committee
22. Labor Counsel Succession Planning: Principal TBD
Counsel W. Daniel Clinton of Hanson Bridget LLP to
introduce partner Jennifer Martinez
23. AVADs: Discuss potential policy issue related to ADMIN 3/6/18 TBD
extending sewers in the Alhambra Valley Committee
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April 16, 2020 Regular Board Meeting Agenda Packet- Page 202 of 208
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Item Description Origin Date of Projected
Origin Date
24. Final CIB Budget Review: E&O final review of draft Annual 5/12/20
CIB recurring item
25. DP 7361: Review award of construction contract for Staff 5/12/20
Filter Plant and Clearwell Improvements, Phase 1 A
Project
26. DP 7348A: Report on completed Emergency Sludge E&O 6/4/19 6/2/20
Loadout Facility (ESLF) Upgrades Project, DP 7348A Committee
(Member Pilecki)
27. Standard Specs: Introduce planned updates to 2014 Staff 6/2/20
Standard Specifications for Design and Construction
28. As-Builts: Report/policy discussion on Central San's BOARD 11/21/19 6/2/20
as-built drawings (aka record drawings) program (Members
Williams, McGill
and Pilecki
29. DP 7348: Review award of construction contract for Staff July 2020
Solids Handling Facility Improvements
30. Staging Area Project Update: Update on contractor Staff 12/10/19 TBD
access and staging area project ahead of the Solids
Handling Facility Improvements Project
31. Condition Assessments: Report on equipment BOARD and 12/6/18 TBD
condition assessments E&O 1/14/20
Committee
(Member Pilecki)
32. VFD Failure Analysis: Receive report on failure BOARD 1/16/20 TBD
analysis for variable frequency drives (VFDs) at Central (Members
San Causey, Nejedly
and Pilecki)
33. Fees (Capacity/Permit Counter): Review setting public FINANCE 4/21/20
hearings to consider adopting proposed uncodified Committee
ordinances to amend the:
1) Schedule of Capacity Fees; and
2) Schedule of Environmental and Development Fees
34. Final O&M Budget Review: Finance review of draft Staff 5/19/20
budget
35. OPEB Trust Quarterly Report: Review and discuss FINANCE 5/19/20
HighMark Capital Management GASB 45 Other Post- Committee
Employment Benefits (OPEB) Trust Quarterly Report
(1 stt Quarter 2020)
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April 16, 2020 Regular Board Meeting Agenda Packet- Page 203 of 208
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Item Description Origin Date of Projected
Origin Date
We "0711,
36. Solar Project: Update on potential solar array on Staff 4/20/20
Lagiss buffer property
37. SB 100: Update on how SB 100 regarding renewable REEP 9/19/18 4/20/20
energy will affect Central San Committee
Member Pilecki
38. AB 1668/SB 606: Update on per capita consumption REEP 1/28/19 4/20/20
and how it affects the District relative to recycled water Committee
These bills establish new indoor water use efficiencies
for CA to 2030.
39. Farm: Annual Report on CoCo San Sustainable Farm Annual 5/18/20
recurring item
40. Exfiltration of Sewer Lines: Information on REEP 11/14/18 TBD
comprehensive study of 15 agencies in Southern Committee
California regarding the exfiltration of sewer lines
41. Power Savings: Provide the Committee with an update REEP 7/22/19 TBD
on the power savings link and performance of existing Committee
solar arrays (Member McGill)
42. Solutions for Solid Waste Recycling: Continue to BOARD 1/16/20 TBD
pursue further options for utilizing solid waste streams to and
produce energy and potentially a P3 partnership 3/7/19
43. Future Projects in Process: Review various projects Staff and Aug-Nov TBD
under consideration (RV dumping station, mobile REEP 2019
shower/restroom unit, homeless encampments, and Committee
electric vehicle charging stations) with a view toward
prioritization and alignment with Central San's Mission
44. Renewable Diesel: Update on use of renewable diesel REEP 9/16/19 TBD
in District vehicles Committee
45. Treatment Plant Climate Resiliency: Report on the REEP 11/18/19 TBD
treatment plant climate resiliency protection plan Committee
46. Membrane Filtration Pilot Project: Tour and white REEP 12/16/19 TBD
paper of Membrane Filtration Pilot Project Committee
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April 16, 2020 Regular Board Meeting Agenda Packet- Page 204 of 208