HomeMy WebLinkAbout00. BOARD AGENDA 04-16-2020 CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF
REGULAR BOARD MEETING BOARD OF DIRECTORS
AGENDA MCHAEL R.ACGILL-President
TAD J.PILECKI-President Pro Tem
Thursday,April 16, 2020 PAUL HCAUSEY
Board Room JAMES A.NEJEDLY
1:30 PM DAVID R.WILLIAMS
PHONE:(925) 228-9500
FAX(925)372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record.The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment.The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available.After the public has commented,the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at(925)229-7303 or kyounq@.centralsan.org.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
April 16, 2020 Regular Board Meeting Agenda Packet- Page 1 of 208
Open Session - Board Room
(Video recorded)
1:30 PM
PUBLIC MESSAGE REGARDING BROWN ACT/COVID-19
a. This meeting is being held in accordance with the Brown Act as currently in effect under
the State Emergency Services Act, the Governor's Emergency Declaration related to
COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that
allows attendance by Board Members, District staff, and the public to participate and
conduct the meeting by teleconference, videoconference, or both.
Members of the public wishing to provide public comment for items on this
Central San Board meeting agenda may do so as follows:
1. Email: You may email comments to Katie Young, Secretary of the District,
at sod¢ralsan.orq no later than one hour prior to the meeting.
2. Telephone: You may record your comments at (925)229-7303 no later than
one hour prior to the meeting.
3. During Board Meetings: All regular Central San Board meetings are
livestreamed at centralsan.org. If you wish to make a comment during the
meeting, please email your comment to sod¢ralsan.orq.
Please identify the agenda item you wish to address. All comments will be read
into the record.
If you have any questions related to participation in this meeting, please call
Secretary of the District Katie Young at (925) 229-7303.
ROLL CALL
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
CONSENT CALENDAR
1. Approve the following:
a. April 2, 2020 Board meeting minutes
2. Receive and accept the Annual Pollution Prevention Report
3. Adopt proposed revision to Board Policy No. BP 029 -Debt Management and
Continuing Disclosure, effective immediately
4. Authorize temporary signature authority to Board Member James Nejedly to execute
District documents on behalf of the Board and Board President for the duration of any
COV ID-19 pandemic shelter-in-place orders affecting Central San
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
April 16, 2020 Regular Board Meeting Agenda Packet- Page 2 of 208
PUBLIC HEARINGS
5. Conduct a public hearing in accordance with Ordinance No. 304 to consider the financial
condition of Central San with respect to the current need for the previously adopted 5.25%
Sewer Service Charge (SSC) rate increase for Fiscal Year (FY) 2020-21
(5-minute staff presentation)
Staff Recommendation (Motion Required): Leave unchanged the 5.25% SSC rate
previously approved for Fiscal Year 2020-21.
OTHER BOARD ACTION ITEMS
6. Receive update on Central San's response regarding the Coronavirus (COVI D-19)
pandemic and consider any additional steps to be taken
(5-minute staff presentation)
Staff Recommendation (Motion(s) Required): Receive the update, provide
direction to staff, and/or adopt motion(s) as necessary regarding any additional
steps to be taken related to the COVID-19 pandemic.
7. Award a construction contract in the amount of$4,447,000 to Power Engineering
Construction Company, the lowest responsive bidder for the Outfall Improvements -
Phase 7, District Project 7353; authorize up to a 15-percent contingency; and authorize the
General Manager to transfer$700,000 within the Capital Improvement Budget
(10-minute staff presentation)
Staff Recommendation (Motion Required): Award a construction contract to
Power Engineering Construction Company in the amount of$4,447,000 for
the Outfall Improvements - Phase 7, District Project 7353; authorize the General
Manager to execute the contract documents subject to submittal requirements
and include up to a 15-percent contingency; and authorize the General Manager
to transfer $700,000 within the Capital Improvement Budget.
8. Adopt Resolution of Application No. 2020-012 to initiate Contra Costa County Local
Agency Formation Commission (LAFCO) boundary reorganization proceedings for
District Annexation 186, including the finding that the Board has reviewed and considered
the Environmental Impact Report (EI R)for Magee Preserve and agrees with the findings
of the Town of Danville (the Lead Agency) pertaining to a Statement of Overriding
Considerations and a Mitigation Monitoring and Reporting Program to annex one
annexation area in Danville to Central San and/or East Bay Municipal Utility District
(10-minute staff presentation)
Staff Recommendation (Motion Required): Adopt Resolution of Application No.
2020-012 to initiate Contra Costa County LAFCO boundary reorganization
proceedings for District Annexation 186, and find that the Board has reviewed and
considered the EIR for Magee Preserve and agrees with the findings of the Town
of Danville (the Lead Agency) pertaining to a Statement of Overriding
Considerations and a Mitigation Monitoring and Reporting Program to annex one
annexation area in Danville to Central San and/or East Bay Municipal Utility
District.
April 16, 2020 Regular Board Meeting Agenda Packet- Page 3 of 208
9. Adopt Resolution No. 2020-013 establishing a new two-year pilot Septic-to-Sewer(S2S)
Financing Program effective July 1, 2020 to encourage property owners to abandon their
septic tanks and connect to the sewer system to protect public health and the environment
(10-minute staff presentation)
Staff Recommendation (Motion Required): Adopt the proposed resolution
establishing a new two-year pilot Septic-to-Sewer (S2S) Financing Program
effective July 1, 2020.
REPORTS AND ANNOUNCEMENTS
10. General Manager- Reports
a. Receive informational list of pending Board and Standing Committee future agenda
items
(No presentation is planned;staff will be available to answer questions)
Staff Recommendation: Receive the list.
11. General Manager-Announcements
a. Announcements -April 16, 2020
Staff Recommendation: Receive the announcements.
12. Counsel for the District
13. Secretary of the District
14. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a. Member Causey
Member Nejedly
Member Pilecki
Member Williams
President McGill
Staff Recommendation: Receive the reports and announcements.
15. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Resolution, or
authorization for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
April 16, 2020 Regular Board Meeting Agenda Packet- Page 4 of 208
EMERGENCY SITUATIONS
REQUESTS FOR FUTURE AGENDA ITEMS
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session in the Caucus Room.
Closed Session
(Not video recorded)
CLOSED SESSION
16. Conference with labor negotiators pursuant to Government Code Section 54957.6 to
discuss COVID-19 pandemic
District Negotiators:
• Roger S. Bailey, General Manager
• Ann Sasaki, Deputy General Manager
• Teji O'Malley, Human Resources Manager
Counsel:
• District Counsel
• Labor and Employment Counsel
Employee Organizations:
• Employees'Association, Public Employees Union, Local One
• Management Support/Confidential Group (MS/CG)
• Management Group
17. Closed session pursuant to Government Code Section 54957(a) - Threat to public right of
access to public services or public facilities due to COVI D-19 pandemic
18. Conference with Legal Counsel -anticipated litigation -significant exposure to litigation
pursuant to Government Code Section 54956.9(b):
• One Potential Case - California River Watch
19. With respect to every item of business to be discussed in closed session pursuant to
Section 54956.95:
LIABI LITY CLAI MS
Claimant: Lauren White, TTE
Agency claimed against: Central San
RECESS TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
April 16, 2020 Regular Board Meeting Agenda Packet- Page 5 of 208