HomeMy WebLinkAbout04.a. Review draft Position Paper to authorize the General Manager to execute a professional engineering services agreement with Woodard & Curran for design services in an amount not to exceed $250,000 for the Contractor Staging Improvements, District Pr Page 1 of 3
Item 4.a.
CENTRAL SAN BOARD OF DIRECTORS
POSITION PAPER
DRAFT
MEETING DATE: APRIL 14, 2020
SUBJECT: REVIEW DRAFT POSITION PAPER TO AUTHORIZE THE GENERAL
MANAGER TO EXECUTE A PROFESSIONAL ENGINEERING SERVICES
AGREEMENT WITH WOODARD & CURRAN FOR DESIGN SERVICES IN
AN AMOUNT NOT TO EXCEED $250,000 FOR THE CONTRACTOR
STAGING IMPROVEMENTS, DISTRICT PROJECT 7375
SUBMITTED BY: INITIATING DEPARTMENT:
MIKE ZUBRZYCKI, ASSOCIATE ENGINEER ENGINEERING AND TECHNICAL SERVICES-
CAPITAL PROJECTS
REVIEWED BY: NATHAN HODGES, SENIOR ENGINEER
EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL
SERVICES
ISSUE
Board of Directors' authorization is required for the General Manager to execute a professional
engineering services agreement in an amount greater than $200,000.
BACKGROUND
Central San has a Ten-Year Capital Improvement Plan of approximately$870 million which includes a
number of large projects that will begin construction within the next several years. The wastewater
treatment plant's (plant) existing main entrance, contractor parking, and staging areas are not equipped for
large construction projects with multiple contractors onsite. The current contractor staging area has no
delineation for multiple contractors or designated areas for contractor parking or trailers, limited utility
connections, and no permanent facilities for construction staff or secured equipment storage. The plant's
main entrance is currently the only regular point of access for staff, contractors, vendors, and deliveries.
The plant site is constrained by existing plant processes, underground infrastructure, and hazardous soil
areas.
This project will improve the contractor staging area for the two upcoming large construction projects (Filter
Plant and Clearwell I mprovements-Phase 1 A and the Solids Handling Facility I mprovements), which are
planned to be in construction for the next five years. Project elements to be evaluated and designed as
part of this agreement include:
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1. Contractor Main Staging Area
o Utility connections for construction trailers and contractor use
• Site grading, paving, temporary material storage and stockpiling, concrete washout and
equipment washing, and access improvements
• Restroom, shower, and other facilities
o Increase available space and laydown areas for equipment and material storage
2. Contractor Shipping, Receiving, and Parking
o Designated area for contractor shipping and receiving
• Delivery routes to minimize traffic disruption, turnarounds, and idling
o Dedicated parking for up to 100 vehicles to accommodate large projects
3. Construction Entrance with Guard Facility and Gates
o New entrance to contractor area off I mhoff Drive
o Widen existing plant roads, as needed
o New security guard facility, safety orientation and badging area, and automated gates
4. Security and Safety Improvements
o Improve site lighting, fencing, signage, striping, security cameras, badge access, and safety
near contractor areas
5. Miscellaneous Elements
• Demolition of abandoned infrastructure to increase laydown space
o Construct additional staging areas throughout the plant
• Permanent trailers for construction management and staff use
o Permanent structures to store and protect District equipment
These proposed improvements will not only benefit future plant construction projects with the additional
staging areas, enhanced security and improved contractor and delivery areas, but will also limit interference
with Central San's daily operations.
On February 28, 2020, staff issued a Request for Proposal on PlanetBids to the engineering consulting
community and received proposals from Sun Mountain, LLC and Woodard & Curran. Engineering staff
evaluated and rated the two proposals and determined that Woodard & Curran would be the best overall fit
for the project.
The consultant will evaluate the plant site, provide alternatives, design improvements selected by staff, and
assist with bid phase activities. Central San may choose to later amend this agreement to include
engineering support services during construction that would include a negotiated scope and fee, which is
currently estimated to be up to $80,000, depending on the services selected.
ALTERNATIVES/CONSIDERATIONS
Staff recommends initiating the Contractor Staging Improvements project this fiscal year so that adequate
facilities will be in place prior to contractor mobilization and major construction begins on the two
aforementioned projects.An alternative would be to add the scope of work to an existing design
agreement with another project and include the construction with a different project, neither of which is not
recommended.
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FINANCIAL IMPACTS
The agreement with Woodard & Curran for design phase services will be in an amount not to exceed
$250,000. The total estimated project cost is currently$3 million. However, project scope and costs will be
updated during the preliminary design phase.
The anticipated expenditures for this fiscal year are $150,000, which includes staff time and consultant
costs. To date, staff has been coding their time to the Treatment Plant Safety and Security Improvements,
District Project 7354, which includes funding for a large portion of the security items that will be designed
and constructed as part of this project.
Upon approval of this consulting agreement, staff will open District Project 7375 for such charges and to
track all costs associated with these improvements.
COMMITTEE RECOMMENDATION
The Engineering and Operations Committee reviewed this subject at the meeting on April 14, 2020, and
recommended
RECOMMENDED BOARD ACTION
Authorize the General Manager to execute a professional engineering services agreement with
Woodard & Curran for design services in an amount not to exceed $250,000 for the Contractor Staging
Improvements, District Project 7375.
Strategic Plan Tie-In
GOAL FOUR: Develop and retain a highly trained and innovative workforce
Strategy 2- Enhance relationships with employees and bargaining units, Strategy 3- Meet or exceed industry safety
standards
GOAL FIVE: Maintain a Reliable Infrastructure
Strategy 2- Facilitate long-term capital renewal and replacement
April 14, 2020 EOPS Regular Committee Meeting Agenda Packet- Page 6 of 23