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Home My WebLink About00. BOARD AGENDA 04-02-2020 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA MCHAEL R.ACGILL-President TAD J.PILECKI-President Pro Tem Thursday,April 2, 2020 PAUL H.CAUSEY Board Room JAMES A.NEJEDLY 1:30 PM DAVID R.WILLIAMS PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.orq. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. April 2, 2020 Regular Board Meeting Agenda Packet- Page 1 of 115 Open Session - Board Room (Video recorded) 1:30 PM PUBLIC MESSAGE REGARDING COVID-19 a. In accordance with the Governor's Executive Order N-29-20 which suspends certain requirements of the Brown Act regarding teleconferencing, allowing local legislative bodies to hold their meetings without the normal requirements of in-person public participation, and to take all appropriate health safety precautions, the following options are available in order to participate in Central San Board and Committee meetings. Members of the public wishing to provide public comment for items on any upcoming Central San public meeting agenda may do as follows. Please identify the Agenda item you wish to address; all comments will be read into the record. 1. Email: You may email comments to sod a centralsan.org no later than one hour prior to the meeting. 2. Telephone: You may record your comments at (925)229-7303 no later than one hour prior to the meeting. 3. During Board Meetings: Should you have a comment during the meeting, please email your comment to sod&centralsan.org. If you have any questions related to participation in Central San Board meetings, please call (925) 229-7303. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD ANNOUNCE CLOSED SESSION (.pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 1. Conference with labor negotiators pursuant to Government Code Section 54957.6 to discuss COVID-19 pandemic District Negotiators: • Roger S. Bailey, General Manager • Ann Sasaki, Deputy General Manager April 2, 2020 Regular Board Meeting Agenda Packet- Page 2 of 115 • Teji O'Malley, Human Resources Manager Counsel: • District Counsel • Labor and Employment Counsel Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group 2. Closed session pursuant to Government Code Section 54957(a) - Threat to public right of access to public services or public facilities due to COVI D-19 pandemic RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 3. Approve the following: a. March 12, 2020 Special Board meeting minutes b. March 17, 2020 Emergency Board meeting minutes C. March 19, 2020 Regular Board meeting minutes 4. Review February 2020 Financial Overview and Investment Reports 5. Receive the 2019 annual report of Central San's 457 Deferred Compensation, 401(a) Money Purchase, and 401(h) Retirement Health Savings Plans (aka HRA) 6. Authorize the General Manager to execute three professional engineering services agreements with I CM Group I nc., J N Engineering I nc., and McMillen Jacobs Associates, each with a three-year term, in an amount not to exceed $450,000 each, to provide construction inspection for collection system capital improvement projects 7. Award a construction contract in the amount of$2,721,145 to Cratus, Inc., the lowest responsive bidder for the Danville Sewer Renovations, Phase 3, District Project 8456; consider exemption from the California Environmental Quality Act (CEQA); and authorize up to a 15-percent contingency Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 8. Approve expenditures incurred February 7 through March 12, 2020 (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Approve the expenditures. (Member Causey may recuse himself from voting on this item.) April 2, 2020 Regular Board Meeting Agenda Packet- Page 3 of 115 9. Receive update on Central San's response regarding Coronavirus (COVID-19) pandemic and consider alternatives and any additional steps to be taken (5-minute staff presentation) Staff Recommendation (Motion Required): Receive the update, provide direction to staff, and/or adopt motion(s) as necessary regarding alternatives or any additional steps to be taken related to the COVID-19 pandemic. REPORTS AND ANNOUNCEMENTS 10. General Manager-Announcements a. Announcements -April 2, 2020 Staff Recommendation: Receive the announcements. 11. Counsel for the District 12. Secretary of the District 13. Board Members - Committee Minutes a. March 17, 2020 - Engineering & Operations Committee - Chair Nejedly and Member Pilecki b. March 24, 2020 - Finance Committee - Chair Causey and Member Nejedly Staff Recommendation: Receive the Committee minutes. 14. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey Member Nejedly Member Pilecki Member Williams President McGill Staff Recommendation: Receive the reports and announcements. 15. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS April 2, 2020 Regular Board Meeting Agenda Packet- Page 4 of 115 REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT April 2, 2020 Regular Board Meeting Agenda Packet- Page 5 of 115