HomeMy WebLinkAboutBOARD MINUTES 03-02-20 (Special) CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 94553-4392
MINUTES BOARD OF DIRECTORS:
MICHAEL R.MCGILL
President
SPECIAL BOARD MEETING
TAD J.PILECKI
31d Floor Executive Conference Room President Pro Tent
Monday, March 2, 2020 PAUL H.CAUSEY
10:00 a.m. JAMES A.NEJEDLY
DAVID R. WILLIAMS
Open Session
(Not video recorded)
ROLL CALL
A special meeting of the Board of Directors was called to order by President McGill at 10:10
a.m. Secretary of the District Katie Young called roll.
PRESENT.• Members: Causey, Nejedly(via teleconference), Pilecki, Williams, McGill
ABSENT.• Members: None
PUBLIC COMMENT PERIOD
No comments.
BOARD WORKSHOP
a. Review results of 2020 Board Self-Evaluation Survey, and identify potential work
areas for the Board, if any
(Facilitated by Consultant Brent Ives, BH1 Management Consulting)
Mr. Ives presented the results of the 2019 Board Self-Evaluation Survey. The 58-
question survey was circulated via email to all five Board Members, the three
members of the Executive Management Team, and all eighteen Department
Directors and Managers. He advised that all Board Members, the Executive Team
and seventeen managers submitted survey responses.
In reviewing the survey results, Mr. Ives stated that the Board Members'average
overall rating of themselves (based on 19 survey questions) was 92% and the
average overall rating of the Board by the other respondents was 88%. He provided
the Board with some of the survey responses and a discussion was held.
Book 68— Page 19
CENTRAL CONTRA COSTA SANITARYDISTRICT
March 2, 2020 Special Board Meeting Minutes—Book 68-Page 20
Mr. Ives stated that the area receiving the lowest survey score was communications.
It was noted that staff believes the Board would benefit when large projects are
being discussed a separate workshop is held to get the information to all Board
Members. Member Pilecki stated that detailed presentations are heard at the
committee level, but the meeting notes do not reflect all of the details in depth.
Member Causey stated that he believes the current level of information in the
Committee minutes prepared by staff is extremely helpful and requested the history
be provided when discussing a bigger project.
Member Williams cautioned that the Board needs to stay at the policy level which
includes the amount of information the Board requests from staff. He believes the
information provided in a brief memo is sufficient. A lengthy discussion took place
regarding the amount of information necessary for the Board to make policy
decisions.
Mr. Ives stated that staff should prepare memoranda and position papers keeping in
mind the information Board Members are looking for in terms of policy decisions,
being careful to use consistent terminology throughout the papers.
At 11:43 a.m. the Board broke for a brief recess.
At 12:01 p.m. the Board reconvened.
Mr. Ives provided a summary of the Board self-evaluation and suggested potential
work areas as follows: (1) identify increased opportunities for communication of the
scope of large capital projects, and(2) identify the logic for items to come to
committees versus the full board.
b. General Review of Board Member compensation and benefits
The Board reviewed the information provided in the agenda materials. Member
Causey requested the public hearing be moved to a date when all five Board
Members will be in attendance.
Member Nejedly noted that the meeting stipend has not been raised in a long time
and said he believes if it were raised there could potentially be more people who
would be interested in running for the Board.
Member Causey thanked staff for all the information provided for the workshop,
adding that that potential candidates would be interested in the benefits package
provided by the District and that all expenses are paid for attendance to conferences
related to District business.
Secretary of the District Katie Young explained what events are currently
stipendable and stated that the Board will be asked during the next agenda item to
clarify which events they would like to consider to be stipendable.
CENTRAL CONTRA COSTA SANITARY DISTRICT
March 2, 2020 Special Board Meeting Minutes—Book 68-Page 21
The Board Members stated that they were comfortable with the current$185 amount
considering the amount of benefits Board Members at Central San receive.
With regard to committee appointments, Member Causey said he would be
interested in having the opportunity to serve on all Board committees, including the
Administration Committee. He also suggested that the Board Member currently
serving on only one committee be the alternate for any meetings at which a member
will be absent.
C. Discuss compensable Board activities, and provide direction on Board Member
activities, other than Board and Standing Committee meetings, for which stipends
and/or expenses should be paid
The Board reviewed the list of events included in the agenda material and provided
direction to staff on which events should be included in a new Board policy. The list,
including the direction given by the Board, is attached.
d. Receive brush-up training on adopted parliamentary procedures— Rosenburg's
Rules of Order, as modified
Mr. Ives provided the Board with a brief training on Rosenburg's Rules of Order and
answered specific questions pertaining to roll call votes, discussion after a motion
has been made, and the agenda category requesting future agenda items.
ANNOUNCEMENTS
None.
ADJOURNMENT
The meeting was adjourned at 2:00 p.m.
Mic ael R. IM Gill, P.E.
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
LtheDistrict
Katie Yo
Secreta.
Central Contra-Costa Sanitary District
County of Contra Costa, State of California
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