HomeMy WebLinkAbout04.c. Annual review of contracts and blanket purchase orders (BPOs) older than five years with an annual spend greater than $25,000 Page 1 of 2
Item 4.c.
CENTRAL SAN
March 24, 2020
TO: FINANCE COMMITTEE
FROM: STEPHANIE KING, PURCHASING AND MATERIALS MANAGER
REVIEWED BY: PHILIP LEIBER, DIRECTOR OF FINANCE AND ADMINISTRATION
ANN SASAKI, DEPUTY GENERAL MANAGER
ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: ANNUAL REVIEW OF CONTRACTS AND BLANKET PURCHASE ORDERS
(BPOS) OLDER THAN FIVE YEARS WITH AN ANNUAL SPEND GREATER
THAN $25,000
The Committee annually reviews Contracts and Blanket Purchase Orders that may need to be bid.
Attached is a report that lists all Annual Contracts and Blanket Purchase Orders that are older than five
years and have an annual spend greater than $25,000. This information is being provided to the
Committee for review. No action is required.
Strategic Plan re-In
GOAL THREE: Be a Fiscally Sound and Effective Water Sector Utility
Strategy 2- Manage costs
ATTACHMENTS:
1. Contracts and Blanket Purchase Orders Report
March 24, 2020 Regular FINANCE Committee Meeting Agenda Packet- Page 138 of 141
Contracts and Blanket Purchase Orders
Older than Five Years and > $25,000 Annual Spend
TYPE CT# VENDOR CONTRACT DESCRIPTION START END Annual Spend Comments
DATE DATE CY 2019
BPO 020942 Gilmour & Company Carbide Lime Slurry 08/24/00 Indefinite $ 212,465.63 Solids project may
reduce or eliminate use
of lime. Pending input
from Dept. Possible
sole source or
exemption.
AC 027464 Air Systems Inc. HVAC Maintenance and Repair 04/30/03 06/30/20 $ 143,603.23 Department working on
scope, plan to bid in
2020
AC 015977 Child Environmental Haul and Recycle Incinerator Ash 11/05/98 06/30/20 $ 142,243.84 Bid completed, contract
negotiations in
progress
AC 037795 New Image Landscape Landscape Maintenance Services 12/21/10 12/31/20 $ 116,572.66 Department to review
Company and update scope, plan
to bid in 2020
BPO 031559 Chemstation of Northern CA Delivery of Fogging Odor Control 03/10/06 Indefinite $ 103,874.51 Plant conducting pre-
Chemical Formulations bid testing of product
Spring 2019
AC 041014 Expert Tree Service Tree Trimming 10/15/13 10/30/20 $ 85,510.00 Plan to bid in 2020
AC 027393 Brand Scaffold Rental and Scaffolding Design, Erection, Dismantling 04/10/03 06/30/20 $ 67,317.94 Bid completed,
Erection and Rental currently under
evaluation
BPO 026623 AERC.COM, Inc. Toxic Containing Components Collection 11/27/02 Indefinite $ 61,142.29 New contract
(Fluorescent Lamps, Category 2 Batteries) negotiations in
progress
BPO 041121 Safety-Kleen Corp Misc Fluid Recycling & Solvent Tank 11/08/13 05/31/20 $ 34,881.10 Pending scope
Service HHWCF, Plant, CSO
BPO 021007 Praxair Distribution, Inc. Gases 08/06/00 Indefinite $ 33,683.72 Pending scope for
combined gas supply
BPO 032046 JMcCampbell Analytical, Inc. JAnalytical Services and Sample Analysis 06/28/06 10/30/191 $ 27,437.35 1 Pending scope
AC-Annual Contract, BPO- Blanket Purchase Order
*Exemptions to the competitive process are outlined in the Purchasing procedures. Exemptions require documentation and approval. Examples include, cooperative
contracts where the District can "piggyback" on another agency's contracted pricing, sole source contracts and standardization of products that are only available from
one company.
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