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Home My WebLink About08. (Handout) COVID-19 Response Board presentation �. .. - ar ' y-:y Item 8. 1 < �^ (Handout) n;. ,._ CENTRAL SAN ' S 1 19 FZESPONSE r I f _.afro { Pandemic Response Team Co-coordinators Al Emily Barnett, Communications & Government Relations Manager Teji O'Malley, Human Resources Manager March 19, 2020 CENTRb • i RESPON .RF TiMELINE .� l�yx AI. Wed. Thurs. Tues. Wed. Thurs. Fri. Sun. Mon. Tue. Wed. 2/26 3/5 3/10 3/11 3/12 3/13 3/15 3/16 3/17 3/18 COVID-19 informational email from Safety to all employees 12 1 RESPONRF, TiMELINE � 7 x Wed. Thurs. Tues. Wed. Thurs. Fri. Sun. Mon. Tue. Wed. 2/26 3/5 3/10 3/11 3/12 3/13 3/15 3/16 3/17 3/18 • Employee Update Email • Reviewing policies, practices, and procedures • Surfaces are being routinely disinfecting • Ask employees with respiratory illness asked to stay home until free of fever for 24-hours • If you need to take care of family members, you may utilize any accruals • Printed and distributed CDC flyer: Stop the Spread of Germs rs0 �.t RACENTLSAN RESPON .RF TiMELINE .� l�yx AI. Wed. Thurs. Tues. Wed. Thurs. Fri. Sun. Mon. Tue. Wed. 2/26 3/5 3/10 3/11 3/12 3/13 3/15 3/16 3/17 3/18 • Draft update to Crisis Communications Plan re: COVID-19 S a. CENTRALS i RESPON .RF TiMELINE .� l�yx AI. Wed. Thurs. Tues. Wed. Thurs. Fri. Sun. Mon. Tue. Wed. 2/26 3/5 3/10 3/11 3/12 3/13 3/15 3/16 3/17 3/18 • Employee Update Email • Suspending non-essential travel • Minimize in-person interactions • Encourage use of proper PPE, hand washing, etc. • Provided links to additional information CENTRAL RESPON .RF TiMELINE .� l�yx� AI. � Wed. Thurs. Tues. Wed. Thurs. Fri. Sun. Mon. Tue. Wed. 2/26 3/5 3/10 3/11 3/12 3/13 3/15 3/16 3/17 3/18 • Employee Update Email • Notice clarifying that employee tested negative for COVID-19 • Reminder to continue practicing sanitary and social distancing precautions CENTRALSAN RESPON .RF TiMELINE .� Wed. Thurs. Tues. Wed. Thurs. Fri. Sun. Mon. Tue. Wed. 2/26 3/5 3/10 3/11 3/12 3/13 3/15 3/16 3/17 3/18 h Suspended all in-class student education programs. • Began sharing/retweeting key Contra Costa Health Services social media updates • Social media posts on not flushing disinfectant wipes RESPONqE TiMELINE Wed. Thurs. Tues. Wed. Thurs. Fri. Sun. Mon. Tue. Wed. 2/26 3/5 3/10 3/11 3/12 3/13 3/15 3/16 3/17 3/18 • Employee Update Email - Prompted by National Emergency declaration and CA directive for all persons 65 an older or with chronic medical conditions to self-isolate at home • Employees meeting declaration standards told to stay home. Can use any accrued time • Public-facing service are suspended • Telework options are being evaluated • Website updated with landing page for modified operations information Social Media posts announcing public closures were released rs0 �.t CENT , R . RESPONqE TiMELINE OF Wed. Thurs. Tues. Wed. Thurs. Fri. Sun. Mon. Tue. Wed. 2/26 3/5 3/10 3/11 3/12 3/13 3/15 3/16 3/17 3/18 • Social Media posts promoted to reach more customers • Voicemail greetings were to reflect public closures • Employee Update Email - Prompted by Contra Costa County announcing "shelter in place" • Notify employees of Central San providing an "essential service". • Some teleworking approvals been granted, others under review • Employees not meeting isolation requirements are still to report to work on Tuesday 3/17. • Safety Email provides COVID-19 Healthcare links to John Muir and Kaiser CENT , R . RESPON .RF TiMELINE .� l�yx AI. Wed. Thurs. Tues. Wed. Thurs. Fri. Sun. Mon. Tue. Wed. 2/26 3/5 3/10 3/11 3/12 3/13 3/15 3/16 3/17 3/18 • Emergency Board of Directors meeting held • Employee Update Email • Announced approval for General Manager to send non-essential employees home, and provide administrative leave through April 7, 2020 • Determinations will be made by close of business on Wednesday 3/18. • Information on remote work tools emailed to employees ,y ,r• r CENTRAL SAN RESPON .RF TiMELINE Wed. Thurs. Tues. Wed. Thurs. Fri. Sun. Mon. Tue. Wed. 2/26 3/5 3/10 3/11 3/12 3/13 3/15 3/16 3/17 3/18 • Created COVI D-19 overview page for San Central • Will serve as central point of information for employees • Provide links to useful information • General Manager & Leadership Team establish employee designations • Employee Update Email • Next steps for essential/nonessential employees • Employee resources • Disaster Service Worker designation CENTRALSAN spy y t` UPCOMING/IN PROCESS • Board to ratify General Manager's proclamation of local emergency arising out of COVID- 19 Pandemic • April Lateral Connection employee newsletter with focus on COVID-19 information and resources for employees. x CENTRA1;W4 R; -s y:.H EmPLOYEE O RK ADAPTABILITY PILOT Essential Non-essential • Onsite 57% • Telework 5% • Staggered/rotating shifts • Work focuses on long-term projects/records • Social distancing management/critical but not urgent projects • Onsite/telework hybrid 19% • Cannot perform telework 1 % • Maintain Central San onsite presence • Productive telework offsite • Telework 18% • Accountability for staff productivity (Office 365 — Outlook, Teams, SharePoint, OneDrive) • Set deliverables CENTRAS COMTPA w:e N CENTRAL SAN PANDEMIC PLAN Key Plan Elements • Purpose • Essential Operational Functions CENTRALSAN • Delegations of Authority . . Mom M COVID-99 o Continuity of Facilities, PANDEMIC INFLUENZA ANNEX Communications and Service MARCH 2020 CONFIDENTIAL:Portions of this document, if made public, will compromise the • Response security of critical systems, operations or equipment and may impair our ability to perform mission-essential functions. • Pandemic Response Team • Plan Activation • Responses and Protective Measures CENTRA1;W4 R; °A"