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Home My WebLink About00. BOARD AGENDA 03-19-20 (as amended) CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9AS53-A392 REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA MCHAEL R.ACGILL-President TAD J.PILECKI-President Pro Tem Thursday, March 19, 2020 PAUL HCAUSEY Board Room JAMES A.NEJEDLY 1:30 PM DAVID R.WILLIAAIS AMENDED AGENDA PHONE:(925) 228-9500 FAX(925) 372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyoung(@centralsan.org. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. March 19, 2020 Regular Board Meeting Agenda Packet- Page 1 of 163 AMENDED AGENDA Open Session - Board Room (Video recorded) 1:30 PM NOTICE: a. In accordance with Governor Gavin Newsom's Executive Order N-25-20, some Board Members may choose to participate in this meeting via teleconference. ROLL CALL PLEDGE OF ALLEGIANCE RETIREMENTS 1. Upcoming retirements: • Keith Brauch, Electrical Technician, Operations Department, Plant Maintenance Division, effective March 26, 2020, after 20 years of service • Chuck Burnash, Utility Systems Engineer, Engineering and Technical Services Department, Capital Projects Division, effective March 26, 2020, after 9 years of service • Thomas Ford, Maintenance Technician I11, Mechanical, Operations Department, Plant Maintenance Division, effective March 26, 2020, after 12 years of service • Don Parker, Plant Maintenance Superintendent, Operations Department, Plant Maintenance Division, effective March 30, 2020, after 19 years of service • Michael Penny, Associate Engineer, Engineering and Technical Services Department, Planning and Development Services Division, Collection System Planning, effective March 27, 2020, after 35 years of service (5-minute staff presentation) Staff Recommendation: President McGill will present certificates congratulating the retirees. PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER AWARDS AND PRESENTATIONS 2. Recognize the 2019 Safety Suggestion of the Year Award recipient Chad Jaschek in the Operations Department, Plant Maintenance Division, for his suggestion to install steel chains to hold the lid open on the roof of the 9000 Structure Building (5-minute staff presentation) Staff Recommendation: Following the presentation, President McGill will present the award to Mr. Jaschek. CONSENT CALENDAR March 19, 2020 Regular Board Meeting Agenda Packet- Page 2 of 163 AMENDED AGENDA 3. Approve the following: a. March 2, 2020 Special Board meeting minutes b. March 5, 2020 Regular Board meeting minutes 4. Set public hearing for April 16, 2020 at 1:30 p.m. to consider the approved Sewer Service Charge (SSC) rates for fiscal year(FY) 2020-21 5. Adopt Resolution No. 2020-010 accepting an offer of dedication of sanitary sewer easements in San Ramon as depicted on Subdivision Maps 9443, 9455 and 9457, related to Job 6613 6. Adopt Resolution No. 2020-011 accepting an offer of dedication of sanitary sewer easements in Danville as depicted on Minor Subdivision Map 851-15 and Subdivision Map 9437, related to Jobs 6614 and 6673 Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 7. NEW ITEM: Ratify General Manager's Proclamation of Local Emergency Arising out of COVID-19 Pandemic (5-minute staff presentation) Staff Recommendation (Motion Required): Adopt Resolution 2020-014, in effect ratifying the General Manager's prior action on March 13, 2020 in issuing a Proclamation of Local Emergency arising out of the COVI D-19 pandemic. 8. Update on Central San's response and action plan regarding Coronavirus (COVI D-19) pandemic situation (20-minute staff presentation) Staff Recommendation (Motion Required): Receive the update and approve the action plan. 9. Authorize the General Manager to establish an Electronic Payment Acceptance Account (E PAA)to receive customer payments electronically on a pilot basis for the duration of the Coronavirus (COVI D-19) pandemic situation (5-minute staff presentation) Staff Recommendation (Motion Required): Authorize the General Manager to establish an EPAAto receive customer payments electronically on a pilot basis for the duration of the Coronavirus (COVI D-19) pandemic situation. 10. Adopt Resolution of Application No. 2020-012 to initiate Contra Costa County Local Agency Formation Commission (LAFCO) boundary reorganization proceedings for District Annexation 186, including the finding that the Board has reviewed and considered the Environmental Impact Report (El R)for Magee Preserve and agrees with the findings of the Town of Danville (the Lead Agency) pertaining to a Statement of Overriding Considerations and a Mitigation Monitoring and Reporting Program to annex one annexation area in Danville to Central San and/or East Bay Municipal Utility District (10-minute staff presentation) March 19, 2020 Regular Board Meeting Agenda Packet- Page 3 of 163 AMENDED AGENDA Staff Recommendation (Motion Required): Adopt Resolution of Application No. 2020-012 to initiate Contra Costa County LAFCO boundary reorganization proceedings for District Annexation 186, and find that the Board has reviewed and considered the EIR for Magee Preserve and agrees with the findings of the Town of Danville (the Lead Agency) pertaining to a Statement of Overriding Considerations and a Mitigation Monitoring and Reporting Program to annex one annexation area in Danville to Central San and/or East Bay Municipal Utility District. 11. Adopt Resolution No. 2020-013 establishing a new two-year pilot Septic-to-Sewer(S2S) Financing Program effective July 1, 2020 to encourage property owners to abandon their septic tanks and connect to the sewer system to protect public health and the environment (10-minute staff presentation) Staff Recommendation (Motion Required): Adopt the proposed resolution establishing a new two-year pilot Septic-to-Sewer (S2S) Financing Program effective July 1, 2020. REPORTS AND ANNOUNCEMENTS 12. General Manager-Announcements a. Announcements - March 19, 2020 Staff Recommendation: Receive the announcements. 13. Counsel for the District 14. Secretary of the District 15. Board Members - Committee Minutes a. March 3, 2020 -Administration Committee - Chair Williams and President McGill b. March 9, 2020 - Real Estate, Environmental & Planning Committee - Chair Pilecki and President McGill Staff Recommendation: Receive the Committee minutes. 16. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey • March 5, 2020 - Contra Costa County Mayors' Conference hosted by the Town of Danville Member Nejedly Member Pilecki Member Williams President McGill March 19, 2020 Regular Board Meeting Agenda Packet- Page 4 of 163 AMENDED AGENDA • March 5, 2020 - Contra Costa County Mayors' Conference hosted by the Town of Danville Staff Recommendation: Receive the reports and announcements. 17. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 18. NEW ITEM: Conference with labor negotiators pursuant to Government Code Section 54957.6 to discuss Coronavirus (COVI D-19) pandemic District Negotiators: • Roger S. Bailey, General Manager • Philip R. Leiber, Director of Finance and Administration • Teji O'Malley, Human Resources Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group 19. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(d)(1): • Kappel v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Case No. C19-01012 RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT March 19, 2020 Regular Board Meeting Agenda Packet- Page 5 of 163 AMENDED AGENDA