The URL can be used to link to this page

Home My WebLink AboutFinance MINUTES 02-18-20 Page 2 of 5 ,or76— I CENTRAL SAN CENTRAL • ■ • COSTAi. . IMHOFF PLACE, MARTINEZ, CA 9AS53-A37 REGULAR MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA MICHAELMCGILL President SANITARY DISTRICT TAD JPILECKI FINANCE COMMITTEE President Pro Tem PAUL H CAUSEY JAMES A.NEJEDLY M I N U T E S DAVID R, WILLIAMS PHONE: (925)228-9500 Tuesday, February 18, 2020 FAx 3�2-0192 www.cententralsan.org 2:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Paul Causey Member Tad Pilecki, alternate for Member Jim Nejedly Staff. Roger S. Bailey, General Manager Katie Young, Secretary of the District Ann Sasaki, Deputy General Manager Jean-Marc Petit, Director of Engineering & Technical Services Danea Gemmell, Planning and Development Services Division Manager (left after Item 4.a.) Stephanie King, Purchasing and Materials Manager Kevin Mizuno, Finance Manager Todd Smithey, Finance Administrator Shari Deutsch, Risk Management Administrator Donna Anderson, Assistant to the Secretary of the District 1. Call Meeting to Order Chair Causey called the meeting to order at 2:00 p.m. 2. Public Comments None. March 5, 2020 Regular Board Meeting Agenda Packet- Page 100 of 106 Page 3 of 5 Finance Committee Minutes February 18, 2020 Page 2 3. Old Business a. Follow-up to question asked at the January 28, 2020 Finance Committee meeting regarding specific expenditures COMMITTEE ACTION: Received the update. 4. Items for Committee Recommendation to the Board a. Review and recommend approval of expenditures incurred January 17, 2020 through February 6, 2020 Staff responded to a list of questions posed in advance of the meeting by Chair Causey and Member Pilecki. COMMITTEE ACTION: Recommended Board approval. b. Review Investment Portfolio Report for the month of January 2020 Member Pilecki said the monies set aside for the new rate stabilization reserve account should be identified somewhere in the report. Mr. Mizuno said staff can footnote that information in both the running expense and sewer construction funds until the reserve account is set up. COMMITTEE ACTION: Recommended Board receipt. 5. Other Items a.* Review Risk Management Loss Control Report as of February 4, 2020 Ms. Deutsch reviewed an updated Loss Control Report (attached) and provided information on a new claim involving a sewer backup into a residence where an overflow protection device (OPD) was improperly located. She reported that when a backup is caused by a blockage in the District's main, past practice has been to arrange for immediate clean-up to protect public health, even when an OPD failed to function as intended. She noted that this practice has not been discussed since the City of Oroville v. Superior Court case decided that public agencies are not liable in inverse condemnation for property damage from a sewer backup where the property owner failed to have a legally required backflow device (aka OPD). Member Pilecki said he was comfortable with the District's current practice. Chair Causey asked if this practice was a policy issue that should be brought to the full Board. Mr. Bailey suggested Chair Causey raise the question with March 5, 2020 Regular Board Meeting Agenda Packet- Page 101 of 106 Page 4 of 5 Finance Committee Minutes February 18, 2020 Page 3 the full Board at the February 19, 2020 meeting to see if a majority of the Board is interested in discussing the issue. COMMITTEE ACTION: Received the report. b. Review and provide input on Highmark Capital Management Government Accounting Standards Board (GASB) 45 Other Post- Employment Benefits (OPEB) and Pension Prefunding Sub-trust Reports for the Fourth Quarter of calendar year 2019 Member Pilecki said that one notable item was left out of the Highmark report— the economic effects of the Coronavirus. He said the global economic outlook for the next six to nine months will be affected because of the supply chain from China. COMMITTEE ACTION: Reviewed the report and provided input to staff. 6. Announcements a. Mr. Bailey announced that the follow-up agenda item regarding the administrative overhead rate for the coming fiscal year had been scheduled to be brought before the Committee at this meeting. However, given Member Nejedly's absence, the matter now will be brought directly to the Board at the March 5, 2020 meeting to avoid any potential violation of the Brown Act. 7. Suggestions for Future Agenda Items a. Receive list of upcoming agenda items and provide suggestions for any other future agenda items COMMITTEE ACTION: Received the list. 8. Future Scheduled Meetings Tuesday, March 24, 2020 at 2:00 p.m. Tuesday, April 21 , 2020 at 2:00 p.m. Tuesday, May 19, 2020 at 1 :00 p.m. 9. Adjournment— at 2:49 p.m. * Attachment March 5, 2020 Regular Board Meeting Agenda Packet- Page 102 of 106 CCCSD 2019-20 Loss Control Report Attachment 2 Item 5.a. (Handout) Updated Report 0 New Incident 0 Ongoing Incident 0 Prior FY 0 Litigated OVERFLOWS Status # ID# Loss DOL Other Party Address city Reserve Expenses Claim Incident Total Paid to Type Paid* Paid** Open B 2019014 SSO 07/26/18 Jane Kappel 25 Arlene Lane Walnut Creek $ 10,000.00 $ $ $ 10,000.00 Denied Closed 1 2020001 SSO 07/24/19 Jason Gardner 116 Wilderness Lane Lafayette $ - $ 1,246.23 $ $ 1,246.23 Servicemaster Closed 2 2020004 SSO 09/03/19 Janet and Bobby Seibei 1971 Pine Street Martinez $ 151.93 Claimant $ 7,033.10 $ 7,185.03 Servicemaster Closed 3 2020009 SSO 12106/19 Dan Finnane 321 Bedford Place Moraga $ 217.00 Claimant $ 494.29 $ $ 711.29 Servioemaster Open 4 2020011 SSO 12130/19 Robert Ramp 3406 Black Hawk Lafayette $ 1,000.00 $ 14,487.66 Servicemaster David Platter 3404 Black Hawk Lafayette $ 1,000.00 $ 16,487.66 Closed 5 2020012 SSO 01117/19 Rebottaro Family Dentii 720 Camino Ramon#1 Danville $ 1,323.72 Open 6 2020014 SSO 01/24/20 Christina Henricksen 2265 Hidden Lakes Ct Martinez $ 25,000.00 Total-SSO $ 37,000.00 $ 24,585.00 $ 368.93 $ 61,953.93 LIABILITY INCIDENTS-OTHER Status # ID# Loss DOL Other Party Address city Reserve Expenses Claim Incident Total Paid to Type Paid* Paid*" Open E 2019020 GL Fall 2016 P Hill Park&Rec Dist Murderer's Creek Pleasant Hill $ $ - $ - Denied-Tolling Agt Closed 1 2020008 GL 10/29/19 Mingxian Liu 1572 Siskiyou Dr. Walnut Creek $ - $ $ 5,425.00 $ 5,425.00 Hamill Construction Open 2 2020013 GL 7/26/19 Est of M Jones Mt D Scenic Rd Danville $ 1,000.00 $ $ - $ 1,000.00 Open 3 2020015 GL 1/20/20 Riverwatch NOI recd $ 1,000.00 $ $ $ 1,000.00 Open 4 2020016 GL 1/14/20 AI Pacheco I Dourgherty Rd&Red 1 San Ramon $ 225.81 $ $ $ 225.81 Closed 5 2020017 GL 01/29/20 Allison and John BanisE 91 Orchard Rd. Orinda $ - $ $ $ - Paid by Contractor Total-Liab $ 2,000.00 $ $ 5,425.00 $ 7,425.00 AUTO INCIDENTS Status # ID# Loss DOL Other Party Location Veh# Reserve Expenses Claim Incident Total Paid to Type Paid* Paid*" Closed 1 2020006 AL 9/12119 David Katkov 161 Tracy Lane N/A $ $ $ 650.00 $ 650.00 Claimant Total-Auto $ $ $ 650.00 $ 650.00 PROPERTY INCIDENTS Status # ID# Loss DOL Other Party Address City Subrogation Expenses Loss Cost Incident Total Comments Type Paid* Closed 1 2020002 Prop 07/10/19 State Farm for 0/P Imhoff Drive Fence $ (2,724.32) $ 1,998.90 $ 725.42 $ - Recovered from SF Open 2 2020003 Prop 07/07/19 CostULess Insurance Marsh Dr.REW Hydrant $ (1,084.10) $ 195.93 $ - $ (888.17) Accepted Subro Offer Closed 3 2020005 GL 9/17/19 Deanna Sloup Alvarado Avenue Walnut Creek $ (2,392.59) $ 2,392.59 $ - $ Recovered from AAA Closed 4 2020010 Prop 1211/19 PacWest Security 5019 Imhoff Drive $ (427.85) $ 16.00 $ 411.85 $ Recovered from SDG Total-Prop ji$ (6,628.86) $ 4,603.42 $ 1,137.27 $ (888.17) PLUMBING REIMBURSEMENTS Status # ID# Loss DOL Other Party Address city Reserve Expenses Claim Type Paid Paid*" Incident Total Paid to * Closed 1 2020007 PL 11104119 Kathleen Decius 1031 Pleasant Valley F Pleasant Hill $ $ $ 224.40 $ 224.40 Claimant Total-PL $ $ $ 224.40 $ 224.40 Note: Prior fiscal year closed claims have been removed from report. 02/18/20 Paid per GM Authority Board approval required to pay claims of$50,000 or more March 5, 2020 Regular Board Meeting Agenda Packet- Page 103 of 106