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Home My WebLink About00. BOARD AGENDA 03-05-20 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA MCHAEL R.ACGILL-President TAD J.PILECKI-President Pro Tem Thursday, March 5, 2020 PAUL HCAUSEY Board Room JAMES A.NEJEDLY 1:30 PM DAVID R.WILLIAMS PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.org. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. March 5, 2020 Regular Board Meeting Agenda Packet- Page 1 of 106 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE I NTRODUCTI ONS/RETI REMENTS 1. Upcoming retirements: • Mike Furtado, Control Systems Technician in the Operations Department, Plant Operations Division, effective March 17, 2020, after 27 years of service; and • Patty Wedemeyer, Senior Administrative Technician in the Operations Department, Office of the Deputy General Manager, Human Resources Division, effective March 17, 2020, after 20 years of service. (2-minute staff presentation) Staff Recommendation: Congratulate Mr. Furtado and Ms. Wedemeyer. PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER AWARDS AND PRESENTATIONS 2. Receive from the California Water Environment Association (CWEA), San Francisco Bay Section, two awards for 2019 in Community Engagement and Outreach for: • Best Use of Social Media, and • Outreach Project of the Year (5-minute staff presentation) Staff Recommendation: Communications and Intergovernmental Relations Manager Emily Barnett will present the awards to the Board. CONSENT CALENDAR 3. Approve the following: a. February 20, 2020 Board meeting minutes 4. Set public hearing for April 2, 2020 at 1:30 p.m. to conduct annual review of Board Member compensation and benefits and to consider amending District Code Section 2.04.030, "Compensation of Board Members" Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. March 5, 2020 Regular Board Meeting Agenda Packet- Page 2 of 106 OTHER BOARD ACTION ITEMS 5. Approve expenditures incurred January 17 through February 6, 2020 (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Approve the expenditures. 6. Approve updated administrative overhead percentage of 190% for Fiscal Year 2020-21 using Board approved methodology using actual costs and three-year smoothing, or consider alternative rates incorporating one year of pro-forma estimated savings arising from the transition to CalPERS Healthcare, with or without smoothing (15-minute staff presentation) Staff Recommendation (Motion Required): Approve administrative overhead percentage of 190% for Fiscal Year 2020-21. LEGISLATIVE MATTERS 7. Receive update on pending legislative matters and provide direction on priority legislation (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Provide direction to staff as appropriate, including direction on any additional legislative matters arising after posting of the agenda packet. REPORTS AND ANNOUNCEMENTS 8. General Manager- Reports a. Receive summary of 2019 energy usage (5-minute staff presentation) Staff Recommendation: Receive the summary. b. Receive 2019 Safety Program Annual Report (10-minute staff presentation) Staff Recommendation: Receive the report. C. Receive update on large development projects within Central San's service area (5-minute staff presentation) Staff Recommendation: Receive the update. d. Receive informal assessment on utilization of the Uniform Public Construction Cost Accounting Act (UPCCAA) since its implementation at Central San in September 2018 (10-minute staff presentation) Staff Recommendation: Receive the assessment. e. Receive update on Central San Academy Spring 2020 Session (5-minute staff presentation) Staff Recommendation: Receive the update. March 5, 2020 Regular Board Meeting Agenda Packet- Page 3 of 106 9. General Manager-Announcements a. Announcements - March 5, 2020 Staff Recommendation: Receive the announcements. 10. Counsel for the District 11. Secretary of the District 12. Board Members - Committee Minutes a. February 10, 2020 - Real Estate, Environmental & Planning Committee - Chair Pilecki and President McGill b. February 18, 2020 -Administration Committee - Chair Williams and President McGill C. February 18, 2020 - Finance Committee - Chair Causey and Member Pilecki (Alternate) Staff Recommendation: Receive the Committee minutes. 13. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey Member Nejedly Member Pilecki Member Williams President McGill • February 24-26, 2020 - California Association of Sanitation Agencies (CASA) Legislative Conference in Washington, D.C. Staff Recommendation: Receive the reports and announcements. 14. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS 15. Receive update on emergency declared on January 16, 2020 authorizing repair or replacement of the variable frequency drives (VFDs) at the Lower Orinda Pumping Station, and terminate the emergency situation in accordance with Public Contract Code 22050(c)(3) March 5, 2020 Regular Board Meeting Agenda Packet- Page 4 of 106 (10-minute staff presentation) Staff Recommendation (Motion Required): Receive update and terminate the emergency situation. REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (.pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 16. Closed Session pursuant to Government Code Section 54957(a) - Threat to public services or facilities 17. Conference with Legal Counsel - anticipated litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • One Potential Case - California River Watch RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT March 5, 2020 Regular Board Meeting Agenda Packet- Page 5 of 106