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Home My WebLink About AGENDA 11-04-2010I Central •` C os t a San it a ry BOARD MEETING AGENDA Board Room Thursday November 4, 2010 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: MICHAEL R McGILL President BARBARA D. HOCKETT President Pro Tem GERALD LUCEY MARIO M. MENESINI JAMES A. NEJEDLY PHONE: (925) 228 -9500 FAX.- (925- 676 -7211 www. centralsan. ore Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. Recyc'a_d Paper November 4, 2010 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated November 4, 2010. Reviewed by Budget and Finance Committee. b. Receive September 2010 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. C. Approve minutes of October 7, 2010 Board meeting. d. Confirm publication of a summary of District Ordinance No. 261 (uncodified) — establishing the "Standard Specifications for Design and Construction, 2010 Edition" as the District's standard specifications in accordance with District Code Section 9.08.010. e. Confirm publication of a summary of District Ordinance No. 262 (uncodified) — establishing reimbursement fees for the properties which could directly or indirectly connect to District Project 5919 (Alhambra Valley Trunk Sewer AVAD 2007 -1); and directly connect to Job 6412 (Monteira AVAD 2007 -4); Job 6439 (Reliez Valley AVAD 2007 -3); Job 6441 (Quail AVAD 2007 -6); Job 6442 Gordon /Millthwait AVAD 2007 -2) and Job 6450 (Via Vaqueros AVAD 2008 -7) in Alhambra Valley. f. Confirm publication of a summary of District Ordinance No. 263 — adopting an amendment to Chapter 6.12 of the District Code to provide an option for installment payment of capacity fees when a property owner connects an existing home to the District's public sewer system and concurrently abandons the septic tank system serving the property. g. Adopt Resolution 2010 -094 authorizing the execution and recording of quitclaim deeds for sewer easements to James Jordan and Christie Batterman- Jordan, Cynthia Martin - Field, Nathalie Musson, Allen Gruen, James and Linda Landau, Dedrick and Linda Anderson, and Leonard and Louella Snyder (Job 165), and authorizing staff to record documents with the Contra Costa County Recorder. h. Adopt Resolution 2010 -095 accepting grants of easements from Wayne White, Harold and Kathaleen Radke, Don Green and Laurel Gaiser, C. L. and Helen November 4, 2010 Board Agenda Page 3 Ann Morris, Ronald Vanes, Jeremy Kangas and Melissa Taylor, Amanda Cordero, Richard and Nancy Del Fiorentino, property owners in the Green Street neighborhood, Martinez (District Project 5952 — Parcels 1 -9 *), and authorizing staff to record the documents with the Contra Costa County Recorder. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. BIDS AND AWARDS a. Award a construction contract in the amount of $387,431 to Elevator Technology, the lowest responsive bidder for the Treatment Plant Elevator Modernization, District Project 7281; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the Treatment Plant Elevator Modernization, District Project 7281, is exempt from CEQA; award a construction contract to Elevator Technology; and authorize the General Manager to execute the contract documents subject to submittal requirements. 6. REPORTS a. General Manager 1) Report on most recent CCCERA board meeting. (10 minute staff presentation.) Staff Recommendation: Receive the report. Provide direction to staff if desired. 2) Report from District Actuary John Bartel on Contra Costa County Employees' Retirement Association ( CCCERA) de- pooling. (20 minute presentation by John Bartel.) Staff Recommendation: Receive the report. 3) Update on Collection System Operations Facility, District Project 8208. (5 minute staff presentation.) Staff Recommendation: Receive the update. 4) Report on homeless near District property. (5 minute staff presentation.) Staff Recommendation: Receive the report. November 4, 2010 Board Agenda Page 4 5) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District 1) Election update. (2 minute staff presentation.) Staff Recommendation: Receive the report. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend and meetings or conferences for which the District paid their expenses Member Lucev Member Menesini Member Hockett • October 25 -27, 2010 —California Association of Sanitation Agencies (CASA) Executive Board Meeting (stipend). Member Nejedly • November 1, 2010 —Budget and Finance Committee meeting — Member Nejedly (stipend) and Member Hockett (stipend). President McGill • October 26, 2010 — Outreach Committee meeting — President McGill (stipend) and Member Menesini (stipend). • October 26, 2010 —Capital Projects Committee meeting —President McGill and Member Menesini. • November 3, 2010— Recycled Water Committee meeting —President McGill (stipend) and Member Hockett (stipend). Staff Recommendation: Receive the reports. November 4, 2010 Board Agenda Page 5 2) Announcements Staff Recommendation: Receive the announcements. BREAK (Approximately 4 p.m.) 7. ADMINISTRATIVE a. Consider renewal of the contract for labor and employment - related legal services with Daniel W. Clinton, Esq. and Hanson Bridgett LLP for the period of January 1, 2011 through December 31, 2012. Approval recommended by Human Resources Committee. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve renewal of the contract for labor and employment related legal services with Daniel W. Clinton, Esq. and associates with the law firm of Hanson Bridgett LLP for the period of January 1, 2011 through December 31, 2012. b. Consider renewal of the contract for legal services with Kenton L. Alm, Esq. and Meyers, Nave, Riback, Silver & Wilson for the period of October 1, 2010 through September 30, 2012. Reviewed by Budget and Finance Committee. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve renewal of the contract for legal services with Kenton L. Alm, Esq. and associates with the law firm of Meyers, Nave, Riback, Silver & Wilson for the period of October 1, 2010 through September 30, 2012. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS 10. ADJOURNMENT November 4, 2010 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME I MEETING /ATTENDEES I LOCATION Monday November 15 3:00 p.m. Budget and Finance Committee Meeting Nejedly, Hockett Third Floor Executive Conference Room Thursday Board Meeting Board Room November 18 Board of Directors 2:00 p.m. Capital Projects Committee Meeting Second Floor Conference Room Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room November 29 Nejedly, Hockett 3:00 o.m. Special Board Meeting (AB 1234 Biennial Ethics Board Room Thursday Board Meeting Board Room December 2 Board of Directors 2:00 p.m. Wednesday Capital Projects Committee Meeting Second Floor Conference Room December 8 McGill, Menesini 3:00 p.m. Thursday Special Board Meeting (AB 1234 Biennial Ethics Board Room December 9 Training) 2:00 p.m. Board of Directors Third Floor Executive Conference Room Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room December 13 Nejedly, Hockett 3:00 p.m. Board Meeting Board Room Thursday Board Meeting and Capital Improvement Budget Board Room December 16 Workshop 2:00 p.m. Board of Directors Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room January 3 3:00 p.m. Thursday Board Meeting Board Room January 6 Board of Directors 2:00 p.m. January 12 -14 California Association of Sanitation Agencies Palm Desert, California CASA Conference Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room January 18 3:00 p.m. Thursday Board Meeting Board Room January 20 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 10/29/10