HomeMy WebLinkAbout03.h. Amend Kleinfelder AgeementCentral Contra Costa Sanitary District 3
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: October 21, 2010
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
AMENDMENT WITH KLEINFELDER, INC. IN THE AMOUNT OF $40,000 FOR THE
CONSTRUCTION OF THE CSOD ADMINISTRATION, CREW, AND WAREHOUSE
FA D P R OJ ECT NO. 820
Submitted By: Initiating Dept /Div.:
Paul Seitz, Associate Engineer Engineering / Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
Seitz A. Rozul T. PTiecki A. Farrell Parries M. ly,
General Manager
ISSUE: The Board of Directors' authorization is required to amend consulting
agreements beyond staff's authority.
RECOMMENDATION: Authorize the General Manager to execute an amendment to
an existing technical consulting services agreement.
FINANCIAL IMPACTS: The cost ceiling on the existing agreement will be increased by
$40,000.
ALTERNATIVES /CONSIDERATIONS: Direct staff to self - perform the work, which is
not recommended since staff does not possess the experience or laboratory to
complete the soils /materials testing as required.
BACKGROUND: The City of Walnut Creek's building permit and the California Building
Code require that a specialty inspector be present for certain portions of the work such
as soil compaction, rebar inspection prior to City inspection, concrete placement, and
asphaltic concrete paving installation.
The District retained Kleinfelder, Inc. to provide inspection and testing services for the
project. Kleinfelder was selected because they possess the necessary experience and
laboratory to conduct the analysis. Kleinfelder also reduced the minimum call -out time
from four hours to two hours for the project.
Staff negotiated a cost reimbursement agreement with Kleinfelder with a not -to- exceed
limit of $35,000. This amount was then revised $14,000 by staff for a revised
not -to- exceed limit of $49,000. The additional costs are attributed to two factors. The
first is that District staff underestimated the amount and degree of inspection and
testing for the project. The second is that the City has required additional specialty
NAPESUP \Cbradley \POSITION PAPERS \Seitz \8208 -PP for Kleinfelder Amendment.doc Page 1 of 2
POSITION PAPER
Board Meeting Date: October 21, 2010
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
AMENDMENT WITH KLEINFELDER, INC. IN THE AMOUNT OF $40,000 FOR THE
CONSTRUCTION OF THE CSOD ADMINISTRATION, CREW, AND WAREHOUSE
FACILITY, DISTRICT PROJECT NO. 8208
inspection that could not have been anticipated at the award of the project. Staff has
negotiated a revision to the agreement limit with Kleinfelder to increase the amount by
$40,000, bringing the total agreement amount to $89,000. Staff recommends the
continued use of Kleinfelder since they are familiar with the work and have the
necessary staff available.
The environmental impacts of the CSOD Administration, Crew, and Warehouse Facility
were addressed in the Collection System Operations (CSO) Facilities Improvements
Project Mitigated Negative Declaration approved by the Board of Directors on
December 21, 2007. Subsequently, a Notice of Determination was filed in compliance
with the California Environmental Quality Act (CEQA).
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute an
amendment to an existing technical consulting services agreement with Kleinfelder, Inc.
in the amount of $40,000.
N:\PESUMCbradley \POSITION PAPERS \Seitz \8208 -PP for Kleinfelder Amendment.doc Page 2 of 2