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Home My WebLink About AGENDA 10-21-2010I Central •` C os t a San it a ry BOARD MEETING AGENDA Board Room Thursday October 21, 2010 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: MICHAEL R McGILL President BARBARA D. HOCKETT President Pro Tem GERALD R LUCEY MARIO M. MENESINI JAMES A. NE✓EDLY PHONE: (925) 228 -9500 FAX.- (925- 676 -7211 www. centralsan. ore Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. Recyc'a_d Paper October 21, 2010 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. b. Introduction of the following new employee: • Electrical Technician, Sean Sullivan. Staff Recommendation: Welcome new employee. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated October 21, 2010. Reviewed by Budget and Finance Committee. b. Approve minutes of September 16, 2010 Board meeting. C. Authorize medical leave of absence without pay for Maintenance Crew Member II Wilson Brooks through November 18, 2010. Approval recommended by Human Resources Committee. d. Authorize extension of medical leave of absence without pay for Senior Plant Operator Gordon Trapp through January 6, 2011. Approval recommended by Human Resources Committee. e. Adopt Resolution 2010 -093 accepting Grants of Easements from Paul and Caroline Giers, William and Bernice Bondy, and Jeffrey and Leslie Hamerling, property owners in the Hall Drive neighborhood, Orinda (District Project 5932 — Parcels 1 -3 *), and authorizing staff to record the documents with the Contra Costa County Recorder. Accept the contract work for the Hall Drive Sewer Renovations, Phase 2B, District Project 5932, completed by McNamara and Smallman Construction, Inc., and authorize filing of the Notice of Completion. g. Accept the contract work for the Household Hazardous Waste Collection Facility Improvements Project, District Project 8216, completed by Bobo Construction, Inc., and authorize filing of the Notice of Completion. h. Authorize the General Manager to execute an amendment to the agreement for technical consulting services with Kleinfelder, Inc. in the amount of $40,000, October 21, 2010 Board Agenda Page 3 bringing the total agreement amount to $89,000 for construction of the Collection System Operations Facility, District Project 8208. i. Set November 18, 2010 at 2:00 p.m. as the date and time for a public hearing to consider declaring the following District -owned properties as unneeded and authorizing the General Manager, or his designee, to execute and administer lease agreements for the properties for periods not to exceed ten years: • 5501 Imhoff Drive, Martinez, California (APN #159 - 140 -052), currently leased by County Quarry, and • 4710 Blum Road, Martinez, California (APN # 159 - 140 -057), currently leased by Contra Costa Topsoil. Adopt the amended and restated Section 125 Cafeteria Plan documents incorporating changes as required by the Internal Revenue Service effective January 1, 2011. Approval recommended by Human Resources Committee. k. Deny claim for damages submitted by Rob Wilkinson. Reviewed by Budget and Finance Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. REPORTS a. General Manager 1) Update on Collection System Operations Facility, District Project 8208. (5 minute staff presentation.) 2) Update on most recent Contra Costa County Employees' Retirement Association (CCCERA) Board meeting. (No presentation is planned; staff will be available to answer questions.) 3) Report on Sacramento Regional Permit. (5 minute staff presentation.) Staff Recommendation: Receive the reports. 4) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District October 21, 2010 Board Agenda Page 4 d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend and meetings or conferences for which the District paid their expenses Member Hockett Member Menesini Member Lucev • October 11, 2010 —Real Estate Committee meeting —Member Lucey (stipend) and Member Nejedly (stipend). • October 13, 2010— Human Resources Committee meeting— Member Lucey (stipend) and Member Menesini (stipend). Member Nejedly • October 18, 2010 —Budget and Finance Committee meeting — Member Nejedly (stipend) and Member Hockett (stipend). President McGill • October 7, 2010 -Contra Costa County Mayors' Conference Hosted by the City of Clayton; featured speaker Jeremy Madsen, Executive Director, Greenbelt Alliance (expenses). October 18, 2010 — California Special Districts Association, Contra Costa County Chapter meeting (stipend). • October 19, 2010— Recycled Water Committee meeting with Assemblymember Nancy Skinner — President McGill (stipend) and Member Hockett (stipend). Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. BREAK (Approximately 4 p.m.) October 21, 2010 Board Agenda Page 5 6. BUDGET AND FINANCE Receive and accept audited Financial Statements for Fiscal Year ended June 30, 2010, and approve extending the audit term for Cropper Accountancy Corporation for a fifth year, through November 30, 2011. Reviewed by Budget and Finance Committee. (10 minute presentation by Cropper Accountancy Corporation.) Staff Recommendation (Motion Required): (1) Receive the report and accept the audited Financial Statements for the Fiscal Year Ended June 30, 2010. (2) Approve extending the audit term for Cropper Accountancy Corporation for a fifth year, through November 30, 2011. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS 9. ADJOURNMENT October 21, 2010 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME J MEETING /ATTENDEES I LOCATION Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room November 1 Nejedly, Hockett 3:00 p.m. Thursday Board Meeting Board Room November 4 Board of Directors 2:00 p.m. Board of Directors Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room November 15 Nejedly, Hockett 3:00 p.m. Thursday Board Meeting Board Room November 18 Board of Directors 2:00 p.m. Board of Directors Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room November 29 Nejedly, Hockett 3:00 p.m. Thursday Board Meeting Board Room December 2 Board of Directors 2:00 p.m. Thursday Special Board Meeting (AB 1234 Biennial Ethics Board Room December 9 Training) 2:00 p.m. Board of Directors Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room December 13 Nejedly, Hockett 3:00 p.m. Thursday Board Meeting and Capital Improvement Budget Board Room December 16 Workshop 2:00 p.m. I Board of Directors Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 10/15/10