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Home My WebLink About AGENDA 09-02-2010Centr S BOARD MEETING AGENDA Board Room Thursday September 2, 2010 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: MICHAEL R. McGILL President BARBARA D. HOCKEIT President Pro Tent GERALD R. LUCEY MARIO M. MENESINI JAMES A. NEJEDLY PHONE: (925) 228 -9500 FAX: (925- 676 -7211 www.centralsan.ore Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. Q September 2, 2010 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions of the following newly -hired employees: • Assistant to the Secretary of the District, Donna Anderson. • Director of Plant Operations, Margaret Orr. • Right -of -Way Agent, Lisa Robertson. • Chemist I, Anita Setty. Staff Recommendation: Welcome newly -hired employees. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Adopt resolutions recognizing 2010 Service Award recipients. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt the resolutions. b. Presentation of National Association of Clean Water Agencies (NACWA) Platinum 11 Peak Performance Award. (5 minute staff presentation.) Staff Recommendation: Receive the award. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated September 2, 2010. Reviewed by Budget and Finance Committee. b. Approve minutes of August 5, 2010 Board meeting. C. Adopt a resolution establishing the Sewer Construction Fund appropriations limit in the amount of $77,663,616 for the 2010 -2011 Fiscal Year, in accordance with Article XIII B of the California Constitution and select the change in the California September 2, 2010 Board Agenda Page 3 per capita personal income percentage for use in computing the appropriations limit. Reviewed by Budget and Finance Committee. d. Review and approve the Statement of Investment Policy for District assets and the Investment Guidelines Document for the GASB 45 Trust. Reviewed by Budget and Finance Committee. e. Confirm the publication of a summary of uncodified District Ordinance No. 260 adopting an amendment to the schedule of environmental and development - related rates and charges to include fees for participation in the Connection Fee Deferral Pilot Program in accordance with District Code Chapter 6.30. Direct staff to secure the services of an arbitrator in accordance with the District's grievance procedure. g. Set October 7, 2010 at 2:00 p.m. as the date and time for a public hearing to receive comments on District Annexation (DA) 168C — Alhambra Valley Final Environmental Impact Report (EIR). h. Adopt a resolution of application rescinding and replacing Resolution 2010 -011, requesting that Contra Costa Local Agency Formation Commission ( LAFCO) initiate proceedings to amend the District's mutual Sphere of Influence (SOI) with the Mt. View Sanitary District in six separate areas of incorporated and unincorporated Martinez, including the finding that the SOI change proposed for each affected property within District Reorganization Areas 181 -1, 181 -2, 181 -4, 181 -5A, 181 -561 and 181 -5132 is exempt from CEQA under District CEQA Guidelines Section 15319. Adopt a resolution of application rescinding and replacing Resolution 2010 -012, requesting that Contra Costa LAFCO initiate proceedings to detach one area and annex three areas in incorporated and unincorporated Martinez, including the finding that the detachment of each property as proposed for District Reorganization Areas 181 -1, 181 -5A, 181 -5131 and 181 -5132 is exempt from CEQA under District CEQA Guidelines Section 15319. 5. PUBLIC HEARINGS a. Public hearing to receive comments on an uncodified ordinance to establish reimbursement fees for the properties which could directly or indirectly connect to District Project 5919, Alhambra Valley Trunk Sewer Alhambra Valley Assessment District (AVAD) 2007 -1; and directly connect to Job 6412, Monteira AVAD 2007 -4; Job 6439, Reliez Valley AVAD 2007 -3; Job 6441, Quail AVAD 2007 -6; Job 6442, Gordon /Millthwait AVAD 2007 -2; and Job 6450, Via Vaqueros AVAD 2008 -7, in Alhambra Valley. Reviewed by Budget and Finance Committee. (5 minute staff presentation.) September 2, 2010 Board Agenda Page 4 Staff Recommendation (Motion Required): Conduct the public hearing and adopt an uncodified ordinance to establish reimbursement fees as recommended. b. Public hearing to consider an ordinance amending Chapter 6.12 of the District Code to provide an option for installment payment of Capacity Fees when a property owner connects an existing home to the District's public sewer system and concurrently abandons the septic tank system serving the property. Reviewed by Budget and Finance Committee. (No presentation is planned; staff is available to answer questions.) Staff Recommendation (Motion Required): Conduct the public hearing and adopt an ordinance amending Chapter 6.12 of the District Code to provide an option for installment payment of Capacity Fees as recommended. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 7. REPORTS a. General Manager 1) End of Legislature Regarding Retirement and City of Bell Bills. (5 minute staff presentation.) Staff Recommendation: Receive the report. 2) Contra Costa County Employees' Retirement Association (CCCERA) Update. Reviewed by Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation: Provide comments to staff on proposed CCCERA Educational Seminars. 3) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Confidentiality of Labor Negotiations. (2 minute Counsel presentation.) Staff Recommendation: Receive the report. C. Secretary of the District September 2,2010 Board Agenda Page 5 d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend and meetings or conferences for which the District paid their expenses Member Lucev Member Menesini Member Hockett • August 5, 2010 — Contra Costa County Mayors' Conference (expenses). • August 18 -20, 2010— California Association of Sanitation Agencies (CASA) Annual Conference (expenses). • August 18 and August 21, 2010 — California Association of Sanitation Agencies (CASA) Executive Board meetings (stipend). • August 25, 2010 — Contra Costa Council and Small Business Task Force meeting (expenses). Member Neiedly • August 30, 2010 —Budget and Finance Committee meeting —Member Nejedly (stipend) and Member Hockett (stipend). President McGill • August 5, 2010— Contra Costa County Mayors' Conference (expenses). • August 11, 2010— Capital Projects Committee meeting —President McGill (stipend) and Member Hockett (Alternate) (stipend). • August 18 -20, 2010— California Association of Sanitation Agencies (CASA) Annual Conference (expenses). Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. September 2, 2010 Board Agenda Page 6 BREAK: (Approximately 4 p.m.) 8. ENGINEERING a. Authorize the General Manager to execute the following agreements related to the seismic improvements. Approval recommended by Capital Projects Committee: (5 minute staff presentation.) 1) A professional engineering services agreement not to exceed $60,000 with Complete Project Solutions, Inc. for preliminary design of the Seismic Upgrades for the Pump and Blower Building, District Project 7291. 2) A professional engineering services agreement not to exceed $115,000 with KPFF Consulting Engineers, Inc. for preliminary design of the Seismic Improvements for the Headquarters Office Building, District Project 8226. Staff Recommendation (Motion Required): Authorize the General Manager to execute the agreements. b. Receive update on the Collection System Operations Department (CSOD) Administration, Crew, and Warehouse Facility, District Project 8208 and authorize the substitution of Hampa Corporation, the listed subcontractor, with Modern Drapery for the window coverings, as requested by Bobo Construction, Inc. (5 minute staff presentation.) Staff Recommendation (Motion Required): Receive update on the Collection System Operations Department (CSOD) Administration, Crew, and Warehouse Facility, District Project 8208 and authorize the substitution of Hampa Corporation, the listed subcontractor, with Modern Drapery for the window coverings, as requested by Bobo Construction, Inc. 9. BUDGET AND FINANCE a. Receive Adjusted Operations and Maintenance (O &M) June 2010 Year -End Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation: Receive Adjusted Operations and Maintenance (O &M) June 2010 Year -End Financial Statements and Investment Reports. b. Receive Capital Improvement Budget Year -End Report. (5 minute staff presentation.) Staff Recommendation: Receive Capital Improvement Budget Year -End Report. September 2, 2010 Board Agenda Page 7 C. Approve the revised 2010 -2011 Capital Improvement Budget funding authorization table (Table 1) with actual rather than estimated authorized but unspent funds allocated to ongoing projects and total 2010 -2011 authorizations. Approval recommended by Capital Projects Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Approve the revised 2010 -2011 Capital Improvement Budget funding authorization table (Table 1) with actual rather than estimated authorized but unspent funds allocated to ongoing projects and total 2010 -11 authorizations. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS 12. CLOSED SESSION a. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(a): • Nellie Freeman v. Central Contra Costa Sanitary District, Contra Costa County Superior Court Case No. C10- 01142. 13. REPORT OUT OF CLOSED SESSION 14. ADJOURNMENT September 2, 2010 Board Agenda Page 8 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION AUGUST 2010 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room August 30 Nejedly, Hockett 3:00 p.m. SEPTEMBER 2010 Thursday Board Meeting Board Room September 2 Board of Directors 2:00 p.m. Wednesday Household Hazardous Waste Committee Meeting Third Floor Executive Conference Room September 8 Menesini, Lucey 3:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 13 Nejedly, Hockett 3:00 p.m. Thursday Board Meeting Board Room September 16 Board of Directors 2:00 p.m. OCTOBER 2010 October 2 -6 Water Environment Federation Technical New Orleans, Louisiana Exhibition and Conference (WEFTEC) Hockett Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 4 Nejedly, Hockett 3:00 p.m. Thursday Board Meeting Board Room October 7 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 18 Nejedly, Hockett 3:00 p.m. Monday California Special Districts Association Pleasant Hill Community Center October 18 Contra Costa County Chapter Meeting 320 Civic Drive 6:00 p.m. McGill Alternate Luce Pleasant Hill, California Thursday Board Meeting Board Room October 21 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 8/25/10