HomeMy WebLinkAbout04.f RES Engineering contract amendmentCentral Contra Costa Sanitary District
' BOARD. OF DIRECTORS •
POSITION PAPER
Board Meeting Date: AUgUSt 5, 20'10
Type of Action: AUTHORIZE AGREEMENT AMENDMENT
Subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
AMENDMENT WITH RES ENGINEERING, INC. IN THE AMOUNT OF $42,000 FOR
THE CONSTRUCTION OF THE CSOD ADMINISTRATION, CREW, AND
WAREHOUSE FACILITY, DISTRICT PROJECT NO. 8208
Submitted By: Initiating Dept./Div.:
Paul Seitz, Provisional Senior Engineer Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
l
. S ' cki A. Farrell
Ja es M elly,
Genera anager
ISSUE: The Board of Directors' authorization is required to amend consulting
agreements beyond staff's authority.
RECOMMENDATION: Authorize the General Manager to execute an amendment to
an existing consulting agreement.
FINANCIAL IMPACTS: The cost ceiling on the existing agreement will be increased by
$42,000.
ALTERNATIVES/CONSIDERATIONS: Direct staff to self-perform the work, which is
not recommended since staff does not possess the welding experience/certifications.
BACKGROUND: Since the new CSOD administration and crew building is a steel
structure, the City building permit and the California Building Code require that a
certified inspector be present any time welding for the project occurs, be it shop
fabrication or field erection.. Bobo Construction listed Bay Cities Fabrication out of
White City, Oregon, as their steel fabricator/supplier.
The District retained RES Engineers, Inc. (RES) to provide welding inspection for both
shop fabrication and field erection of the steel. RES was selected because they
possess the necessary welding certification/experience and have a certified inspector
who happens to reside near White City, Oregon.
Staff negotiated a cost reimbursement agreement with RES with anot-to-exceed limit of
$42,000. The agreement limit allowed for six weeks of shop fabrication time, which was
the time estimated by Bobo Construction and Bay Cities Fabrication. The steel
fabrication in the shop has gone much slower than expected and is now estimated to
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POSITION PAPER
Board Meeting Date: August 5, 2010
subject: AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT
AMENDMENT WITH RES ENGINEERING, INC. IN THE AMOUNT OF $42,000 FOR
THE CONSTRUCTION OF THE CSOD ADMINISTRATION, CREW, AND
WAREHOUSE FACILITY, DISTRICT PROJECT NO. 8208
take 12 weeks (6 weeks longer). This delay is due primarily to the lengthy wet weather
season this year, which prolonged the schedule for steel fabrication. This delay was
outside the control of the .contractor, fabricator, and inspection consultant. Staff has
negotiated a revision to the agreement limit with RES to increase the amount by
$42,000, bringing the total agreement amount to $84,000. Staff recommends the
continued use of RES since they are familiar with the work and have the necessary
staff available at the fabrication site.
The environmental impacts of the CSOD Administration, Crew, and Warehouse Facility
were addressed in the Collection System Operations (CSO) Facilities Improvements
Project Mitigated Negative Declaration approved by the Board of Directors on
December 21, 2007. Subsequently, a Notice of Determination was filed in compliance
with the California Environmental Quality Act (CEQA).
RECOMMENDED BOARD ACTION: Authorize the General Manager to execute an
amendment to an existing professional services agreement with RES Engineers, Inc. in
the amount of $42,000.
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