HomeMy WebLinkAbout04.e Employee Computer Hardware Purchase Continue ProgramCentral Contra Costa Sanitary District Q
' BOARD OF DIRECTORS •
POSITION PAPER
Board Meeting Date: AUgUSt 5, 2010
Type of Action: APPROVE PROGRAM CONTINUANCE
subject: APPROVE CONTINUANCE OF EMPLOYEE COMPUTER HARDWARE
PURCHASE ASSISTANCE PROGRAM
Submitted By: Initiating Dept./Div.:
Mark Greenawalt, IT Administrator Administrative / IT
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
M. Greenawalt D. Ratcliff u raves
ame .Kelly,
General Manager
ISSUE: Board approval is required for continuance of the District's Employee
Computer Hardware Purchase Assistance Program.
RECOMMENDATION: Approve the continuance of the Employee Computer Hardware
Purchase Assistance Program effective August 5, 2010.
FINANCIAL IMPACTS: Currently $10,283 is invested in computer loans to District
employees.
ALTERNATIVES/CONSIDERATIONS: The Employee Computer Hardware Purchase
Assistance Program could be reduced or eliminated, however, this is not recommended
by staff.
BACKGROUND: The District's Employee Computer Hardware Purchase Assistance
Program was initially approved by the Board effective July 1, 1995, with a condition for
Board review every two years. In 2003, the Board requested that staff change this to
an annual review. Both the employees and the District benefit from this program. On
the one hand, the program provides employees with a low cost resource to purchase a
home computer. On the other hand, it benefits the District by providing an opportunity
for employees to enhance their computer skills. The utilization of computers continues
to increase at the District and there are now few staff positions that do not use a
computer in some facet of their job.
Over one hundred District employees have taken advantage of this program since its
inception in Fiscal Year 1995-1996. At the August 6, 2009 Board meeting, the Board
recommended that the loan fund be reduced from $70,000 to $30,000 as the needs
over the years did not justify appropriating the bigger amount. The revolving loan fund
of $30,000 currently has $10,283 in outstanding loans with a $19,717 balance available
for new loans as of June 30, 2010. In the past year, 12 loans have been extended for a
total dollar amount of $17,916. The program is proposed to continue to operate and
retain the same basic structure.
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POSITION PAPER
Board Meeting Date: August 5, 2010
Subject. APPROVE CONTINUANCE OF EMPLOYEE COMPUTER HARDWARE
PURCHASE ASSISTANCE PROGRAM
Program Overview
The District will charge participants at the LAIF interest rate, and will get the same rate
of return as it would if the loan fund were invested rather than extended to employees.
• The program will continue to be administered by the Accounting Section.
• The minimum loan amount is $600.
• Only one loan can be outstanding at any time per employee for a maximum of
$2,000.
• Purchased computers must be compatible with current District standards, and
will require the review of the IT Administrator.
• Peripherals and software purchased with computers are covered by this program
(i.e. printers, disk drives, etc.).
As computer systems continue to change in this fast paced industry, employees will
want to take advantage of newer technology. Continuing the District's Employee
Computer Hardware Purchase Assistance Program would allow employees to take
advantage of new technology. It will also allow employees who desire to improve their
computer skills and have not taken advantage of this program to do so.
The Computer Hardware Purchase Assistance Program was reviewed with the Finance
Committee on August 2, 2010. Staff recommends that this program be continued and
will report to the Board every year via Position Paper.
RECOMMENDED BOARD ACTION: Approve the continuance of the Employee
Computer Hardware Purchase Assistance Program effective August 5, 2010, for aone-
year period.
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