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Home My WebLink About06-17-2010 AGENDACentral Contra BOARD MEETING AGENDA Board Room Thursday June 17, 2010 2:00 p.m. INFORMATION FOR THE PUBLIC District BOARD OF DIRECTORS M/CNAIi/. 2 MR;//./, Prcvident t1ARNAf2AD N(X; K/i17 Prealden! Prn i'em G/:'2ALD 2 LUC/iY MARIO M. MIiN/iSIM JAMES A. N£J1iULY PHONE: (915J 228-9500 FA,1': (925-676-7111 www. centralsan.ore Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to [he Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with [he Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the, meeting at (925) 229-7303. Recycled Paper June 17, 2010 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated June 17, 2010. Reviewed by Budget and Finance Committee. b. Approve minutes of May 20, 2010 Board meeting. (Items c. - I. have been reviewed by the Capital Proiects Committee) c. Advise the Board of the closeout of the Sewer N Inspection Program, District Project 5547. d. Advise the Board of the closeout of the South Orinda Sewer Renovations, Phase 4, District Project 5950. e. Advise the Board of the closeout of Lafayette Sewer Renovations, Phase 6, District Project 5958. f. Advise the Board of the closeout of Northern Pumping Stations Upgrades, District Project 5971. g. Advise the Board of the closeout of A-Line Relief Interceptor, Phase 2A, District Project 5980. h. Advise the Board of the closeout of the 2008-09 Development Sewerage Project, District Project 6463. Advise the Board of the closeout of Plant Control System Improvements, District Project 7204. Advise the Board of the closeout of Treatment Plant Piping Renovations, Phase 4, District Project 7216. k. Advise the Board of the closeout of Aeration Air Renovations, Phase 2, District Project 7274. Advise the Board of the closeout of twenty-six Capital Improvement Projects. June 17, 2010 Board Agenda Page 3 m. Adopt a resolution accepting a grant of easement from James L. Gray and Harry B. Richardson, III, at 7 Abbott Court in the Moraga Glorietta neighborhood, Orinda, District Project 5950, Parcel 28, and authorize staff to record documents with the Contra Costa County Recorder. n. Adopt a resolution accepting an offer of dedication from Shapell Industries, Inc., in the city of San Ramon shown on the map of subdivision 7981, Job 5138, Parcel 1, and authorize staff to record documents with the Contra Costa County Recorder. o. Adopt a resolution accepting an offer of dedication from Shapell Industries, Inc., in the city of San Ramon shown on the map of subdivision 8686, Job 5718, Parcel 2, and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting an offer of dedication from Centex Homes for an easement in the city of San Ramon shown on the map of subdivision 8149, Job 5512, Parcel 1, and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution establishing July 15, 2010 at 2:00 p.m. as the date and time for a public hearing to consider the establishment of a Sunnybrook Road Contractual Assessment District (CAD) No. 2010-1 in Alamo. Authorize the General Manager to renew insurance coverage for Fiscal Year 2010-11 for excess liability; pollution (Household Hazardous Waste) liability; employment practices liability; property coverage; and Workers' Compensation coverage. Reviewed by Budget and Finance Committee. 4. PUBLIC HEARINGS Conduct public hearings on the following matters. Reviewed by Budget and Finance Committee. (Continued from June 3, 2010.) (5 minute staff presentation.) (1) Public hearing to consider approving and adopting the Fiscal Year 2010- 2011 Operations and Maintenance Budget, Debt Service Fund Budget, and the Self-Insurance Fund Budget, and to consider adopting an uncodified ordinance establishing the Fiscal Year 2010-2011 Sewer Service Charge rate increase of up to $16 for a total Sewer Service Charge up to $327 per residential unit. June 17, 2010 Board Agenda Page 4 Staff Recommendation (Motion Required): Take the following actions: Approve and adopt the Fiscal Year 2010-2011 Operations and Maintenance Budget, Debt Service Fund Budget, and Self Insurance Fund Budget; and Adopt an uncodified ordinance increasing the Sewer Service Charge by $16, for a total Sewer Service Charge of $327 per Residential Unit Equivalent effective Fiscal Year 2010-2011 by 4/5th vote of the Board. (2) Public hearing to consider adopting a resolution placing current Sewer Service Charges on the Contra Costa County tax roll for collection. Staff Recommendation (Motion Required): Conduct the public hearing. Adopt a resolution authorizing collection of the Fiscal Year 2010-2011 Sewer Service Charges on the County tax roll by 415th vote of the Board. Public hearing to consider adopting a resolution directing that delinquent charges for Fiscal Year 2010-2011 Capacity Fees and other fees be collected on the Contra Costa County tax roll. Reviewed by Budget and Finance Committee. (Continued from June 3, 2010.) (5 minute staff presentation.) Staff Recommendation (Motion Required): Conduct the public hearing. Adopt a resolution directing that delinquent charges be collected on the Contra Costa County tax roll by 415th vote of the Board. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. BIDS AND AWARDS a. Subject to the receipt of a permit from the U.S. Army Corps of Engineers by 5:00 p.m., June 30, 2010, authorize the General Manager to award a construction contract in the amount of $1,856,203 to Siteworks Construction, Inc., the lowest responsive bidder for the Wet Weather Bypass Improvements, District Project 7241; find that the project is exempt from California Environmental Quality Act (CEQA); authorize the General Manager to execute the contract documents subject to submittal requirements; and authorize the General Manager to execute an amendment to a professional engineering services agreement for construction support services with Psomas not to exceed $30,000 bringing the total to $175,000. (5 minute staff presentation.) June 17, 2010 Board Agenda Page 5 Staff Recommendation (Motion Required): Subject to the receipt of a permit from the U.S. Army Corps of Engineers by 5:00 p.m., June 30, 2010, find that the project is exempt from CEQA; award a construction contract to Siteworks Construction, Inc.; authorize the General Manager to execute the contract documents subject to submittal requirements; and authorize the General Manager to execute an amendment to a professional services agreement with Psomas. 7. REPORTS General Manager 1) Announcements b. Counsel for the District c. Secretary of the District Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett Member Lucey June 10, 2010 -Real Estate Committee meeting -Member Lucey (stipend) and Member Nejedly (stipend). Member Menesini June 8, 2010 -Household Hazardous Waste Committee meeting - Member Menesini (stipend) and Member Lucey (stipend). Member Neiedly June 14, 2010 -Budget and Finance Committee meeting -Member Nejedly (stipend) and Member Hockett (stipend). June 17, 2010 Board Agenda Page 6 President McGill • June 3, 2010 -Contra Costa County Mayors' Conference -President McGill (expenses). 2) Announcements BREAK (Approximately 4 p.m.) 8. ADMINISTRATIVE a. Adopt a resolution calling for a November 2, 2010 election, requesting consolidation of the election of District Board Members with the statewide general election, and setting forth District regulations for candidate statements. Reviewed by Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt a resolution calling for the November 2, 2010 election, requesting consolidation of the election, and setting forth requirements for candidate statements; and direct the Secretary of the District to file the resolution with the County Elections Department and County Board of Supervisors. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. CLOSED SESSION a. Conference with Legal Counsel -existing litigation pursuant to Government Code Section 54956.9(a): Matthew Parkinen v. Central Contra Costa Sanitary District, Contra Costa County Superior Court Case No. C09-01511. b. Conference with Real Property Negotiators pursuant to Government Code Section 54956.8: Property: 5501 Imhoff Drive, Martinez, CA Agency Negotiators: District Counsel Kent Alm; Director of Administration Randy Musgraves Negotiating Parties: Tom Palmer, Esq.; Doug Foskett, Chris Gray, Charles McDowell, County Quarry Under Negotiation: Price and Terms June 17, 2010 Board Agenda Page 7 c. Conference with Real Property Negotiators pursuant to Government Code Section 54956.8: Property: 1251 Springbrook Road, Walnut Creek, CA Agency Negotiators: Director of Administration Randy Musgraves; CCCSD Property Manager David Deutscher Negotiating Parties: Springbrook Lofts, LLC Under Negotiation: Price and Terms 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT June 17, 2010 Board Agenda Page 8 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/T/ME MEETING/ATTENDEES LOCATION JUNE 2010 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 14 Nejedly, Hockett 3:00 .m. Thursday Board Meeting Board Room June 17 Board of Directors 2:00 .m. ' Tuesday Human Resources Committee Meeting Third Floor Executive Conference Room June 22 Lucey, Menesini 3:00 .m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 28 Nejedly, Hockett 3:00 .m. JULY 2010 Thursday Board Meeting Board Room July 1 Board of Directors 2:00 .m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room July 12 Nejedly, Hockett 3:00 .m. Thursday Board Meeting Board Room July 15 Board of Directors 2:00 .m. Monday California Special Districts Association, Pleasant Hill Community Center July 19 Contra Costa County Chapter Meeting 320 Civic Drive 10:00 a.m. Luce Pleasant Hill, California Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. sn v~o