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Home My WebLink About05-20-2010 AGENDACentral Contra BOARD MEETING AGENDA Board Room Thursday May 20, 2010 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OFD/RECTORS: M/L'HAC/. R. McGI/./. Presldem /491UL9ItA ll. HIX:KL~T /'resident Nn Tenr GERALU K LUCEY MARIO M. MENESIN/ JAMES A. NFJEDLY PHONE: (915) 118-9500 FAX: (925-676-721/ www.centralsan.ore Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered [o be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. ' AGENDA REPORTS Supporting materials on agenda items are available for public review a[ [he Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in [he Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District a[ least 48 hours in advance of the meeting at (925) 229-7303. Sanitary District ® Recytletl Paper May 20, 2010 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation Adopt the Consent Calendar as (Motion Required): recommended. a. Approve expenditures dated May 20, 2010. Reviewed by Budget and Finance Committee. b. Approve minutes of April 15, 2010 Board meeting. c. Adopt revised job classification descriptions for Director of Plant Operations and Director of Collection System Operations. Approval recommended by Human Resources Committee. d. Adopt a resolution accepting grants of easements from property owners in the Lafayette Oaks neighborhood, Lafayette (District Project 5958 – Parcels 4, 5, and 7), and authorize staff to record documents with the Contra Costa County Recorder. e. Adopt a resolution of application requesting that Contra Costa Local Agency Formation Commission (LAFCO) initiate proceedings to annex ten separate annexation areas in Danville, District Annexation 179, including the finding that annexation of each property in Annexation Areas 179-1 through 179-10 (inclusive) is exempt from CEQA. f. Adopt a resolution of application requesting that Contra Costa Local Agency Formation Commission (LAFCO) initiate proceedings to annex eight separate annexation areas in Alamo, District Annexation 180, including the finding that annexation of each property in Annexation Areas 180-1 through 180-8 (inclusive) is exempt from CEQA. g. Accept the contract work for the Walnut Creek Sewer Renovations, Phase 7, District Project 5974, completed by Ranger Pipelines, Inc., and authorize the filing of the Notice of Completion. h. Authorize the General Manager to execute agreements with Valley Engineering Group in the amount of $100,000 and JN Engineering in the amount of $100,000 to provide relief inspectors for the 2010-2011 construction of capital improvement projects. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER May 20, 2010 Board Agenda Page 3 5. BIDS AND AWARDS Award a construction contract in the amount of $741,870 to McNamara and Smallman Construction, Inc., the lowest responsive bidder for Hall Drive Sewer Renovations, Phase 26, District Project 5932; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to McNamara and Smallman Construction,.lnc.; and authorize the General Manager to execute the contract documents as recommended. 6. REPORTS General Manager 1) Retirement Update. (5 minute staff presentation.) Staff Recommendation: Receive the report. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District c. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the,District paid their expenses. Member Hockett May 14, 2010 -Contra Costa Council meeting -Health Care Reform: What Legislation Means to You (expenses). Member Lucey • May 12, 2010 -Human Resources Committee meeting -Member Lucey (stipend) and Member Menesini (stipend) May 20, 2010 Board Agenda Page 4 Member Neiedlv May 17, 2010 -Budget and Finance Committee meeting -Member Nejedly (stipend) and Member Hockett (stipend). Member Menesini President McGill 2) Announcements BREAK (Approximately 4 p:m.) BUDGET AND FINANCE Receive the Fiscal Year 2010-2011 Operations and Maintenance Budget and the Fiscal Year 2010-2011 Debt Service Fund Budget. Reviewed by Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation: Receive the Fiscal Year 2010-2011 Operations and Maintenance Budget and the Fiscal Year 2010-2011 Debt Service Fund Budget. Provide staff with comments leading to the approval and adoption of the Budgets at the June 3, 2010 Board Meeting. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS 10. CLOSED SESSION Closed Session -Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: Director of Administration Randall Musgraves; Human Resources Manager Cathryn Freitas; Secretary of the District Elaine Boehme Employee Organizations: Employees' Association, Public Employees' Union, Local One; CCCSD Management Support/Confidential Group (MS/CG); CCCSD Management Group b. Conference with Legal Counsel -Anticipated Litigation -initiation of litigation pursuant to Government Code Section 54956.9(c). • One. potential case. May 20, 2010 Board Agenda Page 5 11. REPORT OUT OF CLOSED SESSION 12. ADJOURNMENT May 20, 2010 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING/ATTENDEES LOCATION MAY 2010 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room May 17 Nejedly, Hockett . 3:00 .m. Thursday Board Meeting Board Room May 20 Board of Directors 2:00 .m. Tuesday Recycled Water Committee Meeting Third Floor Executive Conference Room May 25 McGill, Hockett 3:00 .m. Thursday Capital Projects Committee Meeting Third Floor Executive Conference Room May 27 McGill, Menesini 3:00 .m. JUNE 2010 Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 1 Nejedly, Hockett 3:00 .m. Thursday Board Meeting Board Room June 3 Board of Directors 2:00 .m. Tuesday Household Hazardous Waste Committee Meeting Third Floor Executive Conference Room June 8 Menesini, Lucey 3:00 .m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 14 Nejedly, Hockett 3:00 .m. Thursday Board Meeting Board Room June 17 Board of Directors 2:00 .m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 28 Nejedly, Hockett 3:00 .m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 5/6/10