The URL can be used to link to this page

Home My WebLink About04-01-2010 AGENDACentral. Confra Costa Sanitary District BOARD MEETING BOARD OFD/RECTORS: MICHAE/JL McC,'llJ. President AGENDA dAltHAl2A U. HCJCKL"/7' Presidem Pro Tem GERALU N LUCE'Y p MAIUO M MIiNESIN7 BOa~d ROOM JAMES A. N/iJEDLY Thursday PHONE: (925) 218-9500 April 1 , 2010 FAX: (925-676-711 / www.centralsan.ore 2:00 p.m. INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment. and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303. Recycled Paper April 1, 2010 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated April 1, 2010. Reviewed by Budget and Finance Committee. b. Receive February, 2010 Financial Statements. Reviewed by Budget and Finance Committee. c. Approve minutes of March 4, 2010 Board meeting. d. Adopt a resolution accepting a grant of easement from property owners in the Moraga Del Rey neighborhood, Orinda (District Project 5950 -Parcels 6, 12, 19, 22, 24 and 29), and authorize staff to record documents with the Contra Costa County Recorder. e. Adopt a resolution accepting an offer of dedication from David G. Humphrey and Susan R. Humphrey for an easement in the unincorporated area of Alamo, Job 5435, Parcel 3, and authorize staff to record documents with the Contra Costa County Recorder. f. Adopt a resolution accepting an offer of dedication from Andrew Wottrich and Diella Wottrich for an easement in the city of Lafayette, Job 5845, Parcels 2A and 2B, and authorize staff to record documents with the Contra Costa County Recorder. g. Adopt a resolution accepting an offer of dedication from the Protestant Episcopal Bishop of California for an easement in the city of Lafayette, Job 5845, Parcel 3, and authorize staff to record documents with the Contra Costa County Recorder. h. Establish June 3,_2010 at 2:00 p.m. as the date and time for a public hearing to consider placing fiscal year 2010-11 Capacity Use Charges, fiscal year 2010-11 assessments for Contractual Assessment Districts (CADs) and Alhambra Valley Assessment Districts (AVADs), and the fiscal year 2009-10 delinquent charges on the Contra Costa County tax roll. April 1, 2010 Board Agenda Page 3 i. Accept the contract work for Northern Pumping Station Upgrades, District Project 5971, completed by California Trenchless, Inc., and authorize filing of the Notice of Completion. j. Accept the contract work for Lafayette Sewer Renovations, Phase 6, District Project 5958, completed by Precision. Engineering, Inc., and authorize filing of the Notice of Completion. k. Advise the Board of the closeout of Lafayette Sewer Renovations, Phase 5, District Project 5977. I. Authorize hiring of 36 students for seasonal employment for Fiscal Year 2010- 2011. Approval recommended by Human Resources Committee. m. Accept the financial status and budget of the Self-Insurance Fund and approve allocation of $850,000 to the fund for inclusion in the fiscal year 2010-2011 Operations and Maintenance Budget. Reviewed by Budget and Finance Committee. n. Authorize the General Manager to execute a contract in the amount of $156,078 with Perkin Elmer Health Sciences Inc. for the purchase and implementation of a new Laboratory Information Management System (LIMB). Reviewed by Capital Projects Committee. 4. HEARINGS a. Conduct a hearing to consider relinquishment of District sewer at 2477 Arnold Industrial Way, Concord, District Job 3616, Parcel 1, and adopt resolutions ordering relinquishment of the sewer, authorizing execution of a quitclaim deed for its associated easement to Central Contra Costa Transit Authority, and authorize staff to record documents with the Contra Costa County Recorder. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Conduct the hearing. Adopt a resolution ordering relinquishment of the District sewer at 2477 Arnold Industrial Way, Concord, District Job 3616, Parcel 1, and adopt a resolution ordering relinquishment of the sewer, authorizing execution of a quitclaim deed for its associated easement to Central Contra Costa Transit Authority, and authorize staff to record documents with the Contra Costa County Recorder. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER April 1, 2010 Board Agenda Page 4 6. BIDS AND AWARDS a. Award a construction contract in the amount of $391,000 to Pacific Mechanical Corporation, the lowest responsive bidder for Sleepy Hollow Pumping Station . Upgrades, District Project 5960; find that the project is exempt from California Environmental Quality Act (CEQA); execute an amendment in the amount of $25,000 to an existing professional services agreement with Psomas increasing the cost ceiling to $99,891; and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to Pacific Mechanical Corporation; execute an amendment to an existing professional services agreement; and authorize the General Manager to execute the contract documents as recommended. 7. REPORTS a. ~ General Manager 1) Discussion of options for filling Department Director vacancies. (5 minute staff presentation) Staff Recommendation: Consider options and provide comments. 2) Announcements b. Counsel for the District c. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the sti end; and meetings or conferences for which the District paid their expenses. Member Hockett April 1, 2010 Board Agenda Page 5 Member Lucey • March 24, 2010 -Human Resources Committee meeting -Member Lucey (stipend) and Member Menesini (stipend). • March 31, 2010 -Real Estate Committee meeting -Member Lucey (stipend) and Member Nejedly (stipend). Member Menesini • March 23, 2010 -Household Hazardous Waste Committee meeting - Member Menesini (stipend) and Member Lucey (stipend). Member Neiedly • .March 29, 2010 -Budget and Finance Committee meeting -Member Nejedly (stipend) and Member Hockett (stipend). President McGill • March 25, 2010 -Capital Projects Committee meeting -President McGill (stipend) and Member Menesini (stipend). 2) Announcements BREAK (Approximately 4 p.m.) 8. ADMINISTRATIVE a. Consider rescinding the Board action of March 18, 2010 to authorize providing Proposition 218 Notice of a Sewer Service Charge increase for fiscal year 2010- 2011. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Consider rescinding prior action authorizing staff to prepare and send a Proposition 218 notice for a maximum of $16.00 sewer service charge increase for fiscal year 2010- . 2011. 9. HUMAN RESOURCES a. Consider approval of. Staffing Plan for Fiscal Year 2010-2011. Reviewed by Human Resources Committee. (5 minute staff presentation) Staff Recommendation: dpprove the Staffing Plan. April 1, 2010 Board Agenda Page 6 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS 12. CLOSED SESSION a. Closed Session -Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: Director of Administration Randall Musgraves; Human Resources Manager Cathryn Freitas; Secretary of the District Elaine Boehme Employee Organizations: Employees' Association, Public Employees' Union, Local One; CCCSD Management Support/Confidential Group (MS/CG); CCCSD Management Group 13. REPORT OUT OF CLOSED SESSION 14. ADJOURNMENT April 1, 2010 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING/ATTENDEES LOCATION ' MARCH 2010 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room March 29 Nejedly, Hockett 3:00 .m. Wednesday Real Estate Committee Meeting Third Floor Executive Conference Room March 31 Lucey, Nejedly 3:00 .m. APRIL 2010 Thursday Board Meeting Board Room April 1 Board of Directors 2:00 .m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room April 12 Nejedly, Hockett 3:00 .m. Thursday Board Meeting Board Room April 15 Board of Directors 2:00 .m. Monday California Special Districts Association, Pleasant Hill Community Center April 19 Contra Costa County Chapter Meeting 320 Civic Drive 6:00 .m. McGill Pleasant Hill, California April 28-30 California Association of Sanitation Agencies Newport, California CASA Conference MAY 2010 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room May 3 Nejedly, Hockett 3:00 .m. Thursday Board Meeting Board Room . May 6 Board of Directors 2:00 .m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room May 17 Nejedly, Hockett 3:00 .m. Thursday Board Meeting Board Room May 20 Board of Directors 2:00 .m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 3/22/10