HomeMy WebLinkAbout08-05-2010 AGENDACentral Contra Costa Sanitary District
BOARD MEETING
Board Room
Thursday
August 5, 2010
2:00 p.m.
BOARD OF DIRECTORS:
MICHAEL X M4 , G]IJ,
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BARBARA D. H0('K1 ,'7'y
President Pro Tem
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A14R10 A4. MANEVNI
JAMESA NkJADLY
PHONE: (925) 228-9500
FAX. (925-676-7211
www.centralsan,ory
Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the
District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The
Board President may direct questions to any member of the audience as appropriate at any time during the meeting.
.All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be
enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of
Directors or the public prior to the time the Board votes on the motion to adopt.
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard
when the President calls for comments from the audience, except oil public hearing items previously heard and
closed to public comment. Tile President inay specify the number of minutes each person will be permitted to speak
based on the number of persons wishing to speak and the time available. After the public has commented, the item
is closed to further public comment and brought to the Board for discussion and action. There is no further
comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may
address the Board oil any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC
COMMENTS, Matters brought up which are not on the agenda may be referred to staff for action or calendared on
a future agenda.
AGENDA REPORTS
Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez.
Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of tile Board
are also available for public inspection at the Reception. During the meeting, information and Supporting materials
are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those
with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary
of the District at least 48 hours in advance of the meeting at (925) 229-7303.
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W Recycled Paper
August 5, 2010 Board Agenda
Page 2
ROLL CALL
a. Pledge of Allegiance to the Flag.
b. Introductions.
• Introduce newly -hired Engineering Assistant I, Kimberly Stahl.
Staff Recommendation: Welcome newly -hired employee.
2. PUBLIC COMMENTS
3. AWARDS AND COMMENDATIONS
a. Presentation of the Comprehensive Annual Financial Report (CAFR) award for
the Fiscal Year ended June 30, 2009. (1 minute staff presentation.)
Staff Recommendation: Controller Debbie Ratcliff will present the award to
the Board.
4. CONSENT CALENDAR
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
a. Approve expenditures dated August 5, 2010. Reviewed by Budget and Finance
Committee.
b. Receive June 2010 Financial Statements. Reviewed by Budget and Finance
Committee.
C. Approve minutes of July 1 and July 15, 2010 Board meetings.
d. Authorize a public notice that documentation used in the determination of the
appropriations limit shall be available fifteen days prior to the Board meeting to
be held on September 2, 2010, at which the appropriations limit for the Sewer
Construction Fund (tax revenue plus interest) for the 2010 -2011 Fiscal Year will
be established. Reviewed by Budget and Finance Committee.
e. Approve the continuance of the Employee Computer Hardware Purchase
Assistance Program effective August 5, 2010 for a one -year period. Reviewed
by Budget and Finance Committee.
August 5, 2010 Board Agenda
Page 3
f. Authorize the General Manager to execute an amendment in the amount of
$42,000, for a total agreement amount not to exceed $84,000, to an existing
professional services agreement with RES Engineers, Inc. for the construction of
the Collection System Operations Department (CSOD) Administration, Crew, and
Warehouse Facility, District Project 8208.
g. Authorize extension of medical leave of absence without pay for Plant Operator
III Christopher Goward through November 5, 2010. Approval recommended by
Human Resources Committee.
h. Authorize medical leave of absence without pay for Utility Worker James
Alexander from July 27, 2010 through November 5, 2010. Approval
recommended by Human Resources Committee.
Direct staff to secure the services of an arbitrator to hear the Step Four
Grievance of Ricardo Hernandez, Senior Right of Way Agent, in accordance with
the District's grievance appeal procedures. Approval recommended by Human
Resources Committee.
Approve Professional Engineer registration differential salary increase for
Assistant Engineer Edgar Lopez, as provided for in the Memorandum of
Understanding, effective July 16, 2010. Approval recommended by Human
Resources Committee.
k. Approve Professional Engineer registration differential salary increase for
Associate Control Systems Engineer William McEachen, as provided for in the
Memorandum of Understanding, effective July 16, 2010. Approval
recommended by Human Resources Committee.
Adopt a resolution approving a real property agreement with Scott S. Ingram and
Kristin Dakis Ingram, 3877 Los Arabis Drive, Lafayette, APN 248 - 140 -007, Job
2831, and authorize staff to record documents with the Contra Costa County
Recorder.
M. Adopt a resolution accepting an offer of dedication from Shapell Industries, Inc.
for an easement in the city of San Ramon shown on the map of Subdivision
8684, Job 5731, Parcel 1, and authorize staff to record documents with the
Contra Costa County Recorder.
n. Adopt a resolution accepting an offer of dedication from Dolores R. Volz for an
easement in the unincorporated area of Alamo shown on the map of Minor
Subdivision MS 98 -0007, Job 5445, Parcel 2, and authorize staff to record
documents with the Contra Costa County Recorder.
August 5, 2010 Board Agenda
Page 4
o. Adopt a resolution accepting an offer of dedication from Windemere BLC Land
Company, LLC for an easement in the city of San Ramon shown on the map of
Subdivision 7976, Job 5581, Parcel 1, and authorize staff to record documents
with the Contra Costa County Recorder.
P. Establish September 2, 2010 at 2:00 p.m. as the date and time for a public
hearing to receive comments on proposed reimbursement fees for the properties
which could directly or indirectly connect to District Project 5919, Alhambra
Valley Trunk Sewer Alhambra Valley Assessment District (AVAD) 2007 -1; and
directly connect to Job 6412, Monteira AVAD 2007 -4; Job 6439, Reliez Valley
AVAD 2007 -3; Job 6441, Quail AVAD 2007 -6; Job 6442, Gordon /Millthwait
AVAD 2007 -2; and Job 6450, Via Vaqueros AVAD 2008 -7, in Alhambra Valley.
q. Establish September 2, 2010 at 2:00 p.m. as the date and time for a public
hearing to consider adoption of an ordinance to amend Chapter 6.12 of the
District Code to provide an option for installment payment of Capacity and
Pumped Zone Fees when a property owner connects an existing home to the
District's public sewer system and concurrently abandons the septic tank system
serving the property.
Establish September 16, 2010 at 2:00 p.m. as the date and time for a public
hearing to receive comments on adoption of a Negative Declaration (ND) for the
proposed District Annexation 175, Orinda and Lafayette.
5. PUBLIC HEARINGS
a. Public hearing to consider approval of an agreement with Rick and Carina
DeHerrera for installment payment of delinquent charges for the property at 1615
Lawrence Road, Danville, APN 206 - 170 -009, over two years; adopt a resolution
directing that the delinquent charges be collected on the 2010 -11 and 2011 -12
Contra Costa County Property Tax Rolls and authorizing staff to record the
agreement and a Certificate of Unpaid Charges with the Contra Costa County
Recorder. Continued from June 3, 2010, June 17, 2010 and July 1, 2010.
(No presentation is planned, staff is available to answer questions.)
Staff Recommendation (Motion Required): Approve an agreement with
Rick and Carina DeHerrera for installment payment of delinquent charges
for the property at 1615 Lawrence Road, Danville (APN 206 - 170 -009), over
two years; adopt a resolution by a four -fifths vote directing that the
delinquent charges be collected on the 2010 -11 and 2011 -12 Contra Costa
County Property Tax Rolls and authorizing staff to record the agreement
and a Certificate of Unpaid Charges with the Contra Costa County
Recorder.
However, if the DeHerreras have not signed the payment plan documents,
adopt a resolution by a four -fifths vote directing that the total amount of the
August 5, 2010 Board Agenda
Page 5
delinquent charges, including pre - calculated interest at six percent per
year ($14,799.64), be collected on the 2010 -11 Contra Costa County
Property Tax Roll.
b. Public hearing to consider adoption of an uncodified ordinance establishing the
"CCCSD Standard Specifications for Design and Construction, 2010 Edition," as
the District's standard specifications in accordance with District Code Section
9.08.010. (5 minute staff presentation.)
Staff Recommendation (Motion Required): Adopt the uncodified ordinance
establishing the "CCCSD Standard Specifications for Design and
Construction, 2010 Edition," as the District's standard specifications in
accordance with District Code Section 9.08.010.
6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
7. BIDS AND AWARDS
a. Award a construction contract in an amount not to exceed $1,304,464 to
California Trenchless, Inc., the lowest responsive bidder for the Diablo Sewer
Renovations, Phase 1, District Project 5953; find that the project is exempt from
California Environmental Quality Act (CEQA); and authorize the General
Manager to execute the contract documents subject to submittal requirements.
(No presentation is planned, staff is available to answer questions.)
Staff Recommendation (Motion Required): Find that the project is exempt
from CEQA; award a construction contract to California Trenchless, Inc.;
and authorize the General Manager to execute the contract documents
subject to submittal requirements.
b. Award a construction contract in an amount not to exceed $959,080 to Precision
Engineering, Inc., the lowest responsive bidder for the Martinez Sewer
Renovations, Phase 3, District Project 5952; authorize the General Manager to
execute the contract documents subject to submittal requirements; and authorize
the President of the Board of Directors and the Secretary of the District to
execute a joint powers agreement with the City of Martinez to include storm drain
and pavement overlay construction in the project. (No presentation is planned,
staff is available to answer questions.)
Staff Recommendation (Motion Required): Find that the project is exempt
from CEQA; award a construction contract to Precision Engineering, Inc.;
authorize the General Manager to execute the contract documents subject
to submittal requirements; and authorize the President of the Board of
Directors and the Secretary of the District to execute a joint powers
agreement with the City of Martinez.
August 5, 2010 Board Agenda
Page 6
C. Award a construction contract in an amount not to exceed $269,621 to Corrpro
Companies, Inc., the lowest responsive bidder for the Treatment Plant Cathodic
Protection System Upgrade Project, District Project 7254; find that the project is
exempt from California Environmental Quality Act (CEQA); authorize the General
Manager to execute the contract documents subject to submittal requirements;
and authorize the General Manager to execute an amendment in the amount of
$20,000 to an existing professional services agreement, for a total agreement
amount not to exceed $54,965, with JDH Corrosion Consultants to review shop
drawings and submittals, respond to design questions, evaluate change order
requests and perform site visits to verify compliance with the design intent. (No
presentation is planned, staff is available to answer questions.)
Staff Recommendation (Motion Required): Find that the project is exempt
from CEQA; award a construction contract to Corrpro Companies, Inc.;
authorize the General Manager to execute the contract documents subject
to submittal requirements; and authorize the General Manager to execute
an amendment to an existing professional services agreement with JDH
Corrosion Consultants.
8. ITEMS HELD OVER FROM PREVIOUS BOARD MEETINGS
9. REPORTS
a. General Manager
1) Discussion of Recent Construction Challenges Requiring Board Input.
(10 minute staff presentation.)
a) Hall Drive Sewer Renovation, Phase 213, District Project 5932.
b) Collection System Operations Department (CSOD) Administration,
Crew, and Warehouse Facility Improvements, District Project 8208.
Staff Recommendation: Provide input to staff.
2) Announcements
Staff Recommendation: Receive the announcements.
b. Counsel for the District
1) Written Legal Update. (No presentation is planned, Counsel is available
to answer questions.)
Staff Recommendation: Receive the update.
C. Secretary of the District
August 5, 2010 Board Agenda
Page 7
d. Board Members
1) Board Member reports on future meetings or conferences for which they
will receive the stipend or for which the District will pay their expenses;
recent meetings for which they received the stipend and meetings or
conferences for which the District paid their expenses
Member Menesini
Member Hockett
• August 5, 2010— Contra Costa Council Pension Reform Panel
(expenses).
August 5, 2010 — Contra Costa County Mayors' Conference (expenses).
Member Lucey
• July 28, 2010 —Human Resources Committee meeting —Member
Lucey (stipend) and Member Menesini (stipend).
Member Neiedly
• August 2, 2010 — Budget and Finance Committee meeting — Member
Nejedly (stipend) and Member Hockett (stipend).
• August 5, 2010 — Contra Costa Council Pension Reform Panel
(expenses).
President McGill
• July 19, 2010— Contra Costa Special Districts Association meeting
(stipend).
• July 21, 2010 —Outreach Committee meeting —President McGill
(stipend) and Member Menesini (stipend).
• August 5, 2010 —Contra Costa Council Pension Reform Panel
(expenses).
Staff Recommendation: Receive the reports.
2) Announcements
Staff Recommendation: Receive the announcements.
August 5, 2010 Board Agenda
Page 8
BREAK:
(Approximately 4 p.m.)
10. ENGINEERING
a. Authorize the General Manager to execute the following professional engineering
services agreements: (5 minute staff presentation.)
1) An agreement in an amount not to exceed $180,000 with Carollo
Engineers for preparation of a Recycled Water Facilities Plan for the
Concord Naval Weapons Station (CNWS) redevelopment.
2) An agreement in an amount not to exceed $130,000 with RMC Water and
Environment for preparation of a facilities plan for sewering redevelopment
of the CNWS property, as described in the Concord Community Reuse
Plan.
Staff Recommendation (Motion Required): Authorize the General Manager
to execute the professional engineering services agreements.
b. Adopt a resolution opposing the California Water Bond Proposition entitled "Safe,
Clean, and Reliable Drinking Water Supply Act of 2010," which has been placed
on the November 2, 2010 ballot. (No presentation is planned, staff is available to
answer questions.)
Staff Recommendation (Motion Required): Adopt a resolution opposing the
California Water Bond Proposition entitled "Safe, Clean, and Reliable
Drinking Water Supply Act of 2010," which has been placed on the
November 2, 2010 ballot.
C. Pursuant to Public Contracts Code Section 4107, delegate authority to the
General Manager to respond to the request from Bobo Construction for
substitution of a subcontractor for the Collection System Operations Department
(CSOD) Administration, Crew, and Warehouse Facility Improvements, District
Project 8208. (No presentation is planned, staff is available to answer
questions.)
Staff Recommendation (Motion Required): Delegate authority to the
General Manager as recommended.
11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION
12. SUGGESTIONS FOR FUTURE AGENDA ITEMS
August 5, 2010 Board Agenda
Page 9
13. CLOSED SESSION
a. Closed Session pursuant to Government Code Section 54957(b)(1): Public
Employee Appointments: Director of Plant Operations and Director of Collection
System Operations.
14. REPORT OUT OF CLOSED SESSION
a. Consideration of adopting a resolution appointing a new Director of Plant
Operations, Pay Range M -20 ($11,993 - $15,149 per month).
15. ADJOURNMENT
August 5, 2010 Board Agenda
Page 10
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
DATE/TIME
MEETING /ATTENDEES
LOCATION
AUGUST 2010
Monday
Budget and Finance Committee Meeting
Third Floor Executive Conference Room
August 2
Nejedly, Hockett
3:00 p.m.
Thursday
Board Meeting
Board Room
August 5
Board of Directors
2:00 p.m.
Wednesday
Capital Projects Committee Meeting
Third Floor Executive Conference Room
August 11
McGill, Menesini
3:00 p.m.
August 18 -20
California Association of Sanitation Agencies
Monterey, California
(CASA) Conference
Monday
Budget and Finance Committee Meeting
Third Floor Executive Conference Room
August 30
Nejedly, Hockett
3:00 p.m.
SEPTEMBER 2010
Thursday
Board Meeting
Board Room
September 2
Board of Directors
2:00 p.m.
Wednesday
Household Hazardous Waste Committee Meeting
Third Floor Executive Conference Room
September 8
Menesini, Lucey
3:00 p.m.
Monday
Budget and Finance Committee Meeting
Third Floor Executive Conference Room
September 13
Nejedly, Hockett
3:00 p.m.
Thursday
Board Meeting
Board Room
September 16
Board of Directors
2:00 p.m.
Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California.
7/22/10