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Home My WebLink About00. AGENDACentral Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday May 6, 2010 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS MlCHA/i1.R MKfIl./. Yresidenr HAHnAHA lJ. H(X; Klil l'rcvidum I'rn'1'enr G/iRAlA Il. LUCh.'Y MAItIO M M/:NIiS/N[ JAMBS A. NlJI:DI.Y PHONE: (925) 218-9500 FAX: (925-676-71/I www. centra(San.Or¢ Anyone wishing to address the Board of Directors should complete a speaker's card and submit i[ to the Secretary of [he District. In addressing the Board, speakers should step to the podium and state their names and address for [he record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under [he CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are no[ on [he agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review a[ the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact [he Secretary of the District a[ least 48 hours in advance of the meeting at (925) 229-7303. RecycleE Paper May 6, 2010 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve expenditures dated May 6, 2010. Reviewed by Budget and Finance Committee. b. Receive March Financial Statements. Reviewed by Budget and Finance Committee. c. Approve minutes of April 1, 2010 and April 8, 2010 Board meetings. d. Establish June 3, 2010 at 2:00 p.m. as the date and time for a public hearing to consider the Draft Fiscal Year 2010-2011 Capital Improvement Budget and 2010 Ten-Year Capital Improvement Plan. Adopt a resolution accepting an offer of dedication from Edna J. Bingham for an easement in the city of Walnut Creek area, Job 6465, Parcel 2, and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting an offer of dedication from Plaza Escuela Holding Company, LLC for an easement in the city of Walnut Creek area, Job 5457, Parcel 2, and authorize staff to record documents with the Contra Costa County Recorder. Adopt a resolution accepting an offer of dedication from JoAnne E. Macomber for an easement in the unincorporated area of Alamo, Job 5444, Parcel 2, and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt a resolution accepting an offer of dedication from Paul J. Famular and Michele Famular for an easement in the unincorporated area of Alamo, Job 5444, Parcel 3, and authorize staff to record documents with the Contra Costa County Recorder. Authorize medical leave of absence without pay for Administrative Assistant Marnie Brennan from May 18, 2010 through July 31, 2010. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER May 6, 2010 Board Agenda Page 3 5. BIDS AND AWARDS Consider request for bid relief from Kaweah Construction Company and direct staff to return bid bond; award a construction contract in the amount of $2,077,440 to NCCI, Inc., the second lowest responsive bidder for the Treatment Plant Piping Renovations, Phase 5, District Project 7276; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (5 minute staff presentation.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; grant request for bid relief from Kaweah Construction Company and direct staff to return bid bond; award a construction contract to NCCI, Inc.; and authorize the General Manager to execute the contract documents as recommended. 6. REPORTS General Manager 1) Procedure for committing District capacity to development and sewering areas outside the Urban Limit Line. (10 minute staff presentation.) Staff Recommendation: Provide comments to staff. 2) Report on pending State legislation regarding recycled water including SB 1173 (Wolk). (5 minute staff presentation.) 3) Report on pending legislation regarding California Public Retirement Systems - AB 1987 and SB 1425. (5 minute staff presentation.) 4) Response from CCCERA regarding data request for de-pooling by employer. (5 minute staff presentation.) Staff Recommendation: Receive the reports. 5) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District c. Secretary of the District May 6, 2010 Board Agenda Page 4 d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett April 28-30, 2010 -California Association of Sanitation Agencies (CASA) Conference (expenses) and CASA Executive Board meetings (stipend). Member Lucey Member Menesini Member Neiedly May 3, 2010 -Budget and Finance Committee meeting -Member Nejedly (stipend) and Member Hockett (stipend). President McGill April 19, 2020 -Contra Costa Special Districts Association meeting . (stipend). April 28-30, 2010 -California Association of Sanitation Agencies (CASA) Conference (expenses). 2) Announcements BREAK (Approximately 4 p.m.) ENGINEERING a. Consideration of authorizing formation of a Contractual Assessment District (CAD) consisting of up to sixteen properties on Sunnybrook Road in Alamo by adopting a resolution of intention to create Sunnybrook Road Contractual Assessment District No. 2010-1 for the purpose of installing sewer improvements; adopting a resolution approving the boundary of the assessment district; and adopting a resolution requesting consent from Contra Costa County for the District to conduct proceedings for Sunnybrook Road Contractual Assessment District No. 2010-1. Reviewed by Budget and Finance Committee. (5 minute staff presentation.) May 6, 2010 Board Agenda Page 5 Staff Recommendation (Motion Required): Authorize formation of a CAD consisting of up to sixteen properties on Sunnybrook Road in Alamo by adopting a resolution of intention to create Sunnybrook Road Contractual Assessment District No. 2010-1 for the purpose of installing sewer improvements; adopting a resolution approving the boundary of the assessment district; and adopting a resolution requesting consent from Contra Costa County for the District to conduct proceedings for Sunnybrook Road Contractual Assessment District No. 2010-1. b. Adopt a resolution opposing the California Water Bond Proposition entitled "Safe, Clean, and Reliable Drinking Water Supply Act of 2010," which has been placed on the November 2, 2010 ballot. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt a resolution opposing the California Water Bond Proposition entitled "Safe, Clean, and Reliable Drinking Water Supply Act of 2010," which has been placed on the November 2, 2010 ballot. 8. BUDGET AND FINANCE a. Establish June 3, 2010 at 2:00 p.m. as the date and time for a public hearing on the Fiscal Year 2010-2011 Operations and Maintenance Budget, Debt Service Fund Budget and the Self-Insurance Fund Budget, and for the establishment of the Fiscal Year 2010-2011 Sewer Service Charge rates, and on the collection of current Sewer Service Charges by placing them on the Contra Costa County Tax Roll. (5 minute staff presentation.) Staff Recommendation (Motion Required): Establish June 3, 2010 at 2:00 p.m. as the date and time for a public hearing on the Fiscal Year 2010-2011 Operations and Maintenance Budget, Debt Service Fund Budget and the Self-Insurance Fund Budget, and for the establishment of the Fiscal Year 2010-2011 Sewer Service Charge rates, and on the collection of current Sewer Service Charges by placing them on the Contra Costa County Tax ROIL 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS J May 6, 2010 Board Agenda Page 6 11. CLOSED SESSION a. Conference with Legal Counsel- existing litigation pursuant to Government Code Section 54956.9(a): • Matthew Parkinen v. Central Contra Costa Sanitary District, Contra Costa County Superior Court Case No. C09-01511. b. Conference with Legal Counsel -Anticipated Litigation- initiation of litigation pursuant to Government Code Section 54956.9(c). One potential case. 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT May 6, 2010 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING/ATTENDEES LOCATION APRIL 2010 April 2830 California Association of Sanitation Agencies Newport, California CASA Conference MAY 2010 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room May 3 Nejedly, Hockett 3:00 .m. Thursday Board Meeting Board Room May 6 Board o/Directors 2:00 .m. Wednesday Human Resources Committee Meeting Third Floor Executive Conference Room May 12 Lucey, Menesini 3:00 .m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room May 17 Nejedly, Hockett 3:00 .m. Thursday Board Meeting Board Room May 20 Board of Directors 2:00 .m. Tuesday Recycled Water Committee Meeting Third Floor Executive Conference Room May 25 McGill, Hockett 3:00 .m. . JUNE 2010 Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 1 Nejedly, Hockett ' ~ 3:00 .m. Thursday Board Meeting Board Room June 3 Board of Directors 2:00 .m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 14 Nejedly, Hockett 3:00 .m. Thursday Board Meeting Board Room June 17 Board of Directors 2:00 .m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 28 Nejedly, Hockett 3:00 .m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. a/z~n o