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Home My WebLink About03-18-2010 AGENDACentral Contra Costa Sanitary District BOARD MEETING soAxnoFn~RSCroxs: M/CHAS/. R McGOJ. President AGENDA Board Room Thursday March 18, 2010 2:00 p.m. INFORMATION FOR THE PUBLIC BARHARA D. HOCKL-/T Prea~iden! Pro 7em GERALD K L(lCEY MARIO M MF.NF.S/N/ JAMESA. NE/EDLY PHONE: (925) 228-9500 FAX: (925-676-7211 www.centralsan.ore Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the<time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA [n accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception, 5019 Imhoff Place, Martinez. Reports of information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and California Law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303. ® Recycled Paper March 18, 2010 Board Agenda Page 2 1. ROLL CALL 2. 3 a. Pledge of Allegiance to the Flag. PUBLIC COMMENTS AWARDS AND COMMENDATIONS a. Presentation of Safety Suggestion of the Year Award for 2009 to Jeremiah Walsh, Maintenance Crew Member II, from the Collection System Operations Department for his safety suggestion to install hydro hose winders and pinch rollers on the hydro trucks to help protect employees from injury. (5 minute staff presentation.) Staff Recommendation: Following the report, President McGill will present the award. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended.. a. Approve expenditures dated March 18, 2010. Reviewed by Budget and Finance Committee. b. Approve minutes of February 18, 2010 Board meeting. c. Accept the 2009 Annual Report of the Deferred Compensation Plan Advisory Committee. Reviewed by Budget and Finance Committee. d. Approve a request for emergency withdrawal of funds from the Deferred Compensation Plan. e. Adopt a resolution accepting offers of dedication from property owners in the Haven Lane neighborhood for easements in the unincorporated area of Walnut Creek, Job 5406, Parcels 4, 7, 8, 9, 10, and 12, and authorize staff to record documents vvith the Contra Costa County Recorder. f. Adopt a resolution accepting an offer of dedication from Shapell Industries of Northern California for an easement in the unincorporated area of San Ramon, Job. 5679, Parcel 2, and authorize staff to record documents with the Contra Costa County Recorder. March 18, 2010 Board Agenda Page 3 g. Adopt a resolution of application requesting that Contra Costa LAFCO initiate proceedings to amend the District's mutual Sphere of Influence with the Mountain View Sanitary District, District Reorganization 181, including the finding that the SOI change for each affected property within District Reorganization Areas 181-1 through 181-5 (inclusive) is exempt from CEQA. h. Adopt a resolution of application requesting that Contra Costa LAFCO initiate proceedings to detach two properties and annex three properties in five separate areas in incorporated and unincorporated Martinez, District Reorganization 181, including the finding that the detachment or annexation of each property as proposed for District Reorganization Areas 181-1 through 181-5 (inclusive) is exempt from CEQA. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. BIDS AND AWARDS a. Award a construction contract in the amount of $316,675 to R-E Corporation, the lowest responsive bidder for the Solids Conditioning Building (SCB) Mechanical Room Improvements Project, District Project 7277; find that the project is exempt from the California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to.R-E Corporation; and authorize the General Manager to execute the contract documents as recommended. 7. REPORTS a. General Manager 1) Contra Costa County Employees' Retirement Association (CCCERA) Update. (5 minute staff presentation.) Staff Recommendation: Receive the report. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District c. Secretary of the District March 18, 2010 Board Agenda Page 4 d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the sti end; and meetings or conferences for which the District paid their expenses. Member Hockett • March 8 - 10, 2010 California Association of Sanitation Agencies (CASA) Conference, Washington, D.C. (expenses) Member Lucey Member Menesini Member Nejedly • March 15, 2010 -Budget and Finance Committee meeting -Member Nejedly (stipend) and Member Hockett (stipend). President McGill • March 4, 2010 -Contra Costa County Mayors' Conference (expenses). • March 16, 2010 -Outreach Committee meeting -President McGill (stipend) and Member Menesini (stipend). Staff Recommendation: Receive the reports. 2) Provide direction to President McGill, the District's representative and voting delegate for the Contra Costa Special Districts Association, on how to vote at the upcoming LAFCO Election on April 19, 2010 -President . McGill. Staff Recommendation: Provide direction to President McGill on how to vote at the LAFCO Election. 3) Announcements Staff Recommendation: Receive the announcements. BREAK . (Approximately 4 p.m.) March 18, 2010 Board Agenda Page 5 8. ADMINISTRATIVE J a. Authorize the Secretary of the District to provide public notice of proposed sewer service charge rate increase of up to $16 for the 2010-2.011 Fiscal Year, effective July 1, 2010. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the Secretary of the District to provide public notice of proposed sewer service charge increase of up to $16 for the 2010-2011 Fiscal Year, effective July 1, 2010 and provide comments to staff on the Proposition 218 Notice. 9. ENGINEERING a. Establish April 15, 2010 at 2:00 p.m. as the date and time for public hearings to: 1) Consider adoption of a proposed ordinance to amend the Schedule of Environmental and Development-Related Rates and Charges. 2) Consider adoption of a proposed ordinance to amend the Schedule of Capacity Fees, Rates and Charges. (5 minute staff presentation.) Staff Recommendation (Motion Required): Establish April 15, 2010 at 2:00 p.m. as the date and time for the public. hearings. b. .Authorize the General Manager to execute specific modifications and an extension of up to one year for the current permit contract with Acme Fill Corporation regarding the acceptance of treated landfill leachate from the Acme Landfill located in Martinez, California. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute specific modifications and an extension of up to one year for the current permit contract with Acme Fill Corporation. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS March 18, 2010 Board Agenda Page 6 12. CLOSED SESSION a. Conference with Legal Counsel -existing litigation pursuant to Government Code Section 54956.9(a): • Matthew Parkinen v. Central Contra Costa Sanitary District, Contra Costa County Superior Court Case No. C09-01511. b. Closed Session pursuant to Section 54957.10 of the Government Code - Request for early withdrawal of funds from Deferred Compensation Plan. 13. REPORT OUT OF CLOSED SESSION 14. ADJOURNMENT March 18, 2010 Board Agenda Page 7 CENTRAL-CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING/ATTENDEES LOCATION MARCH 2010 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room March 15 Nejedly, Hockett 3:00 .m. Tuesday Outreach Committee Meeting Third Floor Executive Conference Room March 16 McGill, Menesini 3:00 .m. Thursday Board Meeting Board Room March 18 Board of Directors 2:00 .m. Tuesday Household Hazardous Waste Committee Meeting Third Floor Executive Conference Room March 23 Menesini, Lucey 3:00 .m. Wednesday Human Resources Committee Third Floor Executive Conference Room March 24 Lucey, Menesini 2:00 .m. Thursday Capital Projects Meeting Third Floor Executive Conference Room March 25 McGill, Menesini 3:00 .m. Monday ~ Budget and Finance Committee Meeting Third Floor Executive Conference Room March 29 Nejedly, Hockett 3:00 .m. APRIL 2010 Thursday Board Meeting Board Room April 1 Board of Directors 2:00 .m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room April 12 Nejedly, Hockett 3:00 .m. Thursday Board Meeting Board Room April 15 Board of Directors 2:00 .m. ~ , Monday California Special Districts Association, Pleasant Hill Community Center April 19 Contra Costa,County Chapter Meeting 320 Civic Drive 6:00 .m. McGill Pleasant Hill, California April 28-30 California Association of Sanitation Agencies Newport, California CASA Conference Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, California. 3/5/10